Real World Adobe InDesign CS4- P5 pptx

You can drag a selection marquee using the Direct Selection tool, too, just as you can with the Selection tool—InDesign selects the points on the objects within the selection, even if th

area capable of enclosing the selection The selection handles on the bounding box also correspond to the points on the proxy in the Transform panel.

You can also select everything on the current spread by choosing Select All from the Edit menu (or pressing Command/Ctrl-A) while using either selection tool

The Direct Selection Tool As we noted in “Using the Tools Panel” in

Chapter 1, “Workspace,” when you click an object using the Direct Selection tool, InDesign displays the points on the object’s path—whether it’s a line or a frame You can also use the Direct Selection tool to select objects nested inside other objects (see “Selecting Inside Objects,” below) The most common example is selecting a picture inside a graphic frame—the frame and the picture are two separate objects in InDesign, and you can use the Direct Selection tool to select the frame (by clicking on its edge) or the picture (by clicking anywhere inside the frame)

You can drag a selection marquee using the Direct Selection tool, too, just as you can with the Selection tool—InDesign selects the points on the objects within the selection, even if they’re in more

When you select an object using the Selection tool, InDesign displays the objects’s selection handles and bounding box.

When you select an object using the Direct Selection tool, InDesign displays the points on the path(s)

of the object.

Selection handles Bounding box

When you drag a selection rectangle around an object or objects…

…InDesign selects all of the objects that the selection rectangle touches.

The proxy in the Transform

panel and Control panel

represents the selection

handles of the selected

object.

Proxy

Figure 2-24 Selecting Objects

than one object To select all the points on a line or frame, hold down Option/Alt while you click the path with the Direct Selection tool.

Deselecting To deselect all selected objects, click an uninhabited

area of the page or pasteboard, or, better yet, press A/Ctrl-Shift-A We’ve developed this keyboard shortcut into some-thing of a nervous tic; there are so many times you need to make sure everything is deselected For example, when you create a new color, InDesign applies that color to whatever you have selected If you don’t want this, you’d better deselect everything first!

Command-Shift-Sometimes, you have to select an object that’s behind another object You might, for example, need to select and edit a background graphic behind a text frame Do you need to drag the text frame out of the way? Or hide the layer containing the text frame? There’s a better way: Click the Selection tool on the object on top of the stack, then press Command/Ctrl and click again InDesign selects the next object in the stack Each successive click selects the next object down

in the stack (see Figure 2-25) If you click too far, you can move back

up the stack by Command-Option/Ctrl-Alt-clicking

Selecting Through Objects

The first click selects the object on top of the stack of objects…

Want to select an object

that’s behind other objects?

You don’t need to drag

objects out of the way

Instead, hold down

Command/Ctrl and click

the Selection tool above the

object you want to select …but each subsequent click selects the

next object in the stack.

Text frame selected Background graphic selected

Figure 2-25 Selecting Through

Objects

When overlapping objects are exactly or nearly the same in size,

it can be difficult to see which object in a stack is selected Don’t start dragging objects out of the way—look for clues The color of the selection handles, the state of the Fill and Stroke buttons in the Toolbox, and the Stroke panel all provide information that can help you determine which object is selected

InDesign also has menu items and keyboard shortcuts for ing objects on your page The menu items live in the Select sub-menu, under the Object menu, but we only use them if we forget

select-Keyboard Selections

the keyboard shortcuts (below) Note that these features differ from the click-through method; Command/Ctrl-click selects through

an object to one directly beneath it The Select features select from among all the objects on a spread For example, if you have four small frames, one in each corner of a page (whether they’re overlap-ping or not), you can select among them with these shortcuts

▶ To select the topmost object beneath the surrent selection, based

on the stacking order on the page (see “Stacking Objects,” later

in this chapter) press Command-Option-Shift-] / Ctrl-Alt-Shift-]

or choose First Object Above from the Select submenu

▶ To select the object behind the currently selected object in a stack

of objects, press Command-Option-[ / Ctrl-Alt-[ or choose Next Object Below from the Select submenu Pressing the keyboard shortcut again once you reach the bottom of the stack will select the topmost object

▶ To select the object above the currently selected object in a stack

of objects, press Command-Option-] / Ctrl-Alt-] or choose Next Object Above from the Select submenu

▶ To select the bottommost object below the selected object, press Command-Option-Shift-[ / Ctrl-Alt-Shift-[ or choose Last Object Below from the Select submenu

Sometimes, you need to select an object that you’ve pasted inside another object, or to select an object inside a group The Direct Selec-tion tool, as you might expect, is the tool you’ll usually use to do this, and the process is called “subselection.” (When Ole selects an object that’s inside another object, he actually says the object is “subse-lected.” David, who felt subselected through much of his childhood, prefers the term “select-challenged.”)

It’s important to note that InDesign treats groups and page items that happen to contain other items in the same way You don’t have

to ungroup a group, or remove objects from their containing object

to select and edit them—you can select them, and then work with them just as you would any other object To select an object inside another object, you can use any of the following approaches

▶ With the Selection tool selected, double-click the grouped object InDesign switches to the Direct Selection tool and selects the object (see Figure 2-26)

Selecting Inside Objects

▶ Select the Direct Selection tool, hold down Option/Alt, and click the element that you want to edit.

▶ Select the group or containing object with the Selection tool, then choose Content from the Select submenu of the Context menu This selects an object If necessary, choose Next Object or Previous Object from the Select submenu of the Context menu until the object you want is selected

▶ Select the group or containing object with the Selection tool, then click the Select Content button in the Control panel If nec-essary, click the Select Next Object and Select Previous Object buttons until the object you want is selected (see Figure 2-27)

Guides

InDesign can display four types of guides: margin guides, column guides, ruler guides, and Smart Guides Guides are nonprinting guidelines you can use for positioning objects on the pages and pasteboard of an InDesign publication Margin guides appear inside the page margins for a particular page Column guides are actually pairs of guides that move as a unit The space between the two guides making up the column guide is the gutter, or column spacing This built-in spacing makes these guides good for—you guessed it—set-ting up columns A ruler guide is a horizontal or vertical guideline you can use as an aid to aligning or positioning page items A Smart Guide is a guide that temporarily appears on page to help you posi-tion an object while you place or move it

You use guides to mark a position on the page or pasteboard The most important thing about guides is not just that they give you a visual reference for aligning objects to a specific location, but that

Click the group with the Selection tool to select the group, or…

…double-click one of the objects in the group This switches to with the Direct Selection tool and selects the object.

Figure 2-26 Subselecting Objects

Inside Groups

they can exert a “pull” on objects you’re moving or creating To turn

on that “pull,” choose Snap to Guides from the from the Grids & Guides submenu of the View menu When this option is on (it’s on by default), and you drag an object within a certain distance of a guide, InDesign snaps the object to the guide

This is one of our favorite psychocybernetic illusions—as an object snaps to a guide, your nervous system tells you that your hand can feel the “snap” as you drag the mouse Turning on Snap to Guides

Figure 2-27 Control Panel Selection Buttons

Click the Select Content

button again to select an

object inside the group.

We’ve pasted a group of star

polygons inside this circle.

inside the circle.

Click the Select Content button to select the group within the circle.

Click Select Next Object in Group or Previous Object in Group to select other objects in the group.

can’t physically affect the movement of your mouse, of course, but the illusion is very useful

When you want to drag an object freely, without having it snap to any guides it encounters on its path across the publication window, turn Snap to Guides off Do not try to align an object to a guide while Snap to Guides is turned off, however—there aren’t enough pixels available on your screen to allow you to do a good job of this at any but the highest magnifications (see Figure 2-28)

Objects do not snap to guides when guides are hidden This includes guides that are on a hidden layer However, they do snap to guides that are invisible due to being in Preview mode

Also, on the Mac OS, you can disable Snap to Guides ily by holding down the Control key while you’re dragging—unless Smart Guides is enabled (see “Smart Guides,” later in this chapter)

temporar-When InDesign’s Snap to Guides feature is turned off, it’s easy to think that you’ve gotten an object into perfect alignment with a guide…

…but zooming in will often show you that you’ve missed the guide Turning

on Snap to Guides can help.

Figure 2-28 Don’t Trust Your Screen

Tired of looking at all of the guides? To hide all guides, choose Hide Guides from the Grids & Guides submenu of the View menu (press Command-;/Ctrl-;) To display the guides again, choose Show Guides (or press the keyboard shortcut again)

You can also make guides disappear by changing the view old (see Figure 2-29) For the document grid, baseline grid, margin guides, and column guides, you set the view threshold using the Grids panel of the Preferences dialog box (see Chapter 1, “Work-space”) For individual ruler guides, use the View Threshold field in the Ruler Guides dialog box (select a guide and choose Ruler Guides from the Layout menu or the Context menu)

thresh-While column guides are very similar to ruler guides, they have an important distinction: they can affect text flow When you click the text place icon in a column created by column guides, InDesign flows

Hiding and Displaying Guides

Adjusting Column Guides

the text into the column By contrast, ruler guides have no effect on text flow For more on flowing text, see Chapter 3, “Text.”

The method you use to adjust the position of column guides depends on what you’re trying to do If you’re trying to divide the area inside the page margins into equal columns, select the page and enter a new value in the Number field in the Columns section of the Margins and Columns dialog box (from the Layout menu)

If, on the other hand, you’re trying to get columns of unequal width, you can start by adding evenly-spaced column guides, and then adjust each one by dragging them to the left or right on the page (see Figure 2-30) You might have to unlock the column guides first; see “Locking and Unlocking Column Guides,” below

You can’t adjust the distance between the column guides (the

“gutter”) by dragging—instead, you’ll have to go to the Margins and Columns dialog box To change the gutter width, enter a new value

in the Gutter field (see Figure 2-31) When you open the Margins and Columns dialog box after you’ve set up a custom column guide

Now you see ’em… …now you don’t.

The View Threshold of these

ruler guides is set to 100%…

…the View Threshold

of these ruler guides is

set to the default: 5%.

Figure 2-29 Guide View Threshold

When the column guide reaches the position you want, stop dragging and release the mouse button.

Unlock the column guides (if necessary), then position the Selection tool over a column guide and drag.

When you create columns

of unequal width, InDesign

displays “Custom” in the

Number field of the Margins

and Columns dialog box.

Figure 2-30 Creating Columns of

Unequal Width

arrangement, InDesign displays “Custom” in the Number field Do not enter a number in this field, or InDesign will move your column guides so that they again evenly divide the space between the mar-gins If you change the gutter width without touching the Number field, InDesign leaves your column guides in their original positions, but changes the space inside each guide.

You should also bear in mind that text frames can, by themselves contain multiple columns of equal width, independent of the Mar-gins and Columns setting For more on this topic, see Chapter 3,

“Text.” Sometimes it’s easier to work with a single multi-column text frame than with multiple single-column text frames

You can lock and unlock column guides, just as you can ruler guides

To lock the column guides, choose Lock Column Guides from the Grids & Guides submenu of the View menu; to unlock the guides, choose Unlock Column Guides

To create a new ruler guide, position the cursor over one of the rulers (for a horizontal ruler guide, move the cursor to the vertical ruler; for

a vertical ruler guide, use the horizontal ruler), then click-and-drag

As you drag, InDesign creates a new ruler guide at the location of the cursor When you’ve positioned the ruler guide where you want it, stop dragging (see Figure 2-32) Hold down the Shift key while drag-ging a guide to make it snap to the nearest increment in the ruler.Ruler guides can spread across a single page or the entire paste-board If you let go of the mouse button while the cursor is over the page, you get a page guide; if the cursor is over the pasteboard, you get a pasteboard guide You can hold down Command/Ctrl as you drag the guide to force the guide to cross the whole pasteboard To adjust this type of ruler guide, drag the guide on the pasteboard or

Locking and Unlocking

Column Guides

Creating a New Ruler Guide

Default gutter width of 1 pica.

Note that the gutter is resized evenly around its center point.

Choose Margins and Columns from the Layout menu, then enter a new value in the Gutter field Click the OK button to

close the dialog box.

Figure 2-31 Adjusting Gutter Width

with the Command/Ctrl key held down—if you drag it on a page or without the modifier key, InDesign will limit the guide to that page.You can also double-click a ruler to create a new ruler guide—InDesign creates a guide at the point at which you clicked While this sounds appealing, we actually find it quite difficult to double-click exactly where we want the guide to be; it’s often more precise to drag.

Want to add a regular grid of ruler guides to your page? Try the Create Guides option on the Layout menu (see Figure 2-33) The options in the Create Guides dialog box are pretty straightforward—enter the number of rows and columns you want, and enter the dis-tance you want between the rows and columns You can also choose

to create the guides within the page margins, which is a nice touch

In addition, you can choose to remove all existing ruler guides from the page as you create the new guides

You can snap a guide to any control handle of an object To do this, select the object with the Selection or Direct Selection tool, and then drag a guide out and drag the cursor on top of any side or corner

Using Create Guides

Snapping Guides

to Objects

Position the cursor over a ruler, then hold down the mouse button…

…and drag As you drag, a ruler guide follows the cursor.

When the ruler guide reaches the position you want, stop dragging.

Drag a ruler guide on a page to limit the guide to that page…

…or drag the cursor outside the spread (or hold down Command/

Ctrl) to create a guide that crosses pages in the spread.

To make a ruler guide snap

to the tick marks on the

ruler, hold down Shift as you

drag the ruler guide.

Figure 2-32 Creating a Ruler Guide

handle—the guide will snap to the handle You can even snap a guide to a point along a bézier curve.

Another way to position ruler guides around a selected object is to use the AddGuides script—one of the sample scripts that come with InDesign Run the script by double-clicking the script name in the Scripts panel The script displays a dialog box you can use to set the positions of the ruler guides (see Figure 2-34) Click the OK button, and InDesign adds guides around the selected object or objects This script is especially useful when you’re setting up a publication for use with InDesign’s layout adjustment features

To select a ruler guide, click on the guide using one of the selection tools, or drag a selection rectangle over the guide This differs from PageMaker and QuarkXPress, where you cannot select a ruler guide

as you would any other object You can select multiple ruler guides

at once by dragging a selection rectangle (a marquee) over them or

Shift-clicking on each guide If the selection marquee touches an object, InDesign selects the object—you cannot select both ruler guides and objects in the same selection When a ruler guide is selected, it displays in the layer color of the layer it’s on

Adding Ruler Guides

Around an Object

Selecting Ruler Guides

Figure 2-33 Using Create Guides

Choose Create Guides from the Layout menu.

InDesign displays the Create Guides dialog box.

Fill in guide options.

InDesign creates a grid of guides.

You can also select all the guides on a spread with a keyboard shortcut: Command-Option-G/Ctrl-Alt-G.

To change the location of a ruler guide, do one of the following

▶ Drag the guide (using the Selection or Direct Selection tool)

▶ Select the ruler guide and then enter a new position in the X field (for a vertical guide) or in the Y field (for a horizontal guide)

of the Transform panel or Control panel

▶ Select the guide and press an arrow key to “nudge” the guide one direction or another

You can also select more than one ruler guide at a time, and use the techniques above to move them, as a unit, to a new location (see Figure 2-35)

Editing Ruler Guides

Select an object.

Run the script Choose the locations of the guides you want

to add and click the

OK button.

InDesign adds guides

at the locations you

specified.

Figure 2-34 Add Guides Script

Drag a selection rectangle over the guides you want

to move.

InDesign selects all of the guides touched by the rectangle.

Drag the guides Stop dragging

when the guides reach the location you want.

Figure 2-35 Moving Multiple Guides

You can assign a ruler guide to a layer as you would any other selected object—drag the Proxy that appears in the Layers panel up or down, then drop it on the layer to which you want to send the guide (see Figure 2-36) The guide will appear on top of other objects To move the guides behind other objects on the layer, turn on the Guides in Back option in the Guides & Pasteboard panel of the Preferences dialog box.

When you create a ruler guide, InDesign applies the default guide color (specified in the Guides & Pasteboard panel of the Preferences dialog box) and a default view threshold (usually 5%) to the guide, but you can change these options if you want (see Figure 2-37)

1 Select the ruler guide (or guides)

2 Choose Ruler Guides from the Layout menu or the context menu to display the Ruler Guides dialog box

Moving a Ruler Guide

to a Specific Layer

Setting Guide Options

These guides are on the

“text” layer and are selected.

Drag the selection proxy (representing the guides)

to another layer.

At this point, the guides appear to be in front of the text—guides always come to the front when selected.

The guides are actually behind the text, as you can see when we deselect them.

Figure 2-36 Guides and Layers

Enter a view threshold percentage.

Choose a color from this pop-up menu.

Select a guide, then choose

Ruler Guides from the context menu or the Layout menu.

Figure 2-37 Setting Guide Options

3 Choose one of InDesign’s preset colors from the Color pop-up menu, or (if you’re really finicky) select Custom to create a custom guide color.

4 You can also change the view threshold of the selected ruler guide by entering a new value in the View Threshold field The percentage you enter is the percentage magnification at and above which you want the ruler guide to appear Enter 5% to make the guide visible at all magnifications If you change this

to 100%, the guide will be visible at 100-percent view or higher (closer), but will be invisible at anything less than 100-percent view

5 Click the OK button to close the Ruler Guides dialog box

InDesign displays the guide (or guides) in the color you chose

Why would you want to assign different colors to guides? Guides

are such useful tools that we find we use lots of them Color coding

guides for different tasks makes it easier for us to see what’s going on One set of guides, for example, might be used for aligning captions in one illustration; another set might be used in a different illustration Applying colors, changing view thresholds, and assigning guides to layers helps control the way that InDesign draws the guides in the publication window

Note that guides always take on the layer selection color of their layer when they’re selected

To lock the position of a selected ruler guide, choose Lock Position from the Object menu (or press Command-L/Ctrl-L), or display the Context menu and choose Lock Position Once you’ve locked the position of a ruler guide, you can change the color of the guide, move the guide to another layer, change its view threshold, or copy the guide, but you can’t change its position

To unlock the guide, select the guide and choose Unlock Position from the Object menu, or choose Unlock Position from the Context menu Of course, you can also lock the position of guides by locking the layer containing the guides

To lock all guides, press Command-Option-;/Ctrl-Alt-; (or choose Lock Guides from the Grids & Guides submenu of the View menu

or the Context menu) When you do this, you’re locking more than guide position—you won’t be able to select a guide until you choose Unlock Guides (from the Grids & Guides submenu of the View menu

or from the Context menu) or press the keyboard shortcut again

Locking Ruler Guides

To delete a ruler guide (or guides), select the guide (or guides) and press the Delete key Trying to drag the guide onto a ruler or out

of the publication window (the technique used in PageMaker and QuarkXPress) simply scrolls your view of the publication window

So don’t bother dragging the guide; just press Delete

If you need to delete all the guides on a spread, you have two options You can select all the guides on a spread by pressing Com-mand-Option-G/Ctrl-Alt-G, then delete them by pressing Delete Or you can right-click (or Control-click with a one-button mouse) on a guide and choose Delete All Guides from the Context menu

You can also copy selected ruler guides and paste them into other spreads or publications When you paste, the guides appear in the positions they occupied in the original spread (that is, they’re not pasted into the center of the publication window as page objects are), provided the page sizes are the same (see Figure 2-38) If the page sizes are not the same, InDesign gets as close to the original positions

as it can

But wait! It gets better! You can use InDesign’s Step and Repeat feature to duplicate ruler guides For more on Step and Repeat, see Chapter 9, “Transforming.” This is a great way to create custom grids, though the Document Grid feature (see below) is even better

Deleting Ruler Guides

Copying Ruler Guides

Select the guides you want to copy, then press Command-C/Ctrl-C to copy the guides to the Clipboard.

Turn to another page and press Command-V/Ctrl-V to paste the guides The duplicate guides appear

in the same position on the page as

the original guides.

Figure 2-38 Copying Ruler Guides

When you’re dragging objects around your page, trying to line them

up in just the right position, it’s sure nice to get a little help Smart Cursors and Smart Guides to the rescue! The Smart Cursors feature displays measurements alongside your cursor whenever you create a frame (even when placing an image) move an object, or transform it (resize, scale, or skew it; see Figure 2-39)

Smart Guides and Cursors

The Smart Guides feature displays temporary guides as you drag objects around your page (see Figure 2-40) For example, if you drag

an object so that its left edge aligns with the left edge of another object on your page, a smart guide suddenly appears, indicating the relationship Smart guides act as though the Snap to Grid feature is always on, so if you see a smart guide, you can let go of the mouse button confident that the object you were dragging has snapped to the proper alignment

Note that smart guides only pay attention to objects on the same spread, and only those you can see in the document window So, if you zoom in so that you can only see objects on the lower half of your page, the Smart Guides feature ignores objects on the top half Similarly, it ignores objects on hidden layers

Smart Guides also treats the center of each page as an object—as you drag an object, smart guides will appear when it’s horizontally

or vertically centered on the page Curiously, these guides are a ferent color than normal smart guides; they match the color of your margin guides

dif-Smart Spacing Not only does dif-Smart Guides pay attention to

align-ing objects along their edges or centers (so you can quickly center two

For more on scaling, rotating, and so on, see Chapter 9, “Transforming.”

Smart Spacing guide with double arrowheads displays when spacing between objects is equal.

Smart guide indicates that the right edge of the object we’re dragging is aligned with the right edge of the object below it.

Figure 2-39 Smart Cursors

Figure 2-40 Smart Guides

When resizing When rotating