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Lecture Business and administrative communication: Chapter 16 - Kitty O. Locker, Donna S. Kienzler

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Chapter 16 - Creating visuals and data displays. In this chapter, we will address the following questions: When to use visuals and data displays, how to create effective visuals and data displays, how to integrate visuals and data displays into text, how to use conventions for specific visuals and data displays.

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Chapter 16

Creating Visuals and

Data Displays

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 LO 16-1 When to use visuals and data displays

 LO 16-2 How to create effective visuals and

data displays

 LO 16-3 How to integrate visuals and data

displays into text

 LO 16-4 How to use conventions for specific

visuals and data displays

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meaningful

presentations

dramatically

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repetition

Every visual should tell a sto ry

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Visual Design Guidelines

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reliable source

all factors you should

consider

unreliable data

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Tell

Good stories may

for action

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Tell

To find stories

1 Focus on a topic

2 Simplify the data on that topic and convert

number to simple units

3 Look for relationships and changes

4 Process the data to find more stories

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Story

exact values

relationships

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Story

authenticity or show an item in use

emphasize detail

time, show frequency or distribution, or

show correlations

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4. Follow Conventions for Designing  Visuals

Six Parts of Every Visual

1 Title that tells story visual shows

2 Clear indication of what data are

3 Clearly labeled units

4 Labels or legends identifying axes, colors,

symbols, etc.

5 Source of data used to create visual

6 Source of visual if not your work

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Restraint

 Audiences interpret color based on

contexts

 Color connotations vary among cultures

and professions

 Red = go in China; stop in U.S

 Blue = masculinity in U.S.; criminality in

France; strength/fertility in Egypt

For B&W graphs, use shades of gray

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Ethical

study visual to learn main point

estimated or projected values

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the title

 Ex: Table 10 shows a detailed comparison…

 Ex: Data in Figure 6 reveals a marked trend of…

space and page design permit

 Ex: As Figure 3 shows (page 10), …

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