Real World Adobe InDesign CS4- P3 ppsx

The Dictionary pane of the Preferences dialog box controls the ing and hyphenation dictionaries used in the document see Figure 1-44.. When you add a word to your user dictionary includ

Point/Pica Size This option changes the definition of the size of a

point (and, therefore, the size of a pica) The modern (i.e., top publishing) standard for the size of a point is 72 points per inch

post-desk-If using your old Compugraphic E-scale is more important to you than anything else in life, feel free to set this option to something other than PostScript (72 pts/inch) Just don’t tell us about it, or insist that we should do the same

Keyboard Increments What happens when you push an arrow key?

That depends on the settings you’ve entered in the following fields

▶ Cursor Key When you have an object selected using the

Selec-tion or Direct Select tool, you can move it by pressing the arrow keys How far do you want it to move with each key press? Enter that value in this field

▶ Size/Leading When you have text selected, you can increase or

decrease the size and/or leading of the text by pressing keyboard shortcuts (by default, you press Command-Shift->/Ctrl-Shift->

to increase the size of the text; Command-Shift-</Ctrl-Shift-< to decrease the size; Option-Up arrow/Alt-Up arrow to increase the leading; or Option-Down arrow to decrease the leading) How much larger or smaller should the point size or leading get with each key press? Enter the amount you want in this field

▶ Baseline Shift When you have selected text using the Type tool,

you can increase baseline shift by pressing (by default) Shift-Up Arrow/Alt-Shift-Up Arrow, or decrease baseline shift

Option-by pressing Option-Shift-Down Arrow/Alt-Shift-Down Arrow How much baseline shift should each key press apply? Enter the amount you want in this field

▶ Kerning When the text cursor is between two characters, you

can apply kerning by pressing Option-Left Arrow/Alt-Left Arrow or Option-Right Arrow/Alt-Right Arrow When a range

of text is selected with the text tool, pressing this shortcut applies tracking Enter the kerning amount you want to apply (in thousandths of an em) in this field

InDesign can display two different types of grid: baseline and ment You control various aspects of their appearance using the options in this pane (see Figure 1-41) Both grids are very similar to the guides (ruler guides, margin guides, and column guides), and have a similar effect on items on your pages

docu-Grids Preferences

Baseline Grid The baseline grid is an array of horizontal guides that

mark off the page in units equal to a specified leading amount (note that the baseline grid isn’t really a “grid,” as it has no vertical lines)

▶ Color Choose a color for the baseline grid using the Color

pop-up menu

▶ Start Enter a value in the Start field to set the distance from the

top of the page at which you want the baseline grid to begin

▶ Increment Every Enter a distance—in general, the leading value

of your publication’s body text—in the Increment Every field

▶ View Threshold Set the magnification at which the grid

becomes visible in the View Threshold field

Document Grid The document grid is a network of horizontal and

vertical guidelines—something like graph paper

▶ Color Choose a color for the grid using the Color pop-up menu

▶ Gridline Every Enter the distance you want between grid lines

in this field

▶ Subdivisions Just as the document grid divides the page,

sub-divisions divide the grid into smaller sections The number you enter in this field sets the number of subdivisions between each grid line If you don’t want to subdivide the document grid, enter

1 in this field InDesign displays the grid subdivision lines using

a tint of the color you specified for the document grid

Grids in Back Turn on the Grids in Back option to make both grids

appear at the bottom of the stacking order rather than on top of your page objects

Figure 1-41 Grids Preferences

Use the Guides and Pasteboard pane of the Preferences dialog box (see Figure 1-42) to set the color for displaying margin, column, bleed, and slug guides, as well as the preview color of the pasteboard Why isn’t there an option for setting the color of ruler guides? Because you don’t have to use the same color for all of your ruler guides—you specify the color using the Ruler Guides dialog box (Tip: Chang-ing your pasteboard color to black before showing a client boosts the apparent contrast and looks cool You could also change the preview color for each stage of a job—first draft could be pink, second draft green, and so on But remember that any color other than neutral gray may make your page or images look like they have a slight color cast on screen; that’s just the way the human eye works.)

Guides and Pasteboard

Preferences

Figure 1-42 Guides & Pasteboard

Preferences

Snap to Zone Use the Snap to Zone option to set the distance, in

screen pixels, at which guides begin to exert their mysterious pull on objects you’re drawing or dragging

Guides in Back Turn on Guides in Back to position the guides at

the bottom of the stacking order of the layer they’re on We’ve never figured out a good reason to turn this feature off

Smart Guide Options InDesign’s Smart Guides feature displays

information about objects as you move, resize, or create them, and gives you a way to snap to other object locations on the page (see Figure 1-43) This is a terrific feature, but bear in mind that it can interfere with snapping to the grid or guides

Figure 1-43 Smart Guides

Minimum Vertical Offset The Minimum Vertical Offset field sets

the distance from the top or bottom of the page to the outside edge of the pasteboard To make your pasteboard taller, increase this value;

to make it shorter, decrease the value This is the equivalent of the old Pasteboard XTension for QuarkXPress (but without the associated bugs and troubles)

The Dictionary pane of the Preferences dialog box controls the ing and hyphenation dictionaries used in the document (see Figure 1-44) This looks like it would set the default dictionary for a docu-ment, but it does not It’s very rare that you would need to change these, unless you were using a third-party plug-in offering different hyphenation and spelling dictionaries Choose a dictionary from the Language pop-up menu to choose the vendor of your choice from the Hyphenation and Spelling pop-up menus You can add addi-tional dictionaries for each language by clicking the New Dictionary

spell-or Add Dictionary buttons

Double Quotes Enter the pair of characters you want to use for

double quotes, or select them from the pop-up menu

Single Quotes Enter the pair of characters you want to use for single

quotes, or select them from the pop-up menu

Compose Using When you add a word to your user dictionary

(including changes you make to hyphenation points), InDesign

Dictionary Preferences

When you turn on Smart Guides, InDesign displays guides as you move objects In this example, it’s showing us that the center of the square we’re moving aligns with the center of the larger square.

When your turn on the Smart Dimensions option, InDesign displays guides when nearby objects are the same size

In this example, InDesign shows us that the height

of the two rectangles is the same.

adds the word to the user dictionary’s exceptions list Choose User Dictionary to use the exceptions list in the current user dictionary; choose Document to use the hyphenation exceptions stored in the document; or choose User Dictionary and Document to use both exception lists.

User Dictionary Options Choose Merge User Dictionary into

Doc-ument to copy the hyphenation and spelling exceptions list from the user dictionary into each document you open Clearly, this isn’t an option you want to turn on if you frequently open documents cre-ated by other people

Choose Recompose All Stories When Modified to recompose all stories in a document when the user dictionary changes (or when you change the setting of the Compose Using pop-up menu) Recom-posing all stories in a document can be a time-consuming process; most of the time, we think you should leave this option turned off

The options in the Spelling pane of the Preferences dialog box give you control over InDesign’s spelling checker and dynamic spelling feature (see Figure 1-45)

Spelling There’s not much to the options in the Spelling section

Turn on Misspelled Words to check for spelling errors Turn on Repeated Words to check for “the the” and other repetitions Turn

on Uncapitalized Words to check for common capitalization errors, and turn on Uncapitalized Sentences to find sentences that do not start with a capital letter

Spelling Preferences

Figure 1-44 Dictionary Preferences

Dynamic Spelling Turn on the Enable Dynamic Spelling option to

have InDesign mark possible spelling errors in text (this feature is very similar to the dynamic spelling features in Word or other word processors) You can specify the colors InDesign uses to mark mis-spelled words, repeated words, uncapitalized words, and uncapital-ized sentences using the pop-up menu associated with each type of spelling error For more on dynamic spelling, see Chapter 3, “Text.”

InDesign’s Autocorrect feature can fix misspelled words as you type

To turn the Autocorrect feature on or off, and to add or remove words from the list of misspellings and their corresponding correc-tions (see Figure 1-46) For more on using the Autocorrect feature, see Chapter 3, “Text.”

Autocorrect Preferences

Figure 1-45 Spelling Preferences

Figure 1-46 Autocorrect Preferences

The option in the Notes pane of the Preferences dialog box control the appearance of notes in your documents (see Figure 1-47) For more on using the Autocorrect feature, see Chapter 3, “Text.”

Note Color Choose the color you want to use for notes You can

select either a fixed color or the User Color (which you can define by choosing User from the File menu)

Show Note Tool Tips When this option is on, you can position the

cursor over a note and see a tool tip that includes user information and a short excerpt of the note With this option turned off, you’ll have to open the note in the Notes panel to see this text

Include Note Content When Checking Spelling Do you want to

check the spelling of the text in notes? If so, turn this option on

Include Note Content in Find/Change Operations Do you want to

include notes when you find and change text? If you do, turn this option on

Inline Background Color Sets the background color for the notes

displayed in the Story Editor

Notes Preferences

Figure 1-47 Notes Preferences

The options in the Story Editor Display pane of the Preferences

dialog box control the appearance of Story windows in the ment (see Figure 1-48) The idea of the Story Editor is to make text editing easier on your eyes, but it’s up to you to decide what that means They’re your eyes, after all We have more to say about the Story Editor and story windows, as you’ll see in Chapter 3, “Text.”

docu-Text Display Options The options in the docu-Text Display Options

sec-tion set the font, font size, spacing, and background and foreground

Story Editor Display

Preferences

Figure 1-48 Story Editor Display

Preferences Dialog Box

colors displayed in story windows The Theme pop-up menu tains several preset color combinations The Enable Anti-Aliasing option smooths the edges of text in story windows

Cursor Options The options in the Cursor Options section

con-trol the appearance of the cursor as it moves through text in a story window Turn the Blink option on to make the cursor blink, or turn

it off to prevent the cursor from blinking We had actually finally expunged the memory of the 1980s Block cursor from our minds when Story Editor brought it all back for us

The options in the Display Performance pane of the Preferences dialog box control the way that InDesign draws text and graphics

on your screen The choices you make in this pane can dramatically speed up—or slow down—drawing and redrawing the screen (see Figure 1-49)

Default View Settings Choose an option on the Default View pop-up

menu to set the default view setting for the document Perhaps we’re just middle-of-the-road guys, but we like to choose Typical

Preserve Object-Level View Settings The Preserve Object-Level

View Settings option tells InDesign to save any display settings you’ve applied to images when you save the document and then reopen it When it’s turned off, InDesign forgets all the display settings While

it seems like a good idea to turn this on, it can increase the time it takes to open your documents, so we usually leave it off

Adjust View Settings You can apply one of three display settings—

which are named “Optimized,” “Typical,” and “High Quality”—to

Display Performance

Preferences

any InDesign window or object, and you can define the parameters

of each setting Note that the names of these settings do not sarily apply to the quality of the display; “High Quality” can be rede-fined to produce a lower quality display than “Optimized.”

neces-To edit the parameters of a view setting, choose the setting and then adjust the values of the options

▶ Raster Images This slider defines the method InDesign uses

to draw imported bitmap images (TIFF, JPEG, GIF) Note that images saved in the EPS (including DCS) and PDF formats are considered “vector graphics.” See Figure 1-50

Choose Gray Out to draw every image as a gray box Choose Proxy to have InDesign construct a low-resolution screen ver-sion of the imported graphic and use that image for display at all magnification levels When you choose High Resolution from the Raster Images slider, InDesign gets its information about how to render an image from the original file that’s linked to your publication, which means that InDesign renders the best possible display of the image for the current magnification

This setting has no effect on the way the images print

▶ Vector Graphics Choose an option from the slider to define the

method InDesign uses to display vector graphics (EPS and PDF) See Figure 1-51

Choose Gray Out to draw every graphic as a gray box

Choose Proxy to have InDesign construct a low-resolution screen version of the imported graphic and use that image for display at all magnification levels When you choose High

Figure 1-49 Display Performance

Preferences

This text changes to Gray

Out or High Resolution,

depending on the slider

setting.

Figure 1-50 Raster Images View Settings

Proxy

High resolution Gray out

Figure 1-51 Vector Graphics View Settings

High Resolution

Proxy

Resolution from the Vector Graphics slider, InDesign gets its information about how to render the graphic by reinterpreting PostScript/PDF instructions in the graphic file InDesign then renders the best possible view of the graphic for the current screen resolution Note, however that this process can be very time consuming

This setting has no effect on the way the images print to a PostScript printer

▶ Transparency The Transparency slider controls the appearance

of transparency on your screen—it has nothing to do with the way that transparency prints Choose Off to omit previews for

Figure 1-52 Transparency View Settings

Medium Quality High Quality

Figure 1-53 Anti-Aliasing

Anti-aliasing off (enlarged) Anti-aliasing on (enlarged)

transparency altogether, or choose Low Quality, Medium ity, or High Quality to control the accuracy of the preview (see Figure 1-52)

Qual-▶ Enable Anti-Aliasing Anti-aliasing smooths the edges of

InDe-sign objects by adding pixels around the edges of the object See Figure 1-53

▶ Greek Type Below It takes time to draw text characters, and,

frankly, it’s not always worth doing You might have noticed that when you zoom out to the 12.5% page view, InDesign doggedly attempts to give the best preview it can of the (now very tiny) text on your pages To tell InDesign not to bother, and to speed

up your screen redraw, use greeking

When you enter a value in the Greek Type Below field that’s greater than zero, InDesign displays text characters that are equal to

or smaller than that value as a gray bar (see Figure 1-54)

The value shown in the field is in points, but it doesn’t refer to the point size of the text Instead, it refers to the size of the text

as it appears on your screen at the current magnification The advantage of using this option is that the gray bar draws much faster than the actual characters Greeking has no effect on text composition

▶ Use Defaults Click this button to return the options for the

selected display setting to their default value

What is the color “black” in your documents? Is it always 100 cent black ink (or “100K black”)? Or is it sometimes a “rich black,” a color made up of large percentages of other inks? The options in the Appearance of Black pane of the Preferences dialog box control the on-screen, exported, and printed appearance of both 100K black and rich black colors The best way to understand what the settings in the Appearance of Black panel of the Preferences dialog box (see Figure 1-55) is to look at the example graphics in the dialog box

per-On Screen When you choose Display All Blacks Accurately,

InDe-sign will display 100K black as a dark gray and rich black(s) as RGB black (the darkest color your monitor can represent) When you choose Display All Blacks As Rich Black, both 100K black and rich black(s) will appear as RGB black

Appearance of Black

Preferences

Figure 1-54 Greeking

Figure 1-55 Appearance of Black Preferences

Printing/Exporting When you choose Output All Blacks Accurately

and print to a non-Postscript printer or export to an RGB file format, InDesign will print (or save) 100K black as gray and rich black(s) as RGB black Choose Output All Blacks As Rich Black, and InDesign will print (or save) both 100K black and rich black(s) as RGB black

Overprint [Black] Swatch at 100% If you always want objects

col-ored with the [Black] swatch to overprint, turn this option on This setting overrides any changes you might make in the Print dialog box Note that this setting only affects that swatch; it has no effect

on any other black swatch (even solid black!), which will print solid black and still knock out whatever is behind it even if this option is

on (see Chapter 10, “Color”)

The File Handling pane (see Figure 1-56) contains options for ting the location of InDesign’s temporary files and for Version Cue, (Adobe’s workflow management program)

set-Document Recovery Data As you work with InDesign, the program

saves information about your preference settings and keeps a record

of changes you make to your document While this makes for a lot of disk-writing activity, it also gives you InDesign’s multiple undo and document recovery features

To change the folder InDesign uses to store its temporary files, click the Choose button InDesign displays a dialog box Locate and select the folder you want to use and click the OK button

File Handling Preferences

Figure 1-56 File Handling Preferences

Why would you want to change the location? InDesign’s rary files—in particular the file recovery information, can get quite large You might want to move them to a larger drive to free disk space

tempo-on your system drive, or to a faster drive to improve performance

Number of Recent Items to Display Enter the number of recent files

you want to display on the Open Recent submenu of the File menu

Always Save Preview Images with Documents Turn this option on

to save a preview image of the document with the document file The preview slightly increases the file size We leave this turned off

Snippet Import Options When you import an InDesign snippet

(see Chapter 7, “Importing and Exporting”), you can choose to have the snippet appear at its original location (that is, the position it occupied in its document of origin), or at the current cursor location

To do the former, turn on Position at Original Location; to do the latter, turn on Position at Cursor Location

Check Links Before Opening Document Turn this option on to

have InDesign check the link status of the imported files in the ment as you open the document; turn it off to manage links youself using the Links panel (see Chapter 6, “Importing and Exporting”)

docu-Find Missing Links Before Opening Document If you have turned

on the Check Links Before Opening Document option, you can also choose to have InDesign look for missing links as it opens the document

Create Links When Placing Text and Spreadsheet Files When you

imported text or Excel files into InDesign 1.x and 2, InDesign always maintained a link to the original file on disk (unless you manually unlinked it in the Links panel) This caused all sorts of confusion, so Adobe made it a preference Now, by default, imported non-picture

files are not linked If you want them to be linked, then turn on the

Create Links When Placing Text and Spreadsheet Files option We discuss this in more depth in Chapter 3, “Text.”

Preserves Image Dimensions When Relinking When you use the

Links panel to update or relink a the linked graphic, should the new

or updated graphic be scaled to match the dimensions of the existing graphic, or should it take on the same scaling as the existing graphic?

To do the former, which can result in the replacement graphic being distorted, turn this option on.

When you copy data out of an application and switch out of that application, the program writes data to the system Clipboard so that

it can be pasted into other applications Applications often post tiple data formats to the Clipboard in the hope that at least one of them will be readable by the application you want to paste the data into In InDesign, you use the Clipboard Handling pane of the Pref-erences dialog box to control the way that InDesign works with the Clipboard (see Figure 1-57)

mul-Prefer PDF When Pasting Some applications (notably Illustrator)

can put PDF format data on the system Clipboard InDesign can paste this data as an imported PDF graphic Whether this is a good thing is debatable—personally, if we want an Illustrator PDF file in InDesign, we’d much rather save it to disk and import it using Place (see Chapter 7, “Importing and Exporting”) However, sometimes

we want to paste Illustrator paths into InDesign as editable objects (rather than as a non-editable graphic) If you want to paste paths from Illustrator, turn off the Prefer PDF When Pasting option

Copy PDF to Clipboard/Preserve PDF Data At Quit InDesign can

put PDF data on the Clipboard, too This lets you copy something out of InDesign and paste it elsewhere, such as Illustrator (which can convert the PDF into editable objects) If you want InDesign to put PDF data on the Clipboard, turn on the Copy PDF to Clipboard option Turn on Preserve PDF Data at Quit to prevent InDesign from clearing the Clipboard when you quit

Clipboard Preferences

Figure 1-57 Clipboard Handling

Preferences