Intership report study on seafarer recruitment process at nhat viet marine joint stock company

VIETNAM MARITIME UNIVERSITYINTERNATIONAL SCHOOL OF EDUCATION INTERSHIP REPORT STUDY ON SEAFARER RECRUITMENT PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY Student ID: 80025 Haiphong, Oc

VIETNAM MARITIME UNIVERSITYINTERNATIONAL SCHOOL OF EDUCATION

INTERSHIP REPORT

STUDY ON SEAFARER RECRUITMENT PROCESS

AT NHAT VIET MARINE JOINT STOCK COMPANY

Student ID: 80025

Haiphong, October 30 2022st

INTERNATIONAL SCHOOL OF EDUCATION

INTERSHIP REPORT

STUDY ON SEAFARER RECRUITMENT PROCESS

AT NHAT VIET MARINE JOINT STOCK COMPANY

STUDENT: Trần Thanh Tiến

STUDENT ID: 80025

CLASS: GMA09

Supervisor: Hoang Thi Lich

Division: Global studies and Maritime Affair

Haiphong, October 30 2022st

AUTHOR’S DECLARATION

I, the undersigned Tran Thanh Tien hereby declare that I am the sole author of this report: Study on the process recuitment seafarer in nhat viet joint stock company This report contains no material previously published by any other person except where due acknowledgement has been made This report contains no material which has been accepted as part of the requirements of any other academic degree or non-degree program, in English or in any other language All data used in the report is obtained from the company where my internship is taken place with their permission

This is a true copy of the report, including final revisions

Student’s name……….Tran Thanh Tien……….……

Signature: ………

Supervisor: ……… Hoang Thi Lich………

Signature: ………

PREFACE

With the current development of the country's economy, shipping is an industry thatplays a significant role A country with a developed shipping industry will be adominant country In addition to creating an initiative in foreign economic relations,shipping also increases foreign currency revenue through the development of thetransport network In addition, shipping also promotes the import-export process,creating a driving force to promote the development of production relations Especially for Vietnam, with more than 3200 km of long coastline and many bays,shipping plays a key role in the national transport network Along with this transportindustry, it is equally important to manage train operations

Along with the rapid development of the world economy, people's living standardsare increasingly improved, leading to an increase in demand for goodstransportation as well as travel Faced with that situation, it requires the maritimeservice industry to constantly innovate, develop and perfect in all aspects: size,organization, supply, types of vehicles, human resources to meet the increasingdemand better than market demand

During my professional internship at NHAT VIET MARINE SERVICE JOINTSTOCK COMPANY, with the dedicated guidance of teachers and esteemedcompany, I had the opportunity to learn more about the organizational structure,functions, tasks, fields of operation as well as the situation of production andbusiness activities of the company

Through this report, I have presented the basics of the company But there is noinevitable shortcomings in the report, I respectfully expect the comments from theteachers and the company team

Signature of student

Trần Thanh Tiến

Tran Thanh Tien-80025 Page 2

Table of Contents

LIST OF FIGURES 4

CHAPTER 1 INTRODUCTION OF NHAT VIET MARINE JOINT STOCK

COMPANY 5

1.1 General information 5

1.2 Organizational structure 7

1.3 Facilities and equipment 7

1.4 Business activities .7

1.5 Orientation and Future plans 8

CHAPTER 2 RECRUITMENT SEAFARER PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY 9

2.1 Regulations on crew recruitment in Nhat Viet Marine Joint Stock Company 9

2.2 Process of recruitment seafarer 10

2.2.1 Recruitment notice 10

2.2.2 Receipt of applications from candidates 11

2.2.3 Interview and examination 12

2.2.4 Hiring Decision 13

CHAPTER 3 CONCLUSIONS 18

3.1 Conclusion on study on procedure of seafarer recruitment in Nhat Viet Marine Joint Stock Company 18

3.1.1 Evaluation 18

3.1.2 Recommendation 19

3.2 Conclusion on Internship 19

REFERENCE 21

APPENDICES 22

LIST OF FIGURES

Figure 1 Logo of Nhat Viet Marine Joint Stock Company 5Figure 2 Organizational structure of the company 6Figure 3 Procedure of seafarer recruitment of Nhat Viet Marine

Figure 5 List of required certificates of seafarers 12Figure 6 Test and interview results evaluation form 13

Tran Thanh Tien-80025 Page 4

CHAPTER 1 INTRODUCTION OF NHAT VIET MARINE JOINT STOCK COMPANY

1.1 General Information

• Legal name: Nhat Viet Marine Joint Stock Company

• Legal form: Joint stock company

• Industry: Maritime Service

• Address: Lung Dong street, Hai An district, Hai Phong

• Certificate of business registration number: 0202050860, issued by HaiphongAuthority for Planning and Investment

1.2 Organizational structure

1.2.1 Organizational structure

Figure 2: Organizational structure of the company

( Source: author edit)

1.2.2 Leadership at Nhat Viet Marine Joint Stock Company

General Meeting of Shareholders: Is the highest authority of the Company,

having the right to decide on matters falling within the duties and powers prescribed

by the Law and the Company's Charter

Board of Directors: Is the governing body of the Company, has full power

on behalf of the Company to decide on issues related to the purposes and interests

of the Company, except for matters falling under the authority of the GeneralMeeting of Shareholders The Board of Directors regularly supervises businessactivities, internal control activities and risk management activities of the Company.The Board of Directors is elected by the General Meeting of Shareholders

General Manager: Is the person who runs the company's day-to-day

business; under the supervision of the Board of Directors and is appointed,dismissed by the Board of Directors; Take responsibility before the Board ofDirectors of the company and before the law for the implementation of the rightsand obligations assigned during the term

Tran Thanh Tien-80025 Page 6

General Meeting of Shareholders

Board of Directors

General Manager

Extraction division

The Ship Management Department

Financial

Department

Business personnel department

1.2.3 Functions of Departments

Financial Department: Advise General Manager on financial management,

economic accounting, and accounting in the whole company Manage and controlthe payment and accounting procedures to help the company achieve its financialtargets

Business personnel department: Acting as a consulting room for the

director on building business strategies, managing and organizing theimplementation of domestic and foreign economic contracts Check and consider allcontracts, legal documents and papers submitted to the Director for signing,organize the implementation and liquidation of signed contracts Sign documentswith the nature of dealing with the case, actively handle all daily tasks of thedepartment's business and report to the director on the work results

Extraction division: has the function of advising and assisting the Director

of the company in performing the following tasks: Managing and operating thefleet, building and implementing investment and fleet development plans,performing legal work maritime safety, ship safety and security management

The Ship Management Department: is responsible for actively

coordinating with other departments, branches, and means of transport of theCompany in their activities to meet the Company's work requirements

1.3 Facilities and equipment

With each step is developing continuously The company is on the way tocomplete and develop in terms of facilities and equipment With a relatively youngage, it's still quite limited in that regard Human resources are limited, theequipment base is still limited, but the employees are always dedicated and talented

in the field of the industry The company consists of the office in APOLLO towerand computers, copier, printer

1.4 Business activities

With many years of practical experience in managing fleets operating oninternational routes, Nhat Viet Marine Services Joint Stock Company is alwaysready to provide marine services with perfect quality and competitive prices.Services of Nhat Viet include:

1.4.1 Service Management

 Consulting on building the Safety - Security management system for the newcompany Amending, supplementing, evaluating and deploying the safetyand security management system for new ships Maintain management ofSafety - Security of the Company and the ship

 Crew management

1.4.2 Service Supply

 Supply of crew members

 Supplying spare parts, materials and marine equipment

1.4.3 Agent Service

 Deploying authorized agents, representatives of domestic and foreignequipment manufacturers in Hai Phong - Vietnam

 Authorized agent, representative of marine companies in Hai Phong area

1.4.4 Marine inspection service

 Inspection of the purchase and sale of ships

1.4.5 Buying and selling ships

 Service of posting ship buying and selling services on muabantau.com

 Service of consignment for purchase and sale of ships

 Support to buy, sell, rent and lease ships

 Buying and selling boats

1.4.6 Cargo transportation

 Operating ships operating on domestic and international routes

1.5 Orientation and future plans

1.5.2 Future plans

The Board of Directors and all employees of Nhat Viet Marine Services JointStock Company set themselves the mission to contribute to improving the quality ofmaritime services in all aspects of products and services, personnel and above all isthe customer service method, determining customer satisfaction is the mostimportant goal During its operation, Nhat Viet wishes to contribute values to thecommunity, create jobs for employees, and improve the quality of life

Tran Thanh Tien-80025 Page 8

CHAPTER 2 RECRUITMENT SEAFARER PROCESS AT NHAT VIET MARINE JOINT STOCK COMPANY2.1 Regulations on seafarer recruitment in Nhat Viet Marine Joint Stock Company

2.1.1 seafarer recruitment concept

Recruitment seafarer is the procedure of selecting candidates who match thestandards of each vacant job to arrange and dispatch to the company's shipoperation line

Recruiting seafarer members to supplement employees according to theCompany's annual and long-term employment plan, especially during the Covid-19period

Gradually create a source of high-quality members to meet the needs ofsustainable development and expansion of the Company's fleet in the period ofindustrialization and modernization of the country

This procedure is implemented at all levels of the Company, both onshipboard and in the office

2.1.4 Principles of seafarer recruitment

1 Recruiting seafarer members must ensure immediate and long-term needs inresource planning, serving the company's development goals and strategies

2 Recruiting seafarer members is done openly and ensures the selection ofcandidates with all the conditions and criteria set forth

2.2 Process of recruitment seafarer

Procedure of seafarer recruitment consists of 4 main steps:

Figure 3 Procedure of crew recruitment of Nhat Viet Marine Joint Stock Company

(Source: author edit)

2.2.1 Recruitment notice

When there is a ship that needs seafarers according to the change deadline Thecompany will make announcements through communication channels such asnetwork, TV, or social networking platforms The company will leave the contactinformation of the person in charge of recruitment on it so that the candidates caneasily contact to access the job

2.2.2 Receipt of applications from candidates.

* Job application requirements

- Candidates:

• Titles as captain, chief engineer and other officer titles: Must have full ethicaland political standards as prescribed by the State, priority is given to graduatingfrom a maritime university, having full degrees and certificates and a foreignlanguage level suitable for the title, good health, and age for the captain and chiefengineer not exceeding 45 years old (in special cases, it may be over 45 years old);First officer, first engineer not over 42 years old; Second officer, second engineer

Tran Thanh Tien-80025 Page 10

Recruitment notice

Receipt of applications from candidates

Interview and

examination

Hiring Decision

not over 39 years old; Third officer, third engine is not more than 36 years old, loveshis job and has a good sense of labor discipline.

• The remaining crew members: Graduated from maritime schools, not olderthan 30 years old (long-term university), not more than 27 years old (high school),

in good health, with all relevant qualifications and certificates with title and joblove, long-term regular university graduation is preferred

- Job application

• Job application form in the appropriate form

• Curriculum vitae certified by the agency, unit or local government where theemployee is working or residing according to the prescribed form

• Diplomas, certificates of vocational education and other documents related tothe profession

• Certifications according to IMO standards and the STCW (Standards ofTraining, Certification and Watch keeping for Seafarers) Convention

Figure 4: Certificate of professional training ( Source: Nhat Viet JSC)

Figure 5: List of required certificates of seafarers ( Source: Nhat Viet JSC )

After receiving candidate profiles for each position, the company willconduct research into the lives of potential customers by reviewing job applicationsand conducting background checks to weed out unsuitable people Then contactpeople suitable for the job to interview directly at the company

2.2.3 Examining and interviewing

The company will provide an English proficiency test, a quiz, and aninterview to assess your ability to grasp the Convention, the working procedure atsea depending on each person's title, and your capacity to handle circumstances.The designated officer in charge of delivering the test will assign this test andinterview depending on the sample of the company and the department to which thecandidate applies

Tran Thanh Tien-80025 Page 12

Figure 6 Test and interview results evaluation form

(Source: NHAT VIET MARINE Personnel Department)

After clearing this portion of the interview and examination, the candidatewill be re-examined to confirm that they fit the requirements for seafarers, whichinclude height of 1.50 m, weight of 50 kg, age of 18 to 45 years old, and no history

of cardiovascular or neurological problems

New employees will be introduced to the Head of Department and othercoworkers after being welcomed to the organization The department head willoversee the work and introduce new employees to the unit as well as the company'spolicies and procedures