Report of the practical training course at thua thien hue department of foreign affairs

e Function and duty of Hue Department of Foreign Affairs ~ Functions: + Department of Foreign Affairs is a specialized agency under supervision of the Provincial People’s Committee PPC;

HUE UNIVERSITY OF FOREIGN LANGUAGES DEPARTMENT OF INTERNATIONAL STUDIES

REPORT OF THE PRACTICAL TRAINING COURSE

AT THUA THIEN HUE DEPARTMENT OF FOREIGN AFFAIRS

Supervisor: Pham Ba Hung

Full name: Pham Thi Van Anh

Class: QTH K13

Hue, 2019

TABLE OF CONTENTS

ACKNOWLEDGEMENT

Thua Thien Hue, August 31, 2019

To: Directorate of Hue Department of Foreign Affairs (DOFA — referred to the

Department)

To: Mr Pham Ba Hung — Official of Division of International Cooperation

First of all, I am sincerely grateful to the enthusiastic help of the Department in general and Mr Pham Ba Hung in particular during the time of my internship course in Hue Department of Foreign Affairs I also would like to take the chance to say many thanks to

Mr Tran Céng Phu — Director of Hue Department of Foreign Affairs as well as the officials of the Department because of giving me a great opportunity to learn and work in the practical office environment More especially, I am deeply thankful to Mr Hung who

is my instructor, guided and supported me a lot in my whole internship course Despite of being busy, he still spent time to meet and share with me a lot of his valuable experiences

so I can gain new and useful knowledge for my future career

I GENERAL INFORMATION OF TRAINEE

THE SOCIALIST REPUBLIC OF VIETNAM

Independence — Freedom — Happiness

Thua Thien Hue, August 31, 2019

Internship place: Hue Department of Foreign Affairs

Add: 4" Floor, Building 24, Ly Thuong Kiet, Hue City, Thua Thien Hue, Vietnam Tel: + (84).234.3822005

Il INTRODUCTION OF HUE DEPARTMENT OF FOREIGN AFFAIRS General information

Hue Department of Foreign Affairs

of Ministry of Foreign Affairs

Structure of Hue Department of Foreign Affairs

Organization diagram of Department:

2 Mrs Do Thi My Chau Deputy Director

3 Mrs Nguyen Thi Thuy Trang Deputy Director

4 Mr Nguyen Huy Thai Deputy Director

o Office

7 Nguyen Duy Hanh Nhon Official

o Divisions:

Y Division of international cooperation

1 Nguyen Thi Hong Ly Head of Division

Division

7 Truong Thi Thuy Nguyen Official

” Consular - Vietnamese people abroad

1 Nguyen Le Nhien Huong Head of Division Nguyen Thi Kim Oanh Deputy Head of

Division

3 Pham Phung Dai Thach Official

4 Nguyen Thi Kieu Oanh Official

¥ Border management

e Function and duty of Hue Department of Foreign Affairs

~ Functions:

+ Department of Foreign Affairs is a specialized agency under supervision of the Provincial People’s Committee (PPC); functioning as state management agency on foreign affairs, the national frontier and territory according to Vietnamese law

+ Department of Foreign Affairs has legal status and its own seal and account It is under direct and comprehensive guidance of the PPC as well as specialized guidance of Ministry of Foreign Affairs

~ Duties

I Submit to the Provincial People's Committee:

a) Draft decisions, directives and documents under the promulgating authority of the Provincial People's Committee on local foreign affairs

b) Draft of long-term, five-year and annual plans, programs, schemes and projects on foreign affairs; programs and measures to organize and perform state administrative reform tasks on foreign affairs under the Department's management

c) Draft of documents defining conditions, standards and titles for heads and deputy heads of units of the Department

2 Submitting to the President of the provincial People's Committee:

a) Draft of decisions and directives under the promulgating authority of the President of the provincial People's Committee in the field of local foreign affairs

b) The draft decision on establishment, merger, division, dissolution of organizations and units of the Department as prescribed by law

3 Organizing and implementing legal documents, plannings, plans, programs, schemes and projects on local external affairs after they are approved; provide information, propagate, disseminate, guide, inspect and supervise the implementation of fields under the Department's management

4, Advise the Provincial Party Committee, Standing Committee of the Provincial Party Committee on foreign affairs:

a) Orientation and expansion of external relations; elaborating directing documents, thematic resolutions, programs, plans and proposals for external activities of the Provincial Party Committee and the Standing Committee of the Provincial Party Committee; periodically or extraordinarily sum up and propose measures related to foreign affairs of the Provincial Party Committee and the Standing Committee of the Provincial Party Committee

b) Thoroughly understand and implement the guidelines, policies and regulations related

to foreign affairs of the Party and the Nation

c) Monitor and urge the implementation of the Provincial Party Committee's foreign affairs undertakings, the Party's implementation of external activities according to the directions, guidelines and programs approved by the Provincial Party Committee and the Standing Committee of the Party commissioned approval

d) Acting as a focal point to assist the Provincial Party Committee and Standing Committee of the Provincial Party Committee in uniformly managing local external activities; coordinate the external activities of the Provincial Party Committee, the government, the Fatherland Front and local mass organizations

5 Regarding international cooperation:

a) Advise the local cooperation and international integration in accordance with the Party's foreign policy and the Nation’s laws

b) Formulate, and organize the implementation of local cooperation and international integration plans, schemes on establishing local cooperative and cooperative relations with foreign partners, and report to the Ministry of Foreign Affairs according to regulations

c) To act as the focal point of the provincial People's Committee with foreign diplomatic missions, consulates, foreign non-governmental organizations and representatives of international organizations in Vietnam

6 Regarding foreign economic affairs:

a) Assist the Provincial People's Committee in economic diplomacy, developing and implementing external activities, programs to serve local socio-economic development b) To act as the focal point in the relationship of of the provincial People's Committee with the Ministry of Foreign Affairs and the Vietnamese representative missions in foreign countries in promoting and introducing local potentials and strengths; support the

implementation of duties on trade promotion, investment, tourism, protection of legitimate rights and interests of local economic organizations abroad

7 Regarding foreign cultural affairs:

a) Assist the Provincial People's Committee in cultural diplomacy, developing and 1mplementing programs and action plans to implement the Cultural Diplomacy Strategy

in each period

b) To act as the focal point of the provincial People's Committee with the Ministry of Foreign Affairs and Vietnamese representative missions abroad 1n organizing foreign cultural events at the locality and introducing and promoting images, people, local culture abroad

8 Regarding the work of Vietnamese living abroad:

a) Organize the implementation of programs, plans and policies for overseas Vietnamese

in the locality

b) Organize propaganda about guidelines and policies of the Party and State to

Vietnamese living abroad; mobilize, guide and support overseas Vietnamese and their relatives in working, investing in business, living and studying locally

c) Periodically review, evaluate and propose recommendations to resolve issues related to overseas Vietnamese and their relatives in the locality, report to the Ministry of Foreign Affairs as prescribed

9 Regarding consular work and protection of citizens:

a) Managing the entry and exit activities of officials and public employees who use diplomatic and official passports; receive dossiers, inspect, manage and request the granting, extension, modification and supplementation of diplomatic passports and official passports in localities according to regulations

b) Handling issues arising in the protection of citizenship for Vietnamese living abroad related to localities, protecting the interests of local fishermen related to foreign and domestic factors and consular work for foreigners in the locality

c) Act as the focal point in receiving and returning the results of the application for consular certification and legalization in the locality when authorized by the Ministry of Foreign Affairs; receive and return the results of the dossier of consideration and

permission to use APEC business travel card (ABTC card, if assigned by the provincial People's Committee)

10 Regarding national border and territory work:

a) Being a standing agency of the provincial People's Committee on the border and national territory work; assisting the provincial People's Committee in performing the state management of border and territorial affairs in the locality in accordance with the law and the guidance of the Ministry of Foreign Affairs as well as the concerned ministries and branches

b) Monitoring, summarizing and reporting to the provincial People's Committee and the Ministry of Foreign Affairs on the implementation of international treaties on borders, national territories and issues arising on land borders and on local sea

c) Organizing training courses, propaganda and dissemination of laws, guidelines and policies of the Party and State on national territorial borders; guide, inspect and manage documents, maps and records of borders within the scope of local management; inspect and urge local agencies and units to deal with state and border management issues

11 Regarding the work of foreign affairs reception:

a) Carry out state management of foreign affairs reception at the locality

b) Proposing, developing and promulgating legal documents on foreign affairs reception

at the locality; inspect and guide the implementation of the regulations on foreign reception at agencies, units and localities

c) Preside over the reception and logistics for delegations of the provincial leaders to visit and work abroad; organizing foreign affairs reception, welcoming foreign delegations to visit and work with provincial leaders or local transits

12 Regarding the external information work:

a) Acting as a focal point with the Ministry of Foreign Affairs and overseas Vietnamese representative missions in the implementation of local foreign propaganda programs and plans approved by the provincial People's Committee

b) Providing local information to the Ministry of Foreign Affairs, the Central External Relations Commission and functional agencies in service of external propaganda; coordinate with overseas Vietnamese representative missions in conducting external information activities and promoting localities in foreign countries

c) Unify the management of foreign correspondents in the local press; set up an activity program, organize the reception and answer interviews of provincial leaders, provide orientation information, monitor and manage the activities of foreign correspondents in accordance with the law

13 Regarding the organization and management of outbound and inbound delegations: a) Performing state management of delegations on overseas working trips of provincial leaders and agencies, units, localities (delegations coming out) and international delegations visiting and working in localities (visiting delegations)

b) Organize delegations on overseas working trips of provincial leaders; acting as a contact point with the Ministry of Foreign Affairs, the Central Commission for External Relations and the Vietnamese Representative Agency abroad to support, guide and manage delegations according to regulations; appraise the delegations, monitor and collect aggregate statistics under the management of the Provincial Party Committee, Provincial Standing Committee and Provincial People's Committee

c) Develop and organize the implementation of plans and schemes to welcome foreign delegations to visit and work with provincial leaders; appraising proposals and proposals

of local departments, agencies and sectors on provincial leaders to receive foreign visitors; general statistics of delegations under the management of the Provincial Party Committee, Provincial Standing Committee and Provincial People's Committee

14, Regarding the organization and management of international conferences and seminars:

a) Organize and manage international conferences and seminars in localities under the deciding competence of the President of the provincial People's Committee

b) Acting as a focal point in receiving applications, appraising contents of international conferences and seminars; guide, inspect and local agencies in the implementation of regulations on organizing and managing international conferences and seminars

15 Regarding the signing and implementation of international agreements:

a) Carry out state management on the conclusion and implementation of international agreements in the locality

b) Monitor and urge the implementation of the signed agreements; report and seek guidance from competent authorities on matters arising in the conclusion and

implementation of international agreements locally

16 Regarding foreign non-governmental work:

a) Be the focal point to assist the Provincial People's Committee in performing the state management of activities of foreign non-governmental organizations in the locality; commenting on the issuance, extension, amendment and revocation of registration papers and other activities of foreign non-governmental organizations in the locality; guide and support foreign non-governmental organizations in terms of procedures and in surveying, elaborating and executing donor projects according to the provisions of law; inspect and supervise the activities of organizations and staff working for foreign non-governmental organizations in the locality; report to the Ministry of Foreign Affairs and foreign non- governmental working committee as prescribed

b) Managing local relations and mobilizing foreign non-governmental aid; formulating programs and plans and supporting agencies, units and localities in mobilizing foreign non-governmental aid

c) Evaluation of programs, projects and aid amounts signed with foreign non-

governmental organizations to meet the requirements of external politics; urge the management and financial reporting of foreign non-governmental aid

d) Being a standing agency of the local foreign non-government working committee

17, Regarding diplomatic inspection:

a) Carry out administrative inspection and specialized inspection in localities as prescribed

b) To inspect the implementation of policies, laws and assigned tasks of agencies, organizations and individuals under the Department's management

c) Guiding, examining and settling complaints, denunciations and preventing and combating corruption; guide and inspect units of the Department in the implementation of general provisions of the law on inspection, settlement of complaints and denunciations; prevent and fight against corruption, practice thrift and combat wastefulness according to regulations; propose to suspend the implementation or cancel illegal regulations discovered through inspection

18 Regarding the training of external professional knowledge:

a) Propose, develop, organize and implement programs on fostering foreign knowledge and professional skills for local officials and public employees