The Mississippi County Financial Accounting Manual states that funds should be centralized in the county=s accounting records to make certain that money will be expended for appropriate
Trang 1PIKE COUNTY SCHEDULE OF FINDINGS For the Year Ended September 30, 1997 Findings - Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an
Audit of the General-Purpose Financial Statements Performed in Accordance With Government Auditing Standards
REPORTABLE CONDITIONS
Chancery Clerk
97.1 Finding
Section 7-7-211, Miss Code Ann (1972), gives the Office of the State Auditor the authority to prescribe accounting systems The Mississippi County Financial Accounting Manual states that funds should be
centralized in the county=s accounting records to make certain that money will be expended for appropriate purposes The Civil Defense Fund was not accounted for in the county=s centralized accounting records Recommendation
The Chancery Clerk should comply with the accounting system prescribed in the manual A failure to include funds in the county=s centralized records could result in misappropriation or loss of public funds
Chancery Clerk=s Response
Effective January 1, 1998, all bookkeeping, payroll, revenues and expenses for the Pike County Civil Defense Office will be handled by the Board of Supervisors= Business Office
Service Organization – Delta Computer Systems, Inc
97.2 Finding
Several systems supplied by Delta allow edit and deletion of critical records Land redemption, purchasing, homestead exemption, along with other systems require an unaltered numbered original to ensure adequate internal control Delta software packages can be used with or without prenumbered original documents Recommendation
Processes that require original unaltered documents with a sequential preassigned number should be modified
to allow voiding but not edit or deletion The counties using these systems should use prenumbered originals Service Organization’s Response
The application software is incapable of determining what type of paper is being used by the customer, thus incapable of assuring the use of prenumbered forms The use of prenumbered forms should be directed to the county, not Delta As you note, Delta supports prenumbered forms There is no more we can do If deletion of
a critical record is allowed or occurs, the event is recorded in a log file for most releases of the software and will be in full effect upon year 2000 upgrades