this site is individual site for ueh students of information management faculty this site provides some students resources of it courses such as computer network data structure and algorithm enterprise resource planning

 General ledger > Setup > Currency > Currency exchange rates  Exchange rate type form > Exchange rates.... Fiscal calendars.[r]

Setting up

Legal entities Operating units

Bussiness units Cost centers

Departments Financial Dimension Currencies and exchange rates Fiscal calendars

Chart of accounts Journal

Legal entities

A legal entity is an organization with a registered or legislated legal

structure that is granted the authority to enter into legal contracts and that is required to prepare statements that report on its performance

Legal entities

Operating units

 An operating unit is an organization that divides the control of

economic resources and operational processes among people

 Types of operating units

Financial

dimension

 Provide a more detailed description of a transaction

 Simplify the accounting process when you enable detailed analysis without the creation of a detailed Chart of Accounts

 Are defned to analyze and classify fnancial transactions

 Enable you to view the data fle from diferent perspectives to improve the efectiveness in tracking fgures across accounts

 Can be used throughout the system

Financial

Dimension

General ledger > Setup > Financial dimensions > Financial dimensions

Financial Dimension Value Details

 Use the Dimension Values Detail form to set up the details for fnancial

dimension values

 You can set options for dimension values that can be shared between a chart

of accounts and a legal entity

 You also can set specifc options for dimension values based on the chart of accounts or legal entity specifed.

Financial Dimension Entry

After dimension values are set up, you can assign them to the following:

 Ledger accounts

 General ledger transactions

 Accounts Receivable transactions

 Customers

 Accounts Payable transactions

 Vendors

 All currencies are provided by default.

 General ledger > Setup > Currency > Currencies.

Select

“Conversion

currency”

Currency Three characters, for example:

• USD = U.S dollar

• EUR = Euro

• CAD = Canadiaan dollar

• U.S Dollar

• Euro

• Canadian dollar

Symbol Typically used on reports, for example $

Currency code Standard code defined by International Organization

for Standardization (ISO)

Accounting currency

This is the monetary unit of measure that is used to record the

converted monetary value of economic transactions in ledger accounts It may also be referred to as the "company" or ledger currency

Reporting currency

This is the monetary unit of measure used to record the converted monetary value of economic transactions in ledger accounts for fnancial and management reporting purposes

Exchange rates

 General ledger > Setup > Currency > Currency exchange rates

 Exchange rate type form > Exchange rates.

Fiscal calendars

The fscal year can be:

 Set to any length

 Divided into any number of periods

 Shared across multiple legal entities

Fiscal year and periods can be set up by the following measurements of time:

 Years

 Months

 Days

Fiscal calendars

Fiscal calendars

 Opening – the period can be used to record opening balances

from the previous period

 Operating – the period can be used to record accounting

transactions

 Closing – the period can be used to record general ledger

transactions for closing a fscal period

Chart of accounts

organization's general ledger accounts

plus the account structures in use for the COA

fnancial dimension value combinations for the chart.

Chart of accounts

 General ledger > Setup > Chart of accounts > Chart of accounts.

Performance Indicators (KPI's).

 By default, over ffty ledger account categories are provided.

Main account

categories

 General Ledger > Setup > Main accounts > Main account categories.

Main accounts

Main Account Information

 Main account type

 Main account category

 Debit and credit considerations

 Related accounts

Main Account Adminstration

 Allow manual entry

 Closing options

 Allocation terms

 Allocation criteria

Financial dimensions

 Detailed description of a transaction

 Simplify the accounting process

 Analyze and classify fnancial transactions

• Financial transactions organized according to voucher and account number

• Additional grouping and classifcation options are available when you assign several dimensions to transactions

Financial dimensions

 View the data fle from diferent perspectives

 Can be used throughout the system

 Add dimensions to base data such as

• The account structures allow you to defne the sequence for the entry of the main account and fnancial

dimension.

Account structures

 Multiple account structures allow a company to track information for specifc accounts while not afecting other accounts

 For example: Balance sheet accounts may not require as many fnancial dimensions as proft and loss type

Account structures

 General ledger > Chart of accounts > Confgure account structures

A journal is a worksheet that you can use before you enter postings into the system manually

Set up journal names.

Set up journal controls.

Set up General Ledger parameters.

Set up journal names

 A journal is a worksheet that you can use before you enter postings into the system manually

 When you use a manual journal entry the transactions are not posted

immediately Before you can post a manual entry, they can be the following states:

• Changed

• Reviewed

• Approved

• Deleted

Set up journal names

In Microsoft Dynamics AX, you can use journals to do the following:

 Control diferent kinds of entries You can apply an approval system so that special journals are posted only after they are approved

 Review data imported from external ledger systems You can ensure that all valid felds contain a value and that all restrictions for the transaction are fulflled

 Make sure that the necessary voucher series is set up before you create journals You can set up number sequences and atach them to the appropriate references.

Set up journal names

General Ledger > Setup > Journals > Journal names.

Set up journal names

Set up journal controls

Set up journal control options to set up posting rules for the journal name

For example

We can use journal control to set up limitations to bank journal

so that it is only possible for users to make bank account postings, and the customer payment journal allows only customer type postings

Set up General Ledger

parameters

General ledger > Setup > General Ledger Parameters

Set up General Ledger

parameters

 Reject duplicate - prevents the use of diferent transaction dates for

the same voucher number

 Reject duplicates within fscal year - allows for diferent

transaction dates for the same voucher number in diferent fscal years

 Accept duplicates - uses diferent transaction dates for the same

voucher number in the Transaction Date feld in journal lines o

Warn in case of duplicates - sets up the system to notify you if

journal lines with diferent transactions dates have the same voucher number