Situation of recruitment of TOTO Vietnam Co., Ltd; recommendations to improve the quality of recruitment.doc

Situation of recruitment of TOTO Vietnam Co., Ltd; recommendations to improve the quality of recruitment

1 Rationale

As we know, among a lot of resources in an organization, human plays the most important role in bringing success for the organization In fact, an enterprise with strong financial resource just makes no sense without human resource Hardly, any activity in an enterprise is left untouched directly or indirectly by people Therefore, if making use of this resource, an enterprise will have big advantages to compete with other enterprises in international market The first step to build a skillful team of employers is recruitment Making a good recruitment process helps an enterprise have

a reasonable organizational structure and be strong enough to survive and develop

On studying the recruitment process at the company, I decide to choose the research project “Situation of recruitment of TOTO Vietnam Co., Ltd;

recommendations to improve the quality of recruitment”

2 Objectives

The objectives of the project are to analyze the situation of recruitment at TOTO Vietnam Co., Ltd; identify the existing problems and give some recommendations to improve the quality of recruitment

3 Methodology

The methodologies using to conduct this research project are analysis and

synthesis materials, reports in the company; observation, and interviews for

information

4 Scope of the study

Among many other aspects of human resource management, the study just focuses on the situation of recruitment at TOTO Vietnam Co., Ltd and gives

recommendation to improve the effectiveness of recruitment at the company

5 Structure of the study

This research is divided into three main chapters:

Chapter 1: Overview of TOTO Vietnam Co., Ltd

Chapter 2: Current situation of recruitment of TOTO Vietnam Co., LtdChapter 3: Recommendations to improve the quality of recruitment of TOTO Vietnam Co., Ltd

CHAPTER I: OVERVIEW OF TOTO CO., LTD AND TOTO VIETNAM CO.,

LTD

1.1 Introduction to TOTO Co., Ltd

1.1.1 The establishment and development of TOTO Co., Ltd

The company was incorporated in 1917 as Toyo Toki Company, Ltd., in

Kokura, Japan, with assets of ¥1 million The company's inception took place during the Taisho era, a time of great social and economic change during which the Japanese economy grew and expanded, and the number of urban dwellers increased As the demand for new, modern, urban housing increased, so did the demand for TOTO's ceramic products, and in 1920 the company introduced to its production facilities Japan's first tunnel kiln a long narrow kiln with products carried on conveyors

Throughout the company's first half-century, TOTO's fortunes would parallel the growth and activity of the Japanese economy as a whole In 1937 it had finished construction of a second sanitary ware manufacturing facility in Chigasaki

By 1965, manufacturing had risen to nearly four times that of the mid-1930s The average family consumed 75 percent more goods and services than before the war,and during the 1950s and 1960s, TOTO began manufacturing new products, such as bath fittings In 1964 TOTO ventured into the modular products field for the first time when it began manufacturing prefabricated bathrooms The company kept pace with increased demand for its products by opening four more plants in the Kokura area, a plant in Shiga, and another located near the Chigasaki plant, which had been built before the war

By 1970, when Japan was experiencing water shortages, TOTO had developed atoilet that used only 1.6 gallons per flush That year, the company also began

manufacturing enamel baths and changed its name from Toyo Toki to TOTO LTD

In the 1980s, under the leadership of Hiroshi Shirakawa and then Yoshine Koga,TOTO took giant strides in expanding both its product line and sales organization

New products, such as modular kitchens, vanity units, high-quality ceramic tile, water heaters, whirlpool bathtubs, high-tech toilets, "washlets" (microcomputer-

controlled toilet seats with a warm-water washing feature), precision measuring tools, optical connectors, and magnetic discs contributed to explosive growth in sales in the 1980s In 1986 TOTO established the Cera Trading Company, the function of which was to import and market other manufacturers' plumbing products in an effort to expand TOTO's total market share Beginning with the company's first joint venture with Kawasaki in 1986, resulting in the formation of the Nihron Yupro Corporation, TOTO was by the end of the 1980s doing business in France, Germany, Indonesia, Korea, Thailand, Hong Kong, Taiwan, and the People's Republic of China

Further overseas expansion came in the 1990s TOTO entered the U.S market in

1990 through the formation of a sales company called TOTO Kiki U.S.A., Inc In 1992TOTO expanded its U.S presence with the opening of a facility for the manufacture ofwater-saving toilets, which was located in Atlanta and was operated through a newly formed subsidiary, TOTO Industries (Atlanta), Inc The success of this venture led to the addition in 1996 of a second plant to the Atlanta operations Also in 1996 TOTO established a third U.S subsidiary TOTO U.S.A., Inc. which was set up to

coordinate the company's U.S activities China was a second market that TOTO targeted for significant expansion in the 1990s In fiscal 1994 the Beijing TOTO Co., Ltd was established to produce toilets and other sanitary ware In June 1996 Nanjing TOTO Co., Ltd began production of cast-iron bathtubs, and one month later TOTO Dalian Co., Ltd began making faucets In 1995 TOTO set up TOTO (China) Co., Ltd

to coordinate the company's overall activities in that nation

To further increase its line of new products, TOTO completed construction in

1991 of a new research and development laboratory at the Chigasaki plant Among thenew products that TOTO subsequently introduced was the Revlis (Silver) line of water-related products designed for senior citizens

The most important milestones of TOTO Co., Ltd:

1917    TOTO Ltd was established as Japan’s first manufacturer of vitreous china ware

1946    TOTO Ltd started manufacturing faucets and fittings

1958    TOTO Ltd began manufacturing FRP bathtubs

1970    TOTO Ltd developed “Aqua-Electronics” and began manufacturing cast-iron bathtubs

1977    TOTO Ltd established P.T SURYA TOTO INDONESIA as first overseas manufacturing company

1980    TOTO Ltd launched multi-function toilet seat “Washlet”

1990    TOTO KIKI U.S.A INC was established

1996    TOTO China Co Ltd. was established

2002    Introduced NEOREST EX with Washlet integrated

      TOTO Viet Nam Co Ltd. was established

2008    TOTO Asia Oceania Ltd was established as Asian regional head office in Singapore

1.1.2 The main products and subsidiary companies of TOTO Co., Ltd

TOTO LTD is a leading Japanese manufacturer of plumbing products, including toilets, urinals, faucets, toilet seats, water heaters, and new ceramic materials; and system products, which include modular bathrooms, system toilets, modular kitchens, modular vanity cabinets, indoor and outdoor tiles, artificial marble countertops, and plastic and enameled cast-iron bathtubs The wash-let is the TOTO product that brings about the most immediate and revolutionary change in the way you use the bathroom Though traditionally being a business specializing in water-related household

products, TOTO has further expanded its product line into non-household projects such as those for hotels and offices

The company's overseas operations include sales companies and branches in China, Hong Kong, Singapore, South Korea, Taiwan, the United States, and Vietnam;

and manufacturing companies in China, Germany, Indonesia, Malaysia, the

Philippines, South Korea, Taiwan, Thailand, and the United States Despite TOTO's increasing global presence, the vast majority of its sales are generated domestically

Principal Subsidiaries

In China: TOTO China Co., Ltd; Beijing TOTO Co., Ltd; TOTO Dalian Co., Ltd; Nanjing TOTO Co., Ltd

In USA: TOTO U.S.A., Inc; TOTO Kiki U.S.A., Inc

In Hong Kong: TOTO Kiki (H.K.) Ltd

In Viet Nam: TOTO Vietnam Co., Ltd

In Germany: TOTO Europe GmbH, TOTO Germany GmbH

In Singapore: TOTO Asia Ocenia Pte Ltd

1.2 Introduction to TOTO Vietnam Co., Ltd

1.2.1 The establishment and development of TOTO Vietnam Co., Ltd

TOTO Vietnam Co., Ltd which was found in 2002 is one of the international subsidiary companies of TOTO Co., Ltd It is a 100% Foreign Investment Company The Company has two branches which are based in Hanoi and in Ho Chi Minh City The following information is the details of the company:

Company name: TOTO VIETNAM Co., Ltd

Address: Lot F-1, Thang Long industrial Park, Dong Anh, Ha Noi, VietnamTel: (84-4) 38811926

Fax: (84-4) 38811928

Date of Establishment: 1 March, 2002

Operation Start: March, 2004

General Director: Mr Takeshima Koji

Investment License, No : 012043000171

Investment Capital: US$ 75,000,000

Legal Capital: US$ 40,000,000

Site Area: 72,023m2

Production capacity: 1,100,000 pcs annually

No of employees: 1,839 people from the local population and 9 foreignersEmail: info@totovn.com

Website: www.totovn.com

The most important milestones of TOTO Vietnam Co., Ltd

Receiving Investment License: 01 March, 2002

Ground Breaking Ceremony of 1st Factory: 27 August, 2002

Opening Ceremony of 1st Factory: 01 March, 2004

Oversea export: 15 March, 2004

Ground Breaking Ceremony of 2nd Factory: 28 February, 2005

Opening Ceremony of 2nd Factory: 08 September, 2006

1.2.2 The production operation of TOTO Vietnam Co., Ltd

Toto Vietnam Ltd., Co., the wholly Japanese first started to construct its second factory of porcelain sanitary wares in Thang Long industrial park with the total capital

of 52 million US dollars Situated in the area of 4.6 ha, the factory is considered to be the first ever in Southeast Asia with a modern manufacturing chain using plastic mould Upon its operation in June, 2006, the factory delivered the average of 750,000

units annually, of which 50% exported to the United States, China and Japan The plant helps increase TOTO Vietnam's capacity to 1.2 million products a year, meeting the demands for domestic market and for export

Toto Vietnam first factory was started in 2002 and second factory was opened in

2006 The reason for setting up factories in Vietnam was due to the big target market and the diligent workers in Vietnam Toto Vietnam spent a total of USD 70 million investments for setting up both factories in Vietnam, of which USD24 million was invested for the first factory and USD 48million was invested for the second factory.Toto Vietnam’s first factory is in charge of making plastic mould and they can make 2 to 3 times per day The second factory is responsible for robots machines, Resin mounding purpose and they can make up to 72 times per day

Toto Vietnam focus more on exports as 60% of the goods are exported to other countries and 40% of the goods is produced for the domestic Raw materials are obtained from Vietnam itself and from countries like Australia and China The goods are produced in Vietnam and then shipped to East Asia Countries, USA and Germany

The most important milestones of TOTO Vietnam Co., Ltd:

Receiving Investment License: 01 March, 2002

Ground Breaking Ceremony of 1st Factory: 27 August, 2002

Opening Ceremony of 1st Factory: 01 March, 2004

Oversea export: 15 March, 2004

Ground Breaking Ceremony of 2nd Factory: 28 February, 2005

Opening Ceremony of 2nd Factory: 08 September, 2006

The main business lines of the company are machineries and equipments

 Refining and exporting raw materials for production of sanitary ware;

 Export and import business (except for the items forbidden in

accordance with the relevant laws and the items restricted in accordance with the international commitments in the treaties of which Vietnam is a member )

CHAPTER II: THE CURRENT SITUATION OF RECRUITMENT AT TOTO

VIETNAM CO., LTD

2.1 Overview the recruitment process at TOTO Vietnam Co., Ltd

Recruitment and selection is the process of identifying the need for a job,

defining the requirements of the position and the job holder, advertising the position and choosing the most appropriate person for the job Recruiting employees with the correct skills can add value to the company Furthermore, recruiting workers at a wage

or salary that the company can afford will help reduce costs The following is the chart

of recruitment process:

Figure 2.1 Chart of recruitment process at TOTO Vietnam Co., Ltd

(Source: Report of Human Resource Department of TOTO Vietnam Co., Ltd)

Job advertisement

Job specificationJob description

The company often carries out Workforce Planning to find out how many

workers and what types of workers are required The workforce plan will establish what vacancies exist and managers then need to draw up a job description and job specification for each post

A job description is a detailed explanation of the roles and responsibilities of the post advertised Most applicants will ask for this before applying for the job It refers

to the post available rather than the person A job specification is drawn up by the business and sets out the kind of qualifications, skills, experience and personal

attributes a successful candidate should possess It is a vital tool in assessing the suitability of job applicants and refers to the person rather than the post These

documents are an important part of the recruitment and selection process and provide the basis as to where the job may be advertised and whether an applicant is suitable forthe post They also help provide a framework for questions to be asked at an interview

2.2 Recruitment methods of TOTO Viet Nam Co., Ltd

2.2.1 Internal recruitment

Internal recruitment applies to the staff within the company They are given a chance to apply for a given vacant positions This method helps save time and money for the company The Human Resources Department (HRD) plays a significant role in making decisions related to this kind of recruitment The following is the chart of internal recruitment sources of TOTO Vietnam Co., Ltd:

Figure 2.2 Chart of internal recruitment sources of TOTO Vietnam Co., Ltd:

(Source: Report of Human Resource Department of TOTO Vietnam Co., Ltd)

Among the above five sources of internal recruitment, transfers and promotions are the two common sources in the company For these sources, the employees in the company are transferred from one department to another according to their efficiency and experience or promoted from one department to another with more benefits and greater responsibility based on efficiency and experience

2.2.2 External recruitment

External recruitment is applied when the company looks to fill the vacancy from any suitable applicant outside the company The only way the company uses is

advertisement The company posts the recruitment information on the company

website http://www.toto.com.vn or the job site named http://www.vietnamworks.com

in order to attract qualified people outside of the company to apply for jobs

2.3 Selection steps at TOTO Vietnam Co., Ltd

2.3.1 Collection and investigation of applications

The company asks applicants to provide a Curriculum Vitae (CV).  This is a

document that the applicant designs providing the details which are listed in the

following table:

Table 2.1: Details in CV required by the company:

Personal details Name, address, date of birth, nationality

Educational history Including examination results, schools/universities

attended, professional qualifications

A chance for applicants to ‘sell themselves’

Names of referees Often recent employer or people who know applicant

well and are ideally independent

(Source: Report of Human Resource Department of TOTO Vietnam Co., Ltd)