báo cáo thực tập tốt nghiệp, vai trò của việc sử dụng tiếng anh trong tổ chức sử kiện, từ cổ xưa, từ đồng nghĩa, từ phổ biến, những thiếu sót và bài học kinh nghiệm

Những từ này không còn sử dụng hàng ngày hoặc đã mất một ý nghĩa đặc biệt trong cách sử dụng hiện tại nhưng đôi khi chúng được sử dụng để truyền đạt một hương vị cổ điển cho tiểu thuyết lịch sử hoặc các văn bản pháp luật. Một số, chẳng hạn như hotchpotch, tiết lộ nguồn gốc của ý nghĩa hiện tại, trong khi những người khác tiết lộ nguồn gốc của một từ hiện đại khác, như với nhẹ nhàng, ý thức được bảo quản trong quý ông. Một số, chẳng hạn như học hỏi và để cho, bây giờ có nghĩa là ngược lại của việc sử dụng trước đây của họ. Những từ cổ xưa này thường xuất hiện trong một hợp đồng sự kiện tiếng AnhMệnh đề giảm tương đối là mệnh đề quan hệ không được đánh dấu bởi một đại từ tương đối công khai (chẳng hạn như who, which hay that). Một ví dụ là mệnh đề tôi đã thấy trong câu tiếng Anh đây là người mà tôi đã nhìn thấy. (Các dạng không thay đổi khác của mệnh đề quan hệ này có thể là tôi đã thấy, người mà tôi đã nhìn thấy hoặc người mà tôi đã nhìn thấy). Một loại khác là đối tượng thụ động bị giảm đối tượng thụ động; Một loại mệnh đề không có giới hạn được dẫn dắt bởi một phân từ quá khứ, như được tìm thấy ở đây trong câu mà những con vật tìm thấy ở đây có thể nguy hiểm.A reduced relative clause is a relative clause that is not marked by an overt relative pronoun (such as who, which or that). An example is the clause I saw in the English sentence “this is the man I saw”. (Alternative unreduced forms of this relative clause would be that I saw, who I saw or whom I saw.) Another type is the reduced object relative passive clause; a type of nonfinite clause headed by a past participle, such as found here in the sentence the animals found here could be dangerous.

TABLE OF CONTENTS 2

ACKNOWLEDGEMENTS 4

CHAPTER 1: INTRODUCTION 5

1.1.Rationale 5

1.2.Aim of study 6

1.3 Scope 6

1.4 Methodology 6

1.5 Theoretical background 6

1.5.1 Definition of Organizing Events 6

1.5.2 The Important Role of Using English in Organizing Event 6

1.5.3 Lexical choice 7

1.5.3.1 Archaic words 7

1.5.3.2 Synonyms 8

1.5.3.3 Using a number of related couple of words 8

1.5.3.4 Popular word with specialized meaning 8

1.5.3.5 Collocations 9

1.5.3.6 Prepositions, phrases, prepositional phrases 10

1.5.4 Sentence type 10

1.5.4.1 Operative provisions 10

1.5.4.2 Passive voice 11

1.5.4.3 Reduced relative clause 11

1.5.4.4 Conditional Sentences 11

CHAPTER 2: FINDINGS AND DISCUSSIONS 12

2.1 General Introduction 12

2.1.1 Company Overview 12

2.1.2 Vision 12

2.1.3 Sao Minh Da Nang Hotel 13

2.1.4 Banquet Event Oder Department 13

2.2 My job description 14

2.3 Findings and discussions 15

2.3.1 Sentence Types And Lexical Choice In Event Contract 15

2.3.2 Lexis 15 2.3.2.1 Archaic words 15

2.3.2.2 Synonyms 17

2.3.2.3 Using a number of related couple of words 17

2.3.2.4 Popular word with specialized meaning 18

2.3.3 Sentence types 20

2.3.3.1 Operative provisions 20

2.3.3.2 Passive voice 20

2.3.3.3 Reduced relative clause 21

2.3.3.4 Conditional Sentences 22

2.4 Result and Evaluation 22

2.4.1 Result 22

2.4.2 Evaluation 23

CHAPTER 3: CONCLUSIONS AND RECOMMENDATIONS 24

3.1 Conclusion 24

3.2 Lessons learnt 24

3.3 Shortcomings 25

3.4 Recommendations 25

REFERENCE 27

This report could not be completed without the help, encouragement, andsupport from a number of people who all deserve my sincerest gratitude andappreciation

First, I would like to thank all my teachers who taught and trained me forhaving given me this opportunity to put my theories I learnt into practice I wouldparticularly thank my supervisor, Mrs Nguyen Thi Hieu, who always enthusiasticallyinstructed and constantly guided and supported me during my internship period forhelping me to improve my abilities and skills

Special words of thank also go to all staff of Sao Minh Business Hotel for theirenthusiastic help and precious advice during my practice time In particular, I wish togive my special thanks to Mrs Thanh Tam , Mrs Thu Hong, Ms Yen for theirinstructions and counsels on my translated texts

I also wish to thank all the staff in Banquet Event Order and Sale Department.They brought me unforgettable memories when I was working here

Last, I wish to thank An, Nguyen and Tuan They are my fellows who werealways beside me and gave me good advice and encouragement so that I couldovercome all the obstacles and finish my internship

CHAPTER 1: INTRODUCTION

1.1.Rationale

Viet Nam is being in the Period of opening gate Our country is striving tointegrate into the global development in various fields such as economy, culture,policy, education etc Therefore, recently, a number of foreign companies andorganizations have invested and established offices, factories and cultural exchangedens in many cities across the country With the desire to promote and polish brand’simage of the business in recent times, a new industry was born- Event organization.Even though it has just emerged and developed in a short time but it has showed anincredible development

Event organization is a field in which the company in charge has responsibility

to make the events happen in a perfect way for helping enterprises branding andproducts It also provides an opportunity for enterprises to meet and createrelationships with media or public authorities to strengthen good ties for enterprises

Organizing Events is not just a simple task This work includes hundreds ofjobs and requires high carefulness because just one small mistake can affect toorganizing group and harm to customer’s images and reputations of the company.Especially international events require organizers must have good knowledge aboutcultures, politics, and foreign language Thus, using English - the most internationallanguage fluently can help event editors work with foreign clients easily and enhancetheir own professional organizations as well as where they are working

However, to use English smoothly in this work is not easy at all, because this is

a new industry with many specialized words and varied in each stage of the work.Each stage is a set of words and different usages To get further understanding of thelanguage used in the event, I chose to study the subjects “Using English in organizingevents at Sao Minh Business Hotel”

1.2.Aim of study

With the goal of enhancing and developing skills in using English inOrganizing Events, the topic helps to improve the quality of services as well asprofessional qualifications of the Event editors

1.5 Theoretical background

1.5.1 Definition of Organizing Events

Event organizing is the process of planning festivals, ceremonies, competitions,parties, concerts, or conventions Event planning includes budgeting, establishing oralternating dates, selecting and reserving the event sites, acquiring permits (alcoholpermits, insurance licenses, etc.), coordinating transportation and parking Eventplanning also includes some or all of the things that depend on the event: developing atheme or motif for the event, arranging for speakers and alternate speakers,coordinating location support (such as electricity and other utilities), arranging decor,tables, chairs, tents, event support and security, catering, police, fire, portable toilets,parking, signage, emergency plans, health care professionals and aid stations, andcleanup

(According to http://en.wikipedia.org/wiki/Event_planning)

1.5.2 The Important Role of Using English in Organizing Event

Event Organizing is not simple work It is hard to hold the domestic events but

it is more difficult to do that internationally With a question: When organizing eventswith foreign partners, what is the prior we need? We need make a perfect plan,arrange, contact with the related factors and search a fixed place, etc However,without suitable language, it is hard for all that processes Together with culture offoreign partners, they do not accept the carelessness, errors even the smallest ones in

work Indeed, using international language – English - fluently helps to interact withpartners smoothly and effectively Certainly, if an expert in event organizing can getthe whole idea, which foreign partners want to transfer, the result will be definitelysatisfied

Moreover, an event organizer who is fluent in English will catch up many newthings in steps of preparation process from the vision to idea creation, and has capacity

to study more documents as well as events of other countries Furthermore, gettingexperiences and learning from the world - class events, the event editor will become to

be more professional and their job performances will develop incredibly Besides,using English well also helps event editors complete the important tasks such asdrafting contracts, service requests and related documents easily Therefore, it willhelp accelerate all progress of work as well as get the appreciation from foreignpartners

1.5.3 Lexical choice

1.5.3.1 Archaic words

These words are no longer in everyday use or have lost a particular meaning incurrent usage but sometimes they are used to impart an old-fashioned flavour to

historical novels or legal documents Some, such as hotchpotch, reveal the origin of

their current meaning, while others reveal the origin of a different modern word, as

with gentle, the sense of which is preserved in gentleman Some, such as learn and let,

now mean the opposite of their former use These archaic words often appear in anEnglish event contract:

The aforementioned/the foregoing : mentioned before, in an earlier sentence

The undermentioned : use in a book or document to refer to

something that mentioned later;

Hereinafter/hereafter : in the rest of this document

Hereby : As a result of this statement and in a

way that makes something legal;

used to introduce the result of the action

of situation mentioned

Therein : in the object, document mentioned

Thereof : of the thing mentioned

Thereto : to the thing mentioned

Therewith : with or the thing mentioned

(From www.oxforddictionaries.com and [1, p.18].)

1.5.3.2 Synonyms

Synonyms are words with the same or similar meanings Words that aresynonyms are said to be synonymous, and the state of being a synonym iscalled synonymy Such as “terms and conditions”, “make and enter”, “null and void”

or “by and between”

(According to http://en.wikipedia.org/wiki/Synonym)

1.5.3.3 Using a number of related couple of words

Common related couple of words:

Nouns with suffix -er/-or are normally used for giver and nouns with suffix –ee

are for taker in contract like:

Lessor (a person who gives somebody the use of a building) Lessee (a person who has use of a building)

Licensor (to give somebody official permission to do, own, or use

something)

Licensee (a person or company that has a licence to make something or

to use something)

(According to [2, p.22] and www.cultrasjuridicas.com.br/en/pdf)

1.5.3.4 Popular word with specialized meaning

In Event Contract, besides a common meaning some words also have aspecialized meaning

For example:

- Shall:

Universal meaning : Used with first person pronoun “I” and “We” for talking about

or predicting the future

Specialized meaning : Used with third person Pronoun to show something must to do

- Commission:

Universal meaning : An official group of people, who have been given responsibility

to control something

Specialized meaning : An amount of money that is paid to somebody for selling goods

- Party:

Universal meaning : A social gathering of invited guests, typically involving eating,

drinking, and entertainment

Specialized meaning: A person or people forming one side in an agreement or dispute

Adjective + noun, Noun + noun (such as collective nouns) Verb + noun,

Adverb + adjective, Verbs + prepositional phrase (phrasal verbs).

Verb + adverb

In event contract, they use two types of collocation: verb + noun and adjective+ noun (noun- contract)

For example:

- English verbs combined with noun “contract”:

· Make/sign/enter into a contract : ký kết hợp đồng

· Draw up a contract : thảo hợp đồng

· Breach/break a contract : vi phạm hợp đồng

· Honor a contract : tôn trọng hợp đồng

· Negotiate a contract : thương lượng hợp đồng

· Perform a contract : thực hiện hợp đồng

· Renewal a contract : làm mới hợp đồng.

- English adjectives and nouns combined with noun “contract”

· Void contract : hợp đồng vô giá trị

· Voidable contract : hợp đồng có thể hủy

· Binding contract : hợp đồng ràng buộc

· Exclusive contract : hợp đồng đặc quyền

· Breach of contract : vi phạm hợp đồng

· Terms of a contract : điều khoản hợp đồng

· The law of contract : luật hợp đồng

· Rules of contract : quy tắc hợp đồng

(From [3, p.35] and http://grammar.about.com/od/c/g/collocationterm.htm)

1.5.3.6 Prepositions, phrases, prepositional phrases

Prepositions (or more generally ad positions, see below) are a grammaticallydistinct class of words whose most central members characteristically express spatial

or temporal relations (such as the English words in, under, towards, before) or serve tomark various syntactic functions and semantic roles (such as the English words of,for).In the primary function is relational, a preposition typically combines with anotherconstituent (called its complement) to form a prepositional phrase, relating the

complement to the context in which the phrase occurs.

Events Contracts often have prepositions like: “according to”, the phrases as

“pursuant to”, “subject to” , prepositional phrases as: “in accordance with” , “in compliance with” , “in pursuance with”, “in consideration of” , “in witness whereof/thereof”

(From [3, p.39-40])

1.5.4 Sentence type

1.5.4.1 Operative provisions

It is often expressed “The Parties Hereby Agree as follows …” or “Whereby it

is Agreed as follows …” or “now it is hereby agreed by and between the parties asfollows …”

(From [3, p.46-49])

1.5.4.2 Passive voice

The passive voice is a grammatical construction (specifically, a "voice") Thenoun or noun phrase that would be the object of an active sentence (such as our troopsdefeated the enemy) appears as the subject of a sentence with passive voice (e.g theenemy was defeated by our troops)

The subject of a sentence or clause featuring the passive voice typically denotesthe recipient of the action (the patient) rather than the performer (the agent) Thepassive voice in English is formed periphrastically: the usual form uses the auxiliaryverb be (or get) together with the past participle of the main verb

(According to http://en.wikipedia.org/wiki/Passive_voice)

1.5.4.3 Reduced relative clause

A reduced relative clause is a relative clause that is not marked by an overtrelative pronoun (such as who, which or that) An example is the clause I saw in the

English sentence “this is the man I saw” (Alternative unreduced forms of this relative

clause would be that I saw, who I saw or whom I saw.) Another type is the "reducedobject relative passive clause"; a type of non-finite clause headed by a past participle,such as found here in the sentence the animals found here could be dangerous

expressing the condition; and the main clause expressing the consequence, called the

apodosis

(According to http://en.wikipedia.org/wiki/Conditional_clause)

CHAPTER 2: FINDINGS AND DISCUSSIONS

2.1 General Introduction

2.1.1 Company Overview

Sao Minh Hotel of the company shares Investment Sao Minh officiallyopened in December 2010 The hotel has 9 floors, 50 rooms equipped with high-grade, 100-seat restaurant located on 8th floor where guests can panoramic viewChina Sea, Son Tra Mountain and the majestic peaks Ba Na The hotel alsoequipped with conference rooms for up to 100 seats with modern equipment to meetthe different needs of customers, to ensure the quality and effectiveness of theworkshop

Sao Minh Hotel is located in the administrative center of Hai Chau District,

Da Nang City From the hotel guests can walk to the luxurious restaurants,amusement parks or stroll along the banks of the Han River to enjoy the fresh airand admire the stunning architecture make icons the coastal city of bridges linkingthe two banks of the Han River that each bridge is the architectural styles anddifferent such as Thuan Phuoc Bridge, Han River Bridge, Dragon Bridge, Tran Thi

Ly Bridge even back so sparkling and lively night under the lights of the city

With a staff of professional, enthusiastic and friendly always wanted to bring ourcustomers the best service will certainly be the ideal choice for visitors from nearand far on the journey or travel to Da Nang the trip to attend the conference to beheld in Da Nang

2.1.2 Vision

In the future, Sao Minh Hospitality continues to develop and expand our system

of high-standard hotels in order to introduce originally and traditionally culturalcharacteristics as well as the sincere hospitality of Vietnamese people

The operation of Sao Minh Hospitality makes contribution through the creation

of working environment, the improvement of local laborers' living standard, and theparticipation in activities of helping community

On the occasion of Sao Minh Da Nang Grand opening celebration, Sao MinhHospitality officially calls for a campaign to establish Sao Minh Charity Fund, not

only mark a point in the development in scale of Sao Minh Hospitality, but alsopresent the professionalism of all extensive social activities of Sao Minh in the future.

2.1.3 Sao Minh Da Nang Hotel

SAO MINH BUSINESS HOTEL

No 137, Nguyen Du str, Hai Chau dist., Da Nang

Fun - Polite and professional criteria of collective operations staff Sao Minh hotel

2.1.4 Banquet Event Oder Department

Banquet Event Oder - Sales Department is one of the most importantdepartments in 12 departments of So Minh Business Hotel Beside planning andorganizing an event, it also has sale and marketing function That mean all duties such

as finding customer, selling services, negotiating and drawing up contract belongs tothis department

In the first stage (the first week – from 24 th February to 3 rd March):

I got acquainted with people in the department I have learned internalregulation of hotel and my department I was introduced about the main functions ofdepartment and about my job in internship period Then the staffs guided me how tocontact with other department in the hotel and steps to organizing an event.

In the second stage (the next 2 weeks–from 3 rd March to 17 th March):

I also had the task of arranging, searching and receiving informations, eventcontracts and sales of the hotel I have practiced drawing up an event and salescontract At first, I read and learnt some form of hotel’s contracts then I edited newcontract basing on form of hotel’s contract and depending on requests of customersand terms and conditions of hotel Finally, the leader of department checked thecontract for me

In the third stage (the next 3 weeks – from 17 th March to 7 th April):

I made an event plan Firstly, I received customer’s request about an event fromthe leader Then, I made some ideas about how to organize event include Décor, Stage,Hall, Food, Light and Sound System etc Continuously, I discussed the ideas with mygroup (staffs in department) to decide which were the best ideas for an event Finally,

we divided the plan into many parts; each person carried out a specific piece My jobwas contacting with other departments - Kitchen, Restaurants, Housekeeping,Reception to take and confirm information or checking the status of the event to makesure it was taken place as planned Besides, I also had a duty to design, handle someimages, logos used in events and some other design of the hotel

In the last stage (the 2 last week from 7 th April to 20 April):

I researched the information from the real situation and took note them Idiscussed some experience I had learned during the internship with Mrs.Trang andcollected the necessary for my report Finally, I arranged the ideas and wrote thereport

2.3 Findings and discussions

2.3.1 Sentence Types And Lexical Choice In Event Contract

Beginning with a job of event organizing, the prior task is signing tradecontracts in order to guarantee both group of event organizing and customers Ingeneral view, it is an easy step but actually is an important one Because of when

having a tiny error, the loss of group or political backwards will be happened.Especially, the biggest obstacle in working with foreign partners is the language, theevent production and organization team should pay more attention to each step ofdrafting and translating contracts to ensure the accuracy.

Event contracts are legal and essential documents for international transactions

In order to have fully understanding of event contracts’ content, firstly, the eventeditor must have a deep knowledge into how English event contracts are structuredand worded As one of the varieties of legal texts, Event contracts not only share many

of those characteristics, but also contain certain others that may be unique to theirgenre The paper presents the structure of sentence types and lexical choice, whichevent editors are likely to encounter when reading event contracts

Working as an event editor’s assistant at Sao Minh Business Hotel , I cancompare the theory that I learnt at school and the practice Because one of my duties isrelated to event information and event contract, so I could recognize the variety ofsentence types and lexis in event contracts

2.3.2 Lexis

2.3.2.1 Archaic words

Archaic words seldom appear in common English document However, they areoften used in Legal document, contract, agreement etc

Have a look at such examples as:

This agreement contains the entire agreement between the parties with respect

to the subject matter hereof… (Contract 2 nd - page 14- section 4).

The word “Hereof” in this sentence means that this agreement contains theentire agreement between the parties with respect to the subject matter mentionedbefore

The English language version of this contract will be legally binding in case of

any inconsistencies between this English version and any translation thereof.

(Contract 2 nd page 14- section 6).

The word “thereof” in this sentence means that the English language version ofthis contract will be legally binding in case of any inconsistencies between this Englishversion and any translation related