O Power production: Electricity production; Investing in the development of power grids, new energy projects, renewable energy, small and medium hydropower projects; QO Construction of e
Trang 1VIETNAM NATIONAL UNIVERSITY HO CHI MINH CITY
Type of Internship: Administrative and Human
resources management
Company name: Quang Ngai Power Company
Trang 2
QUANG NGAI, DATE 15/07/2019
TABLE OF CONTENTS
CHAPTER 1: INTRODUCTION 04 CHAPTER 2: COMPANY OVERVIEW 05 2.1 Explaining some important terms 05
2.2 Information about Quang Ngai Power Company (QNPC)
2.2.1 Appellation, type of business and logo 05 2.2.2 Headquarter 06 2.2.3 Information about the head 06 2.2.4 History 06 2.3 Operational goals 06 2.4 Legal form 06 2.5 Business lines and QNPC customers, power manufacturers,
employees 07 2.5.1 Main business sectors
07
2.5.2 Related business sectors to serve the main business Z 2.5.3 QNPC customers, power manufacturers, enployees Z
2.6 Information of performance and trend of development Ợ
2.6.1 Information about performance 07 2.6.2 Trend of development 08 2.7 Organizational chart and functions of departments ke TỔ Q.22
2.7.1 Organizational chart 08 2.7.2 Functions of department 10
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2.7.2.1 Office
2.7.2.2 Planning and material
2.7.2.3 Human resources department
2.7.2.4 Technical department
2.7.2.5 Hnance and accouting department
2.7.2.6 Inspection, protection and legal
2.7.2.7 Business department
2.7.2.8 Safety department
2.7.2.9 Check & supervise electricity trading department 2
2.7.2.10 Investment management department
2.7.2.11 Control department
2.7.2.12 Information Technology department
2.7.2.13 Construction investment project management
CHAPTER 3: JOBS ASSIGNED DURING THE INTERNSHIP PERIOD
3.1.3 Joining the planning of human resource recruifIneni 2.<4 2t 21z.ziz-k
3.1.4 Participate in calculating salary and health insurance, social insuranee _]Z
3.2 Mission of HR department
3.3 Evaluate the performance of the department
3.4 Analyze and discuss about problems of the department "—-.“ ,ÔỎ CHAPTER 4: SKILLS AND KNOWLEDGE ACCUMULATED FROM THE
Trang 4
CHAPTER 5: CONCLUSION 18 CHAPTER 6: COMPANY ASSESSMENT OF THE INTERNSHIP PROCESS = 18
CHAPTER 7: APPENDICES 23 CHAPTER 8: REFERENCES 26
resources
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Trang 5TARE?
©” SCHOOL OF BUSINESS
CHAPTER 1: INTRODUCTION
Since joining WTO, Vietnam's economy has made significant changes Policies
to encourage foreign investment into Vietnam as well as encourage Vietnamese
enterprises to export abroad have made Vietnam's economy develop in a
positive direction However, it is also a big challenge for Vietnamese enterprises
not only compete with other domestic enterprises but also compete with
foreign enterprises when joining the Vietnamese market This requires
Vietnamese businesses to make good use of their available resources More
specifically, it is necessary to properly manage human resources which play a
very important role in the organization's activities We do not deny the role of
other areas such as financial management, equipment, machinery, information,
production, security, etc but obviously human resources are the only living
resource that can use and control other resources; so if a company knows how
to manage and use human resources in a scientific and rational way, the
business will grow potential and stronger
Quang Ngai Power Company determines its mission is to meet electricity,
safety, continuity and quality, as a companion of businesses; creating favorable
conditions in the power supply and electricity services with the motto: "Serving
electricity is our responsibility" From this, I realized the importance of human
resources management in the development of the QNPC Basically, I found the
company uses effectively and optimally human resources to implement and
achievement the company’s target However, it still has some limitations; thus,
the revenue is not commensurate with the potential of the electricity industry
Internship period helps me access to reality, familiarize with the work related to
the field of study to consolidate knowledge, apply the skills learned to practical
work Especially, I am very honored and lucky to practice at QNPC, which is a
dynamic and professional environment
Internship report (2018-2019, semester 3)
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This report focuses on researching, understanding the organizational structure,
human resources situation and grasping the principles and order in human
resource management at QNPC The subject of research is human resources
management including planning, recruitment, arrangement and utilization,
motivation, encouragement, training, maintenance and developing human
resources at QNPC The method used in the process of writing this report is a
method of analyzing, synthesizing documents, textbooks, company references,
observing, interviewing and collecting relevant and practical information,
human resources management issues of the company
CHAPTER 2: COMPANY OVERVIEW
2.1 Explaining some important terms
“Vietnam Electricity" (abbreviated as EVN) is the parent company in the
Vietnam National Electricity Group, which is organized in the form of a state-
owned one-member limited liability company According to the Prime Minister's
Decision No 975 / QD-TTg of June 25, 2010
“Central Power Corporation" (EVNCPC for short) is an enterprise organized in
the form of a one-member limited liability company with 100% charter capital
owned by EVN, operating in the form of a mother company - subsidiary, has
legal status, was established under Decision No 739 / QD-BCT dated February
5, 2010 of the Minister of Industry and Trade
“Quang Ngai Power Company" (abbreviated as QNPC) is a unit under EVNCPC,
accounting depends on EVNCPC, was renamed at Decision No 230 / QD-EVN on
April 14, 2010 of the Board of Directors Vietnam Electricity (now the member
council of Vietnam Electricity)
“The unit under QNPC" is the dependent accounting unit of Quang Ngai Power
Company, established by the Central Power Corporation
2.2 Information about Quang Ngai Power Company (QNPC)
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2.2.1 Appellation, type of business and logo
O Appellation
a Full Vietnamese name: CONG TY DIEN LUC QUANG NGAI,
b English transaction name: QUANG NGAI POWER COMPANY;
c Abbreviated transaction name: QNPC
2.2.3 Information about the head
O Full name: Pham Sy Hung
Around the 30s of the twentieth century, only one generator was located in the
Quang Ngai city center After a long time, in 1975, dealing with the
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Trang 8
consequences of the war, so the province's electricity development was still
limited, mainly developing diesel power to serve living lighting for people After
all, in 1989, Quang Ngai Power Company was established Then, by early 1992,
after building the 110kV Dong Hoi - Quang Ngai transmission line, the Quang
Ngai power grid was connected to the national electricity system, since then it
has been able to develop electricity grids throughout remote areas, from rural
to urban Until 1998, the power grid pulled to Son Tay district was the last
district with the national grid From June 2010 until now, Quang Ngai Power
Company is directly under EVNCPC
2.3 Operational goals
O Ensuring safe, continuous and stable power supply for economic, political,
social, security and defense activities of Quang Ngai province
LI Profitable business production; preserve and develop EVNCPC capital
invested in QNPC; rational use of resources to maximize profits,
accumulate QNPC development investment; complete other tasks assigned
by EVNCPC
QO Under the direction of EVNCPC, QNPC participates and prepares necessary
conditions to meet the operational requirements of the electricity market in
Vietnam according to the roadmap approved by the authority
2.4 Lal fori
QNPC is a unit under EVNCPC, accounting depends on EVNCPC, is organized
and operated in the form of one member limited liability company under the
provisions of the enterprise law and related legal regulations
QNPC is assigned capital, assets and other resources by EVNCPC; QNPC has
mission of managing, using, preserving and developing the assigned capital,
fulfilling its obligations to the state, with EVNCPC, being granted a business
registration certificate, seal, trademark, brand and are allowed to open
accounts at banks in accordance with law
2.5 Business lines and QNPC customers, power manufactures, employees
2.5.1 Main business sectors
O Power transmission and distribution: Distribution and trading of electricity; Import and export of electricity;
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O Power production: Electricity production; Investing in the development of
power grids, new energy projects, renewable energy, small and medium
hydropower projects;
QO Construction of electricity works: Operation management, production,
repair, maintenance, overhaul, renovation, upgrading — electrical
equipment, mechanical, control, automation of power grid projects to
110KV voltage levels and works 220KV power grid with distribution characteristics
2.5.2 Related business sectors to serve the main business
Electricity planning consultancy; survey design; Project management
consultancy; Advising on investment projects, bidding consultancy, estimating
and supervising construction of transmission lines and substations, small and
medium hydropower projects; Survey and design consultancy; Project
management consultancy; Advising on investment projects, bidding
consultancy, estimating and supervising construction of telecommunication -
information technology projects Industrial and civil projects; Consulting,
designing, installing, monitoring, configuring, extending hardware and software
of SCADA-DMS system, power grid and intelligent automation systems;
Consulting energy-saving technology solutions and consulting to implement
energy-saving projects
2.5.3 QNPC customers, power manufacturers, employees
O Customers using electricity (date to June 30, 2016): 193.049
O All citizens need to use electricity;
O Domestic and foreign organizations / companies / agencies need to buy
and sell electricity;
O_ People who need advice on electricity related issues (items in 2.5.3 part)
O Power manufacture: Hydroelectric Dak D'Rinh, Hydroelectric Huy Mang,
Hydroelectric Son Tra 1, Hydroelectric Son Tay, hydroelectric Son Tra,
hydroelectric Thuong Son Tay, hydroelectric DakBa, hydroelectric DakDrinh
2 Besides, some are imported from others
O Employees: From different majors: Mechanical, Electronics - Information
Technology, engineering construction, architecture, electronics and
telecommunications engineering, automation, Business Administration,
Accounting, Auditing, Human Resource Management, Management
Information Systems, Office Administration
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Trang 10
2.6 Information of performance and trend of development
2.6.1 Information of performance
After 20 years since 1989, the electricity system in Quang Ngai province has
been widely developed with the transmission grid system, distribution grid built
synchronously, capable of supplying electricity for economic and_ social
development of the province 100% of communes are supplied with electricity
with 97.5% of households using electricity Commercial electricity in 2018
increased 445567000 compared with 2013, commercial electricity in 2009
increased 22 times compared to 1989, electricity per capita reached 360kWh /
year, equal to 50% of the country's electricity per capita
2.6.2 Trend of development
In the past, there were only a few key points in the province such as: Quang
Ngai city center, Chau O town, Mo Duc town, Duc Pho town After that, the new
grid is pulled to mountainous districts and islands such as Ba To, Tra Bong, Son
Ha, Son Tay and Ly Son, etc When economic conditions are stable and the
demand for electricity of people increases, the grid begins to appear in
communes in order from high to low demand Thereby, we see, the power grid
in the province develops in a direction that revolves around, from a focal point
spreading to the surrounding areas Today, almost 100% of households have
access to electricity, so the investment in power grid development is almost
stable Instead, Quang Ngai Power Company focuses more on customer care
services to develop other business lines such as consulting, power production,
construction, etc
2.7 Organizational chart and functions of departments
2.7.1 Organizational chart
Organization chart, including: Board of Directors, 13 functional departments
and 12 units under the Company The total number of officers and employees of
the company is 678 people
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Trang 11|
ORGANIZATION CHART OF QUANG NGAT POWER C
INTERNATIONAL UNIVERSITY
DIRECTOR Pham Sy Hung
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DIRECTOR id hPh CHIEF
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1 eee : Director's diredilo
Trang 12O Implementing functions of archives, storage, and administration;
propaganda and brand promotion information
O Poreign affairs, relations with local levels and branches
O Management, maintenance, repairs of assigned vehicles, coordination
of cars for employees in the company To strictly comply with the
provisions of law on transport for vehicles assigned to manage
O Management of quality management system according to ISO
standards
2.7.2.2 Planing and material department
O Work of the Company on production, business, major repair, construction investment and other production activities
QO Control the procurement of materials and equipment; procurement and
management of materials and equipment to ensure timely response to
production and business, and construction investment throughout the
Company in accordance with the regulations of the State, EVN and
EVNCPC
QO Advising on inventory control throughout the Company; advising in
ensuring the implementation of the bidding rate (open bidding, limited
bidding, online bidding, etc.) assigned by the Corporation
O Advising on the technical management of vehicles; management,
maintenance and repair of all kinds of specialized transport and
coordinate cars to serve economic production Company's business
O Advising to comply with the provisions of law on transportation for vehicles assigned to manage
2.7.2.3 Human Resources Department
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INTERNATION ALUNIVERSIPY
O Implementing the function of organizational structure, renovation work
and arrangement to improve the operational efficiency of enterprises,
labor wage, regimes and policies for employees;
O Training and developing human resources; sending staff to work and
study abroad; emulation, commendation, and corporate culture
Ol Medical work, health care for workers; prevention of diseases and social
evils
2.7.2.4 Technical Department
Management and implementation of processes technical standards; technical
management of power sources and grids; technical management of
measurement, inspection and testing; technical management of electrical
equipment repair; professional management training; managing innovation -
scientific research; management of design - estimating works regular repair,
major repair, construction investment; quality management of power and grid
projects; Technical management of information and signal lines in the same
column with overhead power lines of the electricity industry, environmental
management of the Company
2.7.2.5 Finance and Accounting Department
O Advising to organize, direct and uniformly manage financial, accounting
and statistics activities throughout the Company in accordance with the
laws of the State and EVN and EVNCPC;
O Ensuring the preservation and development of capital in the unit, capital
needs for production and business activities, balance revenues and
expenditures to ensure the ability to repay loans;
O Check and supervise the process of management and use of assets,
ensuring the right regime;
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INTERNATIONAL UNIVERSITY
O Advising the Director of the Company on measures and solutions
optimize costs in production and business activities
2.7.2.6 Inspection, protection and legal
Inspection, protection, prevention of terrorism and strike; resolve the complaint
report; national defense - security work, secret protection work, administrative
reform and legal issues related to production and business activities of the
Company
2.7.2.7 Business Department
Business Department is the advisory unit for the Director of the Company to
direct the power business, rural electricity management, customer service;
deploy and exploit application software for business and customer service;
Advising the Director of the Company in the direction and management of
power metering equipment according to two-level model
2.7.2.8 Safety Department
Safety Department is the unit advising the Director of the Company in
directing and implementing the work of occupational safety and health of the
Company; fire protection & rescue work, disaster prevention, and rescue
search and safety protection of power grid corridors within the scope of the
company management
2.7.2.9 Check & supervise electricity trading department
to
QO Advising the Director of the Company on the inspection and supervision
of power trading activities in accordance with the regulations of the
State, EVN, and EVNCPC
2.7.2.10 Investment management department
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Trang 15INTERNATIONAL UNIVERSITY
QO Advising the Director of the Company to direct the implementation of
the function of supervising projects and construction investment
projects of the Company
O Advising the Director of the Company in the implementation of the
contents related to construction investment in accordance with the
provisions of law
2.7.2.11 Control department
O Performing the command, control, remote control, management and
operation of electrical systems in the company management, ensuring
stability, power grid quality, reliability of electricity supply, methods
operating power grid system under management scope
QO Manage radio communication facilities of the Company
2.7.2.12 Information Technology Department
The Information Technology Department is the department to advise the
Director of Quang Ngai Power Company on the application of information
technology to the production and business activities and management and
operation of the Company; advising on the management of private computer,
transmission and telecommunication networks in the Company's production
and business activities; Management of information and signal lines to go
along with the overhead power transmission lines, together with underground
cable lines of the electricity industry
2.7.2.13 Construction investment project management
O Acting as the investor of projects using construction investment capital
and other capital sources when being assigned by QNPC or EVNCPC and
having sufficient capacity
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Sẽ SCHOOL OF BUSINESS
INTERNATIONAL UNIVERSITY
" way
O Handover completed construction works to investors and units to use
when finishing construction
O Receive other project management entrustment when QNPC Director
assigns the task and has enough capacity to implement on the basis of
ensuring the completion of the task of managing the assigned projects
O Participating in construction investment consultancy activities for other
projects on the basis of ensuring the completion of assigned project
management tasks and having sufficient conditions on implementation
capacity;
LI Perform other functions when assigned by EVNCPC and QNPC
CHAPTER 3: JOBS ASSIGNED DURING THE INTERNSHIP
PERIOD
3.1 Jobs assigned
3.1.1 Joining to create sport festival for QNPC
The sport festival is organized to improve the effectiveness of education and
physical training, contributing to enriching the spiritual and cultural life in the
union members, officials and employees of the Company and above all
creating conditions for union members and officials and employees of the
Company to participate in competitions, exchanges and learning to improve
their service health in labor, contributing to completing the business and
production tasks at the enterprise
Ihave studied and organized a sports festival according 7 specific steps as
follows:
O Step 1: Define the topic
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