Báo cáo thực tập tốt nghiệp ngoại ngữ specialist skills and knowledge in translation file at an giang department of external relations

Huynh Cong Huan, Director of the Department for opening me anopportunity to expand my knowledge and skills while doing internships at theDepartment of External Relations.. TABLE OF CONTE

Internship at DER is an opportunity for me to synthesize and systematize what Ihave learned, and combine it with practice to improve my professional knowledge Italso helped me practice skills, broaden my horizons, and learn a lot of practicalknowledge This internship is an important piece of baggage that will help me infuture work Therefore, I would like to express my sincerest thanks to those whohave supported and helped me so that I could complete my internship

First of all, I would like to express special thanks to the Faculty of ForeignLanguage of An Giang University in general and Mrs Truong Thi Thanh Nga inparticular for creating favorable conditions for me in terms of the environment andfacilities to complete this report

Secondly, I am thankful to the An Giang Department of External Relations,especially Mr Huynh Cong Huan, Director of the Department for opening me anopportunity to expand my knowledge and skills while doing internships at theDepartment of External Relations

Thirdly, I would like to express my deep gratitude to Mr Nguyen Van Phuc, mydirect instructor at the Department for his patient guidance, enthusiasticencouragement, and useful critiques of this internship report And also to thank Ms.Ngo Thi Kim Ngan for helping with her English test and helping when me and myfriends need

Additionally, I wish to thank my instructor, Ms Nguyen Thi Xuan Binh for

supporting me to complete my report

Finally, I am honored to thank my family and friends for understanding and

supporting me in completing my report

I sincerely thank you

TABLE OF CONTENTS

ACKNOWLEDGEMENT 1

TABLE OF CONTENTS 2

LIST OF ABBREVIATIONS, PICTURES AND DIAGRAM 4

ABSTRACT 5

PART A: OVERVIEW OF AN GIANG DEPARTMENT OF EXTERNAL RELATIONS 6

I Introduction 6

II Location and contact information 7

III Department organization 8

IV Department staff 8

PART B: THE INTERNSHIP ACTIVITIES 10

I Activities 10

1 Theoretical learning 10

2 Job interview 10

3 Translation 12

4 Simulation of welcoming Indian delegation 13

5 Presentation 15

II Advantages and Disadvantages 16

1 Advantages 16

2 Disadvantages 17

III Experience 17

1 Application of specialized knowledge and skills 17

2 Internship attainments 18

PART C: CONCLUSION AND SUGGESTIONS 19

I Conclusion 19

II Suggestions for students and the Faculty of Foreign Languages of An Giang University 19

REFERENCES 20

LIST OF ABBREVIATIONS, PICTURES AND DIAGRAM

ABBREVIATIONS

DER - Department of External Relations

PPC - Provincial People's Committee VUCA - Volatile,

Uncertain, Complex, Ambiguous situations AGU - An Giang

University

PICTURES

Picture 1 Department of External Relations

Picture 2 Location of DER

Picture 3 CV in the first task

Picture 4 Simulation of welcoming Indian delegation

DIAGRAM

Diagram 1 Structural organization of DER

After finishing the internship at the Department of External Relations, I had towrite a report about my internship This report is mainly aims to re -describe theactivities during my eight-week internship In addition, this report is also a self -summary and evaluation of the knowledge and experiences that I haveaccumulated and learned from the internship

In this report, the outline has three main parts from A to C In part A, I wouldshare about Overview of An Giang Department of External Relations, whichincludes basic information about the Department such as location and contactinformation, organization staff, and so on Part B would be about the internshipactivities and experience that I have done during my eight-week internship.Finally, part C - Conclusion and Suggestions, I would present some of mysuggestions for An Giang University, Faculty of Foreign Language, and the futurestudents' internship I hope that this report could be clear, helpful to readers andusers as a reference for future researches or learning purposes

PART A: OVERVIEW OF AN GIANG DEPARTMENT OF EXTERNAL RELATIONS

I Introduction

An Giang Department of External Relations (DER) was founded by merging theForeign Affairs Office, An Giang Provincial People's Committee (PPC), and AnGiang Border Affairs Board by Decision No.1595/2005/QD-UB-NV dated June 2nd,

2006 DER is a specialized agency of the

, and has the function of advising and assisting PPC to manage the state onforeign affairs and national border and territory affairs in the province; public servicesunder the scope of state management of the Department following the law

Picture 1 Department of External Relations

II Location and contact information

Picture 2 Location of DERAddress: 8/18 Ly Thuong Kiet Street, My Binh Ward, Long Xuyen City, An Giang Province

Tel: +84 763 940 103

Fax: +84 763 940 104

Email: songoaivu@angiang.gov.vn

III Department organization

With the main function is directly manage the external activities of PPC, DER hassuccessfully restructured the entire organization into suitable specializeddepartments to successfully complete its tasks and works most effectively, as follow:

Board of Directors

International Relations, Inspection

Division and Consular Division

Diagram 1 Structural organization of DER

IV Department staff

There are the certain members of staff for each division of DER, as follow:

Board of Directors

Mr Huynh Cong Huan Director

Mrs Ngo Thi My Ngoc Deputy Director

International Relations, Border Management and Consular Division

Mr Dang Van Nen - Head of Division

Mr Men Mon Dy - Deputy Head of Division

Ms Huynh Quang Thanh Truc - Deputy Head of Division

Mr Chau Chanh Ke - Deputy Head of Division

Mr Tran Ky Viet - Official

Ms Nguyen Hong Nhung - Official

Ms Nguyen Thi Dieu Hue - Official

Ms Nguyen Thi Kim Yen - Official

Ms Ngo Thi Kim Ngan - Official

Inspection Division

Ms Ngo Thi Phuong Mai - Chief Inspector Office

Ms Nguyen Thi My Chi - Chief of Office

Mr Nguyen Van Phuc - Deputy Chief of Office

Ms Trinh Thi Huynh - Official

Ms Nguyen Thi Kim Quyen - Official

Ms Nguyen Thi Ngoc Xuan - Official

Ms Huynh Ngoc Xuan - Official

PART B: THE INTERNSHIP ACTIVITIES

I Activities

During the internship, I did not need to be in the office every day, only 1 or 2sessions per week The internship plan is also simple: Mr Phuc introduced thefunctions, tasks, main activities of DER, career orientations, and assigned somepractical jobs to beat

1 Theoretical learning

Because the epidemic of COVID-19 happened complicatedly, I did not need to

go to the Department in the first 2 weeks of my internship Instead, Mr Phucshared all the documents related to foreign affairs (not only English but also manyother languages), other jobs, and other classic books that foreign affairs workersmust memorize so that I can read at home For example Diplomatic Protocol,General information about An Giang Province, An Giang - Japan cooperation, and

so on In addition, I also had another task of writing a CV and prepared for aninterview while gathering at the Department after 2 weeks

2 Job interview

This activity took place in the third week of the internship and it partially madethe instructor understand more about each intern and what is the expectation of theinternship at DER This was the first assignment of the internship, I had to write a

CV submitted earlier On the day of the meeting at the Department would brieflydescribe myself, and explained why I want to do an internship at DER Thisexercise was done as a real interview when going to a job interview, Mr Phuc was

an employer and I am a job seeker Through this exercise, I can learn more abouthow to make a good first impression on others with proper, polite gestures andremember making eye contact during the interview And one more thing veryuseful for job applications in the future is when recruiting, employers are always

attracted by the way of presenting an impressive CV or resume The importantthing is to say enough (not redundant - overstate, lack information not enoughinformation to convince the employer to hire).

Picture 3 CV in the first task

3 Translation

As expected, translation is already on every student's to-do list during their internship at the DER

3.1 Translating from English to Vietnamese

On the fourth week, the first translation exercise was a pretty easy personalizedexercise, translating the diplomatic note No.NV/112/NVCC/2021 with the subject:

"Making/collecting photos and videos showing Buddhist linkages between Indiaand Vietnam in Oc Eo Cultural Relie area in March 2021" That week, I also hadthe task of group translation for a 20-page document - " Strategic Management ofStakeholders: Theory and Practice", with 11 students participating in theinternship, so it was divided into three groups (two groups of 4 members and agroup of 3 members) The team leader divided the documents equally and themembers took over each part and completed it in the best way After that, thegroup had a group meeting to correct mistakes or contribute ideas for bettertranslation This task not only evaluates the translation but also serves to shareexperiences in negotiation and teamwork

On the fifth week, the task need to be completed are quite numerous anddifficult So, 11 students were divided into 2 groups to be able to complete theassignment better And the document to be translated this week is "Jobattraction and career choice motivation in a socialist-market economy: the case

of the young Vietnamese workforce" This document aims to explain the careerchoice motivation of young workers in a non-Western setting, Vietnam.Moreover, on the same deadline, there was a document "Reverse Bloom: Anew hybrid approach to experiential learning for a new world" and 18 slides ofPowerPoint about "Behavioral Adaptability in VUCA"

3.2 Translating from Vietnamese to English

On the sixth week, continued with 2 translation tasks for the group The firstassignment was a Circular about Guiding the execution of tax liabilityapplicable to foreign organizations, individuals do business, or earning incomes

People's Committee of Ha Tinh Province, the Socialist Republic of Viet Nam andMinistry of Economics, Labor and Public Health of Mecklenburg VorpommernState, the Federal Republic of Germany refers to the implementation of someprojects to further strengthen bilateral cooperation, exploit the strengths of eachside to complement, support each other in socio-economic development, andimprove the quality of life of the people The above 2 assignments gave me a lot ofdifficulties and took me a lot of time to learn economic terminology and haddifficulty with sentence structure problems when translating into English

4 Simulation of welcoming Indian delegation

On the seventh week, Mr Phuc assigned me and my friends a special taskwhich is to simulate the role of An Giang meeting to welcome the delegation andwork with the Indian consulate This is an activity to help me and my friendsbetter visualize a reception of consulates from different countries to An Giangprovince instead of just watching a video or just through stories This was a newand exciting experience that has helped expand my knowledge During thestimulation, there would be several situations that were arisen out of the scenario Ialso learned how to respond and quickly think about solving a problem other thanthe scenario that happens suddenly

This was a simulation for a courtesy between the leaders of An Giang provinceand the Consul General and the delegation of the Indian Consulate in Ho Chi MinhCity Before the simulation, we had 2 weeks to prepare before the seventh week ofthe internship This activity was fairly new, my friends and I had never learned or

interacted so I did not know how to write the script and organize the program Butwith the help of Ms Ngan, we already knew how to do this activity After learninghow to do it, about 5 friends participated in writing detailed scripts for a socialgreeting The rest of my friends, including me, would find information on the internetabout cooperation between An Giang and India in education, health, agriculture, andcommerce, or achievement over the past years has been achieved through the AnGiang-India cooperation During the courtesies, there would be representatives of AnGiang province as the president of An Giang province, leaders of relevantdepartments such as Director of the Department of An Giang External Relations,Director of the Department of An Giang Agriculture, Director of the Department of

An Giang Industry And Trade and Chief of Office of An Giang and the representative

of the Indian consulate delegation was Consul General of India in HCM city,Agricultural Counselor, Industry and Trade Counselor and Secretary, In addition,there should be two more interpreters to help the two sides exchange easily (becauselack of the people, the secretary of the Indian delegation would in charge of thetranslation) and a receptionist from the Department in charge of post-productionstandards Before the courtesy began, the provincial leaders welcomed the delegation

in the lobby and then invite them into the meeting room when the India Consulate'sdelegation arrives Opening the meeting with the two sides greeted each other andintroduced leaders of the departments, then the provincial president and ConsulGeneral spoke on the achievements in the cooperation between the two sides Usually,only the leaders of the two sides talked to each other during the meeting But this wasjust a simulation and Mr Phuc wished everyone would have a dialogue, so theconversation between the leaders changed, each person was responsible for giving abrief statement about their field Therefore, the script in the script would be spoken bythe characters responsible for

their field At the end of the courtesy, the two sides gave thanks, promises, gifts and take a souvenir photo together.

5 Presentation

In the last week of the internship, the final task was a group presentation withthe topic chosen by the group among the topics that Mr Phuc gave 11 studentswere divided into three groups (two groups had 4 members and a group had 3members) Each group has about 1 hour to present their chosen topic in our mothertongue - Vietnamese and write a 2000 word summary in English My group had tochoose one of the following topics:

- External information

- Introduction to a local or a university

- The issue of sea and island sovereignty

- History of diplomacy

- Introduction of a policy (national strategy on green growth, poverty

reduction, competitiveness)

- Diplomatic green book

- International treaties international agreements

- English translation and interpretation services

Picture 4 Simulation of welcoming Indian delegation