Management offostering officials and public servants at training and fostering institutions of ministry of home affairs in the current period

MINISTRY OF EDUCATION AND TRAINING HANOI NATIONAL UNIVERSITY OF EDUCATION ___________________________ NGUYEN TIEN DAO MANAGEMENT OF FOSTERING OFFICIALS AND PUBLIC SERVANTS AT TRAINING A

MINISTRY OF EDUCATION AND TRAINING HANOI NATIONAL UNIVERSITY OF EDUCATION

_

NGUYEN TIEN DAO

MANAGEMENT OF FOSTERING OFFICIALS AND PUBLIC SERVANTS AT TRAINING AND FOSTERING INSTITUTIONS OF MINISTRY OF HOME AFFAIRS IN THE CURRENT PERIOD

Major: Educational Management Code: 62.14.01.14

SUMMARY OF DOCTORAL THESIS OF EDUCATION SCIENCE

Hanoi – 2016

THE THESIS WAS DONE AT HANOI NATIONAL UNIVERSITY OF EDUCATION

Supervisors:

1 Assoc Prof Dr Pho Duc Hoa

2 Assoc Prof Dr Ngo Quang Son

- Objection 1: Prof.Dr Phan Van Kha – THE VIETNAM INSTITUTE OF EDUCATIONAL SCIENCES

- Objection 2: Assoc.Prof.Dr Dao Ai Thi - THE MANAGEMENT OF SCIENCE AND TECHNOLOGY

- Objection 3: Assoc.Prof.Dr Nguyen Duc Son - HANOI NATIONAL UNIVERSITY OF EDUCATIONFFICE

The thesis will be reported to the Council of Assessment and Acceptance

of the university level study in Hanoi National University of Education

On … hour, day… month … year 2016

Thesis can be made a reference at the library:

- Hanoi National Library or the

- Library of Hanoi National University of Education

INTRODUCTON

1 Reason for choosing the thesis topic

In the current context of incredibly complicated and unpredictable international and region situation, our country is currently confronting new issues, including advantages and opportunities interwoven with acute difficulties and challenges Along with many major strategies and orientation policies on constructing and developing the country, the Party and the State set out administrative reform policies to develop a state

of transparent, firm, and gradually modernized, in which the construction of the officials, public servants with sufficient qualification and capacity is an important task as officials and public servants are the core human resources in managing and organizing the implementation tasks by the State The 11th nationwide Congress document of the Communist Party of Vietnam was stated that “Developing and improving quality of human resources, especially of high qualified human resources, is one of key elements determining the rapid and sustainable development of the country” Therefore, it is necessary to “Make a remarkable change in training and fostering” in order to “build up transparent officials and public servants having capacity to meet requirements of new context”

The officials and public servants are a part of the state administrative system that play an important role in planning and deciding whether guidelines and policies will succeed or fail and be the force directly implementing policies and plans of the agencies and organizations, and national targets Resolution No 30c/NQ-CP dated November 08,

2011 by the Government on Overall program of state administrative reform in the period

of 2011-2020 was stated that one of core objectives of the program is “Building up officials and public servants having enough qualification, ability, and skill to meet the requirements of serving our people and the development of the country” The quality of officials and public servants have a decisive meaning for the success of state administration reform, and fostering officials and public servants is one of the important elements to build up high qualified, professional and modern officials and public servants meeting the requirements of country’s innovation in the new context

In recent years, with the interest and leadership by the Party and the Government, the training and fostering officials and public servants has had positive changes, contributing to improve the qualifications and problem solving skills of officials and public servants However, according to international integration trend and the constant development of science and technology, global political socio-economic situation has always been changing and the relationship between nations has been become more and more complicated, which requires the force to have enough qualification and capacity to deal with new trends That is being good at professional, understanding the knowledge related to leading and managing, being able to obtain and process the information, possessing the socio-economic rules, especially the rules of market economy as well as effectively applying these rules in leading and managing to specific condition, context and position Nowadays, the qualification of officials and public servants in the new period must reach a higher level than what in scope and sector of which they are in

charge Therefore, training, fostering and improving capacity for officials and public servants is crucial

In fact, the management of fostering officials and public servants at the training institutions of the Ministry of Home Affairs (MOHA) recently has made great contributions to the developing of the firm, transparent and professional officials and public servants, contributing to the country’s construction and renovation However, there still remain shortcomings and drawbacks The management of fostering program content has not been consistent and regularly updated The fostering activities focused

on theory rather than professional, business, state management knowledge; even professional training is also lack of balance, The form and content of fostering officials and public servants has been renovated but not in high efficiency, training schedule has still focused on providing lessons of theoretical, impractical content The management of lectures has been depending on relations leading to not high quality of lecturers, so there is still situation in which several lecturers have not updated new knowledge for timely fostering learners due to limited capacity or the capacity of guiding learners to practice problem-solving is poor and limited in fostering officials and public servants in titles and positions…

In general, the management of fostering officials and public servants has not completed, synchronized and partly met the practical requirements of the innovation This leads to the awareness of a part of officials and public servants has been inconsistent, lack of creativity; many officials and public servants who have not understood the assigned functions, duties and authorities had subjectively and randomly handled tasks, leading to law violations Some officials and public servants have expressed the decline in quality, ethics, and lifestyle, the lack of responsibility and poor attitude of serving people, while the requiring, bureaucratic, and wasteful situations are still existing; working modes and styles of many agencies are remaining stagnant, manual

In the current period of renovating, integrating, stabilizing and developing the country, officials and public servants are required to have not only comprehensive but also broad as well as deep qualification and capacity They must be good at professional, understand the knowledge related to leading and managing, be able to obtain and process the information, possess the socio-economic rules, especially the rules of market economy as well as effectively apply these rules in leading and managing to specific condition, context and position Nowadays, the qualification of officials and public servants in the new period must reach a higher level than what in scope and sector of which they are in charge To achieve this, the solution is constantly improving the quality of officials and public servants, and management of fostering officials and public servants is a particularly important factor in fostering officials and public servants to enhance the quality of this force

For this very reason, the author has selected the thesis topic "Management of fostering officials and public servants at training and fostering institutions of Ministry

of Home Affairs in the current period" to do research

2 Objectives of the research: Based on the research of theory, practice and management of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs, this thesis propose management solutions of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period

3 Subject and object of the research:

3.1 Subject of the research

Fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs

3.2 Object of the research

Managing of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period

4 Scientific hypothesis

In recent years, management of fostering officials and public servants in training and fostering institutions of Ministry of Home Affairs has gained specific outcomes, this makes a very big contributions to the enhancing the quality of officials and public servants at the current time Nevertheless, compared to the requirements of improving the quality of officials and public servants in the international integration and industrialization and modernization of the country, officials and public servants still have the limitations and shortcomings of many causes including the cause of activities fostering civil servants

If the solutions which are chosen, proposed, tested and applied are appropriate to the reality, the quality of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs can be enhanced, then contributing to improving the quality of officials and public servants in the current period

5 Tasks for the research

5.1 Theoretical research

Researching the management rationale of state management and educational management, institution management which is the scientific base for the research on management of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs

6 Scope of the research

- Rationale research on management of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs

- Research on current situation of management for fostering officials and public servants at several training and fostering institutions of Ministry of Home Affairs such as: Institute of Officials training, National Academy of Public Administration, …

- Subject of the research: Management leaders, in-charge teachers, teaching lecturers, and learners at training and fostering institutions of Ministry of Home Affairs

- Duration: From 2013 to 2016

7 Methodological base and methods of the research

7.1 Base of research methodology

7.1.1 System approaching

7.1.2 Management function approaching

7.1.3 Standard approaching

7.1.4 CIPO approaching

7.2 Group of research methods

7.2.1 Methods of theoretical research

7.2.2 Methods of practical research

7.3 Statistical methods

Using mathematical formulas and statistics to process the study data, research results, supporting for the theoretical and practical methods of research above to draw scientific conclusions

8 Arguments need to be defended

- Officials and public servants is currently an important force in executing the public duties at agencies of the Party, socio-political organizations and the State of Vietnam Therefore the fostering and the management of fostering officials and public servants still have the limitations and shortcomings

- Management of fostering officials and public servants at training and fostering institutions approaching management function and coordinating approach model CIPO is

in accordance with the urgent requirement in the current period to improve the quality of this force while our country is implementing administrative reform; reduce of the workforce size; increasingly intensive industrialization, modernization and international integration

- Proposed solutions on management of fostering officials and public servants in training and fostering institutions of Ministry of Home Affairs in the current period are highly necessary and feasible

9 Contributions of the thesis

9.1 In terms of theory

Systematizing and supplementing several rationale bases of fostering activities management for officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period

9.2 In terms of practice

- Indentifying advantages, disadvantages, and factors affecting to current situation

of fostering activities management for officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period such as:

Mechanisms, policies and management methods as well as fostering facilities … by conducting survey of fostering and fostering management activities

- Proposing practical solutions which are necessary and feasible to improve the quality of fostering activities management for officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period These solutions focus on core issues, urgent issues and pay attention to develop internal and external advantages of management process

- The thesis is a reference for training and fostering institutions of Ministry of Home Affairs in terms of management for fostering officials and public servants in the current period

10 Structure of the thesis

Besides the introduction, conclusion and recommendations, references, appendices, the thesis is presented in three chapters, as follow:

Chapter 1: Theoretical and legal base for management of fostering officials and public servants

Chapter 2: Management reality of fostering officials and public servants (OPS) at training and fostering institutions of Ministry of Home Affairs

Chapter 3: Solutions to management of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs in the current period

Chapter 1 THEORETICAL AND LEGAL BASE FOR MANAGEMENT OF FOSTERING

OFFICIALS AND PUBLIC SERVANTS

1.1 Overview of the research

1.1.1 Overseas research

1.1.1.1 Fostering and management of fostering officials and public servants

Officials and public servants formed and developed in association with the birth of the state organization in the different forms of economics and societies

Training and fostering officials and public servants serving the State with loyalty and dedication is a requirement of the bourgeois state However, it was not until the earlier of the last century, when management science developed, that the research on activities, demands, and management of training and fostering, training was really paid proper attention with modern scientific methods

Whereas the studies of serveral other countries focus on detail issues of management of training and fostering with the contents such as: Identifying the demand

of training, developing the training plan, managing the implementation and assessment

of trainning, and training, fostering strategies and tactics of the organization These studies can supplement, influence mutually, and create theoretical bases for the following studies on management of training and fostering officials and public servants

Management of fostering officials and public servants is one of the important stages in improving the quality of officials and public servants to meet the serving requirements of the national administrative system

1.1.1.2 The research works related to orientation and solutions to enhance the role of management of fostering officials and public servants

Discussing on solutions to enhance the quality of officials and public servants, scientists and managers in countries all around the world are interested in researching, many projects have been announced and there is a consistence in concept and feasibility

of the solutions The result of a research conducted by members of OECD (Organization for Economic Co-operation and Development) has shown the content of quality and solutions of officials and public servants developing

In general, management of fostering officials and public servants is one of the important stages in improving the quality of officials and public servants to meet the serving requirements of the national administrative system The previous researches on training and fostering officials and public servants as well as researches related to the solutions to promote the role of fostering officials and public servants have created a theoretical and practical foundation for the management of fostering officials and public servants These researches have given us a relatively clear picture of improving management quality of fostering officials and public servants in different aspects

The thesis “Solutions to training and fostering administrative public servants in the period of industrialization and modernization of the country” by Ngo Thanh Can (2002) states: “Training and fostering officials and public servants is an urgent necessity, one of the decisive factors for the success of the renovation in the current period” By properly conducting TF OPS, will we have a force of qualified and competent OPS to ensure the operation of State administrative apparatus in a high-quality, efficient and effective manner

For FA to be effective, management is a element to be specially emphasized There are lots of scientists’ works in the field of education and training management such as Bui Minh Hien’s works: "Research on scientific base to design the curriculum of effective school leadership and management", a ministerial-level topic in 2009;

"Research for construction of education management model based on classroom and school in Vietnam", a topic of TRIC project in 2010; "Approach to design the advanced program of education training and management in the world", a topic of TRIC project in

2011 Author Nguyen Xuan Thuc possesses the work "Innovation in training management and teachers in the Pedagogical Universities", a ministerial-level topic in

2011 These works express an deep insight into education management and specify how

to apply it in Vietnam actual condition to achieve effectiveness in management in general and education management in particular

1.1.2.2 Research works related to orientation and solutions to enhance the role of management of fostering officials and public servants

At the same time there are quite a lot of scientific works with various approaches and scopes studying orientation and solutions to management of OPS FA in our country

In "Scientific arguments for improving the quality of officials and public servants in the period of accelerated industrialization and modernization of the country" by Nguyen

Phu Trong and Tran Xuan Sam, published by National Political Publishing House in 2003; the authors have studied the development history of concepts of officials and public servants, contributing to explain and systematize the scientific bases of improving the quality of OPS force in general Therefore recommendations on orientation and solutions

to enhance and develop the force in terms of quality, quantity and structure are proposed Author Chu Thi Hao of "Some solutions to human resource management in the public administrative sector", State organization digest December 12/2015 has delved into solution groups to TF to improve the quality of OPS

As can be seen, solutions to TF activities and management of fostering OPS proposed by researchers are quite comprehensive and consistent, inheriting experiences of developing TF and management of education and training in our country in the previous period, closely relevant to current conditions of our country; simultaneously accessing to modern TF development and management science in the world

1.1.3 General remarks on the studying situation of existing research works and research orientation of the thesis

* Remarks on the studying situation

In general, all above works have focused on solving the practical problems arising

in OPS TF activities These scientific works provide many a great deal of materials of theoretical basis, knowledge and experience of building OPS in general, equipping the thesis author with reference materials in the course of researching the topic However, problems in management of official and public servant fostering activities at Ministries and sectors’ TF institutions have not been mentioned much There has been no research work related to this matter conducted for Ministry of Home Affairs

* Research orientation of the thesis

On the basis of the purposes and requirements of the thesis and overall studying situation of the topic, PhD student has identified research orientations as follows:

- Selectively absorbing results (regarding reference material, content of research method) of previous research works, applying in the research and presentation of my thesis

- Conducting a survey, study, collection and use of various sources of reference materials regarding theory and current status of management of OPS FA to finish the thesis

- On the basis of necessary and reliable reference material sources, the thesis, in a trusted and fairly adequate manner, rebuild: achievements, problems and limitations in management of OPS FA at Ministry of Home Affairs’ TF institutions

- The scope of this thesis is to focus on studying some basic concepts and surveying the current status of management of OPS FA at Ministry of Home Affairs’ TF institutions.; to experiment some solutions at School for training and fostering officials and public servants and some other TF institutions of Ministry of Home Affairs

1.2 Basic concepts

1.2.1 Management

Management is an essential activities arising where there is a collective effort to achieve a common goal Organizations are created to realize targets that individuals are unable to achieve or achieve ineffectively These organisations must be managed The functions of management are harmonising and coordinating individuals’ activities in order to create a joint effort to realize the goal of the organisation The more people rely

on joint efforts, the organization has a large and complex scale and the number of organisations increases, the more the role of management becomes important

1.2.2 Fostering and fostering activities

1.2.2.1 Fostering:

Fostering is a continuous process of improving the level of expertise, knowledge, professional skill, capacity or quality in general on the basis of the knowledge and skills trained before

In OPS FA, fostering aims to update, retrofit or newly equip with knowledge, skills and attitude towards duty accomplishment and public services; helping to improve the quality and efficiency of their performance

1.2.2.2 Fostering activities:

Fostering activities are a process of changing and updating the missing or outdated knowledge, complementing more profession, training or strengthening more professional skills under the special subjects These activities are aimed at enabling students to have the opportunity to strengthen and systematically develop existing knowledge, skills and professional expertise to carry out works more efficiently In an educational view, fostering activities are a unified process It is teaching and learning activities with specific characteristics It is a regular and continuous activities contributing to enable the force to meet the demanding requirements of the economy and society

1.2.3 Management of fostering activities

Management of fostering activities are an oriented impact process of the fostering

management subject at various levels to all stages and the elements of the fostering process and procedure to achieve training goals set out

1.2.4 Officials and public servants

1.2.4.1 Officials

“- Officials are Vietnamese citizens, elected, approved and appointed positions and titles under term of office in the offices of the Communist Party of Vietnam, the State, sociopolitical organisations in the central, provinces, centrally controlled cities (hereinafter generally referred as provincial level), districts, towns and provincial cities

(hereinafter generally referred as district level), in permanent personnel and paid from State budget

- Officials of communes, wards and commune-level towns (hereinafter generally referred as commune level) are Vietnamese citizens, elected to hold positions under term

of office in Permanent People's Council, People's Committee, Secretary and Deputy Party Secretary, heads of socio-political organisations”

1.2.4.2 Public servants

“- Public servants are Vietnamese citizens, recruited and appointed into the grades, positions and titles in the offices of the Communist Party of Vietnam, the State and central, province and district level sociopolitical organisations; in offices and units

of the People's Army of Vietnam, who are not officers, professional soldiers, defense workers; in offices and units of the People's Public Security of Vietnam, who are not officers, professional noncommissioned officers; and in the leadership and management board of public service units of the Communist Party of Vietnam, the State, sociopolitical organisations (hereinafter referred as public service units), in permanent personnel and paid from State budget; for public servants in the leadership and management board of public service units, salaries are guaranteed by the salary fund of such units in accordance with the law

- Commune-level public servants are Vietnamese citizens, recruited to hold a professional title, profession under communal People's Committee, in permanent personnel and paid from State budget

1.3 Being fully aware of the view of the Party, the ideas of President Ho chi Minh and State's laws on training and fostering officials and public servants and management of fostering activities

The Party and the State always appriciate the building and developing officials and public servants and consider it an issue of strategic significance

According to the above view of the Party and State's laws, the management of fostering officials and public servants at training and fostering institutions of Ministry of Home Affairs is required to ensure the following contents:

Firstly, to focus on directly serving for the demands of nation’s socio-economic development

Secondly, to ensure the consistency between theory and practice in implementing tasks and duties of officials and public servants

1.4 Roles of the activities of fostering officials and public servants

1.4.1 To ensure the officials and public servants’ improvement of knowledge, expertise and mindset level to meet requirements of developing economy and society

1.4.2 To develop and perfect professional ethics personality, enhance physical aspect for every officials and public servants to meet requirements of national development

1.4.3 To help OPS to obtain scientific working methods and skills to quickly adapt to the change of domestically and internationally working environment

1.5 Management of fostering officials and public servants at Ministry of Home Affairs’ training and fostering institutions in the current period

1.5.1 Fostering officials and public servants at Ministry of Home Affairs’ training and fostering institutions

* Fostering based on grade standard: junior officials members, specialists and

chief specialists and senior specialists

*Fostering based on leadership position standard: The program of fostering

department-level leadership

* Professional knowledge and skill fostering

- Fostering knowledge and skills of State organization

- Fostering knowledge and skills of document processing and archiving

- Fostering knowledge and skills of State management about religion

- Fostering knowledge and skills of emulation and reward

1.5.2 Management of fostering officials and public servants at Ministry of Home Affairs’ training and fostering institutions

1.5.2.1 Management of fostering objectives

Managing fostering objectives at TF institutions firstly requires to build up a reasonable objective system: Common objectives, specific objectives for each subject and ultimately special topic are set out These objectives are closely related to each other and establish an objective system or a network of objectives Based on the common objectives, the specific objective of each fostering subject and then the objective of detailed topic are identified Based on fostering objectives, fostering program and methodologies are designed to suitable defined objectives

1.5.2.2 Management of fostering contents

- Developing a plan: To develop the fostering plan, it is second to nothing to

define fostering needs and objectives

- Organizing the implementation of contents: This is the allocation of fostering

programs, arrangement of thematic teaching by time; or in other words, the fostering plan developing and implementation organizing of fostering programs are conducted by

time and at appropriate places

- Operating the contents: In order that the contents are well run, it is second to

nothing to reasonably assign and decentralize in terms of functions and duties as well as

to have the close collaboration between fostering institutions

- Testing, assessing and adjusting the contents: This is a necessary task to ensure that

the program is smoothly operated following set-out plan and schedule as well as to regularly update and renovate the curricula in line with needs of society, users, and learners

1.5.2.3 Management of fostering methodologies

Management of fostering methodologies includes: Defining fostering methods which are relevant to fostering contents and objectives; performing selected fostering methods; testing and evaluating performance results; adjusting and renovating via coordination, combination and integration in order to most effectively achieve fostering objectivities

- Teaching method

- Learning method

1.5.2.4 Management of lecturers

- Planning lecturer officials

- Conducting recruitment

- Assigning and coordinating

- Testing, supervision and evaluating

1.5.2.5 Management of students

- Managing enrollment

- Managing the course of learning and training

- Following up students after the end of training courses

1.5.2.6 Management of technical and physical facilities for fostering activities

Designing an overall planning and plan of the need of physical facilities and equipment for teaching, learning, research and working of schools in stages; organising the planned construction, repair and purchase to direct an effective use and exploitation; testing, monitoring and evaluating the use status, then launching measures

to supplement and adjust in order to gradually realise, use and exploit the system of technical and physical facilities for best serving fostering activities, scientific research and other activities

1.6 Factors affecting the management of fostering officials and public servants at Ministry of Home Affairs’ institutions for training and fostering

1.5.1 Subjective factors

- Reputation of training and fostering institutions

- Pedagogical environment of TF institutions

- Globalization and international integration

- Political and legal factor

- Economic and socio-cultural factor

- Scientific and technological factor

- Management mechanism factor

1.6 Experiences of management of fostering officials and public servants in several countries in the world