TIP ON WRITING AN APPLICATION LETTER B2 FCE

An example of a letter is 72 Smith Street Homeville 1234 3 March 2000 The Manager Presentations Are Us PO Box 782 Showtown 4321 Dear Sir/Madam Please accept my application for the positi[r]

Tips on writing an Application Letter

Writing a Job Application

Your application is the first contact you will have with an employer The employer will use it to help decide if you are suitable for the job and if they would like to give you an interview

It is most important to take time and care with your application Make it look good and make sure all the information is clear and easy to read Make sure you use paper that is size A4

The Application Letter

There are many ways you can write a letter for a job One way is, your address, phone number and the date must be on the letter Always address the letter to the person named in the add If there is no name mentioned write Sir/Madam or phone the company and get the correct name When you write the letter put in the following information

Contents

 Refer to the job and where and when you saw it advertised

 Put in any information about work you have done before

 Give your telephone number in the letter

 Close your letter by saying how suitable you are for the job

If your letter starts with Sir/Madam, always end with Yours faithfully If you start with a

person's name end Yours sincerely

Sign your name and have your name printed underneath

An example of a letter is

72 Smith Street

Homeville 1234

3 March 2000

The Manager

Presentations Are Us

PO Box 782

Showtown 4321

Dear Sir/Madam

Please accept my application for the position of Sales Representative as advertised in the

Showtown News on 14 February 2007

I am currently working as a Sales Representative for Homeway Productions and am keen to obtain

a full time position I hold a certificate in Sales and am prepared to undergo further training if

necessary Please find enclosed my résumé in support of my application.

I am confident my skills and previous work experience will enable me to perform the duties of the position well I am available for an interview at a time convenient to you and can be contacted by telephone on

(05) 7286 3159

Yours faithfully

Sarah Smith

Writing an application

letter

Page 1

When you apply for a job with an application

form there is no need to send a letter If you are

sending a CV it is normal to include a covering

letter Sometimes a letter is all you need for a job application The job advertisement will always tell you

how to apply.

A letter for a job application is a very important

letter.

The way you present the letter is your first

introduction

to the person who could be your new employer As luck

would have it, there is a standard format for this kind of

letter, and this makes the letter much easier to

write.

There are four basic pieces of information you need to

include in a covering letter for a job application.

1 Name the job you are applying for and where you

found out about it For example, name the

newspaper where the ad appeared and the date when

it was printed.

2 Include some information about yourself This is not necessary if you are including a CV.

3 Give the name, address and phone number of two

people who will recommend you to the potential employer It is best if one of these is a personal

referee and one is a work referee.

4 State the times when you will be available for an interview.

Page 2

Below is an example of a covering letter that could be

sent without a CV The arrangement or format of the

page should always be the same as this.

3 Mountjoy Drive

Cork

8908907

Handy Motors

Dublin Street

Cork

11/12/03

Dear Sirs,

I wish to apply for the job of mechanic as advertised in the

Evening

Herald of 9/12/03.

I am 26 years old and have just moved to the area I am eager to start

work and get settled as quickly as possible.

I finished my mechanics apprenticeship 3 years ago and have been

working in a busy garage since then I have an NCVA certificate in Motor mechanics I am reliable and I like to work hard I think you would find me a valuable worker.

I enclose the following names as referees:

Mary Murray Bill Caldwell

Principal Director

Inver College CMS Motors

Dublin 7 Dublin 2

01 3453456 01 6786789

I am available for interview at your convenience.

Yours faithfully,

_

William O’Connor

1 Why is an application letter important?

2 How many pieces of information are needed in a covering letter?

3 How many referees do you need to have?

4 Fill in the missing words in the writing below The words are in the box below the writing.

5 Look up the following words in your dictionary and

try to write a sentence using the word.

Comprehension

Page 3

Name the _ _ _ you are applying for and where you found

out about it For example, name the _ _ _ _ _ _ _ _ _

where the ad appeared and the date when it was printed.

Include some _ _ _ _ _ _ _ _ _ _ _ about yourself.

This is not necessary if you are _ _ _ _ _ _ _ _ _ a CV Give the name, address and _ _ _ _ _ number of two people who will _ _ _ _ _ _ _ _ _ you to the potential employer It is best if one of these is a personal

_ _ _ _ _ _ _ and one is a work referee.

State the times when you will be available for an _ _ _ _ _ _ _ _ _.

information including referee interview

job newspaper recommend phone

Referee potential job employer

Page 4

Writing letters is an art in itself, although people say it is

a dying art There are two types of letters, formal and

informal A formal letter is the kind of letter you would

send with a job application or to the bank manager! An

informal letter is a letter you would write to a friend or

relation.

In a formal letter there are rules about how the

greeting

and the goodbye should be written If you use the

person’s name, for example, Dear Santa Claus,

then you

should end the letter, Yours sincerely, followed

by your

If you do not know the person’s name and you

write

Dear Sir or Madam, then you should end the le

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Employment:

APPLICATION

LETTER

The application letter (sometimes

called “a cover letter” because it is

sent with a CV in the same

envelope) is aimed at getting a job

interview There are two types of

application letters A solicited

application letter is sent to a

definite or announced or announced

job opening An unsolicited or

"prospecting" letter is one sent to a

company that has not announced an

opening The objectives of an

application letter are:

1 to get attention

2 to introduce

qualifications

3 to present evidence

4 to encourage action

Remember, your application letter

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For a long time I could not understand why my application would inevitably go unnoticed though my credentials were quite impressive I was happy to have found out about resume support offered by GrandResume As a result, this resume got me employed.

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will represent you to the employer

If several applicants have the same

qualifications, only those writing

impressive letters will be

interviewed

Solicited Application Letter

Dear Ms Carbe,

I am applying for the position of

Personal Assistant to the Manager

advertised in the "Career Forum" of

May 29, 2007 In June I am

receiving my Master Diploma in

Foreign Languages and Literature

at Somecity University

I am particularly interested in the

professional profile of your

company As my Master Diploma

is dedicated to the research of

linguistic peculiarities of the

language of advertisement I hope

this experience will be of use to

you

Regarding my work experience I

have been employed at various

foreign companies as a receptionist,

secretary and then was promoted to

the position of an Administrative

Assistant, the one I occupy at the

moment But I would like to

advance in my career and to pursue

other challenging professional

targets

As far as I can see from the

advertisement in the newspaper, the

work requires a strong command of

foreign languages My fluent

English, as well as Spanish, can be

assets owing to widely extended

business contacts of your company

I would appreciate the opportunity

boost!

- Govard Gardner, Denver, Colorado

I still can’t believe that the CV I ordered from you brought me a job with a

$36,000/year higher salary! Thank you so much!

- Alex Jenkins, Pennsylvania, USA

GrandResume, I wish to say that I highly appreciate what you do for those seeking a job Your resume services are really helpful and reliable!

- George Kelly, Shelton, Connecticut

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to discuss my qualifications with you any time at your convenience

Sincerely yours,

Venus Simmons

Unsolicited Application Letter

Dear Sir or Madam,

I believe my experience makes me

an ideal candidate for a managerial position in your firm I have four years experience of work in the field of sales management Three months ago my accomplishments were acknowledged by a

substantial salary increase

My University education has equipped me to work with

computer-based clients, like yours, and also to communicate with people Training in business writing, human relations and psychology would help me to achieve solid rapport with them I speak Spanish, Italian, English, French and Portuguese

Any time convenient for you, I would appreciate the opportunity to discuss my qualifications for beginning a career with your company

Please call me at 411-5161 after 6 p.m if you need further

information about my experience Faithfully yours,

John Woo

Advice for Job Seekers

The only reason for sending your application letter is to motivate an employer to meet with you And it means that you shouldn't say anything in a letter that has even the slightest chance of keeping you off his already overcrowded

interview schedule

In the first paragraph of your letter, identify the job you are writing about Mention how you found out about the job Was it through a newspaper ad or did an employee with the business tell you about the job? The next paragraph should talk about your abilities Tell why you are a good person for that particular' job The final paragraph should contain two items: a request for an appointment at the

employer's convenience and

information about when and how you can be reached

If you think the boss wants an MBA and you haven't got it, don't mention your education Does this mean that you should lie? No, it only means that you shouldn't volunteer information that might be considered in a negative light Be specific, focus on how good you are and don't say anything that might be viewed as negative Most important, ask for an interview

Tailor your application as closely

as possible to the known or

probable requirements of the job you seek That may be difficult if you are sending out hundreds of applications Use a series of well-written letters, each of which

highlights your strengths relative to

a specific set of hiring

requirements, and whenever possible, personally addressed

Tips:

A good application letter should:

1 Be personal ( have the name and position to whom it is addressed)

2 Give the reason of applying for a particular company

3 Be persuasive, i.e written according to AIDA formula:

“Attention-Interest-Desire-Action

4 Use simple and direct language

5 Have perfect spelling, punctuation and

grammar; no typing errors are admitted

6 Have ethic attractive layout

7 Be printed/written on top quality paper

8 Be short (one page long), standard and businesslike

9 Be original,

photocopies are

unacceptable

Another Sample Letter

Dear Ms Jones,

I would like to apply for the

position of trainee manager

advertised in today’s Morning Post

I enclose my CV as requested

I am in the final year of a

Management Studies course at Newton Business College, and am currently writing a report on management problems associated with large companies on large industrial estates I feel that the work I have done for this project will equip me well for the post I have also gained useful relevant experience during work placements with large companies during my course Furthermore, I believe that

I have the skills of organization and leadership

necessary to make a success of this job: I have demonstrated these skills in my achievements as captain of Newton Tennis Club and secretary of the Newton Youth Enterprise Group

I hope that you consider my

application suitable and look forward to hearing from you soon Yours faithfully,

Sue Dent

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