Specialist skills and knowledge in translation field at an giang deparment of external relations

So, I can learn a lot from the place where I am a trainee, Department of External Relations of An Giang Province.. Suggestions for Department of External Relations of An Giang Province .

ACKNOWLEDGEMENT Internship is one of the important parts of university, the practice will help students have practical access to the majors they study, in addition to being able to know more about what they will do in the near future For me, the internship is a good opportunity to experience and learn, so I am very grateful for this opportunity and I want to say thanks for that

First of all, I would like to say thanks to An Giang University and Faculty of Foreign Languages for offering this opportunity to me So, I can learn a lot from the place where I am a trainee, Department of External Relations of An Giang Province This place helped me gain more knowledge and experience at work as well as in life

Secondly, I am very grateful to my two instructors who supported me during internship Ms Nguyen Thi Xuan Binh, she is my teacher, she taught me

a lot of experiences about translation and gave some advice for my internship report Another person was Mr Nguyen Van Phuc – Deputy Chief of Office at Department of External Relations, who was very enthusiastic, he spent a lot of time for trainees and he shared his precious experience in many fields for us Furthermore, I would like to thank Ms Ngo Thi Kim Ngan, who helped us a lot

in translation and she gave us some suggestions on our activities to achieve a good result

Finally, I thank so much to my family, relatives and friends who are always with me and give me life advice Especially they have always supported and encouraged me in making important decisions

In conclusion, I will always appreciate and love what I learned during this internship as well as the new and meaningful things that life gives me

TABLE OF CONTENT

PART A - DISCRIPTION OF INTERNSHIP AGENCY 6

I Overview of the Department of External Relations 6

1 Introduction 6

2 Department organization 7

3 Department staff 7

PART B - INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES AND DISAVANTAGES OF THE INTERNSHIP 8

I Intership activities 8

1 Theoretical learning 8

1.1 Foreign information 9

1.2 Economic diplomacy 9

1.3 Consular work 9

1.4 Diplomatic protocol 10

1.5 Negotiation and teamwork skills 11

2 Translation 11

3 Role play 11

4 Presentation 12

5 Gaining experience from the instructor 14

6 Meeting Director, thanks and ending this internship 14

II Internship attainments 14

III Advantages and disadvantages during internship 15

1 Advantages 15

1.1 Internship location 15

1.2 Equipment and working environment 15

1.3 Exchange and learn with others 15

2 Drawbacks 15

2.1 No official workplace for internship students 16

2.2 Lack of knowledge 16

PART C - CONCLUSION AND SUGGESTIONS 16

I Conclusion 16

II Suggestions 16

1 Suggestions for Department of External Relations of An Giang Province 16

2 Suggestions for An Giang University and Faculty of Foreign Languages 17

3 Suggestions for the next courses 17 REFERENCES 18

LIST OF PICTURES AND DIAGRAM

Picture 1 Department of External Relations

Picture 2 Role play activities

Picture 3 Presentation

Picture 4 Meeting Director of Department of External Relations

Diagram 1 Department of External Relations Organization

ABSTRACT This report presents the remarkable things about my practice at Department of External Relations of An Giang Province The first content is a description of the internship agency, including location, information, organization and other necessary information The main content of the report is

a detailed description of the outstanding activities during the internship Each part will have remarkable points and useful knowledge to learn That helped me broaden my horizons and my English vocabulary a lot In this part, I have also learned many functions and general understanding about the field of this agency, including domestic and foreign information In addition, Department of External Relations also cares and explores the potential development of An Giang Province and the possibility of cooperation with other countries At the end of the report, I would like to present the advantages and disadvantages of internship at the Department of External Relations as well as what I achieved during my internship Moreover, I have made conclusions and suggestions for Department of External Relations, for An Giang University, Faculty of Foreign Languages and students of the next courses

PART A - DISCRIPTION OF INTERNSHIP AGENCY

I Overview of the Department of External Relations

1 Introduction

Picture 1 Department of External Relations

Department of External Relations is a specialized agency under People's Committee of An Giang Province The Department of External Relations has the function of advising and assisting the People's Committee

of the An Giang Province in governmental management and external affairs Through the p

the policy of international integration, besides the orientation to expand relations and comprehensively develop the external field of the province; organizing and managing the Party's external affairs according to the Party's regulations

Location of Department of External Relations of An Giang Province

Address: 8/18 Ly Thuong Kiet, My Binh Ward, Long Xuyen City, An

Giang Province

Tel: 02963940103

Email: songoaivu@angiang.gov.vn

2 Department organization

The Department establishes professional divisions to ensure the work, each division will have appropriate functions and duties but the main function of the Department is to manage the external affairs for

of External Relations has organized the specialized divisions to fulfill their duties and work, as follow:

Diagram 1 Department of External Relations Organization

3 Department staff

With the diagram above, each division has its own staff to take on the work, as follow:

(1) Board of Directors

- Mr Huynh Cong Huan – Director

- Mrs Ngo Thi My Ngoc – Deputy Director (2) Specialized division

- Mr Dang Van Nen - Head of Division

- Mr Men Mon Dy – Deputy Head of Division

- Ms Huynh Quang Thanh Truc – Deputy Head of Division

- Mr Chau Thanh Khe - Deputy Head of Division

- Ms Nguyen Thi Kim Yen - Official

- Ms Ngo Thi Kim Ngan - Official

- Ms Nguyen Hong Nhung – Official

- Ms Nguyen Thi Dieu Hue – Official

- Mr Tran Ky Viet – Official (3) Inspection division

- Ms Ngo Thi Phuong Mai – Chief Inspector (4) Office

-Ms Nguyen Thi My Chi – Chief of Office

- Mr Nguyen Van Phuc – Deputy Chief of Office

- Ms Huỳnh Ngọc Xuan – Official

- Ms Nguyen Thi Kim Quyen – Official

-Ms Trinh Thi Huynh – Official

-Ms Nguyen Thi Ngoc Xuan – Official

PART B - INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES AND DISAVANTAGES OF THE INTERNSHIP

I Internship activities

1 Theoretical learning

In the first day of the practice, my instructor - Mr Phuc who introduced to us the essential information, duties and functions of the Department of External Relations

1.1 Foreign information

In this section, Mr Phuc introduced the basic information about the development of several areas in An Giang and the partners that An Giang cooperates with The purpose of learning about foreign information is to promote the image of An Giang This work was done in sequence as follows:

• Overview of basic foreign information

• Orientation for investment and development cooperation

•

in accordance with local conditions

• Contents of foreign information in local agencies and units 1.2 Economic diplomacy

Economic diplomacy is a form of foreign affairs that uses the full

spectrum of economic tools of a state to achieve its national goals Economic diplomacy is an activity aiming at promoting trade, investment cooperation, science and technology cooperation, tourism, labor, services, protection of the interests of the state, the legitimate interests of organizations

The goal of economic diplomacy is to help An Giang province have more opportunities for cooperation and development with other countries Besides, the province can also call for investment to develop potential strategies of the province, create more jobs for people in the province

1.3 Consular work

In the first day of the internship, Mr Phuc and Ms Ngan introduced us about consular work at Department of External Relations

as following:

• Supporting the Provincial People's Committee to unify the management of incoming and outgoing delegations

• Coordinating in welcoming international delegations to visit and work with leaders of the provincial People's Committee; organizing foreign business trips of leaders of the provincial People's Committees

• Coordinating with functional agencies to guide and manage activities of foreign individuals and organizations related to personal identities, property, travel, business, living, study, work, tourism and investment in the province must comply with the provisions of the law of Vietnam

• Coordinating with relevant departments and agencies to carry out the immigration of Vietnamese and foreigners in the province

1.4 Diplomatic protocol

Diplomatic protocol stems from our country's diplomatic activities with other countries, on the basis of respecting the symbols of each nation and mutual respect by other countries Diplomatic reception is an important part contributing to the success and convenience of diplomatic activities of the country In this section, Mr Phuc presented the basic rules and steps of welcoming foreign guests as follow:

(1) Prepare (2) Invitation (3) Welcome (4) Introduction and greetings (5) Seating arrangement

(6) Gifts and Presents (7) Reception

(8) Send – off 1.5 Negotiation and teamwork skills

During the group work time, my friends and I always have different opinions We discussed and negotiated together, although there were also controversies and arguments but we still achieved a good result for our work I personally learn a few things from negotiation and teamwork skills, which are higher work efficiency, save time and improve the communication skills of the members Moreover, I also learned to listen, respect other people and be more responsible in the assigned work

2 Translation

Translation is one of the important parts of this internship; we are assigned to do several translations on many various fields, including translation from English to Vietnamese and contrary The content of documents that we are required to translate such as notes, circulars and some useful documents From the translations, I have accumulated more experience and vocabulary Furthermore, I can also improve the ability to use words in writing and common grammatical errors

3 Role play

Role play is one of the interesting activities that Mr Phuc assigned to us Although we have not been attended any of the important meetings before, we have finished this task by searching the internet and asking for advice from Ms Ngan The main content of this session was a welcoming meeting with an Indian consulate delegation to discuss the situation of the province and areas where An Giang and India could cooperate to develop In that situation, we learned a lot about the basic

rituals in the diplomatic protocol In addition, we also received further instructions from Mr Phuc on the details of this meeting In the role play time, I was fortunate to be a translator for the president of An Giang Province and Mr Phuc pointed out the mistakes that I made when working as a translator for a big boss Thanks to Mr Phuc, I know more about welcoming foreign guests in my province as well as other provinces

Picture 2 Role play activities

4 Presentation

Picture 3 Presentation

In this session, Mr Phuc gave us eight topics and he divided our group into three subgroups Each group will choose one topic for the presentation

My group presented about the topic of islands, we received a lot

of feedback from Mr Phuc during the presentation, he added more knowledge that we did not know about our topic In addition, he also appreciated and showed us how to present well to attract listeners He said a good presenter is someone who has all the knowledge in mind, who can talk to attract others and make people focus on their presentation During the presentation, each person will be asked a question by Mr Phuc and answered questions based on the knowledge presented before The content of the presentation is in Vietnamese, but after the presentation we must submit a 2000-word English version of the previous presentation

Through this presentation, I learned a lot of presentation knowledge from Mr Phuc and from other friends

After this part, I felt more confident when I stood in front of other people, it helped me improve my speaking and presentation skills and made me more interested in giving presentations

5 Gaining experience from the instructor

During the internship, Mr Phuc shared many experiences in life and work He showed us the basic of diplomatic and effective learning methods that helps us remember and learn new things better Besides, he also shared many links and materials for us to read and expand knowledge Mr Phuc gave us some advice on future career options, thanks to him I got more information and useful knowledge

6 Meeting Director, thanks and ending this internship

On the last day of this internship, we met the Director of the Department of External Relations, Mr Huynh Cong Huan, to say goodbye and thank him and Department of External Relations for giving

us an opportunity to practice and study here Mr Huan shared many experiences and career guidance for us He also gave us some advice for future job Personally, I am very thankful for that

Picture 4 Meeting Director of Department of External Relations

II Internship attainments

Through all the activities above, I have learned a lot of new and precious experiences for myself:

• Gaining more knowledge in various fields (politics, history, economy…)

• Improving translation skills