Intership report study on seafarer recruitment process at nhat viet marine joint stock company

INTERSHIP REPORTSTUDY ON SEAFARER RECRUITMENT PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY Student ID: 80025 Haiphong, October 30 2022 st... INTERSHIP REPORTSTUDY ON SEAFARER RECRUITM

INTERSHIP REPORT

STUDY ON SEAFARER RECRUITMENT PROCESS

AT NHAT VIET MARINE JOINT STOCK COMPANY

Student ID: 80025

Haiphong, October 30 2022 st

INTERSHIP REPORT

STUDY ON SEAFARER RECRUITMENT PROCESS

AT NHAT VIET MARINE JOINT STOCK COMPANY

STUDENT: Trần Thanh Tiến

STUDENT ID: 80025

CLASS: GMA09

Supervisor: Hoang Thi Lich

Division: Global studies and Maritime Affair

AUTHOR’S DECLARATION

I, the undersigned Tran Thanh Tien hereby declare that I am the sole author of this report: Study on the process recuitment seafarer in nhat viet joint stock company This report contains no material previously published by any other person except where due acknowledgement has been made This report contains no material which has been accepted as part of the requirements of any other academic degree or non-degree program, in English or in any other language All data used in the report is obtained from the company where my internship is taken place with their permission.

This is a true copy of the report, including final revisions.

Student’s name……….Tran Thanh Tien……….……

Signature: ……….

Supervisor: ……… Hoang Thi Lich………

Signature: ………

With the current development of the country's economy, shipping is an industry that plays a significant role A country with a developed shipping industry will be a dominant country In addition to creating an initiative in foreign economic relations, shipping also increases foreign currency revenue through the development of the transport network In addition, shipping also promotes the import-export process, creating a driving force to promote the development of production relations Especially for Vietnam, with more than 3200 km of long coastline and many bays, shipping plays a key role in the national transport network Along with this transport industry, it is equally important to manage train operations

Along with the rapid development of the world economy, people's living standards are increasingly improved, leading to an increase in demand for goods transportation as well as travel Faced with that situation, it requires the maritime service industry to constantly innovate, develop and perfect in all aspects: size, organization, supply, types of vehicles, human resources to meet the increasing demand better than market demand.

During my professional internship at NHAT VIET MARINE SERVICE JOINT STOCK COMPANY, with the dedicated guidance of teachers and esteemed company, I had the opportunity to learn more about the organizational structure, functions, tasks, fields of operation as well as the situation of production and business activities of the company.

Through this report, I have presented the basics of the company But there is no inevitable shortcomings in the report, I respectfully expect the comments from the teachers and the company team.

Signature of student

Trần Thanh Tiến

Table of Contents

LIST OF FIGURES 4

CHAPTER 1 INTRODUCTION OF NHAT VIET MARINE JOINT STOCK

COMPANY 5

1.1 General information 5

1.2 Organizational structure 7

1.3 Facilities and equipment 7

1.4 Business activities 7

1.5 Orientation and Future plans 8

CHAPTER 2 RECRUITMENT SEAFARER PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY 9

2.1 Regulations on crew recruitment in Nhat Viet Marine Joint Stock Company 9

2.2 Process of recruitment seafarer 10

2.2.1 Recruitment notice 10

2.2.2 Receipt of applications from candidates 11

2.2.3 Interview and examination 12

2.2.4 Hiring Decision 13

CHAPTER 3 CONCLUSIONS 18

3.1 Conclusion on study on procedure of seafarer recruitment in Nhat Viet Marine Joint Stock Company 18

3.1.1 Evaluation 18

3.1.2 Recommendation 19

3.2 Conclusion on Internship 19

REFERENCE 21

APPENDICES 22

LIST OF FIGURES

Joint Stock Company

10

CHAPTER 1 INTRODUCTION OF NHAT VIET MARINE JOINT STOCK COMPANY

1.1 General Information

Authority for Planning and Investment.

1.2 Organizational structure

1.2.1 Organizational structure

Figure 2: Organizational structure of the company

( Source: author edit)

1.2.2 Leadership at Nhat Viet Marine Joint Stock Company

General Meeting of Shareholders: Is the highest authority of the Company,

having the right to decide on matters falling within the duties and powers prescribed

by the Law and the Company's Charter

Board of Directors: Is the governing body of the Company, has full power

on behalf of the Company to decide on issues related to the purposes and interests

of the Company, except for matters falling under the authority of the General Meeting of Shareholders The Board of Directors regularly supervises business activities, internal control activities and risk management activities of the Company The Board of Directors is elected by the General Meeting of Shareholders.

General Manager: Is the person who runs the company's day-to-day

business; under the supervision of the Board of Directors and is appointed, dismissed by the Board of Directors; Take responsibility before the Board of Directors of the company and before the law for the implementation of the rights and obligations assigned during the term.

General Meeting of Shareholders

Board of Directors

General Manager

Extraction division

The Ship Management Department

Financial Department

Business personnel department

1.2.3 Functions of Departments

Financial Department: Advise General Manager on financial management,

economic accounting, and accounting in the whole company Manage and control the payment and accounting procedures to help the company achieve its financial targets.

Business personnel department: Acting as a consulting room for the

director on building business strategies, managing and organizing the implementation of domestic and foreign economic contracts Check and consider all contracts, legal documents and papers submitted to the Director for signing, organize the implementation and liquidation of signed contracts Sign documents with the nature of dealing with the case, actively handle all daily tasks of the department's business and report to the director on the work results.

Extraction division: has the function of advising and assisting the Director

of the company in performing the following tasks: Managing and operating the fleet, building and implementing investment and fleet development plans, performing legal work maritime safety, ship safety and security management.

The Ship Management Department: is responsible for actively

coordinating with other departments, branches, and means of transport of the Company in their activities to meet the Company's work requirements.

1.3 Facilities and equipment

With each step is developing continuously The company is on the way to complete and develop in terms of facilities and equipment With a relatively young age, it's still quite limited in that regard Human resources are limited, the equipment base is still limited, but the employees are always dedicated and talented

in the field of the industry The company consists of the office in APOLLO tower and computers, copier, printer

1.4 Business activities

With many years of practical experience in managing fleets operating on international routes, Nhat Viet Marine Services Joint Stock Company is always ready to provide marine services with perfect quality and competitive prices Services of Nhat Viet include:

1.4.1 Service Management

 Consulting on building the Safety - Security management system for the new company Amending, supplementing, evaluating and deploying the safety and security management system for new ships Maintain management of Safety - Security of the Company and the ship.

 Crew management.

1.4.2 Service Supply

 Supply of crew members.

 Supplying spare parts, materials and marine equipment.

1.4.3 Agent Service

 Deploying authorized agents, representatives of domestic and foreign equipment manufacturers in Hai Phong - Vietnam.

 Authorized agent, representative of marine companies in Hai Phong area.

1.4.4 Marine inspection service

 Inspection of the purchase and sale of ships.

1.4.5 Buying and selling ships

 Service of posting ship buying and selling services on muabantau.com.

 Service of consignment for purchase and sale of ships.

 Support to buy, sell, rent and lease ships.

 Buying and selling boats.

1.4.6 Cargo transportation

 Operating ships operating on domestic and international routes

1.5 Orientation and future plans

1.5.2 Future plans

The Board of Directors and all employees of Nhat Viet Marine Services Joint Stock Company set themselves the mission to contribute to improving the quality of maritime services in all aspects of products and services, personnel and above all is the customer service method, determining customer satisfaction is the most important goal During its operation, Nhat Viet wishes to contribute values to the community, create jobs for employees, and improve the quality of life.

CHAPTER 2 RECRUITMENT SEAFARER PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY

2.1 Regulations on seafarer recruitment in Nhat Viet Marine Joint Stock Company

2.1.1 seafarer recruitment concept

Recruitment seafarer is the procedure of selecting candidates who match the standards of each vacant job to arrange and dispatch to the company's ship operation line.

2.1.2 Purpose and meaning of seafarer recruitment

Recruiting seafarer members to supplement employees according to the Company's annual and long-term employment plan, especially during the Covid-19 period

Gradually create a source of high-quality members to meet the needs of sustainable development and expansion of the Company's fleet in the period of industrialization and modernization of the country.

2.1.3 Scope of seafarer recruitment

This procedure is implemented at all levels of the Company, both on shipboard and in the office.

2.1.4 Principles of seafarer recruitment

1 Recruiting seafarer members must ensure immediate and long-term needs in resource planning, serving the company's development goals and strategies.

2 Recruiting seafarer members is done openly and ensures the selection of candidates with all the conditions and criteria set forth.

2.2 Process of recruitment seafarer

Procedure of seafarer recruitment consists of 4 main steps:

Figure 3 Procedure of crew recruitment of Nhat Viet Marine Joint Stock Company

(Source: author edit)

2.2.1 Recruitment notice

When there is a ship that needs seafarers according to the change deadline The company will make announcements through communication channels such as network, TV, or social networking platforms The company will leave the contact information of the person in charge of recruitment on it so that the candidates can easily contact to access the job.

2.2.2 Receipt of applications from candidates.

* Job application requirements

- Candidates:

and political standards as prescribed by the State, priority is given to graduating from a maritime university, having full degrees and certificates and a foreign language level suitable for the title, good health, and age for the captain and chief engineer not exceeding 45 years old (in special cases, it may be over 45 years old); First officer, first engineer not over 42 years old; Second officer, second engineer

Recruitment notice

Receipt of applications

from candidates

Interview and examination

Hiring Decision

not over 39 years old; Third officer, third engine is not more than 36 years old, loves his job and has a good sense of labor discipline.

than 30 years old (long-term university), not more than 27 years old (high school),

in good health, with all relevant qualifications and certificates with title and job love, long-term regular university graduation is preferred.

- Job application

employee is working or residing according to the prescribed form.

the profession.

Training, Certification and Watch keeping for Seafarers) Convention.

above procedures and documents for the crew members if they do not have them yet

Company, within 2 months and according to the prescribed form.

All of the above documents will be checked and evaluated by the designated personnel department staff to see if the candidates are eligible.

Figure 4: Certificate of professional training ( Source: Nhat Viet JSC)

Figure 5: List of required certificates of seafarers ( Source: Nhat Viet JSC )

After receiving candidate profiles for each position, the company will conduct research into the lives of potential customers by reviewing job applications and conducting background checks to weed out unsuitable people Then contact people suitable for the job to interview directly at the company

2.2.3 Examining and interviewing

The company will provide an English proficiency test, a quiz, and an interview to assess your ability to grasp the Convention, the working procedure at sea depending on each person's title, and your capacity to handle circumstances The designated officer in charge of delivering the test will assign this test and interview depending on the sample of the company and the department to which the candidate applies.

Figure 6 Test and interview results evaluation form

(Source: NHAT VIET MARINE Personnel Department)

After clearing this portion of the interview and examination, the candidate will be re-examined to confirm that they fit the requirements for seafarers, which include height of 1.50 m, weight of 50 kg, age of 18 to 45 years old, and no history

of cardiovascular or neurological problems.

New employees will be introduced to the Head of Department and other coworkers after being welcomed to the organization The department head will oversee the work and introduce new employees to the unit as well as the company's policies and procedures.

2.2.4 Hiring Decision *Seafarers’ Employment Agreement (SEA)

This Labor Contract is made in English and Vietnamese versions with the same value This contract shall be sent to the crews before signing to make sure that they will have enough time to read and consider all the conditions in the contract This contract, at least, maintains those contents:

 Job description of each crew

 Disembarkation and repatriation arrangement after the voyage or completion

of working date.

 Wage and other payment arrangement

 Means of receiving payment, by which all payments shall be transferred to family, dependents or other legal beneficiary.

 Regulations about payment

 Annual leave consideration

 Benefit of seafarers in terms of medical treatment and social insurance

 Procedure of contract determination, working conditions and repatriation

 Company’s policy and provisions regarding shore leave when vessel at anchor or alongside.

 Company ensures regular checking of new regulations issued by the Government of the Social Republic of Vietnam to verify that all payments for seafarers to be satisfied or exceed the base salary.

A copy of the Collective Bargaining Agreement (CBA) in both English and Vietnamese, stored on board at the dining room of the officers and crew to ensure that everyone is accessible.

A Copy of Financial Security Insurance Certificate and certificate of insurance

or other financial security in respect of ship owner’s liabilities still validated stored

on board and posted at the dining room of the officers and crew to ensure that everyone is accessible.

A sample SEA is always available on board showing how to calculate salaries for Seafarers Master is responsible for providing each new crew a sample of SEA This Sample SEA is displayed in publicity: dining-room of officers and crews to make sure all people can approach.

Seafarer’s employment agreement shall continue to have effect while a seafarer

is held captive as a result of acts of piracy or armed robbery against ships, regardless of whether the date fixed for its expiry has passed or either party has given notice to suspend or terminate it.

The labor contract is made into 2 copies, one is kept by the labor and one is stored in the Manage of Personnel Department.Master or Manager PersonnelDepartment signs for verification of the sign-on and sign-off date in the seamen’s book