module-4-project-delivery-systems-slides-rev-7[Project Delivery Systems]

Project Delivery Systems About this training session  Learning objectives  Overview of project delivery systems  Finance, Administration and HR tools  Project Management and Control

1

Welcome to Worley Parsons Project Management Training

Module 4 – Project Delivery Systems

Project Delivery Systems

INTRODUCTION

Project Delivery Systems

About this training session

 Learning objectives

 Overview of project delivery systems

 Finance, Administration and HR tools

 Project Management and Control tools

 Engineering and Design tools

 Data Management and Communication tools

 Selecting appropriate project delivery tools

 Project delivery system reports

Learning Objectives

On completion of this module, you will be able to :

 understand the Project Delivery Systems used at WorleyParsons to

manage projects

 request and interpret project reports in order to provide status reports and

track progress and performance against budget and schedule

 identify the key systems and their interfaces (information flows) to enable

effective project management

 identify, assess and select Project Delivery Systems for specific projects

and be familiar with the functions of these tools

 explain the functionality of the function specific tools selected by

WorleyParsons to improve the efficiency of project execution and

communicate this information to the project team

 consult with the location systems support personnel and where required

with the Global Project and Improve Systems (PAIS) and Engineering

Systems (ES) groups to set-up and configure the project delivery tool(s)

for a specific project

Project Delivery Systems

OVERVIEW OF PROJECT DELIVERY

SYSTEMS

WorleyParsons Strategy

WorleyParsons Executive Committee (Exco) has endorsed the rollout of

a consistent set of processes

• WPMP: WorleyParsons Project Management Process – the

WorleyParsons framework for project execution

• EMS: Enterprise Management System – repository of

standard workflows, procedures and templates

WorleyParsons Strategy

ExCo has also endorsed the rollout of a consistent suite of

project delivery systems with the following strategy:

 Reduce the variety of systems, processes and tools

 Provide access to WorleyParsons knowledge

 Facilitate multiple office work sharing

Overview of Project Delivery Systems

Overview of Project Delivery Systems

 Factors that determine choice of tools from WorleyParsons’ suite

include:

• type of services

• size of project

• complexity of transactions and data to be managed

 Use of standard tool kit will be the most economical and efficient

outcome

 Customers may have their preferences but any change to the

standard tool kit to satisfy customer preferences will have cost and schedule penalties

Overview of Project Delivery Systems

As a Project Manager you will need to know :

 what tools to use for different types of projects

 what tools to use to complete different functions

 how information flows between the tools so that you can use

them effectively to manage and control each project

 how to work with the systems support personnel to set-up and

configure the project delivery tools for each project

Project Delivery Systems

FINANCE AND ADMINISTRATION TOOLS

(Supported by the GBS Team)

Project Delivery Systems - GBS

 GBS is being rolled out to replace all existing Finance and HR management systems

 Interfaces with Global Standard WorleyParsons systems

• InControl (service costs)

• Prediction + (contractor costs)

• SmartPlant Materials (committed costs and vendor invoices)

Rollout of GBS across the WorleyParsons locations

GBS

 Initiate projects and proposals

• Classify projects and proposals

• Register project data

 Time Management System

• Collect EPCM service costs through the Time Management

System

 Finance Systems

• Collate actual service costs

• Transfer to payroll and project control systems

 HR Systems

• Store and manage employee data

What does GBS do?

GBS

Project Delivery Systems

PROJECT MANAGEMENT AND

CONTROL TOOLS (Supported by PAIS)

Project Delivery Systems – Project Controls

Project Delivery Systems - Estimating

• Aspen Capital Cost Estimator (ACCE) for the SELECT business line Identify and Evaluate Phases

• Quest Capital Cost Estimator for Class 2 to Class 4 estimates

• @Risk for risk modelling and analysis

ACCE

What does ACCE do?

 Supports the generation of conceptual and detailed cost

estimates and schedules over the project lifecycle

 Creates accurate budgets from conceptual definitions

 Configured to optimize utilities and piping as well as project

relocation and scaling based on plant size

 Its ability to define contract structures for multiple

contractors and vendors helps project leaders analyse

execution strategies, manage change orders and control

costs

ACCE

What are the benefits of ACCE?

 Consistency and common knowledge base

 Speed in calculating and producing estimate with minimal input

 Area specific estimates (i.e different specs.) can be combined

 Built-in “Expert Systems” for equipment foundations and pipe rack design build

 Detailed material and labour indexing - easy adjustment of material costs and labour hours

 Users can manually add any amount of items required that are not offered

by default

 Library / manual (user) input info storage

 Flag “illegal” and “out of range" entries

 Manpower Productivity Expert (MPE) module to examine productivity

differences due to working conditions, location and environmental factors

 Output is compatible for use with risk analysis tool

 Many reports to choose from

Quest

What does Quest do?

 Aids in the preparation of major capital cost

estimates

 Can help relieve the estimator of much of the

number crunching that is inherent in the

generation of an estimate

 Enhances the quality of estimates by automating

the calculations within a disciplined structure and

eliminating a major source of estimate errors

Quest

What are the benefits of Quest?

 Automatic retrieval of industry standard information

 Maximised computer calculation – reducing possible estimating errors

 Automated budget consolidation

 Ability to create multiple versions of an estimate to address different

cases or options

 Can be used to identify estimate trends during project implementation

 Incorporates contracting philosophy and procurement plan for easy

roll over to Cost Control

 Aligned to coding (Code of Accounts) in other systems for easy

transfer of data and single point data entry

@Risk

What does @Risk do?

 Aids in the preparation of major capital cost estimates

 An Excel add-in that allows users to perform

simulations and is typically used in the Evaluate,

Define and Execute phases of a project for risk

analysis

 Proven templates and reports – able to be shared

between specialists in all WorleyParsons locations An

estimator can assess the likelihood of various best

and worst case project budget scenarios

 Uses Monte Carlo-based simulation to run many

possible outcomes.

@Risk

What are the benefits of @Risk ?

 Adds advanced modelling and risk analysis to Microsoft excel by

allowing:

• Development of the risk model – WorleyParsons uses its own

model, tested and proven on many projects

• Identification of uncertainty – risk inputs

• Model analysis by simulation – risk outputs

Project Delivery Systems – Cost Control

• Services Cost and Progress Control in all phases

• PREDICTION + for TIC Cost Control and Construction Job Card Management

EVALUATE DEFINE EXECUTE OPERATE IDENTIFY

What does InControl do?

 Specialist project services cost and progress control tool

 Built around WorleyParsons’ processes and procedures to allow projects to manage costs against budget, track progress, control scope and determine forecast in one place

 Brings together project budget costs, schedule and document

data into a single repository

 Provides weekly, monthly and adhoc reports that are the

cornerstone for the project controls group to advise project

management on its status at any point in time

InControl

What are the benefits of InControl?

 WBS and discipline level control

 Detailed deliverable progress and forecast tracking

 Detailed resource budget control

 Variation management

 Productivity, earned value reporting

 Multi-currency reporting

 Interfaces with timekeeping and financial systems

 Interfaces with planning system

InControl

PREDICTION +

What does PREDICTION + do?

 WorleyParsons owned integrated Project Management tool

 Manages all aspects of Project controls for standalone projects or program/portfolio works

 Consists of a series of integrated application modules that

communicate with each other through a centralised database that controls the flow and management of data

 PCS module provides real-time Total Installed Cost (TIC) and

progress measurement management for projects and contracts

PREDICTION +

What are the benefits of PREDICTION +?

 Project/program/portfolio details repository

 Activities/transactions/deliverables repository

 Total Install Cost (TIC) budget generation, control,

forecasting and reporting

 Project cost/commitments/expenditure reporting, KPIs

Project Delivery Systems - Planning

• Oracle Primavera 6 for logic based Planning and Schedule Control for all phases

• Oracle Primavera Risk for Schedule Risk Analysis for all phases

EVALUATE DEFINE EXECUTE OPERATE IDENTIFY

Primavera P6

What does Primavera P6 do?

 Used for the development of a schedule/program for all

phases of projects

 Industry standard application suite - delivers full

enterprise project portfolio management throughout the project lifecycle and across a range of project sizes and complexity

 Commercial planning application with an extensive

range of functions including:

• logic based networking

• critical path analysis

• resource scheduling

• import /export capabilities

Primavera P6

What are the benefits of Primavera P6?

 Provides integration capability with other systems

 Enables us to deliver projects on time and within budget

 Has import / export capabilities

 Has powerful and configurable dashboards

Primavera Risk

What does Primavera Risk do?

 Simulates various scenarios using built-in templates for

qualitative/quantitative risk assessment, like quick risk feature

and risk register configured to align to WorleyParsons risk

management practices

 Primavera Risk Analysis uses advanced Monte Carlo-based

cost and schedule analytics to provide full life-cycle risk

management through the following types of risk models:

Primavera Risk

What are the benefits of Primavera Risk?

 Identifies common scheduling pitfalls that may result in

misleading schedule or risk analysis results

 Provide a comprehensive means of reporting project

confidence levels

Project Delivery Systems

COFFEE BREAK

Project Delivery Systems

PROCUREMENT AND

CONTRACTS TOOLS

(Supported by PAIS)

Project Delivery Systems – Procurement

and Contracts

Project Delivery Systems - Procurement

• SmartPlant Materials (SPM) for Materials Management

• CAMS for detailed administration of contracts

• Supplier Portal - Supplier registration portal for supplier registration, invitation, evaluation and selection

• Trade Wizard – Live solutions to International trade queries and compliance

• RPS On-Demand – screening of customer, suppliers and other trading partners against restricted party lists from government institutions worldwide

SmartPlant Materials

What does SmartPlant Materials do?

• SmartPlant Materials (SPM) provides control of

materials and equipment through the Engineering, Procurement and Construction (EPCM) phases of a project

SmartPlant Materials

What are the benefits of SmartPlant Materials?

 All specialist items, long lead items, large items, including equipment can be fully managed and include links to specifications, drawing and data sheets

 Consistent equipment and item numbering, including corporate

catalogues for bulk materials

 Project-specific vendor lists

 Totalling of items by part, description and vendor

 Separate or multiple fabrication shops for materials supporting

projects with multiple fabricators by geographic areas

 Continuous material reconciliation

 Global project work sharing and execution, using correct, complete,

and consistent data

 By using a web-based and centralised environment, SPM allows a

central synchronisation of a decentralised project organisation

SmartPlant Materials (SPM)

4 integrated modules

SmartPlant Materials (SPM)

 Provides material libraries at both corporate and project

levels for use for materials revision and change management

 Includes a Project Estimating functionality that you can

use to generate estimates for new project bids

accessed to develop first estimates based on previous projects

standardization, especially of bulk material Data can be organized to suit the required corporate or country

standards

Design System or Plant Design Management System

SmartPlant Reference

Data (SPRD)

SmartPlant Materials (SPM)

Engineering &Procurement

Integration (E&PI)

 Presents the most recent status of

material items in the project so that you

to control the flow of materials to avoid

surpluses and shortages

 Based on past experience of material

usage and requisition patterns,

rule-driven processes enable EPIM to

automatically create material

requisitions, translating the project

engineering view into the project

procurement view

SmartPlant Materials (SPM)

Material Supply Chain Management (MSCM)

 Integrates interchanges between commodity

suppliers, manufacturers, fabricators and freight

forwarders

 MSCM data can be integrated with the financial

systems such as SAP or Oracle to control

payment and invoicing

 All procurement and relevant supply chain

information is in the same database

 Paperless integration of supplier performance

and history measurement, supplier

management, inquiry cycle, bid tabulation,

purchase order/award, scheduling,

progress/milestone control, tracking/tracing

SmartPlant Materials (SPM)

 Balances onsite personnel with material

availability, assigning material to site

inventories in the shortest possible time

 Automated material receiving, forecasting,

reservation, and allocation routines to control and manage materials in various site

warehouses

SITE

CAMS

What does CAMS do?

 Provides visibility into contracts, providing opportunities to

identify cost savings, mitigate risk and improve compliance

 Functions include recording invoices, back-charges, claims and field instructions, monitoring compliance items and milestones, generating payment certificates and amending/revising

contracts

 Uses task and event management, performance metrics,

compliance monitoring, budget analysis, amendments, change orders, and contract correspondence

 Allows projects to centralise all contract packages and

information, enabling collaboration across locations, supporting projects to share work across locations using the same core

systems