This flyer presents 30 essential Excel formulas, organized by category, to help students master data analysis, calculations, and reporting. Each formula includes a description, syntax, example, and a table mimicking an Excel grid (using cells like A1, A2, A3, etc.) with column headers (A, B, C) and row numbers (1, 2, 3, etc.) to illustrate its application. These formulas are ideal for exam preparation and practical use in business, finance, and data management.
Trang 1A Comprehensive Flyer for Learning Excel
Instructor: [Your Name]
Course: Excel for Beginners Date: May 04, 2025
Designed for classroom teaching and practice
Trang 2This flyer presents 30 essential Excel formulas, organized by category, to help students master data analysis, calculations, and reporting Each formula includes a description, syntax, example, and a table mimicking an Excel grid (using cells like A1, A2, A3, etc.) with column headers (A, B, C) and row numbers (1, 2, 3, etc.) to illustrate its application These formulas are ideal for exam preparation and practical use in business, finance, and data management
Category 1: Lookup and Reference Formulas (Formulas 1–6)
Formula 1: VLOOKUP
Description: Searches for a value in the first column of a range and returns a value in the same
row from a specified column
Syntax: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
Example: =VLOOKUP("Apple", A2:C4, 3, FALSE) returns the price of ”Apple”.
Use Case: Finding product prices in a table.
Excel Grid:
1 Item Color Price
2 Apple Red $1.50
3 Banana Yellow $0.75
A5: =VLOOKUP("Apple", A2:C4, 3, FALSE) returns $1.50
Formula 2: HLOOKUP
Description: Searches for a value in the first row of a range and returns a value in the same
column from a specified row
Syntax: =HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
Example: =HLOOKUP("Q1", A1:D3, 3, FALSE) returns the Q1 profit.
Use Case: Retrieving data from horizontally arranged tables.
Excel Grid:
2 Sales 1000 1200 1500
3 Profit 200 250 300
A4: =HLOOKUP("Q1", A1:D3, 3, FALSE) returns 200
Formula 3: INDEX
Description: Returns a value at a specified row and column within a range.
Syntax: =INDEX(array, row_num, [column_num])
Example: =INDEX(A2:C4, 2, 3) returns the price of Banana.
Use Case: Extracting specific data dynamically.
Excel Grid:
1 Item Color Price
2 Apple Red $1.50
3 Banana Yellow $0.75
A5: =INDEX(A2:C4, 2, 3) returns $0.75
Trang 3Formula 4: MATCH
Description: Searches for a value in a range and returns its relative position.
Syntax: =MATCH(lookup_value, lookup_array, [match_type])
Example: =MATCH("Banana", A2:A4, 0) returns the position of ”Banana”.
Use Case: Finding the position of an item in a list.
Excel Grid:
A
2 Apple
3 Banana
4 Orange
B1: =MATCH("Banana", A2:A4, 0) returns 2
Formula 5: XLOOKUP
Description: A modern replacement for VLOOKUP, searches a range and returns a
corre-sponding value
Syntax: =XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
Example: =XLOOKUP("Apple", A2:A4, C2:C4) returns the price of ”Apple”.
Use Case: Flexible lookups with error handling.
Excel Grid:
1 Item Color Price
2 Apple Red $1.50
3 Banana Yellow $0.75
A5: =XLOOKUP("Apple", A2:A4, C2:C4) returns $1.50
Formula 6: CHOOSE
Description: Returns a value from a list based on a specified position.
Syntax: =CHOOSE(index_num, value1, [value2], )
Example: =CHOOSE(2, "Red", "Blue", "Green") returns ”Blue”.
Use Case: Selecting options dynamically.
Excel Grid:
A
1 Index
B2: =CHOOSE(A2, "Red", "Blue", "Green") returns Blue
Category 2: Text Formulas (Formulas 7–12)
Formula 7: CONCATENATE
Description: Combines multiple text strings into one.
Syntax: =CONCATENATE(text1, [text2], )
Example: =CONCATENATE(A2, " ", B2) combines first and last names.
Use Case: Creating full names or addresses.
Excel Grid:
Trang 4Formula 8: TEXT
Description: Formats a number as text with a specified format.
Syntax: =TEXT(value, format_text)
Example: =TEXT(A2, "$0.00") formats a number as currency.
Use Case: Displaying numbers in custom formats.
Excel Grid:
A
1 Amount
2 123.456
B2: =TEXT(A2, "$0.00") returns $123.46
Formula 9: LEFT
Description: Extracts a specified number of characters from the start of a text string.
Syntax: =LEFT(text, [num_chars])
Example: =LEFT(A2, 3) extracts the first 3 characters.
Use Case: Extracting area codes or prefixes.
Excel Grid:
A
2 Excel
B2: =LEFT(A2, 3) returns Exc
Formula 10: RIGHT
Description: Extracts a specified number of characters from the end of a text string.
Syntax: =RIGHT(text, [num_chars])
Example: =RIGHT(A2, 3) extracts the last 3 characters.
Use Case: Extracting file extensions or last digits.
Excel Grid:
A
2 Excel
B2: =RIGHT(A2, 3) returns cel
Formula 11: MID
Description: Extracts a specified number of characters from the middle of a text string.
Syntax: =MID(text, start_num, num_chars)
Example: =MID(A2, 2, 3) extracts 3 characters starting from position 2.
Use Case: Extracting specific parts of a string.
Excel Grid:
A
2 Excel
B2: =MID(A2, 2, 3) returns xce
Trang 5Formula 12: LEN
Description: Returns the length of a text string.
Syntax: =LEN(text)
Example: =LEN(A2) counts characters in a cell.
Use Case: Counting characters in a string.
Excel Grid:
A
2 Excel
B2: =LEN(A2) returns 5
Category 3: Math and Statistical Formulas (Formulas 13–18)
Formula 13: SUM
Description: Adds a range of numbers.
Syntax: =SUM(number1, [number2], )
Example: =SUM(A2:A4) adds values in a range.
Use Case: Calculating total sales or expenses.
Excel Grid:
A
1 Amount
A5: =SUM(A2:A4) returns 600
Formula 14: AVERAGE
Description: Calculates the average of a range of numbers.
Syntax: =AVERAGE(number1, [number2], )
Example: =AVERAGE(A2:A4) averages values in a range.
Use Case: Finding average test scores or sales.
Excel Grid:
A
1 Score
A5: =AVERAGE(A2:A4) returns 90
Trang 6Formula 15: MIN
Description: Returns the smallest value in a range.
Syntax: =MIN(number1, [number2], )
Example: =MIN(A2:A4) finds the lowest value.
Use Case: Identifying the lowest price or score.
Excel Grid:
A
1 Price
A5: =MIN(A2:A4) returns 30
Formula 16: MAX
Description: Returns the largest value in a range.
Syntax: =MAX(number1, [number2], )
Example: =MAX(A2:A4) finds the highest value.
Use Case: Identifying the highest sales or score.
Excel Grid:
A
1 Sales
A5: =MAX(A2:A4) returns 1500
Formula 17: ROUND
Description: Rounds a number to a specified number of digits.
Syntax: =ROUND(number, num_digits)
Example: =ROUND(A2, 2) rounds to 2 decimal places.
Use Case: Simplifying financial calculations.
Excel Grid:
A
1 Value
2 3.14159
B2: =ROUND(A2, 2) returns 3.14
Formula 18: COUNT
Description: Counts the number of cells containing numbers.
Syntax: =COUNT(value1, [value2], )
Example: =COUNT(A2:A4) counts numeric cells.
Use Case: Counting valid data entries.
Excel Grid:
A
A5: =COUNT(A2:A4) returns 2
Trang 7Category 4: Logical Formulas (Formulas 19–24)
Formula 19: IF
Description: Performs a logical test and returns one value if true, another if false.
Syntax: =IF(logical_test, value_if_true, [value_if_false])
Example: =IF(A2>100, "High", "Low") categorizes values.
Use Case: Categorizing data based on conditions.
Excel Grid:
A
1 Value
B2: =IF(A2>100, "High", "Low") returns High
Formula 20: AND
Description: Returns TRUE if all conditions are true.
Syntax: =AND(logical1, [logical2], )
Example: =AND(A2>50, B2<100) tests multiple conditions.
Use Case: Combining multiple conditions.
Excel Grid:
1 Value1 Value2
C2: =AND(A2>50, B2<100) returns TRUE
Formula 21: OR
Description: Returns TRUE if any condition is true.
Syntax: =OR(logical1, [logical2], )
Example: =OR(A2>50, B2<100) tests multiple conditions.
Use Case: Testing multiple criteria.
Excel Grid:
1 Value1 Value2
C2: =OR(A2>50, B2<100) returns TRUE
Formula 22: IFERROR
Description: Returns a custom value if a formula results in an error.
Syntax: =IFERROR(value, value_if_error)
Example: =IFERROR(A2/B2, "Error") handles division errors.
Use Case: Handling formula errors gracefully.
Excel Grid:
1 Numerator Denominator
C2: =IFERROR(A2/B2, "Error") returns Error
Trang 8Formula 23: NOT
Description: Reverses the logical value of a condition.
Syntax: =NOT(logical)
Example: =NOT(A2>100) inverts a condition.
Use Case: Inverting logical tests.
Excel Grid:
A
1 Value
B2: =NOT(A2>100) returns TRUE
Formula 24: IFS
Description: Evaluates multiple conditions and returns a value for the first true condition Syntax: =IFS(logical_test1, value_if_true1, [logical_test2, value_if_true2], .)
Example: =IFS(A2>90, "A", A2>80, "B", TRUE, "C") assigns grades.
Use Case: Simplifying nested IF statements.
Excel Grid:
A
1 Score
B2: =IFS(A2>90, "A", A2>80, "B", TRUE, "C") returns B
Category 5: Date and Time Formulas (Formulas 25–30)
Formula 25: TODAY
Description: Returns the current date.
Syntax: =TODAY()
Example: =TODAY() returns today’s date.
Use Case: Tracking current dates in reports.
Excel Grid:
A
2
A2: =TODAY() returns 5/4/2025 (example)
Formula 26: NOW
Description: Returns the current date and time.
Syntax: =NOW()
Example: =NOW() returns current date and time.
Use Case: Timestamping data entries.
Excel Grid:
A
1 Timestamp
2
A2: =NOW() returns 5/4/2025 14:30 (example)
Trang 9Formula 27: DATE
Description: Creates a date from year, month, and day values.
Syntax: =DATE(year, month, day)
Example: =DATE(A2, B2, C2) creates a date.
Use Case: Generating custom dates.
Excel Grid:
1 Year Month Day
D2: =DATE(A2, B2, C2) returns 5/4/2025
Formula 28: DATEDIF
Description: Calculates the difference between two dates in specified units.
Syntax: =DATEDIF(start_date, end_date, unit)
Example: =DATEDIF(A2, B2, "d") calculates days between dates.
Use Case: Calculating age or project durations.
Excel Grid:
1 Start End
2 1/1/2025 5/4/2025
C2: =DATEDIF(A2, B2, "d") returns 123
Formula 29: EDATE
Description: Returns a date a specified number of months before or after a start date.
Syntax: =EDATE(start_date, months)
Example: =EDATE(A2, B2) adds months to a date.
Use Case: Calculating due dates or anniversaries.
Excel Grid:
1 Start Months
2 5/4/2025 3
C2: =EDATE(A2, B2) returns 8/4/2025
Formula 30: NETWORKDAYS
Description: Calculates the number of working days between two dates, excluding weekends Syntax: =NETWORKDAYS(start_date, end_date, [holidays])
Example: =NETWORKDAYS(A2, B2) counts working days.
Use Case: Scheduling project timelines.
Excel Grid:
1 Start End
2 1/1/2025 1/10/2025
C2: =NETWORKDAYS(A2, B2) returns 8 (example)