Visibooks the visibooks guide to impress 2 0 apr 2006 ISBN 1597060410 pdf

On the blank slide, click the words Click to add title... When the Save as window appears, click the icon.. When the new slide appears, click the words Click to add title,... When the I

The Visibooks Guide to

Impress 2.0

by Jill & Kevin Jordan

The Visibooks Guide to Impress 2.0

Copyright

Copyright © 2006 by Visibooks™, LLC All rights reserved

Trademarks and Disclaimer

Visibooks™ is a trademark of Visibooks, LLC All brand and product names in this book are trademarks or registered trademarks of their respective companies

Visibooks™ makes every effort to ensure that the information in this book is accurate However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose Visibooks™ disclaims all liability for any direct, indirect,

consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it Mention of any product does not constitute an endorsement of that product by Visibooks™ Data used in examples are intended to be fictional Any resemblance to real companies, people, or organizations is entirely coincidental

ISBN 1597060410

Table of Contents

Creating a Presentation 1

Create a presentation 2

Create a slide 4

Add new slides 16

Insert pictures 23

Format text 30

Format pictures 34

Preview a presentation 46

Customizing Presentations 53

Insert tables and charts 54

Employ design templates 74

Employ a master slide 78

Rearrange slides 89

TABLE OF CONTENTS

ii

Working with Animation 95

Animate text 96

Animate graphics 101

Create slide transitions 108

Advance slides automatically 110

Preparing Live Presentations 113

Add speaker notes 114

Create handouts 119

Tip: If the Presentation Wizard window appears, make sure that Don’t show this wizard again is checked

Then click the button

2 On the blank slide, click the words Click to add title

A cursor in a text box should appear:

5 Type:

And we’ll have fun, fun, fun

6 Click in blank space outside the box to deselect it

CREATING A PRESENTATION

8

The slide should look like this:

Save the presentation

1 On the Toolbar, click the icon

CREATING A PRESENTATION

10

Tip: Some icons may not show up on the Toolbar To see all of the icons available, click the drop-down arrow at the far right of the toolbar, then Visible Buttons

2 When the Save as window appears, click the icon

3 When the Create new folder window appears, type:

Practice Impress Files

Then press the ENTER key on your keyboard

CREATING A PRESENTATION

12

The Practice Impress Files folder should appear in the list

4 Double-click the Practice Impress Files folder

The Practice Impress Files folder should appear as the Save in

folder

CREATING A PRESENTATION

14

5 In the File name box, type:

Party

Then click the button

The file name of the presentation, Party.ppt, should now appear

in the Title Bar at the top of the Impress window:

CREATING A PRESENTATION

16

Add new slides

1 On the Toolbar, click the icon

2 In the Tasks pane, make sure the Layouts submenu is open.

Tip: If the Layouts submenu isn’t visible, click its drop-down arrow to open it

3 Rest the cursor on the icon

5 When the new slide appears, click the words Click to add title,

CREATING A PRESENTATION

20

7 Press the ENTER key on your keyboard

The slide should look like this:

8 Type the text for the second bullet:

Luau

10 Type the third bullet:

Casino

11 Press ENTER, then type the fourth bullet:

CREATING A PRESENTATION

22

13 Minimize the Impress window

Insert pictures

Save pictures from the Web

1 Open a Web browser and go to:

www.visibooks.com/books/imp2

2 Right-click party.gif

CREATING A PRESENTATION

24

3 When the menu appears, click Save Image As

4 When the Save Image window opens, navigate to the My

Photos folder within the My Documents folder

6 Using the Web browser, copy the picture

balloon.gif at www.visibooks.com/books/imp2

into the My Photos folder on your computer

7 Copy the remaining pictures at:

www.visibooks.com/books/imp2

into the My Photos folder on your computer

CREATING A PRESENTATION

26

Add clipart to a slide

1 Restore the Impress window

2 Double-click the icon

3 When the Insert Picture window appears, navigate to party.gif,

then click it

CREATING A PRESENTATION

28

5 On the Toolbar, click the icon to save the presentation

The slide should look like this:

CREATING A PRESENTATION

30

Format text

1 Click in the bulleted list

2 Double-click the word Western to highlight it

3 Click the icon

4 Click the drop-down arrow beside the Font Size box

5 When the menu appears, click 40

6 Click the drop-down arrow next to the Font box

8 In the same way, apply bold, 40pt Lucida Sans to the words

Luau, Casino, and Mystery

When you’re done, the slide should look like this:

2 In the Drawing toolbar, click the icon

CREATING A PRESENTATION

36

3 Place the cursor on the red sizing handle at the corner of the

image

The cursor should turn into a rotating circle:

4 Click and drag counterclockwise to rotate the picture

a quarter-turn

It should look like this:

5 Rotate the picture back to its proper orientation:

2 When the Crop window appears, click the arrow in the Top

box until it reads 1.00”

It should look like this:

CREATING A PRESENTATION

40

3 Click the arrow in the Top box until it reads 0.00”.

5 Click the icon to save the presentation

The slide should look like this:

2 Click the Party Hat picture

Move the cursor over a corner sizing handle

It should change to a double-headed arrow:

3 Drag outward until the picture expands to about two inches

square:

CREATING A PRESENTATION

44

Move

1 Move the cursor to the center of the picture

It should turn into a four-headed arrow:

2 Drag the picture so it’s aligned with the top of the bulleted words

The slide should look like this:

3 Click the icon

CREATING A PRESENTATION

46

Preview a presentation

1 Click the first slide in the Slides pane

The first slide should appear full-screen:

CREATING A PRESENTATION

48

3 Click your mouse button

The slide show should advance to the next slide:

4 Click your mouse button again

You should get a black slide:

CREATING A PRESENTATION

50

5 Click your mouse button again

Impress should return to Normal View:

Tip: You may also press the ESC key on your keyboard to return to Normal View

6 Click the icon to close Impress

Practice: Creating a

Presentation

2 Give the first slide the title Pets

3 Subtitle it Household companions

4 Save the presentation in the Practice Files folder as Pets.ppt

5 Add a new slide using the Title, Text layout

6 Title this second slide Inside your homes

7 Add text to make the slide look like this:

CREATING A PRESENTATION

52

8 Insert the picture named fishbowl.gif

9 Resize the picture to fit in the slide

10 Click and drag the picture to center it in the white space

11 Color the word Dog red

12 Make the word Cat green, the word Fish orange, and the word

Hamster brown

13 Save the presentation

It should look like this:

14 Close the presentation

15 Close Impress

Customizing

Presentations

In this section, you’ll learn how to:

• Insert tables and charts

• Employ design templates

• Employ a master slide

• Rearrange slides

2 On the Menu Bar, click File, then Open

3 In the Open window, navigate to the Practice Impress Files

folder, then double-click Party.

4 Click the second slide in the Slides pane

5 On the Toolbar, click the icon

CUSTOMIZING PRESENTATIONS

56

6 In the Layouts pane, click the layout

7 In the Title box, type:

Supplies

8 In the Text box, double-click the icon

CUSTOMIZING PRESENTATIONS

58

9 When the Spreadsheet window appears, place the cursor on the

black sizing handle at the lower right corner of the spreadsheet

The cursor should turn into a double arrow:

10 Click and the drag to resize the spreadsheet to 3 columns wide

15 On the toolbar, click the icon

The slide should look like this:

CUSTOMIZING PRESENTATIONS

62

Insert a chart

2 In the Layout pane, click the icon

3 In the Title box, type:

Favorite Party Survey

4 Double-click the Chart placeholder

CUSTOMIZING PRESENTATIONS

64

5 Right-click on the chart

When the menu appears, click Chart Data

6 Click the (Delete Row) icon until the datasheet contains only

3 rows:

7 Click the (Insert Column) icon until the datasheet has 5

columns

CUSTOMIZING PRESENTATIONS

66

8 Enter this information into the datasheet:

9 Click the icon

10 Close the Chart Data window

Western Luau Casino Mystery Women 100 50 92 87

Men 120 97 77 34

11 On the Menu Bar, click Format, then Chart Type

CUSTOMIZING PRESENTATIONS

68

12 When the Chart Type window appears, make sure Columns in

the Chart type list is clicked

13 In the Variants list, click Percent:

CUSTOMIZING PRESENTATIONS

70

The slide should look like this:

15 On the Toolbar, click the icon

16 Double-click the slide to return to normal view

17 In the slide, click in the bulleted text box

18 On the Toolbar, click the icon to de-select it

This should turn off the bullets:

CUSTOMIZING PRESENTATIONS

72

Which types of parties do men and women prefer?

Click outside the text box to deselect it

20 Click the icon

The slide should look like this:

CUSTOMIZING PRESENTATIONS

74

Employ design templates

2 When the Slide Design window appears, click the

button

3 In the Load Slide Design window, click Presentation

Backgrounds, then Dark Blue with Orange

6 In the Slides pane, click each slide and apply the same slide

CUSTOMIZING PRESENTATIONS

78

Employ a master slide

1 In the Slides pane, click the first slide

2 On the Menu Bar, click View, Master, then Slide Master

3 Click the slide in the Slides pane.

CUSTOMIZING PRESENTATIONS

80

4 Highlight the words Click to edit the title text format

Tip: You may need to move the floating Master View toolbar out of the way

5 Click the icon

6 Click in blank space on the slide to deselect the text box

CUSTOMIZING PRESENTATIONS

82

Insert a graphic in the master slide

1 With the master slide still open, click Insert, Picture, then From

File

2 Double-click the balloon image

CUSTOMIZING PRESENTATIONS

84

This will insert it in the slide:

3 Resize the image to approximately ½” square

CUSTOMIZING PRESENTATIONS

86

4 Drag the image to the lower right-hand corner of the slide

5 In the Master View toolbar, click Close Master View

The screen should return to Normal View:

CUSTOMIZING PRESENTATIONS

88

7 Click the icon and preview the presentation

Each slide should have its title in a regular font

8 Press ESC to return to Normal View

Rearrange slides

2 Click the third slide

3 Release the mouse button

The slides should be in this order:

4 Click the first slide

5 Click the icon to preview the presentation

The slide you moved should now come second, after the Title Slide:

CUSTOMIZING PRESENTATIONS

92

Practice:

Customizing Presentations

1 Open the Pets presentation in the Practice Files folder

2 Insert a new slide with the Title, Text and 2 Objects layout

3 Create a spreadsheet in the large box with 2 columns and 5

rows

4 Enter this information in the table:

Pet Size

Dog Large Cat Medium Fish Small Hamster Small

5 Color the top row black

Tip: Use the icon

6 Color the text in the top row white

Tip: Use the icon

7 Insert a picture of a cat in the top right content box

8 Center all the text in the table

9 Title this slide Pet Size

10 Change the presentation’s template to Subtle Accents

11 Preview the presentation

The new slide should look like this:

12 Save and close the presentation

CUSTOMIZING PRESENTATIONS

94

• Create slide transitions

• Advance slides automatically

WORKING WITH ANIMATION

3 Highlight the bulleted text

On the Menu Bar, click Slide Show, then Custom Animation:

4 When the Custom Animation pane appears, click the

button

WORKING WITH ANIMATION

98

5 When the Custom Animation window appears, on the

Entrance sheet, click Fly In

6 In the Speed drop-down menu, click Medium

8 Click the icon

WORKING WITH ANIMATION

100

10 Press the ENTER key on your keyboard

The bulleted text should fly in

Animate graphics

1 In the Slides pane, click the second slide, titled Supplies

2 In the Drawing toolbar, click the icon

The Insert Picture window should appear

3 When the pictures appear, click this picture of a dog:

WORKING WITH ANIMATION

5 The Filter palette should appear:

WORKING WITH ANIMATION

104

7 Drag the dog to the lower left corner of the slide:

8 In the Custom Animation pane, click the button

9 When the Custom Animation window appears, click the Motion

Paths sheet, then Right

10 Click the Speed drop-down arrow, then click Very Slow

WORKING WITH ANIMATION

106

12 Click the icon to preview the slide, then click your mouse

button

The dog should slowly move to the right:

13 Press ESC to return to Normal View

14 Click the icon to save the presentation

WORKING WITH ANIMATION

108

Create slide transitions

2 On the Menu Bar, click Edit, then Select All

3 On the Menu Bar, click Slide Show, then Slide Transition

4 In the Slide Transition pane, click Cover Left-Up

5 Click the icon, then click your mouse button to view through

the presentation

The slides should move up and to the left as they enter the screen

6 Press ESC to return to Slide Sorter view

7 Save the presentation

WORKING WITH ANIMATION

110

Advance slides automatically

1 On the Menu Bar, click Edit, then Select All

2 In the Slide Transition pane, under Advance Slide, click the

Automatically after radio button

3 Click the up arrow five times until the box shows 5sec

4 Preview the presentation in Slide Show view

The slides should progress every five seconds

5 Save the presentation

WORKING WITH ANIMATION

112

Practice:

Working with Animation

1 Open the Pets presentation

2 Select the Pet Size slide

3 Right-click the cat picture and animate it with a Wheel effect

Tip: Click Custom Animation, then the Entrance sheet

4 Give the presentation a Fade Smoothly transition between

slides

5 Make all slides advance automatically after 4 seconds

6 Save, preview, then close the presentation

Preparing Live

Presentations

In this section, you’ll learn how to:

• Add speaker notes

• Create handouts

PREPARING LIVE PRESENTATIONS

114

Add speaker notes

1 Open the Party Themes slide in Normal View

3 Click the words Click to add notes, then type:

You can’t go wrong with most parties, but a great theme can help!