Stock Holding Corporation of India [e-Registration - managing stamp-paper-less system]

Why e-Stamping To prevent paper and process related fraudulent practices  To provide secure and reliable collection mechanism  To stop the leakage of government revenues  To store in

Mission Statement

client focused market leader in financial and technical services”

About SHCIL

 Set up at the initiative of Govt of India

Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others

 192 Offices across the Country

Appointed by RBI as receiving office for GOI Bonds

Only non-banking entity permitted by RBI to offer SGL

Premier Custodian

 Market share of 30% of the value of assets under custody

 Assets in Custody (31/3/09) – Rs.4,22,209 Crores

 About 21% of Market Capitalization of BSE

Largest DP

 More than 6,00,000 Clients

Compliance with Regulatory norms

Operational Capabilities

 Transaction Processing

 More than 1.4 Crore transactions last year

 Processes Approximately 50,000 transactions everyday

 SHCIL handles 40% of the value of transactions settled by

NSDL in Stock Exchanges

 1/3rd of the delivery based transactions of BSE and NSE

 Futures & Options Segment

One of the largest Professional Clearing Members at NSE

COMMITTED TO EXCELLENCE

Information Technology

 IT driven since inception

 Smithsonian Award for ”Visionary use of IT”

 Computer Society of India Award for “Best IT Usage”

 State-of-the-art Physical and IT infrastructure

 CMM Level III Certification

 SHCIL Net - Countrywide VOIP network

e-Stamping

A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY

 The Government of India appointed SHCIL as the sole Central

Record keeping Agency for e-Stamping

Why e-Stamping

 To prevent paper and process related fraudulent practices

 To provide secure and reliable collection mechanism

 To stop the leakage of government revenues

 To store information in electronic form

 To build a central data repository to facilitate easy verification

and generation of MIS reports

REMOVES SHORTCOMINGS OF STAMPING SYSTEMS

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Features of e-Stamping

 Security features on e-Stamp

 Checks and balances

 Redundancy, firewall protection, Intrusion prevention

 Audit trail, MIS reports and online Verification of e-Stamp

 Locking of registrable e-Stamp by Sub-Registrar

 Minimum hardware

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Role of CRA

 Appointment of ACCs in consultation with State Governments

 Imprest balance Management

 Training of Users

 Issuance of User ids and passwords

 Technical support & troubleshooting

 MIS reports to the State Government

 Remittance of stamp duty payment to the State Government

Role of an ACC

 Pay Imprest to the CRA

 Collection of money and generation of e-stamps

 Verification of e-stamp (if required by client)

 Additional stamp duty generation (if required by client)

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Role of a Sub-registrar

 Verification of e-stamp for registrable articles

 Locking of e-stamp for registrable articles

Role of Revenue Department

 MIS reports download

 Reconciliation of stamp duty collection

 Cancellation and refund of e-stamps

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System Work Flow

Bank

Sub-Registrar Officer

Counter Party Verification

MIS Reports

E-stamp can be verified on www.shcilestamp.com

SHCIL / CRA Remit Stamp duty to

Government Postal Dept.

s Stamp

e-Data entered Data processed

Imprest Balance debited

Verification & Locking

of the e-stamp by

Sub-registrar

Cancellation of Stamp

Unique Identification

Number

Transaction Details

Stamp Duty Amount

Blank space to start typing the document

Collection of Payment

e-Stamp print

Verification of Data and Funds by Supervisor

Data-entry in the ESI

Preview of Stamp shown

e-to client

Preview of e-Stamp shown to client USER

SUPERVISOR

Fund Flow to Government

SINGLE POINT REMITTANCE OF COLLECTIONS

Generation and Issuance of e-Stamp by ACC

Branches

Consolidation/Reconciliation of receipts from ACCs by SHCIL (CRA)

Remittance to Government’s designated account by SHCIL (CRA)

ACC Remits Imprest to SHCIL’s (CRA) designated

account

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is entered in the Registration system

which completes the Registration process

Cancellation of e-Stamp

Client requests for cancellation by submitting Application and

e-Stamp to the Competent Authority

Refund of Stamp Duty amount to client is not captured

in the e-Stamping system

Authorized Official logs in to the e-Stamping system and

verifies the e-Stamp

Reason for Cancellation is entered into the system

e-Stamp is cancelled

Characteristics Current Process/System Proposed System Benefits

1 Security

Security thread, multi color printing, serial number control

and security paper but verification almost

Tampering risk with franking

impossible-machine

2D Bar coded, Micro printed, digitally optical water marked, system generated e-Stamp with

unique identification number, locking facility

2 Revenue Leakage possible Fool proof and direct to

Verification Almost Impossible Online and instant through internet

5 Processing time Time consuming Immediate

6 Availability Limited-Based on stock and

machine- loading

Unlimited- No hassle of machine

loading

Comparative advantages

Characteristics Current Process/System Proposed System Benefits

8 Database

Creation Limited or non-existent

e-Stamp generation only upon

capturing of submission, property

and issue details in the centralised

database – Customized MIS Reports

9 Cost aspect

4 to 5 % under physical system-

Franking – Minimum one percent

the Government

Comparative advantages

Registration Interface System

Registration Interface System

End to End Document

Management Solution

SHCIL – vendor of choice for end

to end Document Management Solution

management

Mhape, Navi Mumbai

Overview

Banking &

Finance

Shipping Power

 Enterprise &

Management System

 Active Contents

 Rich Media Contents

 Legacy Data

 Workflow Management

 Email Management

 Record Management

 Physical Document Management

 Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only)

 Carton based (Computer Box) storage

 Sealed Envelop Storage

 Support and services with 200+ SHCIL branch

 Only institution in end to end document management

services

 Seamless integration between e-stamping and DMS

Solutions

SHCIL-Electronic Document

Management System

Integrator interface

MSDE/

MS-SQL ORACLE MY SQL

Digitalization services

 Comprehensive system for high

speed scanning, document

separation, and indexing.

 Image assisted data entry

 Various Image cleaning and

enhancement techniques supported

including de-skewing, removal of

speckles, removal of unwanted

borders and removal of horizontal

and vertical lines

 Automatic file and document

separation using standard form

separator, blank page separator,

barcode separator, fix page and

Secure Document Destruction

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SHCIL-Physical Record

Management

 Storage

 Galvanized Iron Box Storage

with humidity and temperature

control – automated robot

handling (at Mumbai)

 Carton (corrugated box )

 Online Status and logs

 Web based User

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Records Management

A2 Size Color Book Scanner Led

lights

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Registration Office

Registration

e-Stamp

Reg.docs Recpt

Internet

Meta Data Entry

THANK YOU!