- Using documents, accounts, accounting books compatible with materialaccounting method in order to record, classify the movement of material in order to provide information in time for
Trang 11 Rationale of study
The labor process of human consist of three factors: human, labor tool and laborobject Thanks to labor process, human developed our society from primitive one
to modern one as nowadays
In labor subject, materials make up high proportion Therefore, it is important topay attention to managing materials Because if there was no material, therewould be no labor process, and our society would still be a primitive one
In a manufacturing company, the main activity is buying material, processing it
to become product then trading So, managing materials economically,effectively and efficiently is the key successful factor for any enterprise
One of the most effective ways of managing materials is accounting because itprovides people in management with complete, in time, true and fair informationabout the current situation, the movement of materials that help to plan, control,and make decisions
During the time of internship at Hong Phuc Commercial And ProductionInvestment JSC – a leading company in producing glass, I found out that many
of manufacturing companies have not really focused on inventory accountingand not taken full advantage of it to have appropriate actions Therefore, I chose
Trang 2“Inventory accounting procedures at Hong Phuc joint stock and somerecommendations” as my thesis topic With this study, I would like to give somerecommendations to improve the current situation of material accountingprocedures at Hong Phuc JSC.
3 The method of study
Research method is used in this thesis is general research that combinestheory analysis with current situation analysis by gathering source documents,information from accounting books, financial statements in order to give out thesolution improving outstanding issues
4 The scope of study
My thesis studies the material accounting at Hong Phuc JSC, a temperglass JSC Because of limited time, I just study the accounting activity from
2009 to 2011
Trang 35 Organization of study
This thesis contains three chapters:
Chapter 1: Literature review on material accounting procedures at manufacturingcompany
Chapter 2: The current situation of mateial accounting at Hong Phuc JSC
Chapter 3: Some recommendations to improve the material accounting at HongPhuc JSC
Trang 4CHAPTER ONE LITERATURE REVIEW ON MATERIAL ACCOUNTING AT
MANUFACTURING COMPANY
1.1 The significant of material and the requirement of material accounting
1.1.1 Responsibility of accounting for inventory
The material accounting should fulfill the following missions:
- Valuating, classifying materials compatible with VAS and managementrequirements
- Using documents, accounts, accounting books compatible with materialaccounting method in order to record, classify the movement of material in order
to provide information in time for making decision
- Analyzing, evaluating the purchase policy, buffer material and consumedamount in manufacturing process
- Recording correctly and in time the receipt of material in units, quality,types, value, lead-time
- Calculating and allocating exactly the issuing value for different purpose,checking the consumed material amount for each production line, avoiding thewaste of material
- Checking the buffer inventory, detecting slow-moving material, lowquality, having solutions to free the working capital in order to minimize cost
Trang 51.1.2 Classification of material
1.1.2.1 In terms of role and requirement of management:
- Primary materials: materials directly participate in producing process andcompose the entity of product Primary materials also include purchased semi-products: they are parts and components of product that the business buys fromother businesses to process their own products and goods
- Subsidiary materials: materials that do not compose the entity of productwhile participating in producing process Those materials may be combined withmain materials to change shape of product Subsidiary materials are used toimprove quality, features and uses of product, to preserve labor tools and toassist worker’s work
- Fuel: is subsidiary material but due to special physical and chemicalproperties, fuel is classified as a separated category and has special requirements
of preservation and using Fuel is material that provides thermal energy forproducing process Fuel can be liquid, solid or gas, such as petrol, diesel, coal,wood and gas Fuel is used in for vehicles, machines, devices that participating
in producing process
- Spare part: including wastage that is rejected after producing process.Classification of materials based on above criteria is quietly relative,because a same material may be the primary or subsidiary one depending oneach type of business This classification helps accountant to organize ledgercontrol account and detailed account, then reflecting current situation andfluctuation of materials in production process of business The classification alsohelp business to have a good awareness of economic content, role and function
Trang 6of every material, then have appropriate methods of management and usingmaterials.
1.1.2.2: In terms of aim and use of materials, as well as regulations of reflecting material cost on accounting account:
- Materials are directly used in producing and manufacturing
- Materials are used for other needs: management at workshops,production teams, sales, overall management
1.1.2.3: In terms of source of materials:
- Purchase
- Self-made or self-processed
- Outsourcing-processed
- Received from joint-venture partners
However, to ensure supplying of material for continuous production andclose control, it is necessary to have a well-awareness of available amount andfluctuation of every material Thus, the classification should be very detailedbased on physical, chemical and specification of material
1.2 Principles and methods for valuing inventory
1.2.1 Principles for valuing inventory
As valuing inventory, it is necessary to ensure 4 following principles:
Accrual accounting basis : The transaction incur relating to asset,liability, and owner equity, revenue, cost( including materials) must berecorded at the time the transaction incurred, not at the time of cash inflow orcash outflow
Trang 7 Historical cost : Materials are booked at their value when they arepurchased This means that value of material in accounting book is the cost topurchase them, not their market price In addition, the value of material is notallowed to change unless there is another rule in a specific standard.
Consistency : This principle requires that similar items should behaven similar accounting treatment In preparing accounts, consistencyshould be observed in two respects: 1 similar items within a single set ofaccount should be given similar accounting treatment 2 the same treatmentshould be applied from one period to another in accounting for similar items.This allows valid comparisons to be made from one period to the next.Therefore, it is the material managing method, the recognition method, theway calculating cost of goods sold; VAT calculation and declaration… must
be applied consistently
Materiality : Under materiality concept, only materiality itemsshould be appeared in financial statement Items are materiality if theiromission or misstatement would influence the economic decisions of usersbased on the financial statements
1.2.2: Methods of valuing materials
1.2.2.1 The value of materials when they are recorded into accounting books.Materials are booked at historical cost The historical cost of materialsincludes the purchase price, conversion cost, and other cost to make material
in location and ready for use
In case, the materials are bought outside:
+If materials are objects to tax and the company follows the deductionmethod:
Trang 8+If materials are objects to sale tax or the company applies the direct VATmethod:
+
Import dutyand VAT
of importedgoods
+ Ordering
Trade discount
or purchasereturn value
In case, materials are self-processed materials:
+ Processing
Carriageinward
1.2.2.2 Methods for calculating the cost of goods sold
There are 4 methods of calculating the cost of goods sold:
- LIFO
Trang 9Strength and weakness.
- Strength: Value of issuing is the value of the latest purchase, therefore itwill be close to the market price, meeting requirement of Matching concept(matching between revenue and cost)
- Weakness: value of closing material is value of the oldest purchase.Therefore, it will not be close to the market price When preparing financialstatement, it is not really compatible with the historical cost and market valueprinciple
FIFO
Trang 10The content of method: This technique assumes that material items are issued inthe order in which they are received from suppliers This means that the firstmaterial items purchased are the fist items issued.
Strength and weakness
- Strength: closing material is unit cost of the latest purchase Therefore, itwill be close to the market price The figure showed in balance of financialposition obeys the historical cost and market value principal
- Weakness: the value of issuing material will not close to the marketprice, therefore it will completely not compatible with the matching principle
- Cumulative or continuous weighted average: the average unit cost ofprevious accounting period is the opening value of material for this accountingperiod Each time or receipt, accountants have to recalculate the average unitcost, and for each time of issuing, the issuing unit cost is the latest average unitcost
Trang 11- Periodic weighted average: each time of issuing, accountants just recordthe number and at the end of accounting period, accountants calculate theaverage unit cost, then calculating the closing balance value.
Strength and weakness
Strength and weakness
- Strength: the value of issuing material is close to the purchase price andreflects correctly the operation situation The company also can adjust profit, forexample, if the company wants to decrease the price, increase the profit, so the
Trang 12company should issue unit with lower purchase price In contrast, if the companywants to have low profit, and high price, it should issue units with the highpurchase price.
- Weakness: each time of receipt, the company must manage materialclosely, in unit and in value Therefore, the material management will becomplex, time consuming, and costly
-Applicable conditions: this method is suitable for the company, which haslow range of product and high value
1.3 General accounting for material according to perpetual method
1.3.1: Source documents for material accounting
According to current accounting regulations, receiving or issuing material relates
to many different accounting documents, including obligatory document,instructional documents as well as optional document However, all ofdocuments must have basic items, complying with receiving, issuing process,rotating cycle for the management purpose, recognition and reconciliationrequirement To reflect the receipt and issuing of materials, accountants have toissue and use these following documents:
- Vat invoice
- Carriage inward invoice
- Goods receipt note
- Material issuing note
- Internal transfer material note
- Physical counting material report
Trang 13Besides the obligatory documents, it depends on the management requirement ofmaterials; the company can use other documents in order to meet the currentsituation.
1.3.2: System of accounts for material accounting according to perpetual
method:
-152: Inventory: 152 has 5 subsidiary accounts: 1521 (primary material)
1522 (secondary material); 1523 (fuel); 1524(spare parts); 1526 (principalconstructing equipment); 1528 (other material)
Trang 14Table 1.1: General accounting following perpetual system
Acc 241
Trang 151: Purchase including by in foreign currency
1a: The value of material purchase, carriage inward, handling cost, normal loss
of material
1b: Material in consignment
1c: Vat input
1d: Storage the material in consignment
2: The import duty, excise duty (if have)
3: Trade discount in purchase
4: Purchase directly transfer to the construction site, skipping storage
5: Purchase in foreign currency used for manufacturing activity
6: Surplus material value after physical stocktaking
7: Purchase return
8: Material receive from joint venture partner, or from government
9: Store self constructed, outsourcing process, or scrap value
10 Different due to revaluation
11 Present, gift received
12 Materials received in case of exchanged
13 Issued material for manufacturing, trading
14: Issuing self constructed, outsourcing processed material
15: Issued for joint venture, short term investment
16: Issuing material for exchange, credit, present
17: Deficient of material after physical stocktaking
Trang 161.4 Accounting for materials according to the periodic method.
This method doesn’t reflect the movement of material daily in the inventoryaccounts (152,153,156…) The accounts only reflect the value of inventories atbeginning and closing of the month Each day, the movement of materials isreflected in acc 161- purchase
Table 1.2: General accounting following periodic system
1. TK151, 152, 153 TK 611 TK151, 152, 153
Transfer opening inventory value Transfer closing inventory value
TK111, 112, 331 TK111, 112, 331 Purchase inventory issue inventory
Trang 171.5 Accounting for devaluation of materials
Conditions for making provision: Provision for material is provision forthe loss of material due to decline in value This provision is accrued into theoperating expense for the current year that helps the company have financialsources to cover the loss in budgeting year in order to ensure that the companyrecords the material value not higher than the market value
Accountants make provision, charge of and credit of provision at the end
of the financial year Materials for production (including damaged, obsolete,slow-moving material…) that have book value lower than NRV are objects toprovision In addition, these items must meet the following conditions:
- Having legitimate invoice
- Are materials that belong to the company
In case, materials have NRV is lower than historical cost but the price ofproduct made from this material does not devalue, these materials are notpermitted to make provision
Making provision method
Provision
Actualamount ofmaterial
Trang 18sellingcost
The provision amount depends on each type of material and listed in thedetail accounting book for material
Account for recording provision
Provision is recorded into 159 account- provision for decline in value of material
to adjust the historical cost to the NRV
159: Provision for material
Debit side: Credit of provision, reducing cost of goods sold
Credit side: Provision for the current year, increasing the cost of goodssold
Credit balance carriage forward reflects the current provision
1.6 Detailed accouting on the movement of material
1.6.1 Parallel inventory card method
* Rule: storekeeper just record the number of unit, accountants record bothunits and value
* Content: the movement of material is recorded by storekeeper basing on thedelivery notes, and goods received notes And storekeeper just record thenumber of units on bin cards Bin card follows regulation form and is opened forevery type of material, each bin card reflects the movements of material innumbers
Trang 19Table 1.3: Bin card Bin card
- Each day, basing on the delivery notes, goods received note, storekeeperwill checks whether these document are litigate or not, recording the actualreceipt and issuing into the bin card At the end of each day, storekeeper willcalculate the remained material in order to record into “balance” column.Storekeeper must usually reconcile the figure on the bin card and the physicalamount in store And storekeeper also must transfer the delivery note, goodsreceipt note to the Accounting Department daily or monthly
- At Accounting Department: accountants use material ledger account torecord the movement of material in number and in value
Trang 20Table 1.4: Material ledger account
Material ledger accountAccount:…
Table 1.5 : Recording maner according to Parallel inventory card method
- Advantages : Advantages: record simply and collate simply
- Disadvantages: storekeeper and accountant record identically
- Applicable scale: enterprises have little kinds of inventories, limitedprofessional ability
Goods received note
Detailed Inventory account book
Material issuing note
Sheet of issuing-receivng
inventory Bin card
Trang 211.6.2 Rotating book recording method
of inventory They also supervise the quantity and value in each month.Each kind of inventories is recorded in a line of account books Afterfinishing the work of recording in collating books, accountants collate thefigures in the books, store cards and related account books
Material issuing note Bin card
Sheet of receipt
Sheet of issuing
Collating book
Trang 22 Applicable record identically scale: enterprises have many kinds ofinventories, many transactions and don’t have detailed accountants
1.6.3 Balance book recording method
At the end of the month, basing on the bin cards, the storekeeper checksand records the amount of inventories in balance book The balance book
is opened for each store and is used for the whole year Before eachmonth, the accountant gives it to the storekeeper After recording data, thestorekeeper sends it to the accountant to check and calculate the grossamount The inventory accountant has to usually guide and check therecording of storekeeper
At accounting department: the inventory accountant receives storage notesand delivery notes of source documents He (she) will checks and collateswith the invoices Then, he (she) will calculate the gross amount andrecord it in the column of gross amount in delivery notes
Trang 23Based on the calculated delivery note, the accountant records it into thesheet of storage-issuing-closing inventories This sheet is opened for eachkind of stores
Then, based on the increasing in the month and the opening balance, theaccountant calculates the closing balance The accountant will collate thisfigure with the figure in the balance book
*Recording steps
Table 1.7: Recording steps according to balance book recording method
*Advantages: it avoids recording identically between storekeeper andaccountant It also reduces volume of work in recording
* Disadvantages: the inventory accountant only supervises the value ofinventories If the managers want to know the fluctuation of inventories, theyhave to check in warehouse It is difficult to compare between the warehouse andthe accounting department If there is any error, it is difficult to detect
Goods received
Sheet of progressive receipt
Balance book Sheet of storage-issuing-closing
inventory Bin card
Material issuing note Sheet of issuing Sheet of progressive issuing
Trang 24* Applicable scale: enterprises have many kinds of inventories, the volume ofstorage- issuing inventories is high, the accountants have high professionalability…
Trang 25CHAPTER 2:
MATERIAL ACCOUNTING PROCEDURES AT HONG PHUC
COMMERCIAL AND PRODUCTION
INVESTMENT JSC 2.1 Introduction to Hong Phuc JSC
2.1.1 General information
- Business name: Cong ty Co Phan Dau Tu & Thuong Mai Hong Phuc
- International name: Hong Phuc Commercial And Production Investment JointStock
- Abbreviation: HIP., JSC
- Field of operation: Production and trading of construction material
- Headquarters’: A12, block 13, Dinh Cong new urban area, Hoang Mai district,Hanoi
- Office: No.128, Khuat Duy Tien Street, Thanh Xuan District, Hanoi
Trang 262.1.2 Establishment of the company
In 2008, Hong Phuc Joint Stock company was started up with main operation ofproducing and processing glass At the same time, a high output capacity facilitywith area of more than 10.000 m2 was set up at Phu Nghia Industrial zone,Chuong My, Hanoi Furthermore, company decided to invested in modern,imported production line worth more than 20 billion VND
In September 2011, the production facility was moved to new location of morethan 20.000 m2 at Nhu Quynh Industrial zone, Van Lam, Hung Yen Newfacility creates not only advantages of place and trading, but also a source ofwell-trained, experienced and enthusiastic young labor Besides, new andmodern production line of European technology was also updated
2.1.3 Business field
- Reinforced glass (safety temper glass)
+ Flat temepered glass: Maximum size of 7.5 meters, annual capacity of800.000m2
+ Curved tempered glass: Annual capacity of 300.000 m2
+ This year, Hong Phuc will start producing following products:
- Safety stick glass
- Interior and exterior glass: colored glass, auto-clean glass
+Products of Hong Phuc brands are fully satisfied all international standardssuch as ANSIZ 97.1 of America, BS 6206 of United Kingdom, as well as other
Trang 27current standards of Vietnam In 2009, temper glass of Hong Phuc was certified
by Institue of construction material, Ministry of construction
2.1.4 Potential and outlook of company
Despite the world financial and economic crisis, foreign investment in Vietnamstill witnessed continuously development, in which real estate and constructionprojects account for major proportion This is an open market for materialproducer like Hong Phuc to take the chances of growing up Further more,higher and higher living standard of people make safety and luxury productsbecome essential Architects and designer is paying more attention to glass inconstruction, specially the trend of surrounding the building and creatingpartition by glass which is unalternatable elegant Thus, with young and well-trained labor force as well as modern technology, Hong Phuc commits to providecustomers with all the best products and services In the future, Hong Phuc willspend every endeavour to fulfill the goal of becoming one of the top constructionglass and safe glass producer in Vietnam
2.1.5 Organizational management
Management apparatus of the company including the Board of directors, theboard chairman, chief executive and deputy directors, who are closely linkedwith each other This relationship is shown in the diagram below:
Trang 28Deputy CEO of production
Production facility
Accounting
General administration
CEO Chair of BOD
HR Assistant Accounting
department
Human resource BOD
Trang 29(1): In charge of proposing strategic decisions, medium-termdevelopment plans and annual business plans of the company, supervisingand directing the executive director in daily business operation of thecompany, managing the organizational structure and regulations of thecompany.
(2) The chairman of the board: In charge of programming, planning ofboard’s operation; supervising the implementation of decision made byboard
(3) Chief executive officer (CEO): The highest authority, responsible forbusiness operation of company to board of directors and implement assignedrights and duties
(4) Deputy CEO: Advising CEO on business affair, in charge ofdepartment of sales and projects
(5) Deputy Director of production: advise the director of productionproblems and responsible for manufacturing facility
(6) Sales department: Proposing and implementing business plan, dealingwith customer system, coordinating with accountant and productiondepartment to provide the best services
Trang 30(7) Human resources department: advising the director of buildingregulations on salaries, bonuses, management of labor schemes proposingorganizational structure of management.
(8) Accounting Department: assisting the directors of management onimplementation of financial work, capital mobilization, effectively utilizingand management of capital preserving and developing capitalthroughout operation
(9) Production facility: including foreman, deputy foreman, productionteams as well as deliver team, lorry team, catering team
2.1.6 Accounting organization
Functions and duties of the accounting department:
- Organization of the accounting system, conducting business recordsand accounting of economic transactions arising during operation of thecompany, on the basis of continuous improvement of organizationalstructure to comply with ordinance of statistics
- Establish a complete and timely submitted accounting reports, statisticsand settlement under the provisions of the State and the company's charter
- Planning, organizing, checking, maintaining and renewing themanagement accounting profession
- Checking the preservation and storage of accounting documents
- Perform budget and financial management activities of the company
- Planning and making short-term financial decisions
Trang 31- The relationship between the accounting department and otherfunctional departments.
- Advising the Director on planning financial strategies, analyzing thefinancial situation and inspecting budget control of the company
- Obtaining information on personnel and operations of the accountingdepartment
- Obtaining information on the company's financial situation through theboard and create an intimate relationship, support other departments withinthe company
- Report on the implementation of accounting ordinances as well asaccounting work of company to the board of directors as regularly orirregularly requirements
- Maintaining relationship with functional departments: tax, Department
of Planning and Investment, the client system, banking…
2.1.7 Accounting apparatus in the company
The organizational structure of the accounting firm was organized in theform of concentration All accounting work is conducted in the companygathered at the accounting department Hence all the accounting work doneconcentratively in the accounting department At production teams or plantwithout its own accounting department, there is only economic statisticsstaff to guide and conduct the initial accounting of income and checkingdocuments, periodicals send these documents to the accounting department
Trang 32Accounting apparatus including 1 chief accountant, 1 cashier and 5
bookkeepers Each employee is in charge of different parts but intimately
related with each other
Organization of the accounting apparatus:
Table 2.2: Organization of the accounting apparatus
(1) Chief Accountant:
+ Organizing and managing the accounting department
+ Information classification and management
in advance, bank accountant
(6) Material, fixed assets accountant
(7) Wage accountant
Statistician
(2)
General
accountant
Trang 33+ Checking monthly tax return, monthly financial statements, recordsand the annual financial statements.
+ Reporting to the company's director
+ Training accounting personnel and professional skills
(2) General accounting:
+ Subscribing detail of debt situation for supplier
+ Gathering and allocating production costs and production costs
+ Accounting for the sales process, determine sales and business results.+ Preparing financial statements of the company
(3) Cashier: responsible for managing inflow and outflow of cash.Basing on the voucher, receipt, payment voucher, the cashier pays out andcollects money according to the value recorded in income and expenditurereceipt
(4) Liabilities accountant: tracking debt situation of customers,comparing the debt and debt collection
(5) Cash, cash in advance, bank deposits accounting: Responsible forchecking the validity, legality of original documents, then forming thereceipt voucher and expenditure voucher At the same time, dealing withbanks
(6) Material, fixed assets accounting: accounting operations related toimport, export of raw materials, tools, monitoring details of the situation
of import, export and inventory of such materials on the number of andvalue
Trang 34(7) Wage accountant: collect information, document from HR department
in order to calculate the salary, social insurance, health insurance, bonus foremployees according to the regulations
2.1.8 Accounting policy
- Fiscal year: from 1/1 to 31/12
- Accounting mode: Viet Nam accounting system following the decree
no 15/2006-QĐ/BTC at 20/3/2006 and adjusted circular
- Currency used in accounting is VND
- Company applies the deduction method for calculating and declaringVAT
- Recording inventory:
The COGS and value of closing inventory is determined by cumulativeweighted average
The inventory is recorded according to the perpetual method
- Depreciation method: depreciation rate is determined in circular no203/2009/TT-BTC of MOF, this circular guides management anddepreciation of fixed asset The fixed asset is booked at historical cost, anddepreciated by straight-line method
- Accounting books form: General journal
The company uses the following books:
- General journal
- Journal, General journal
- Material ledger
Trang 35Table 2.3: Procedure of recording.
Trang 36Currently, accounting activity is carried out by Aggues accounting software The computer of accountant are linked by internal network, each
responsible for the specific package This software is produced by ABC Co,following the regulations
Accounting process: the source document is recorded into accountingpackage This package automatically analyzes the information Then theinput information is automatically is recorded into the general journal,general ledger, and books of prime entry…then the package will beautomatically prepare the financial statement When accountant needs anyinformation, he/she just go to “Menu” and print out
Using accounting package help to record, calculate, analyze and provideinformation faster and more exactly
Trang 38- Account system:
Besides following the account system of regulations, accountant canopen other account for management Aggues package has open accountsystem, so accountant can create new account when necessary
- Source document system:
For each accounting package, it has the available source document forthe users When a transaction incur, the accountant responsible for thatpackage will input the source document into package Different type ofpackage has different interface with items suitable for that transaction
2.2 Material accounting procedure at Hong Phuc JSC
2.2.1 The characteristic and classification of materials
Characteristic:
Material at Hong Phuc joint stock is purchased in order to meet production activity Material at this company has the same characteristic with material
at other business area: attending in production process, consumed
completely in that process, transfer its value into the product However, it does not completely change its initial shape The company purchase normal glass, then after the process of cutting, whetting, drilling, and especially tempering in very high temperature, the product is temper glass that can suffer a huge force
Classification:
Material is classified basing on the thin of glass:
-glass 10mm
-glass 12mm
Trang 39-glass 15mm
-glass 6mm
2.2.2: Recognition the value of material when buying
Material is recorded according to the historical cost principle
With material is imported
Historical
cost
= Purchaseprice(excludingVAT)
+ Importedduty
+ Orderingcost
- Trade discount
or purchasereturn valueWith material is purchased in Vietnam:
to the purchase
-Trade discount,purchase returnvalue
2.2.3: Cost of goods sold and value of material remained in store at the end
of month
The company calculates the cost of goods sold and closing material
value by cumulate weighted average Cost of goods sold is determined by
the issuing unit and the average unit cost in period Each time of receipt,
accountant will recalculate the average cost of material.
The average unit cost= Q1 x unit cost 1+Q2 x unit cost 2+…Qn x unit cost n
Total amount
Q1: quantity of material received the first times
Trang 40Q2: the quantity of material received the second times
Qn: the quantity of material received the n times
Total amount=opening balance+ purchase
Value of material in store at the end of month
remained in store
weighted average
2.2.4 Procedure of receiving material
Current inventories run down to the level where a reorder is required
The store department issues a purchase requisition, which is sent to the
purchasing department, authorizing the department to order furtherinventory An example of a purchase requisition is showed below
When receiving the purchase requisition, purchasing department
draws up a purchase order, which is sent to the supplier Purchased order is
made 3 copies: one is kept by Purchasing Department and sent to customer,one is transferred to the Accounting Department, and one is transferred tothe storekeeper