Ứng dụng phần mềm quản lý văn bản tại phòng hành chính quản trị công ty CP TRAPHACO e

Ứng dụng phần mềm quản lý văn bản tại phòng Hành chính quản trị - công tyCP TRAPHACO Application software for document management at Administrative management – TRAPHACO JSC 1.. In that:

Ứng dụng phần mềm quản lý văn bản tại phòng Hành chính quản trị - công ty

CP TRAPHACO

Application software for document management at Administrative management – TRAPHACO JSC

1 Introduce about TRAPHACO JSC

As enterprises operating in the manufacturing sector and Pharmaceutical Business

VISION

To 2020 become a strong economic group in the field of care and health protection MISSION

- Devoted for the social product - epochal services and rich traditional values in order to improve the quality of life

- Always satisfying customer needs, create meaningful work and advancement opportunities for employees

- Increase value for investors

Scale Enterprises

The company has four subsidiaries and two associated companies, has 15 branches spread across the country, drug delivery system across 63 provinces and cities The company has 11 departments

4 Subsidiaries

CNCTraphaco

(51%)

SAPATraphaco (100%)

HUNG YEN Traphaco (100%)

Đăk LăkPharmacy (58%)

Hoang Liet factory and 15 branch Affi liateCompany

Quang Trị Pharmacy (43%)

Thai Nguyan Pharmacy (51%)

SCALE OF BUSINESS

4

1972

1993

2000

2012 2010

2009

2008

2013

Production Team of medical Railway Company

Pharmaceutical company and the Ministry of Transport

TRAPHACO JSC

The most famous brand in pharmaceutical industry of

Vietnam Labor Hero First Labour Medal

Listed shares on HOSE

National Quality

Award

Quality Award in

Asia-Pacific

Up to 31/12/2013 : 695 poeple In that:

Postgraduate qualifications : 34 poeples ~ 5 % University degree : 180 poeples ~ 26 % Intermediate and colleges: 299 poeples ~ 43 %

TAssistant pharmacists, workers: 182 poeples ~ 26 %

Collaborator : 167 poeples

Business

block

351 poeples

~ 50 %

Production block

158 poeples

~ 23 %

Indirect block

186 poeples

~ 27 %

Collaborator

167 poeples

With scale operating on the national of company and direction to the global market, the management of administrative documents and transmit information to promote products and brand requires application of information technology and the document management software

2 Reality Applications Information Technology and Media

- Currently, to promote for business, company has built websites:

http://www.traphaco.com.vn/,

- The company has a staff site management professionals and IT charge

- IT staff responsible management of the LAN systems department office, helping to connect computers within the office area

- IT staff shall assist the Administration administrator, assistant: Facilities management of Information Technology Construction plans and received software towards applications: ERP, CRM (supplier selection software fit the business model)

- Current software applications for document management

With firm size, while not applying information technology in document management

will have limitations:

- Time to send dispatches, text updates delays, untimely

-Difficult when searching text

- Document management costs large, bulky

- The internal communications delay will affect the productivity and efficiency of the work

3 The text of the departments in the company needs to convey

1. Administration office administrator Dispatch to publish, notifications,

resolutions, plans internal company, calendar and schedule of the company's senior leaders, meeting schedule, vehicle maneuvering

2 Organization officials The notification, staffing plans,

policies

3 Department of Finance and

Accounting

Notifications

4 Research and Development The deployment plan research

information

5 Marketing Department Internal communications, market

deployment plan, advertising

6 Import and Export Department Plan materials

8 Quality Assurance Department Planning application deployment

management system: GPs, ISO, 5S, KPI

9 Quality Inspection Department Provide testing card for workshops,

factories

10 Chamber Business Notice, sales policies, plans

11 Risk Management Committee Notice, plan

4 Experience from domestic and foreign enterprises

- Airlines are examples of applications of information technology in air traffic management, ticketing

- Currently domestic pharmaceutical firms have little enterprise software applications for document management, if primarily through e-mail for communication and information management

- Foreign firms in the global business environment such as Coca Cola, Samsung, McDonald has offices, have invested in many countries around the world will certainly

be more software applications to manage and administration of business operations

- Traphaco purchased and used software for document management, Administration management software helps operators and elected officials published the text information Each member company and the managers own acount offered to help provided information getting information quickly and conveniently The management and leadership is so smooth and timely and effective

- Document Management Software by CNPM Selab Research and development ,

Ltd supply The following interfaces can help us visualize Traphaco software

applications in management and executive jobs

- Account of Do Tien Sy pharmacists:

-Accounts of the TRAPHACOSAPA subsidiary:

- The main interface:

Staff have acount can see the content of the meeting notice and activities taking place in the entire company dm system (document management)

In the following message we can see the company is preparing to develop khaiphan DMS software sales software may be suppliers by IMS company

In the following, the individual concerned may be aware that the schedule for maneuvering vehicles in service work

In this software also manages the text of ISO management system, staff can look up the text, the SOP

Individual, member companies, affiliates have access to the system

qlvb.traphaco.com.vn to receive information quickly, to meet the needs of solving the

individual parts

5 Learn solutions to apply Information Technology and Media

Administrative Office of Management survey software companies and the proposed use software of the IMS company

6 Planning applications Information Technology and Media for business

With business strategies of pharmaceutical products of natural origin, in accordance with the times demand, tend to use natural products The step-oriented company that has helped the companyachieve this success

Traphaco with strategy 'green Health '

This strategy is built on the foundation of natural medicinal herbs, to ensure sustainable development, environmentally friendly, closely linked with the development

of the economy and bring health to the community

According to the survey of Traphaco JSC, Vietnam has advantages in terms of biodiversity with over 4,000 species of plants and mushrooms have medicinal uses, many

endemic species expected in new drug development Thus the navigation, focus research and production of drugs of natural origin are being viewed as a major breakthrough in the pharmaceutical industry

And more importantly, Medicinal gardens also produce clean products (pharmaceuticals) quality, safety and effectiveness (high hygiene standards), better serve for the prevention and treatment for people, contributing to enhance reputation of business credit Besides Traphaco also constantly investing facilities, extensive cooperation with scientists, research organizations The company has collaborated with the Institute of Biotechnology - Viet Nam Academy of Sciences Research and application of biotechnology in the production of products to create products with more advanced features Vietnamese and more efficient in use and treatment Special applications in high technology artichoke leaves extract: yeast dissolves the polyphenols, the active conservation of polyphenols in artichoke

Traphaco is also a pioneer in the business proposals and partnership with the Institute and the Institute of Medicine, School of implementing the State level "Building

a pharmaceutical manufacturing processesing cleaner and cleaner process for the

preparation of a number of high quality products."This is a prerequisite for the production

of medicinal products from clean, safe and efficient The results of the research have been applied to the production of key products such as Boganic Products with natural ingredients, GACP guidelines apply quality control-WHO

From SCIENCE to life inherited traditional medicine for thousands of years

Vietnam, boldly Traphaco new technology into production With the slogan: "New Technology & Traditional Identity", Traphaco society devoted to products, services and epochal rich traditional values

By 3 base: traditional identity - green technology - high-quality human resources, Traphaco has been channeled into the era-"The way health green" became the provider, dedicated to social products, services and epochal rich traditional values That was the way toTraphaco become pharmaceutical the No 1 brand in Vietnam

The products have natural origin of company such as CEBRATON, BOGANIC had revenues each product up to 300 billion / year The company's revenue for all

products has reached nearly 2000 billion figures The company's products were sold across the country and began exporting to the country The application management software as it becomes necessary

With the strategic direction that, Administration and management plan proposed implementation, software application management sales

7 Objectives, resources, time and action programs

Action

1 Manage sales staff, working

time, salespeople promote the

expansion of market

navigation)

- People: 270 employee

market

- Officer in charge IT

- Personnel management sales staff-Equip server-with the IPAD

270 equipped -Investment funding:3,5 billion VND

Năm 2014-2015

- Negotiating partners

- Training staff

to use the software

2 Manage customer

3 Fast response procedures:

Sales Invoice

4

5

References

1 Dr Nguyen Van Thoan - Management Information System lecture

2 http://www.traphaco.com.vn/