Financial Audit of the Department of Agriculture A Report to the Governor and the Legislature of the State of Hawai`i Report No. 05-02 April 2005_part7 pot

DEPARTMENT OF AGRICULTURE Exhibit 3.5 STATE OF HAWAII RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTI

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DEPARTMENT OF AGRICULTURE Exhibit 3.5

STATE OF HAWAII

RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES

IN FUND BALANCE - GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES

FOR THE YEAR ENDED JUNE 30, 2004

Governmental funds report capital outlays as expenditures; however, in the

statement of activities, the cost of those assets is allocated over their estimated

useful lives as depreciation expense This is the amount by which capital

Revenues in the statement of activities that do not provide current

Some expenses reported in the statement of activities, such as compensated

absences, do not require the use of current financial resources and

Long term liabilities, such as bond payable, are not due and payable in the current

The accompanying notes are an integral part of these combined financial statements

61

DEPARTMENT OF AGRICULTURE

Exhibit 3.6 STATE OF HAWAII

STATEMENT OF FIDUCIARY NET ASSETS

June 30, 2004

Private-

Purpose

ASSETS

LIABILITIES

The accompanying notes are an integral part of these combined financial statements

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DEPARTMENT OF AGRICULTURE

Exhibit 3.7 STATE OF HAWAII

STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS

FOR THE YEAR ENDED JUNE 30, 2004

Private-

Purpose Trust REVENUES

EXPENDITURES

Net assets (deficit) at July 1, 2003

Net assets at June 30, 2004

The accompanying notes are an integral part of these combined financial statements

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DEPARTMENT OF AGRICULTURE

Exhibit 3.10 STATE OF HAWAII

Budgetary Comparison Schedule

Budget to GAAP Reconciliation

For the Year Ended June 30, 2004

Excess of revenues and other sources over (under)

expenditures and other uses -

Revenue and expenditure accruals for the year

not recognized for budgetary purposes,

Excess of revenues and other sources over (under)

The accompanying notes are an integral part of these combined financial statements

Comments on

Agency Response

Response of the Affected Agency

We transmitted a draft of this report to the Department of Agriculture on April 4, 2005 A copy of the transmittal letter to the department is included as Attachment 1 The response of the department is included as Attachment 2

The department states that it was given an opportunity to adjust its allowance for loan losses, and thereby believes that a qualifying opinion should be removed Based on the department’s adjusted allowance for loan losses, the related qualification to the opinion in the draft report was

removed However, a material weakness still exists as the department’ s

methodology used to determine its allowance for loan losses for FY 2003-

04 does not comply with generally accepted accounting principles

Otherwise, the department generally concurred with our findings and

recommendations, and provides additional information to explain its

current procedures and corrective actions planned, or already taken, to address the internal control deficiencies identified in our report

This 1s trial version

ATTACHMENT †1

STATE OF HAWAII

OFFICE OF THE AUDITOR

465 S King Street, Room 500

Honolulu, Hawail 96813-2917

MARION NM HIGA State Auditor

(808) 587-0800 FAX: (808) 587-0830

April 4, 2005

COPY

The Honorable Sandra Lee Kunimoto

Chair, Board of Agriculture

Department of Agriculture

1428 South King Street

Honolulu, Hawaii 96814

Dear Ms Kunimoto:

Enclosed for your information are three copies, numbered 6 to 8 of our confidential draft report,

Management and Performance Audit of the Department of Agriculture We ask that you

telephone us by Wednesday, April 6, 2005, on whether or not you intend to comment on our

recommendations If you wish your comments to be included in the report, please submit them

no later than Wednesday, April 13, 2005

The Governor, and presiding officers of the two houses of the Legislature have also been

provided copies of this confidential draft report

Since this report is not in final form and changes may be made to it, access to the report should

be restricted to those assisting you in preparing your response Public release of the report will

be made solely by our office and only after the report is published in its final form

Sincerely,

Marion M Higa

State Auditor

Enclosures

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