The amount reported as cash and cash equivalents consists of cash on hand, cash in demand accounts, and cash with the State Board of Administration SBA Florida PRIME investment pool, fo
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Basis of Presentation The College’s accounting policies conform with accounting principles generally
accepted in the United States of America applicable to public colleges and universities as prescribed by the Governmental Accounting Standards Board (GASB) The National Association of College and University Business Officers (NACUBO) also provides the College with recommendations prescribed in accordance with generally accepted accounting principles promulgated by GASB and the Financial Accounting Standards Board (FASB) GASB allows public colleges various reporting options The College has elected
to report as an entity engaged in only business-type activities This election requires the adoption of the
accrual basis of accounting and entitywide reporting including the following components:
Management’s Discussion and Analysis
Basic Financial Statements:
Statement of Net Assets
Statement of Revenues, Expenses, and Changes in Net Assets
Statement of Cash Flows
Notes to Financial Statements
Other Required Supplementary Information
Basis of Accounting Basis of accounting refers to when revenues, expenses, and related assets and
liabilities are recognized in the accounts and reported in the financial statements Specifically, it relates to the timing of the measurements made, regardless of the measurement focus applied The College’s financial statements are presented using the economic resources measurement focus and the accrual basis of accounting Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange-like transactions are recognized when the exchange takes place Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange activities are generally recognized when all applicable
eligibility requirements, including time requirements, are met
The College’s component unit uses the economic resources measurement focus and accrual basis of accounting whereby revenues are recognized when earned and expenses are recognized when incurred, and
follows GASB standards of accounting and financial reporting for not-for-profit organizations
The College follows GASB pronouncements and FASB pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with GASB pronouncements Under GASB
Statement No 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, the College has the option to elect to apply all pronouncements of FASB issued
after November 30, 1989, unless those pronouncements conflict with GASB pronouncements The College
has elected not to apply FASB pronouncements issued after November 30, 1989
Significant interdepartmental sales between auxiliary service departments and other institutional departments
have been accounted for as reductions of expenses and not revenues of those departments
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The College’s principal operating activity is instruction Operating revenues and expenses generally include all fiscal transactions directly related to instruction as well as administration, academic support, student services, physical plant operations, and depreciation of capital assets Nonoperating revenues include State appropriations, Federal and State student financial aid, investment income (net of unrealized gains or losses
on investments), and revenues for capital construction projects Interest on capital asset-related debt is a
nonoperating expense
The statement of net assets is presented in a classified format to distinguish between current and noncurrent assets and liabilities When both restricted and unrestricted resources are available to fund certain programs,
it is the College’s policy to first apply the restricted resources to such programs followed by the use of the unrestricted resources
The statement of revenues, expenses, and changes in net assets is presented by major sources and is reported net of tuition scholarship allowances Tuition scholarship allowances are the differences between the stated charge for goods and services provided by the College and the amount that is actually paid by the student or the third party making payment on behalf of the student The College applied “The Alternate Method” as prescribed in NACUBO Advisory Report 2000-05 to determine the reported net tuition scholarship allowances Under this method, the College computes these amounts by allocating the cash payments to
students, excluding payments for services, on a ratio of total aid to the aid not considered third-party aid
The statement of cash flows is presented using the direct method in compliance with GASB Statement
No 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use
Proprietary Fund Accounting
Cash and Cash Equivalents The amount reported as cash and cash equivalents consists of cash on hand,
cash in demand accounts, and cash with the State Board of Administration (SBA) Florida PRIME investment pool, formerly known as the Local Government Surplus Fund Trust Fund Investment Pool and the Special Purpose Investment Account (SPIA) investments with the State Treasury For reporting cash flows, the College considers all highly liquid investments with original maturities of three months or less to
be cash equivalents Under this definition, the College considers amounts invested in the State Treasury SPIA and SBA Florida PRIME investment pools to be cash equivalents College cash deposits are held in banks qualified as public depositories under Florida law All such deposits are insured by Federal depository insurance, up to specified limits, or collateralized with securities held in Florida’s multiple financial institution collateral pool required by Chapter 280, Florida Statutes Cash and cash equivalents that are externally restricted to make debt service payments, maintain sinking or reserve funds, or to purchase or
construct capital or other restricted assets are classified as restricted
At June 30, 2010, the College reported as cash equivalents at fair value $24,963,532 of moneys held in the State Treasury SPIA investment pool representing ownership of a share of the pool, not the underlying securities The SPIA carried a credit rating of Af by Standard & Poor’s and had an effective duration of 1.81 years at June 30, 2010 The College relies on policies developed by the State Treasury for managing
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interest rate risk or credit risk for this investment pool Disclosures for the State Treasury investment pool
are included in the notes to financial statements of the State’s Comprehensive Annual Financial Report
At June 30, 2010, the College reported as cash equivalents at fair value $8,101,158 of moneys held in the Florida PRIME investment pool administered by the SBA pursuant to Section 218.405, Florida Statutes The College’s investments in the Florida PRIME investment pool, which the SBA indicates is a Securities and Exchange Commission Rule 2a7-like external investment pool, as of June 30, 2010, are similar to money market funds in which shares are owned in the fund rather than the underlying investments The Florida PRIME investment pool carried a credit rating of AAAm by Standard & Poor’s and had a weighted-average days to maturity (WAM) of 46 days as of June 30, 2010 A portfolio’s WAM reflects the average maturity in days based on final maturity or reset date, in the case of floating-rate instruments WAM measures the sensitivity of the Florida PRIME investment pool to interest rate changes The investments in the Florida
PRIME investment pool are reported at fair value, which is amortized cost
Capital Assets College capital assets consist of land; construction in progress; buildings; other structures
and improvements; and furniture, machinery, and equipment These assets are capitalized and recorded at cost at the date of acquisition or at estimated fair value at the date received in the case of gifts and purchases
of State surplus property Additions, improvements, and other outlays that significantly extend the useful life of an asset are capitalized Other costs incurred for repairs and maintenance are expensed as incurred The College has a capitalization threshold of $5,000 for tangible personal property and $25,000 for buildings and other structures and improvements Depreciation is computed on the straight-line basis over the
following estimated useful lives:
Buildings – 40 years
Other Structures and Improvements – 10 years
Furniture, Machinery, and Equipment:
Computer Equipment – 3 years
Vehicles, Office Machines, and Educational Equipment – 5 years
Furniture – 7 years
Portables – 10 years
Noncurrent Liabilities Noncurrent liabilities include principal amounts of bonds payable, compensated
absences payable, other postemployment benefits payable, and other payables that are not scheduled to be
paid within the next fiscal year
2 INVESTMENTS
The College’s Board of Trustees has adopted a written investment policy providing that surplus funds of the College shall be invested in those institutions and instruments permitted under the provisions of Florida Statutes Section 218.415(16), Florida Statutes, authorizes the College to invest in the Florida PRIME investment pool administered by the State Board of Administration; interest-bearing time deposits and
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savings accounts in qualified public depositories, as defined by Section 280.02, Florida Statutes; direct obligations of the United States Treasury; obligations of Federal agencies and instrumentalities; securities of,
or interests in, certain open-end or closed-end management type investment companies; Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; and other investments approved by the College’s Board of Trustees as authorized by law State Board of Education Rule 6A-14.0765(3), Florida Administrative Code, provides that College loan, endowment, annuity, and life income funds may also be invested pursuant to Section 215.47, Florida Statutes Investments authorized by Section 215.47, Florida Statutes, include bonds, notes, commercial paper, and various other types of investments Investments set aside to make debt service payments, maintain sinking or reserve funds, or to purchase or construct capital assets are classified as
restricted
The College’s investments at June 30, 2010, are reported at fair value, as follows:
State Board of Administration Fund B Surplus Funds Trust Fund $ 534,980 State Board of Administration Debt Service
9,006 Money Market Funds 417,004
Total College Investments $ 1,060,177 Equity Securities
State Board of Administration Fund B Surplus Funds Trust Fund
On December 4, 2007, the State Board of Administration (SBA) restructured the Local Government Surplus Funds Trust Fund to establish the Fund B Surplus Funds Trust Fund (Fund B) Fund B, which is administered by the SBA pursuant to Sections 218.405 and 218.417, Florida Statutes, is not subject to participant withdrawal requests Distributions from Fund B, as determined by the SBA, are effected by transferring eligible cash or securities to the Florida PRIME investment pool, consistent with the pro rata allocation of pool shareholders of record at the creation date of Fund B One hundred percent of such distributions from Fund B are available as liquid balance within the Florida PRIME investment pool
At June 30, 2010, the College reported investments at fair value of $534,980 for amounts held in Fund B The College’s investments in Fund B are accounted for as a fluctuating net asset value pool, with a fair value factor of 0.67353149 at June 30, 2010 The weighted-average life (WAL) of Fund B at June 30, 2010, was 8.05 years A portfolio’s WAL is the dollar-weighted average length of time until securities held reach maturity and is based on legal final maturity dates for Fund B as of June 30, 2010 WAL measures the
sensitivity of Fund B to interest rate changes The College’s investment in Fund B is unrated
State Board of Administration Debt Service Accounts
The College reported investments at fair value totaling $99,187 at June 30, 2010, in the State Board of Administration Debt Service Accounts These investments are used to make debt service payments on
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bonds issued by the State Board of Education for the benefit of the College The College’s investments consist of United States Treasury securities, with maturity dates of six months or less, and are reported at fair value The College relies on policies developed by the State Board of Administration for managing interest rate risk or credit risk for this account Disclosures for the Debt Service Accounts are included in the notes
to financial statements of the State’s Comprehensive Annual Financial Report
Component Unit Investments
Investments held by the College’s component unit (Foundation) at December 31, 2009, were reported at fair market value with the following maturities:
Investment Type Fair Investment Maturities (In Years)
Value Less Than 1 1-5 6-10 11-15 More Than 15 Investment in Debt Obligations:
U.S Government Securities $ 2,486,183 $ 767,143 1,120,712 $ $ 375,084 $ $ 223,244 Mortgage Backed Pass-Throughs 2,434,359 443,055 272,362 345,367 1,373,575 Corporate Bonds 1,177,208 15,119 344,758 219,799 11,226 586,306
Total Investment in Debt Obligations 6,097,750 $ 1,554,956 1,135,831 $ $ 867,245 $ 356,593 $ 2,183,125 Other Investments:
Mutual Funds 1,015,412
Equity Securities 9,559,261
Total Other Investments 10,574,673
Total Component Unit Investments $ 16,672,423
The Foundation has developed an investment objective of growth and income over the long term Per the Foundation investment policy, the spending policy of the Foundation is to make available on an annual basis
an amount equal to approximately three percent of the market value of the Foundation’s assets as of the beginning of each fiscal year, plus approximately one percent to account for administrative expenses These distributions may be from any combination of income, earnings, or principal value of contributions that are not donor or Board restricted The following risks may apply to the Foundation’s investments:
Interest Rate Risk: The Foundation’s investment policy recognizes that assets are exposed to risk and the
fluctuation of market value from year-to-year This volatile performance is acceptable, as long as the Foundation is invested primarily for capital appreciation over the long term The policy does not limit debt obligation maturities; however, the Foundation manages its exposure to fair value losses arising from increasing interest rates through the segmented time-distribution method
Credit Risk: The Foundation’s investment policy limits investments to equity securities, convertible
securities, real estate securities, fixed-income securities, and certain international securities Convertible securities should be rated “BBB” (or its equivalent) or higher at the time of purchase by a nationally recognized statistical rating agency The policy also recommends a target asset allocation strategy of
60 percent equities (minimum 50 percent and maximum 70 percent limits) and 40 percent fixed income and cash equivalents (minimum 30 percent and maximum 50 percent limits) Obligations of United States government agencies and instrumentalities and domestic equities do not require disclosure of credit quality
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Mortgage-backed pass-throughs were not rated Corporate bonds held by the Foundation at December 31, 2009, were rated as follows:
Investment Type Fair Credit Quality Ratings
Value Moody's Standard
& Poor's Corporate Bonds $ 184,035 AAA AAA
390,217 AA1 to BAA1 AA to A 578,921
BAA1 to B1 BBB to B 24,035
Total Corporate Bonds $ 1,177,208
Custodial Credit Risk: Custodial credit risk is the risk that in the event of the failure of the counterparty, the
value of investments or collateral securities in the possession of an outside party will not be recoverable Exposure to custodial risk relates to investment securities that are held by someone other than the Foundation and are not registered in the Foundation’s name The Foundation’s investment policy does not address custodial credit risk
Concentration of Credit Risk: The Foundation’s investment policy requires that invested assets be broadly
diversified by asset class, investment style, number of issues, issue type, and other factors consistent with the investment objectives to reduce the risk of wide swings in market value from year to year or incurring large losses that may result from concentrated positions Subject to the usual standards of fiduciary prudence, and
to minimize the risk of large losses, each investment manager is to maintain adequate diversification in their
portfolio
3 ACCOUNTS RECEIVABLE
Accounts receivable represent amounts for student fee deferments, various student services provided by the College, uncollected commissions for vending machine sales, and contract and grant reimbursements due from third parties These receivables are reported net of a $166,740 allowance for uncollectible accounts
4 DUE FROM OTHER GOVERNMENTAL AGENCIES
This amount primarily consists of $7,143,346 of Public Education Capital Outlay allocations due from the
State for construction of College facilities
5 DUE FROM COMPONENT UNIT
The $41,361 reported as due from component unit consists of amounts owed to the College by the Foundation for scholarships and student aid The College’s financial statements are reported for the fiscal year ended June 30, 2010 The College’s component unit’s financial statements are reported as of the most recent fiscal year ended December 31, 2009, for which an audit report is available Accordingly, although the College has reported an amount due from component unit on the statement of net assets, no amount is
reported by the component unit as due to the College
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6 INVENTORIES
Inventories consist of items centrally stored for teaching materials and office supplies, and are valued using
the last invoice cost, which approximates the first-in, first-out method of inventory valuation
7 CAPITAL ASSETS
Capital assets activity for the fiscal year ended June 30, 2010, is shown below:
Nondepreciable Capital Assets:
Land $ 5,021,375 $ $ $ 5,021,375 Construction in Progress 8,921,461 18,025,601 15,942,168 11,004,894
Total Nondepreciable Capital Assets $ 13,942,836 $ 18,025,601 $ 15,942,168 $ 16,026,269 Depreciable Capital Assets:
Buildings $ 227,627,682 $ 16,005,565 $ $ 243,633,247 Other Structures and Improvements 24,930,040 1,453,138 232,543 26,150,635 Furniture, Machinery, and Equipment 14,177,435 2,117,585 588,321 15,706,699
Total Depreciable Capital Assets 266,735,157 19,576,288 820,864 285,490,581 Less, Accumulated Depreciation:
Buildings 58,974,937 5,786,290 64,761,227 Other Structures and Improvements 18,632,971 1,185,335 180,806 19,637,500 Furniture, Machinery, and Equipment 11,839,301 1,543,651 582,758 12,800,194
Total Accumulated Depreciation 89,447,209 8,515,276 763,564 97,198,921
Total Depreciable Capital Assets, Net $ 177,287,948 $ 11,061,012 $ 57,300 $ 188,291,660
8 LONG-TERM LIABILITIES
Long-term liabilities of the College at June 30, 2010, include bonds payable, compensated absences payable, other postemployment benefits payable, and other noncurrent liabilities Long-term liabilities activity for the fiscal year ended June 30, 2010, is shown below:
Description Beginning Additions Reductions Ending Current
Balance Balance Portion Bonds Payable $ $ 12,815,000 $ 555,000 $ 585,000 12,260,000 $ Compensated Absences Payable 9,133,182 616,821 316,680 9,433,323 463,643 Other Postemployment Benefits
Payable 136,607 5,846 142,453
Other Noncurrent Liabilities 278,920 138,084 417,004
Total Long-Term Liabilities $ 760,751 22,363,709 $ $ 871,680 $ 1,048,643 22,252,780 $
Bonds Payable The various bonds were issued to finance capital outlay projects of the College The
following is a description of the bonded debt issues
Capital Outlay Bonds The State Board of Education issues capital outlay bonds on behalf of the College These bonds mature serially and are secured by a pledge of the College’s portion of the State-assessed motor vehicle license tax and by the State’s full faith and credit The State Board of
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Education and the State Board of Administration administer the principal and interest payments,
investment of debt service resources, and compliance with reserve requirements
Capital Improvement Revenue Bonds, Series 2008A These bonds are issued by the Florida Department of Education, Division of Bond Finance on behalf of the College and authorized by Article VII, Section 11(d) of the Florida Constitution, Sections 215.57 through 215.83, and 1009.23, Florida Statutes, and other applicable provisions of law Principal and interest on these bonds is secured by and payable solely from a first lien pledge of the capital improvement fees collected pursuant to Section 1009.23(11), Florida Statutes, by the participating colleges on parity with the outstanding 2006A and 2008A Bonds and any additional bonds issued subsequent to the issuance of the 2008A Bonds The 2008A Bonds constitute the second series of bonds to be issued pursuant to the Master Authorizing Resolution Upon the issuance of additional bonds, all bonds will share a parity first lien on the pledged revenues of all colleges participating in any series of bonds then outstanding These bonds will share the lien of such additional bonds on the 2006A and 2008A pledged revenues and on the revenues pledged by colleges participating in such additional bonds These bonds were issued for the construction of a technical education center at the Belle Glade Campus
The College had the following bonds payable at June 30, 2010:
Outstanding Rates Maturity
(Percent) To State Board of Education:
Capital Outlay Bonds:
Florida Department of Education:
Capital Improvement Revenue Bonds:
Annual requirements to amortize all bonded debt outstanding as of June 30, 2010, are as follows:
Fiscal Year Capital Outlay Bonds Ending June 30 Principal Interest Total
2011 $ 255,000 $ 181,050 $ 436,050
2012 265,000 168,300 433,300
2013 275,000 155,050 430,050
2014 295,000 141,300 436,300
2015 305,000 126,550 431,550 2016-2020 1,680,000 392,550 2,072,550 2021-2025 760,000 97,019 857,019
Total $ 3,835,000 $ 1,261,819 $ 5,096,819
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Fiscal Year Ending June 30 Principal Interest Total
2011 $ 330,000 $ 360,564 $ 690,564
2012 340,000 349,014 689,014
2013 350,000 337,114 687,114
2014 365,000 323,989 688,989
2015 380,000 310,301 690,301 2016-2020 2,135,000 1,307,506 3,442,506 2021-2025 2,635,000 810,481 3,445,481 2026-2028 1,890,000 180,075 2,070,075
Total $ 8,425,000 $ 3,979,044 $ 12,404,044
Capital Improvement Revenue Bonds
Compensated Absences Payable College employees may accrue annual and sick leave based on length of
service, subject to certain limitations regarding the amount that will be paid upon termination The College reports a liability for the accrued leave; however, State appropriations fund only the portion of accrued leave that is used or paid in the current fiscal year Although the College expects the liability to be funded primarily from future appropriations, generally accepted accounting principles do not permit the recording
of a receivable in anticipation of future appropriations At June 30, 2010, the estimated liability for compensated absences, which includes the College’s share of the Florida Retirement System and FICA contributions, totaled $9,433,323 Of this amount, $463,643 is considered a current liability as this is expected to be paid in the coming fiscal year The College calculates the actual fiscal year payouts for all leave for the two fiscal years immediately preceding, including applicable College tax payments, and then averages the two years
Other Postemployment Benefits Payable The College follows Governmental Accounting Standards
Board Statement No 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, for certain other postemployment benefits provided by the Florida College System Risk
Management Consortium (Consortium)
Plan Description The College contributes to an agent, multiple-employer defined-benefit plan administered
by the Consortium Pursuant to the provisions of Section 112.0801, Florida Statutes, former employees who retire from the College are eligible to participate in the College’s healthcare benefits The College subsidizes the premium rates paid by retirees by allowing them to participate in the plans at reduced or blended group (implicitly subsidized) premium rates for both active and retired employees These rates provide an implicit subsidy for retirees because, on an actuarial basis, their current and future claims are expected to result in higher costs to the plan on average than those of active employees The College does not offer any explicit subsidies Retirees are required to enroll in the Federal Medicare program for their primary health coverage
as soon as they are eligible Neither the College nor the Consortium issue a stand-alone annual report for the plan and the plan is not included in the annual report of a public employee retirement system or another entity
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Funding Policy Plan benefits are pursuant to provisions of Section 112.0801, Florida Statutes, and the Board
of Trustees can amend the benefits and contribution rates The College has not advance-funded or established a funding methodology for the annual other postemployment benefit (OPEB) costs or the net OPEB obligation and the plans are financed on a pay-as-you-go basis For the 2009-10 fiscal year,
57 retirees received postemployment healthcare benefits The College provided required contributions of
$33,661 toward the annual OPEB cost, comprised of benefit payments made on behalf of retirees for claim expenses (net of reinsurance), administrative expenses, and reinsurance premiums Retiree contributions totaled $279,046
Annual OPEB Cost and Net OPEB Obligation The College’s annual OPEB cost (expense) is calculated based
on the annual required contribution (ARC), an amount actuarially determined in accordance with the parameters of Governmental Accounting Standards Board Statement No 45 The ARC represents a level of funding that if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities over a period not to exceed 30 years The following table shows the College’s annual OPEB cost for the year, the amount actually contributed to the plans, and changes in the College’s net OPEB obligation:
Normal Cost (Service Cost for One Year) $ 29,893 Amortization of Unfunded Actuarial
Accrued Liability 10,206
Annual Required Contribution 40,099 Interest on Net OPEB Obligation 4,098 Adjustment to Annual Required Contribution (4,690)
Annual OPEB Cost (Expense) 39,507 Contribution Toward the OPEB Cost (33,661)
Increase in Net OPEB Obligation 5,846 Net OPEB Obligation, Beginning of Year 136,607
Net OPEB Obligation, End of Year $ 142,453 The College’s annual OPEB cost, the percentage of annual OPEB cost contributed to the plans, and the net OPEB obligation as of June 30, 2010, and for the transition and preceding years, were as follows:
OPEB Cost Annual Obligation
OPEB Cost Contributed
2007-08 102,071 32.6% 68,817 2008-09 101,842 33.4% 136,607 2009-10 39,507 85.2% 142,453
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