Tài liệu CUSTOMS DECLARATION AND LIQUIDATION SOFTWARCUSTOMS DECLARATION AND LIQUIDATION SOFTWARE USAGE GUIDLINE FOR BUSINESS - PRODUCTION TYPE ECUS_KD 1.2 docx

Note: With the data field on column form, users just have to choose the item in the existed list Or users can fill the code on the cell to make input operation faster.- Step 2: Fill in t

CUSTOMS DECLARATION AND LIQUIDATION SOFTWARE USAGE GUIDLINE FOR BUSINESS - PRODUCTION TYPE

ECUS_KD 1.2

Hanoi, Feb 2008

1 Introduction:

ECUS_KD is an effective solution for enterprise to do Customs operations.Enterprise’s users input the declaration sheets data as well as related documents asnormal paper profile and send to the Customs The Customs system will create “thereceiver number” and feed back to the enterprise Then enterprise brings the paperprofile and “the receiver number” printed from the program to the Customs Office to docustoms procedure Besides, ECUS_KD software also manages the whole declarationsheet information, which helps enterprise manage the import-export data, make statisticreports according to different criteria such as: Goods quantity, declaration sheet number

on periods, customers…

2 Requirements for utilizing electronic customs declaration system:

Enterprises must have these followings conditions besides meeting the demands ofCustoms Department:

- Computer is connected to the Internet: Dial up 1269 or 1280, ADSL, LEASEDLINE,…

- Computer configure (at least):

o CPU : 1500 MHz

o RAM : 256 MB

o HDD : 2 GB Free

- Operation system: WINDOWS 2000 (at least)

3 Register to use the program software:

As the first time you run the software program, fill in the enterprise information as required and then click on the button “Đồng ý”

Review the information and click on “Đồng ý”

The program screen for online software program using registration is displayed Assure

that your your computer is connected to the Internet Click on the button “Đăng ký key

trực tuyến” then to register

A system notification is displayed if the registration process is successful:

4 Declaration sheet input procedure:

4.1 Log in the system:

Users must do log in to start the program Input the passwords to log in theprogram Choose user passwords “root” as the first time to use the program

Create the connecting data: This function allows users do connection to database MSSQLServer

+Log in user name: “ sa”

+Log in passwords: Data base log in passwords

+Database name: ECUSKD

+Server computer name: Name of the server computer containing the database isthe name of the computer running the software program

As the first time you run the program, the program will require name of the CustomUnit Choose the Customs Unit you have to send the declaration data to asfollowings:

Follow these steps to input new Import declaration sheet:

- Step 1: Choose function “Tờ khai/Đăng ký mới tờ khai nhập khẩu” as followings:

- Then the input function of Import declaration sheet is displayed as followings:

4.2 Input new Import declaration sheet:

Note: With the data field on column form, users just have to choose the item in the existed list (Or users can fill the code on the cell to make input operation faster).

- Step 2: Fill in the required information displayed on the screen then choose button “Ghi” Do not fill in the grey data fields such as: “số TK”, “ngày ĐK” These

fields will be fed back by the Customs after the declaration sheet is registeredsuccessfully and all Customs procedures for that declaration sheet have been done

Note: With the item (2) người xuất nhập khẩu (Importer- Exporter), user can choose

from the Partner list of enterprise:

Choose button “…” then the Partner list of enterprise is presented User can add

more, make changes or delete content on the Partner list

Put the point on the wanted Partner then click on button “Chọn”.

- Step3: Input export good list: Choose tab “danh sách hàng tờ khai”:

- User can fill in field "Mã hàng" (goods code) or not If you fill in this field then theprogram software will read the the goods (Import goods, Export goods) in standard listautomatically according to the goods code you have input in Incase the goods code youinput does not exist in the standard list, the program will leave as empty blank

- Copy a goods line: Choose that goods line then press key F5

- Press F4 to make default information for new created goods line

Input the default goods name, choose button “Đặt” Delete the goods line name, then click on button “Đặt” to inactive the default goods name

- Fill in the import goods information: The import goods name must be adequate,clear with the most typical feartures on the goods Assure that the declaraed goods

name can be classified on the tax code cell Then choose the button “Ghi” to save the

data

NOTE: If the goods line price is not included the transport, assurance fee and you just

know the total value of the declaration sheet, flow this way to distribute the transport

and assurance fee - “phí vận chuyển, phí bảo hiểm” for that goods line: Input the transport and insurance fee then choose the tab “Tự động phân bổ”, the program

software will distribute the fee on tax value for each goods line according to rate ofeach goods line value over the total fee (the origin price is not changed, the tax value onVND is changed and equal to: VND value + VND distribution value) The programsoftware will not distribute the fee for the goods line applied for Value DeclarationSheet

- If you want to delete a goods name, mark the line consisted that goods name then

press key “Delete” or F8.

- If you want to choose goods list from frequent import goods list of your

enterprise, press key “F9”

(Note: Put the point on the goods list before pressing the key “F9”).

- Choose the import goods list by button “>”, “>>”, or unchoose by button

“<”, “<<” then press button “Đồng ý” Press key “F5” to choose the goods name in

+ Sheet name: The goods data sheet name on Excel file (Sheet 1 normally)

+ The first row: The goods list data in EXCEL file

-Make names for the columns in Excel file yourself according to goods input columns Choose the button “Chọn file EXCEL” to choose the Excel file containing your goods

Note: Put on “Unicode” if the font in Excel file is Unicode

- Choose button “Ghi” to save the data then the program software will read all goods

lists in Excel file and input them into declaration goods list Check the goods list on the declaration sheet to assure the input goods list from the Excel file meets your demand

You can get reference from the Excel file model in set up folder: :

C:\Program files\TSD\ECUSKD\Template\ImportHangNhapFromEXCEL.xls -Provide supports for inputing goods list with ”Tên chung” - name of goods:

On the window of declaration goods list for the Import declaration sheet, press key

"F7" then the goods list is joined with the name of goods Firstly, you input names of goods then choose button “Ghi” to save kinds of goods Input goods list according to the names of goods then click on “Ghi”

Note: This is the window providing supports for inputing custumer list The program software will combine the name of goods type and the name of goods automatically to make good’s name in goods list on goods input window of declaration sheet.Therefore,check the goods name on that window after doing input process

Result: Display of goods list on declaration sheet

Step 4: Input the documents related such as : Value declaration sheet

Choose tab “Chứng từ kèm theo”, displayed as followings:

- Step 5: Input Value declaration sheet measure No (applied for Value declaration sheet with measure No.1) Choose button “Tờ khai trị giá PP1”:

- The list of goods applied with Value declaration sheet measure No.1 is presented

then Choose button “Thêm mới” to add more , choose button “Chi tiết” to make

changes

- Click on button “Ghi” to save data then choose button “Chọn hàng”:

Put the point on the name of wanted goods then click on button “Chọn”:

- Input the goods data as on paper data then choose button “Ghi”.

- Chọn nhiều hàng -Choose goods lines: Click on button “Chọn nhiều hàng” then

you can choose different goods lines at the same time

Choose goods lines then click the button “Ghi” then back to thw window of

inputing Value Declaration sheet as followings:

+Thiết lập tự động- Automatic establishment: Incase you input goods on FOB

payment type, the Value declaration sheet can be established automatically The

program software will distribute fee of transport, assurance to each goods line on Value declaration sheet according value rate

Then click on button “Ghi”.

Incase the total value of goods line in the Value declaration sheet is different from the ones in declaration sheet, the program will ask you if you want to make change or not as followings:

If you choose “Yes”, the program will update the price on declaration sheet as equal

to the total value of that goods line on Value declaration sheet and remain the price on

the declaration sheet if you choose “No”

Putthe point on the wanted goods line then click on button “Chi tiết” and input

detail information for that goods line

Step 06: Input the Value declaration sheet measure 2, choose button “Tờ khai trị giá PP2”

- The list of goods applied with measure 2 is displayed Choose button “Thêm

mới” List of goods names is presented for you to choose as followings:

- Choose the goods name you want to apply with measure 2

Step 07: Input the Value declaration sheet measure 3 Choose button “Tờ khai trị giá PP3”

- The list of goods applied with measure 3 is displayed Choose button “Thêm

mới” List of goods names is presented for you to choose as followings

- Choose the goods name you want to apply with measure 3

- Fill in all required information then choose button “Ghi”.

Step 08: Input the original documents (in case you want to attach original

documents with the profile)

The program software allows you send the declaration sheet with attachedoriginal documents You can the original documents such as: License, CO,invoice… then save them as image file or in MS WORD, EXCEL, PDF file form

and add them on the program by choosing the tab “chứng từ kèm theo” Click

on button “Chứng từ gốc” to input original document files

Note: When you scan the original documents you must choosen the compressextract condition for small capacity format such as: JPG, GIF, PNG

The total capacity of attached documents should be less than 1MB

On the window of inputting original documents, choose button “Thêm” to add more

a new document then choose the file consisting original document as followings:

Then click on “Open” to choose the original document file You can choose different

original documents for a declaration sheet Click on “ Ghi” to save data Put the

point on the documents then click on button “ Xóa” to delete it or “Sửa” to make

changes for the original documents

- Then choose button “Ghi” to save the data .You have input the import

declaration sheet completely

Step 09: Print out the declaration sheet.

Choose button “In TK” on the window of inputing declaration sheets:

Print out the decaration sheet according to the Customs standard If there aremore than 03 goods lines, the program software will print out the declarationannexes ( on the next sheets)

Note: The printed declaration sheets may not meet your demand due to the kinds of

printer You can make change for Excel file as requirements then print out the

declaration sheets as normal

-If you want to make changes for the model Excel file so that all the latterprinting times are exactly, make changes on file:

“C:\Program files\TSD\ECUSKD\Template\configTKKDNExcel.xls”

then save it

- Step 10: Send the declaration sheet to the Customs Office:

Your computer must be connected to the Internet ( Dial up connection, ADSL orLEASED LINE …) so that you can send the declaration sheet to the CustomsOffice

- Choose button Bạn chọn nút “Khai báo”, the program software will send your

declaration sheet to the Customs Office You must have the user name andpasswords used for connecting to the Custom system (Contact with the Customsoffice where you do customs procedures to receive them) Input the user nameand passwords then choose the button “Chấp nhận”

- If there is no error, you will get the receiver number for the declaration sheet

Print out the receiver number and bring it to the Customs Office to do customsprocedures with a click on button “in” on the window of inputing declaration sheet data

as followings:

The display of printing out the receiver number:

- Choose button “Lấy phản hồi từ HQ” te receive the feed back information fron

Customs Office : Declaration No, registration date… after sending declaration sheet tothe Customs Office

Flow these steps to make changes for declared sheets: Choose that declaration

sheet then click on button “Hủy KB”, the program will connect to the Customs system

and the declared sheet is aborted

4.3 Make changes for declared sheet:

Make changes for declaration sheet and do declaration process as normal

Note: If you have received the declaration No., you can not do abort for thisdeclaration sheet on this program software but by other Customs procedures instead

Choose the wanted declaration sheet then clickon button “Hủy KB” the

program will connect to the Customs system and the declared sheet is aborted

4.4 Abort the declared sheet:

Note: If you have received the declaration No., you can not do abort for this declaration

sheet on this program software but by other Customs procedures instead

Flow these steps to input new import declaration sheet:

- Step 01: BGo into the program menu, choose function “Tờ khai xuất nhập

khẩu/Đăng ký mới tờ khai xuất khẩu” as followings:

- Then the function of inputing new exportdeclaration sheet is displayed asfollowings:

4.5 Input new export declaration sheet:

Note: With grey cells, you do not have to input data These data cells are fed backed

by the Cuatoms Office or establishes in advance

- With the data field on column form, users just have to choose the item in the

existed list:

- Bước 2: Fill in the required information displayed on the screen as on paper declartion then choose button “Ghi” Do not fill in the grey data fields such as: “số

TK”, “ngày ĐK” These fields will be fed back by the Customs after the declaration

sheet is registered successfully and all Customs procedures for that declaration sheethave been done

Note: - With the item (2) người nhập khẩu (Importer), user can choose from the

Put the point on wanted Partber then click on button “Chọn”.

- Step3: Input export goods list: Choose tab “Danh sách hàng tờ khai”:

- User can fill in field "Mã hàng" (goods code) or not If you fill in this field thenthe program software will read the the goods (Import goods, Export goods) in standardlist automatically according to the goods code you have input in Incase the goods codeyou input does not exist in the standard list, the program will leave as empty blank

- Copy a goods line: Choose that goods line then press key F5

- Press F4 to make default information for new created goods line.