Project Building Vinuniversity In Hanoi, Vietnam Subject International Project Management.pdf

Time: On the morning of November 14, 2018, Vingroup officially built the VnUni University project, On the morning of January 15, 2020, Vingroup inaugurated VinUni University 14 months Sc

ĐẠI HỌC QUOC GIA HÀ NỘI TRUONG QUOC TE VNU-INTERNATIONAL SCHOOL

PROJECT BUILDING VINUNIVERSITY IN HANOI, VIETNAM

Subject: International Project Management

Subject Code: INE3001

Lecturer: Nguyen Phu Hung

Student name and ID: Nguyen Duc Luong 19071417

But Thao Nhi 19071450 Pham Phuong Anh 19071299

TABLE OF CONTENTS

I Introduction of the project

1.1 Context leading to the project

1.2 Objectives of the project

1.3 Scopes of the project

1.4 Stakeholders of the project

Il Project management

2.1 Challenges facing the project

2.2 Define tasks of the project

2.3 Define the deliveries of the project

2.4 Define WBS of the task and their deliverables

2.5 Time management

2.6 Project cost management

2.7 Risk management

VinUni University (Vin University) is a private non-profit university located in Hanoi, Vietnam The school was approved by Prime Minister Nguyen Xuan Phuc on December 17, 2019

In April 2018, the VinUni University project signed a strategic cooperation agreement with Cornell University and the University of Pennsylvania (these two schools belong to the Ivy League group)

In the early stages, the university focused on three main disciplines including: business administration, health sciences, engineering and computer science In which, there are 8 specific majors including: hotel management, business administration, real estate management, electrical engineering, mechanical engineering, computer engineering, medical doctor, bachelor of nursing

School architecture, landscape and interior design are all undertaken by the world's leading design companies, namely Aecom (USA); Westgreen (Canada) and HBA Company (USA), in order to provide a creative learning environment that inspires "dare to think big" for students, lecturers and researchers The entire school has Gothic architecture, characterized by vertical shafts reminiscent of the Roman stone columns of the Pantheon pointing up to the sky to convey the message "School of light of knowledge" The symbol of the Sun spreading the light of knowledge 1s placed on the top of the tower of the brand building with a height of 108 m In particular, VinUni owns a green, smart and energy-saving campus with 86% green trees, many overhead gardens and the entire 1,000 m? roof of the experimental building is solar panels

The exterior design is magnificent and impressive neoclassical architecture, but the interior of VinUni is completely modern and advanced, with the highest quality for academic service The school has 9 blocks, including the main building, dormitory, sports complex, library, laboratories and simulation center ensuring an optimal teaching and learning experience for a scale of 3,500 students The classrooms and lecture halls are designed flexibly, with lots of light, and lots of open space, in order to arouse the cooperation and creativity of lecturers and students The 4,000 m? digital library with huge resources, operating

24 out of 7, is the heart of VinUni, an ideal place for group study, research and discussion of start-up projects [ 9]

Space for daily living, physical training, entertainment, etc is also invested by VinUni equivalent to world-class universities Dormitory has a large area according to the "3 together" model: studying together, living together, working together; with a full canteen, medical room, self-study area, convenience stores and relaxing space after school The sports complex has a sports house with an area of 4,000m2, including an Olympic standard indoor swimming pool

In 2022, Vietnam's economy is expected to grow by around 7%, driven by investments in the production of export goods Factory owners from more developed parts of Asia are saving money in Vietnam thanks to low-cost labor, but that also means low-skilled labor

Now, when many companies decide to scale, they develop administrative offices and R&D staff That means more job opportunities for technicians, marketers and assistant managers However, many of those companies face a shortage of skilled workers because Vietnamese schools are not teaching what students really need

For such a situation, Vingroup in Vietnam has come up with a solution to this problem Vingroup received approval in December to operate its own university This university was built in Hanoi with an investment of up to 151 million USD

VinUni University, intends to seek out top lecturers from all over the world to train students, thereby meeting the growing demand of large corporations for highly specialized labor resources

The trend of global integration in education in the past few years is taking place extremely strongly and comprehensively in many developed countries, in order to improve understanding, broaden horizons and change conventional thinking of young students

However, in Vietnam, this form is still very new and does not have a specific standard, leading to the fact that hot industries that have been connected to foreign countries are not properly understood and not really popular Universities in our country, partly because of this, are difficult to appear on prestigious education quality rankings such as Quacquarelli Symonds (QS) or Times Higher Education (THE)

Understanding the actual situation and the potential of Vietnam's education 1s still huge, Vingroup has invested in building VinUni University with a statement from the very beginning on the direction and development strategy: cooperation with the universities are in the top 20 prestigious global, focusing on the Ivy League group such as the University of Pennsylvania, Cornell University Choosing the "giant" with worldwide reputation, this is the long-term and macro

- Desire to contribute to creating a generation of talented people who make outstanding contributions to the development of the country

- Wishing to contribute to the country an excellent university, creating a breakthrough in the quality of higher education in Vietnam

1.2 Objectives of the project

VinUni's goal is to recruit talent to develop talent for the country and is ready to provide scholarships and financial support to talented poor students Therefore, VinUni is not a university of the rich, but of the talented

Graduates will start a business or be welcomed in every most prestigious employer Students are equipped with important qualities of the 21st century and the 4.0 era that robots cannot replace Abbreviated as EXCEL (taken from the core value EXCELLENCE)

E: Empathy (ability to empathize)

X: Exceptional Capability (outstanding expertise)

C: Creativity

E: Entrepreneurial Mindset

L: Leadership Spirit

Students after 10-30 years of graduation have excellent careers in 3 ways:

- Excellent businessman and manager

And they all have in common that they create excellent works and products that have a profound impact and bring good values to people’s lives, in Vietnam

and around the world

VinUni's goal is to enter the Top 50 of the world's best young universities 30 years later according to the QS (Quacquarelli Symonds) Rankings - fulfilling the

mission of contributing to the country an excellent university

1.3 Scopes of the project

Location of project: VinUni University is located in the Vinhomes Ocean Park urban complex in Gia Lam, Hanoi

With extremely favorable construction site conditions, located in the campus where many large schools of the National University system are concentrated

The dormitory will be a convenient place for international students to live and study In addition, the project is also built on a main road with many shops and

business activities that will help international students easily integrate into a new life

Time: On the morning of November 14, 2018, Vingroup officially built the VnUni University project, On the morning of January 15, 2020, Vingroup

inaugurated VinUni University (14 months)

Scale of the project: Owns 9 blocks: main building, simulation center, laboratory, dormitory, library, outdoor sports field, with a total area of 23 hectares,

this place brings The space is extremely comfortable, spacious and convenient when participating in learning, research as well as physical training and life

skills

Budget: total investment 6,500 billion VND, construction cost 3,500 billion VND

1.4 Stakeholders of the project

Table 1: Stakeholder management (Source: Made by our team)

Vingroup's ecosystem create sustainable values, ensure the

development continuously 1m the future

Provide financial resources for the project

Planning leader and

staffs

Receive more experience and achievements in the field of planning design for construction projects

Planning and design fees are higher than other projects

Provides Blueprint of the project's construction

Receive,answer and satisfy the project owner's questions/

requirements about the plan

Create the plan based on the requirements of the project owner(budget, operational )

Different working styles lead to not understanding the project owner's intentions So the plan may not meet the requirements of the project owner

Requirements should be as detailed and understandable as possible

The government Have better infrastructure

Attracting many students to study in Vietnam in general and Hanoi in particular

Receive tax revenue for operational projects

Project inspection and appraisal

Maintain a safe environment

Preventing crimes from happening during construction

Business-level competition law

Under-table expenses Prepare plans to prevent and deal

with possible bribery situations, help avoid being passive in bribery situations, and protect the reputation

of VinUni as well as Vingroup

Vinuns foreign | The relationship between the two] Provide financial resources for the | None None

partner schools sides is getting better and better project

Teachers of partner schools can use} Provide some furniture such as accommodation and facilities at low | tables, chairs

cost, even for free

Suppliers/ Vendors Receive supply of materials, furniture, for great income from the] Provide materials, furniture, at the | Suppliers/Vendors conflict Because | Arrange a meeting before starting

the project request of the investor

Ensure materials are always supplied there is no similar working style,

there may be quarrels ¡in the the project to agree on the issues and

working style

IL Project management

2.1 Challenges facing the project

The first difficulty that the VInUni project encountered was that in the near-inauguration and completion of the project, the Covid-19 pandemic appeared,

which could (or did) slow down the construction progress of the project through ways li, infected workers, etc In addition, the pandemic slows the university

admissions process along with the wear and tear of facilities Since then, the investor (Vingroup) will have to pour more capital into this project to offset the

losses

The second challenge is conflicts with suppliers, and other stakeholders Since this is a large construction project, it will have to work with a lot of parties On

the supplier side, the project needs a lot of materials,so it will need to work with many suppliers The main challenge is not having the same working style, so

there can be quarrels in the communication process The main consequence is that the supplier will delay supply leading to shortage of materials and affecting

Phase 1: Initiation 11 Defining the project Identifying the keys factors of the project to find out and raise the | Project team 30

education quality 1.11 | Purpose Defining the talents in Vietnam and show how important to build the | Project team 5

project for them 1.1.2 | Importance Defining the importances of the project to talents in Vietnam in | Project team 5

particular and affirm the Vietnamese environment 1.1.3 Goals/ Objectives Affirming Vietnamese talents will have the highest quality education and | Project team, | 10

research environment without having to go abroad to search like before | investor

We are proud of our school, a school that inspires learning, teaching, research and holistic development

12 Einding partners Looking for educational partners for cooperating in both educating and | Project team and | 10

Phase 2: Planning/ Designing the | 2.1 Gives idea Making plans about the project, the scale of the work, the construction | Planning 10

Approving the ideas Reviewing ideas and approving ideas for planning Project team, | 5

investor Planning/ Designing Making financial plans, construction plans, design drawings of the work, | Planning 20

Construction design engineer Submission for review | Submitting the completed plan to Vingroup for reviews Investor, Project | 5

Construction design engineer

Adjustment for | Final revision before submitting the final plan for approval Planning 10

Construction design engineer Getting a building | Making a dossier of application for a construction permit and then apply | Project team, | 7

Government Phase 3: Pre-Construction 3.1 Choosing project team | Choosing people with lack of experience in construction projects to | Project managers, | 3

3.2 Estimating cost, | Estimating the data related to the project (cost, time .) to have an} Project manager, | 5 scope, schedule | accurate plan to prepare everything before starting the construction task | Construction

3.3 Construction survey Examine, assess, and evaluate the building site in order to plan and | Project team | 10

create the most technically sound and cost effective solutions members (Main

contractor, Site engineers ), 3.4 Hiring labors Hire construction workers and project managers Project manager, | 6

Investor

3.5 Import building | Select materials for the project in partnerships with suppliers and | Project Manager, | 10

materials transporters Investor,

Contractor,

Phase 4: Construction 4.1 Construction of the | Build the foundation with concrete, ground beam foundation Workers, 100

infrastructure 4.2 Construction of the | Build cover wall, pouring concrete columns, installing technical | Workers, 100 building frame pipelines, erecting electrical and water pipes Supervisor

43 Finished construction | To paint wall, ornament tiling, electrical equipment installation, water | Workers, Painters | 100

supply, and fire alarm system

Phase 5: Post-Construction 5.1 Acceptance of | To prepare for usage, compare and assess the work completed after | Investor, 5

Legal Representative 5.2 Furniture arrangement | Installing dorm furniture and ensuring its safety when in use Workers, supplier | 100

Project

> "¬ > planning <~— >| Security >| Stadiums 3 system 3 system 3 system

Teadhing

2.5.1 Estimate the time required for each task, the inter-relationship among tasks(SS; FS; so on )

Critical path: l.1 - 1.2 - 2.1 - 2.1.1 - 2.2 - 2.2.1 - 2.2.3 - 2.2.4- 3.2-4.1-4.22-4.3-5.1-5.2-5.3-5.4-6

As for the sections in the Critical path, these are extremely important to lay the foundation on which later sections can depend and continue Without these parts, the VinUniversity project will be delayed and it will be difficult to continue The critical route technique 1s a popular and dependable strategy for increasing project schedule accuracy Many project managers use CPM with the Program Evaluation and Review Technique (PERT), a project management methodology that assists teams in estimating total project length For project managers, the critical route technique is a dependable way to budget time and allocate resources Improved scheduling accuracy and flexibility, clearer communication between project managers and stakeholders, simpler work prioritizing

2.6.1 Indicators reflecting the cost management performance of the project

Table 4 : Indicators reflecting the cost management performance of the project

12 Finding partners To create a financial strategy, a viable growth strategy as quickly as possible, contact and

identify partners and investors as soon as possible: as Vinuni has collaborated with Cornell University and the University of Pennsylvania (these are two Ivy League schools) to improve teaching quality, attract students and thrive in the future

Phase 2: Planning/ Designing the project 21 Gives idea The idea, project scope and construction plan must all be very detailed so that the constructor

2.1.1 Approving the ideas Review and approve the concept as quickly as possible, the project goes into construction

22 Planning/ Designing | The project plan, including the finance strategy, construction plan, and project timetable, must

221 Submission for | The plan must be submitted on time

2.2.2 Correct after review The updated strategy must be in accordance with the comments

223 Submission for | Return the amended plan by the deadline

Getting a building | The application for a construction permit must be fully prepared and submitted on time

23 permit Before you start work, make sure you have a building permit and all other documents if you

Phase 3: Pre-Construction Choosing project | Selecting project team members at an early stage, each taking responsibility for and

team members understanding the goals with individual skill sets These individuals must be the brains of each

gill for proper division of work

Budgeting for unexpected expenses

Construction survey The construction surveying process should be carried out carefully but without delay 3.3 Survey results need to be detailed and specific to facilitate planning and provide the most

effective and cost-effective technical solutions

Hiring labors The time it takes to hire workers must be on time In addition, calculate the additional time

employees may have to work overtime

3.4

Find workers who have a lot of experience in the construction of large projects, solid skills and

to mobilize or allocate workers appropriately

Carefully consider and calculate the cost of hiring labor close to the financial plan

Import building materials

Ensure materials meet project needs, evaluate common and available exterior materials as well

as long-lasting, good quality

Always have a backup plan for the supplier to avoid delayed delivery of materials, shortage of

goods or problem goods (materials) affecting the project progress

Always comply with the safety regulations of the law on the use of building materials to ensure safety

Phase 4: Construction Construction of the | The contractor must keep checking the quality and progress regularly and at the same time urge

foundation and | the construction unit to ensure that the work goes on on schedule

41 infrastructure

, Ensure the foundation and infrastructure must be carefully and firmly built to support the next

construction stages, to ensure that the foundation is strong and free of problems

Construction of the | Make sure the framework is completed with care and care as it is connected to the electricity,

42 building frame water and the exterior of the building

The process is constantly checked to ensure that any issues are addressed as soon as possible

43 Finished construction | Pay attention to the fire protection system, the exit door system to ensure the safety of students

Phase 5: Post-Construction Acceptance of | Acceptance of the construction process should be carried out on schedule, considering whether

51 construction works there are any problems arising or not

, The inspection record is clear, in accordance with the construction sequence

5.2 Furniture Prepare the layout for the space, choose the focal point, consider the traffic flow, and have the

arrangement right sized furniture

An interior blueprint is used by an interior designer to outline the layout and arrangement of furniture

Payment Accounts payable should be accurately reconciled with the financial plan sheet Amounts

53 included in the plan and arising outside the plan

‘ After making a transaction for an associated party, record the specifics

Going into operation | Acceptance of construction works

Acceptance of the construction process should be carried out on schedule, considering whether there are any problems arising or not

The inspection record is clear, in accordance with the construction sequence

Arrange furnitures Prepare the layout for the space, choose the focal point, consider the traffic flow, and have the right sized furniture

An interior blueprint is used by an interior designer to outline the layout and arrangement of

Cost of raw (Iransportation |Total direct traÄ

material costs costs

|Burdened Personnel Cost

for

re-approval

2.3 Getting a

building permit