Visibooks the visibooks guide to calc 2 0 apr 2006 ISBN 1597060399 pdf

Click cell G4, then press the ENTER key.. Click cell E6, then press the ENTER key.. FORMATTING WORKSHEETS 45Tip: If the icon isn’t present on the Toolbar, click the arrow at the Currenc

The Visibooks Guide

To Calc 2.0

By Jill & Kevin Jordan

www.visibooks.com

The Visibooks Guide to Calc 2.0

Copyright

Copyright © 2006 by Visibooks™, LLC All rights reserved

Trademarks and Disclaimer

Visibooks™ is a trademark of Visibooks, LLC All brand and product names in this book are trademarks or registered trademarks of their respective companies

Visibooks™ makes every effort to ensure that the information in this book is accurate However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose Visibooks™ disclaims all liability for any direct, indirect,

consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it Mention of any product does not constitute an endorsement of that product by Visibooks™ Data used in examples are intended to be fictional Any resemblance to real companies, people, or organizations is entirely coincidental

ISBN 1597060399

TABLE OF CONTENTS i

Table of Contents

Basic Calculations 1

Add 13

Subtract 21

Multiply 24

Divide 28

Calculate averages 31

Find the maximum value 35

Formatting Worksheets 39

Format text 40

Format cells 49

Adjust columns and rows 60

Print worksheets 65

TABLE OF CONTENTS

ii

Manipulating Data 75

Move, copy, and paste 76

Add/delete columns 86

Add/delete rows 92

Employ multiple worksheets 97

Employ AutoFill 100

Insert/delete worksheets 106

Advanced Calculations 113

Create formulas across worksheets 114

Employ absolute references 120

Employ the function wizard 129

Making Data Visible 139

Add notes 140

Freeze panes 143

Create charts 147

BASIC CALCULATIONS 3

2 Click in cell A1 to place the cursor there

3 Type:

Party Palace

BASIC CALCULATIONS

4

4 Click in cell A3

Cell A3 should now be highlighted:

5 Type:

Per Costume Costs

6 Press the ENTER key on your keyboard

Cell A4 should now be highlighted

BASIC CALCULATIONS 5

7 Type:

Material

8 Press the ENTER key on your keyboard

9 In cell A5, type:

Elastic

BASIC CALCULATIONS

6

10 Press the ENTER key

In cell A6, type:

Labor

11 Press the ENTER key

In cell A7, type:

Total

15 Press ENTER to move to cell B7

16 On the Toolbar, click the icon

BASIC CALCULATIONS 9

17 When the Save as window appears, make sure the My

Documents folder appears as the Save in folder

18 Click the icon

BASIC CALCULATIONS

10

19 When the New Folder window appears, type:

Practice Calc Files

in the Name box

Then press ENTER

The Practice Calc Files folder will appear in the list

BASIC CALCULATIONS 11

20 Double-click the Practice Calc Files folder

The Practice Calc Files folder should now appear as the Save

in folder:

21 In the File name box, type:

Party Palace

BASIC CALCULATIONS

12

Tip: So far, only Sheet 1 has been used That’s an individual worksheet

All the worksheets—Sheet 1, Sheet 2, Sheet 3, etc (you’ll work with them later) make up a workbook

BASIC CALCULATIONS 15

7 Click in cell B6

8 Press the ENTER key

The total in cell B7 should be 10.38

9 Click in cell B7

10 On the Toolbar, click the icon

11 Click in cell D3

BASIC CALCULATIONS

18

15 On the Toolbar, click the icon

The worksheet should look like this:

BASIC CALCULATIONS 19

16 Press the ENTER key

The total in E6 should be 19.24

17 Click in cell E6

The Formula Bar should show:

=SUM(E4:E5)

BASIC CALCULATIONS

20

Tip: This is just a different way of adding numbers By clicking

E5

BASIC CALCULATIONS 21

Subtract

1 Click in cell G3

Type:

Profit Per Costume

2 Click in cell G4 Type:

=

BASIC CALCULATIONS 23

5 Press the ENTER key

The Profit Per Costume should be 8.86:

6 Click in cell G4

The Formula Bar should look like this:

2 Press the TAB key on your keyboard

It should move the cursor to cell B9

Tip: This is the multiplication symbol To type it, hold down the

SHIFT key, then press the number 8 key

BASIC CALCULATIONS 27

7 Click cell G4, then press the ENTER key

The Profits should read 19935:

8 Click cell B11

The Formula Bar should read:

=B9*G4

BASIC CALCULATIONS 29

4 Click cell E6, then press the ENTER key

The Profit Margin should be 0.46:

5 Click cell I4

The Formula Bar should read:

=G4/E6

6 Change the price of the costume to 15.97, then press the

ENTER key

BASIC CALCULATIONS

30

See how the profit margin changes along with the price (cell E4)

used in the formula:

7 Change the price of the Costume back to 17.99

8 On the Toolbar, click the icon

BASIC CALCULATIONS 33

5 In cell F14, type:

=average(

Tip: Don’t forget to type the ( opening parenthesis It tells Calc

to begin averaging a series of cells

6 Highlight cells A15 through C15

The worksheet should look like this:

BASIC CALCULATIONS

34

7 Press the ENTER key

The average subsidy should be 1000:

8 Click cell F14

The Formula bar should show:

=AVERAGE(A15:C15)

BASIC CALCULATIONS 35

Find the maximum value

1 Click in cell E15, then type :

Maximum

2 Click in cell F15, then type:

=MAX(A15:C15)

BASIC CALCULATIONS

36

3 Press ENTER

The worksheet should look like this:

4 Click the icon

5 Click the icon to close the Party Palace spreadsheet

BASIC CALCULATIONS 37

Practice: Basic Calculations

1 On the Toolbar, click the icon to open a new workbook

2 Enter the following data:

3 In cell D4, calculate the total price of both televisions together

4 In cell D5, calculate the total payments made for both televisions

5 In cell E4, calculate the difference in price between the two

televisions

6 In cell E5, calculate the difference between the number of

payments

7 In cell B7, calculate the finance charge for the LCD television

Tip: Multiply its price by the interest rate

8 In cell B8, calculate the amount financed

BASIC CALCULATIONS

38

Tip: Add the price and the finance charge

9 In cell B9, calculate the estimated monthly payment for the LCD

television

Tip: Divide the amount financed by the number of payments

10 In cell F4, calculate the average price of both televisions

11 In cell G7, calculate the maximum finance charge

12 Calculate the finance charge, amount financed, and estimated

monthly payment on the Plasma television

When you’re done, the worksheet should look like this:

13 Save the workbook as HDTVs in the Practice Calc Files folder

14 Close the workbook

2 Click cell A1

3 On the Toolbar, click the icon

4 Click the drop-down arrow beside the Font Size box

FORMATTING WORKSHEETS 41

5 When the menu appears, click 18

6 In the Font list, click Lucida Sans.

FORMATTING WORKSHEETS

42

The text should look like this:

7 Double-click on cell A3

8 Highlight the text Per Costume Costs

FORMATTING WORKSHEETS 43

9 Click the icon, then the icon

The text should look like this:

10 Make this text bold and italic:

Price Profit Per Costume Profit Margin

Sales Profits Subsidies

The worksheet should look like this:

FORMATTING WORKSHEETS

44

Format numbers

1 Highlight cells B4 through B7

On the Toolbar, click the icon

FORMATTING WORKSHEETS 45

Tip: If the icon isn’t present on the Toolbar, click the arrow at the

Currency

FORMATTING WORKSHEETS

46

2 Click the worksheet

The numbers should look like this:

3 In the same way, format all the numbers in the worksheet

(except the Subsidies years and Profit Margin) as currency

The worksheet should look like this :

4 Click cell I4

FORMATTING WORKSHEETS 47

5 On the Toolbar, click the icon three times

6 Click the icon

There should be four decimal places remaining:

7 On the Toolbar, click the icon

FORMATTING WORKSHEETS

48

The number should change to percent:

FORMATTING WORKSHEETS 49

Format cells

Change cell color

1 Drag from cell E14 to E15 to highlight both cells

FORMATTING WORKSHEETS

50

2 On the Menu Bar, click Format, then Cells

FORMATTING WORKSHEETS 51

3 When the Format Cells window appears, click the Background

tab

FORMATTING WORKSHEETS

52

4 In the Color grid, click the light gray square

5 Click the button

FORMATTING WORKSHEETS 53

6 Click the worksheet

The cells should look like this:

FORMATTING WORKSHEETS

54

Add borders

1 Click and drag from cell E14 to cell F15 to highlight the four cells

2 On the Menu Bar, click Format, then Cells

FORMATTING WORKSHEETS 55

3 When the Format Cells window appears, click the Borders tab

FORMATTING WORKSHEETS

56

4 Click the button

5 Click the button

FORMATTING WORKSHEETS 57

6 Click the worksheet

The cells should be outlined:

FORMATTING WORKSHEETS

58

Shift alignment

1 Highlight cells A4 through A7

2 On the Toolbar, click the icon

3 Click the worksheet

The text in the cells should be right-aligned:

FORMATTING WORKSHEETS 59

4 Highlight the same cells again

5 Click the icon

The text should be centered in the cells:

FORMATTING WORKSHEETS

60

Adjust columns and rows

Adjust column width

1 Place the cursor on the divider between the A and B column

headers

It should turn into a double-arrow:

2 Drag the divider to the left to make column A narrower

Some of the cells should display signs:

FORMATTING WORKSHEETS 61

Tip: This means the column is too narrow to display the cells’ contents

3 Drag the divider back to the right until you can see the contents

of the cells in column A:

4 Double-click on the divider between the G and H column

headers

It will make column G as wide as it needs to be to display all the

contents of cells in that row:

FORMATTING WORKSHEETS

62

Adjust row height

1 Click the box in the corner at the intersection of the column and

row headings:

This will select the entire worksheet:

FORMATTING WORKSHEETS 63

2 Place the cursor on the divider between rows 4 and 5

It should become a double-arrow

3 Drag the divider down

This will make all rows taller:

FORMATTING WORKSHEETS

64

4 On the Toolbar, click the icon

The worksheet should return to normal row height

5 Click the worksheet to de-select it

FORMATTING WORKSHEETS 65

Print worksheets

Page preview

1 On the Toolbar, click the icon

This will show how the worksheet will look when printed:

FORMATTING WORKSHEETS

66

2 Click the button

3 When the Page Style window appears, click each tab

4 Click the button

5 Click the button

FORMATTING WORKSHEETS 67

Adjust page breaks

1 On the Menu Bar, click View, then Page Break Preview

2 Drag the blue line between columns G and H to the right until it

merges with the blue line between columns I and J

FORMATTING WORKSHEETS 69

The worksheet should return to normal view

columns I and J This represents the new page break

FORMATTING WORKSHEETS 71

2 On the Menu Bar, click File, then Print

FORMATTING WORKSHEETS

72

3 When the Print window appears, click the Selection radio

button

To print the selection, click the button

4 Save and close the Party Palace workbook

FORMATTING WORKSHEETS 73

Practice: Formatting Worksheets

1 Open the HDTVs workbook from the Practice Calc Files folder

2 Format all of the money items as currency

3 Format the interest rates as percentages

4 Bold all the text in column A and rows 1 and 3

5 Format the text Buying HDTVs as Free Helvetian, 24 point text

6 Page preview the worksheet and make sure that all its contents

fit on one printed page

It should look like this:

7 Save and close the HDTVs workbook

FORMATTING WORKSHEETS

74

MANIPULATING DATA 75

Manipulating Data

In this section, you’ll learn how to:

• Move, copy, and paste

MANIPULATING DATA

76

Move, copy, and paste

Move cell contents

1 Open the Party Palace workbook from the Practice Calc Files

folder

2 Highlight cells G3 and G4

3 Place the cursor on the highlighted cells

MANIPULATING DATA 77

4 Click and drag the cells one cell to the left

MANIPULATING DATA

78

5 Click on the worksheet

It should look like this:

6 Click cell I4

MANIPULATING DATA 79

7 On the Menu Bar, click Edit, then Cut

8 Click cell G4

MANIPULATING DATA

80

9 On the Menu Bar, click Edit, then Paste

MANIPULATING DATA 81

When you’re done, the cells should look like this:

MANIPULATING DATA

82

Copy and paste

1 Highlight cells I3 through J3

MANIPULATING DATA 83

2 On the Menu Bar, click Edit, then Copy

3 Click cell G3

MANIPULATING DATA

84

4 On the Menu Bar, click Edit, then Paste

It should look like this:

MANIPULATING DATA 85

5 Highlight cells I3—J3

Then press the DELETE key on the keyboard

The worksheet should look like this:

MANIPULATING DATA

86

Add/delete columns

Add a column

1 Click the D column heading

2 On the Menu Bar, click Insert, then Columns

MANIPULATING DATA 87

A new column should appear:

MANIPULATING DATA

88

Add multiple columns

1 Click and drag across column headings D, E, and F

2 On the Menu Bar, click Insert, then Columns

MANIPULATING DATA 89

Three new columns should appear:

MANIPULATING DATA

90

Delete columns

1 Click the D column heading

2 Right-click the D column heading

When the menu appears, click Delete Columns

MANIPULATING DATA 91

The column should disappear:

3 Right-click the D column heading, then Delete Columns three

more times

The worksheet should look like this:

MANIPULATING DATA

92

Add/delete rows

Add row

1 Click on the row heading for row 12

2 On the Menu Bar, click Insert, then Rows

MANIPULATING DATA 93

A new row should appear:

MANIPULATING DATA

94

Delete row

1 Right-click the row heading for row 13

2 When the menu appears, click Delete Rows

MANIPULATING DATA 95

The row should disappear:

MANIPULATING DATA

96

Practice

1 Click and drag down the row headings for rows 9 through 15

Right-click the highlighted rows and delete them

2 Insert a new column in front of column F

3 Insert a new column in front of column H

4 Insert two new rows above row 3

5 In the new row 3, type:

Numbers Per Costume

6 Make this text Lucida Sans, 12 point, and bold

The worksheet should now look like this:

MANIPULATING DATA 97

Employ multiple worksheets

1 Right-click the Sheet1 tab

2 When the contextual menu appears, click Rename Sheet

Numbers Per Costume

then click the button

The tab should look like this:

4 Rename the Sheet2 tab

5 Type:

Sales

MANIPULATING DATA 99

6 Click the Numbers Per Costume tab again

The tabs should now look like this:

icon

MANIPULATING DATA

100

Employ AutoFill

1 Click the Sales tab

2 In cell A1, type:

Costume Sales

Make this text Lucida Sans, 12 point, bold:

3 In cell A3, type:

January

4 In cell B3, type:

February