Báo cáo thực tập tốt nghiệp ngoại ngữ specialist skills and knowledge in translation field at the department of external relations of an giang province

Entire my internship period at the Department of ExternalRelations of An Giang Province, I have been learning more knowledge about manyaspects of my life such as history, policy, life sk

ACKNOWLEDGEMENTThe internship period is an important stage for students, which requires manyaspects in order to achieve a brilliant result It would be a harsh path if I did not gethelp from several people Entire my internship period at the Department of ExternalRelations of An Giang Province, I have been learning more knowledge about manyaspects of my life such as history, policy, life skills, soft skills, communication skills.

I find it thankful for the devotion, enthusiasm, commitment, admiration, attentivenesswhich I have received These helped me overcome a challenging internship

First of all, I desire to utter my deep gratitude to the School Board of An GiangUniversity, the Faculty of Foreign Languages, and the Department of ExternalRelations of An Giang Province for bringing me an opportunity to practice myEnglish capacity beyond schools and classrooms

Moreover, I would like to express the most profound gratefulness to Mrs.Nguyen Thi Xuan Binh, and Mr Nguyen Duc Hanh who had done the procedurewith the representative of the Department of External Relations of An GiangProvince Therefore, I got a chance to become a trainee In particular, I would like toshow my gratitude for Mr Nguyen Van Phuc who spent his precious time sharing hisexperience, knowledge, books, information sources to help me practice my Englishskills and use them for my future job well Similarly, I am grateful to Ms Ngo ThiKim Ngan for her time to mark and correct our tasks

Furthermore, I highly appreciate my group members who are always by my side,going through all working tasks Especially, Mr Nguyen Huu Nhut and Ms Vo ThiHong Cam taught me about Information Technology and computing skills so much.Thanks for your debating time so that we can get the most suitable direction to follow.The next thing is that I also appreciate my family and friends who gave me

for mentally helping me, sharing their experience with me to carry out this internshipreport.

trying to gain knowledge, skills every single day so as to make the assignment as well as possible

Huynh Thi My Lan

Table of Contents

ACKNOWLEDGEMENT 1

TABLE OF CONTENTS 3

LIST OF PICTURES AND DIAGRAM 5

THE OBJECTIVE OF THE INTERNSHIP REPORT 6

ABSTRACT 7

PART A DESCRIPTION OF INTERNSHIP AGENCY 8

I OVERVIEW OF DEPARTMENT OF EXTERNAL RELATIONS 8

1 Introduction 8

2 Department organization 9

3 Department staff 10

PART B INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES AND DISADVANTAGES OF THE INTERNSHIP 11

I INTERNSHIP ACTIVITIES 11

1 Theoretical learning 11

1.1 Cultural diplomacy 11

1.2 Diplomatic protocol 11

1.3 Communication skills 13

1.4 Carrying out a simulation of welcome ceremony for the Consul General of India 14

1.5 Writing a CV and Trying to get success in an interview 15

1.6 Reading, comprehending many brilliant books, and getting more precious information 15

2 Translation 16

3 Gaining experience from the instructor 17

4 Interpretation practice 17

5 Presentation skills 17

6 Meeting deputy director and ending this internship 19

II INTERNSHIP ATTAINMENTS 20

III ADVANTAGES AND DISADVANTAGES DURING THE INTERNSHIP 20

1 Advantages 20

1.1 Equipment and working environment 20

2 Disadvantages 21

2.1 Time limitation 21

2.2 Limited knowledge and English skills 21

PART C CONCLUSION AND SUGGESTIONS 21

I CONCLUSION 21

II SUGGESTIONS 21

1 Suggestions for Department of External Relations of An Giang Province 22 2 Suggestions for An Giang University and Faculty of Foreign Languages 22 3 Suggestions for students of the following courses 22

REFERENCES 23

LIST OF PICTURES AND DIAGRAM

Picture 1 Department of External Relations of An Giang Province

Picture 2 My group members and Mr Phuc

Picture 3 Trial welcome ceremony for Consul General of India

Picture 4 Some typical books

Picture 5 Presentation

Picture 6 Meeting Director of Department of External Relations

Diagram 1 Department of External Relations Organizations

THE OBJECTIVE OF THE INTERNSHIP REPORTKnowledge, skills, attitude and ability are always considered as the keys ofsuccess These, We need to have an internship period Then, after completing the internship, students are going to write an internship report as an evidence in force for some following reasons:

To have an overview about which assignments we went throughThe internship report will be under consideration as a criterion in order

to evaluate the studentStudents can systematize all knowledge, skills and experience thatthey got from the internship period

Executive committee and teachers can receive the suggestions, weaknesses, advantages and disadvantages in order to improve thestudying program

The internship report will be reference material for the next coursestudents if they need to get help

ABSTRACTThis report is going to illustrate my whole period of 8 weeks taking myinternship at the Department of External Relations of An Giang Province The firstpart of this report is general information about the internship agency such aspositions, departmental structure, functions of each staff of the department In thenext section, all of my activities will be described in detail Those are domestic andforeign information, essential skills, knowledge Moreover, I expressed my ownopinion about the advantages and disadvantages of my entire internship period.Finally, I had some conclusion and made some suggestions for The Department ofExternal Relations, An Giang University, Faculty of Foreign Languages, and students

of the next courses

PART A DESCRIPTION OF INTERNSHIP AGENCY

I Overview of Department of External Relations

1 Introduction

Picture 1 Department of External RelationsDepartment of External Relations is a direct government agency under the

management and external activities of the province as well as executing some of the

Province and the law The Department of External Relations performs the functions ofadvising The Party Committee of the provinces and cities directly under the CentralGovernment (hereinafter referred collectively to as the provincial Party Committees)

airs in the egulations.

Address: 8/18 Ly Thuong Kiet Street, My Binh Ward, Long Xuyen City, An Giang Province

Board of Directors

Inspection International Relations,

Border Management, and

Diagram 1 Department of External Relations Organizations

3 Department staff

With the above organizational structure, each division has staffs as follows:

Board of Direction

Mr Huynh Cong Huan- Director

Mrs Ngo Thi My Ngoc- Deputy Director

International Relations, Border Management and Consular Division

Mr Dung Van Nen- Head of Division

Mr Men Mon Dy- Deputy Head of Division

Ms Huynh Quang Thanh Truc- Deputy

Mr Chau Chanh Ke- Deputy Head of Division

Mr Tran Ky Viet- Official

Ms Nguyen Hong Nhung- Official

Ms Nguyen Thi Dieu Hue- Official

Ms Nguyen Thi Kim Yen- Official

Ms Ngo Thi Kim Ngan- Official

Inspection Division

Ms Ngo Thi Phuong Mai- Chief Inspector

Office

Ms Nguyen Thi My Chi- Chief of Office

Mr Nguyen Van Phuc- Deputy Chief of Office

Ms Trinh Thi Huynh- Official

Ms Nguyen Thi Kim Quyen- Official

Ms Nguyen Thi Ngoc Xuan- Official

Ms Huynh Ngoc Xuan- Official

PART B INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES

AND DISADVANTAGES OF THE INTERNSHIP

I Internship activities

1 Theoretical learning

sent us some document, books, and material so that I could have an overview look at theDepartment of External Relations of An Giang Province According to those material,

we got some general information about our internship agency

1.1 Cultural diplomacyCultural diplomacy in international relations is a kind of diplomacy with theinternational mass and soft power that includes the of ideas, informationand other aspects of culture between nations and people of countries in order to fostermutual understanding The purpose of cultural to expand an understanding of the

belief, they admire cows so much that is the reason why we must concern carefully if

we have an occasion to feast Indian people a party The Indian people will bedissatisfied if we have beefsteak on the menu This is a simple example in which wecan realize how important cultural diplomacy is

1.2 Diplomatic protocolDiplomatic protocol is a constituent part of diplomatic activities It is not a coreelement; however, it contributes to the success of any informal ceremony When we

make a good impression for our guests Therefore, everything will be developedsmoothly Mr.Phuc had a presentation about many aspects we need to put underconcern.

The diplomatic protocol must be based on some principles such as mutualrespect, equality, no discrimination, reciprocity, combining international lawswith national regulation, and national tradition

How to welcome a delegation of foreign guests

Seat arrangement according to the rank, position, kind of meeting, or ceremonyHow to set up a party

How to write an invitation following diplomatic protocol rules

The way we can design a background for the ceremony

The national flag, national anthem, national emblem

Picture 2 My group members and Mr Phuc1.3 Communication skills

this explains the importance ofcommunication skills Mr.Phuc taught us how to make friends by asking suitablequestions Silence is positive in some situations How to offer and receive a cardbusiness He also presented to us some solutions to solve awkward circumstances,emotional control skills To sum up, I figured out communication skills are necessaryfor everybody who wants to get success However, it is not easy to perceivecommunication skills well, we all need more practice

1.4 Carrying out a simulation of welcome ceremony for the ConsulGeneral of India

From the fifth to sixth week, Mr Phuc instructed us to conduct a trial welcomeceremony for the Consul General of India visiting the Department of External Relations of

An Giang Province Moreover, he asked us to outline an assignment dividing responsibilityfor each member During the period, we received instruction and explanation from Mr Phuc.There were several stages of this task, therefore we usually

mistakes, we started toplay as attendant people in the welcome ceremony, I worked as the Consul General of India

At the same time, Mr Phuc would interrupt right the moments we did wrong or mademistakes so that he could correct us immediately

Picture 3 The trial welcome ceremony for The Consul General of India

1.5 Writing a CV and Trying to get success in an interviewFirst of all, Mr Phuc gave out us write a CV at home and he would correct it when we went to the Department of External Relations for the meeting In this meeting, he showed every CV one by one In addition, he pointed out the strengthsand weaknesses He gave us some advice about many irrelevant aspects that we should not mention in the CV.

In the next stage, he arranged a trial interview for us and he would be an

employer He taught us how to take a seat, and react to others Moreover, he gave some advice about asking proper questions to the employer In general, this is the first time when I experienced such a challenging interview However, in my future, Imay go through many difficult interviews This would be a memorable experience for me

1.6 Reading, comprehending many brilliant books, and gettingmore precious information

Together with a number of books that were sent from the first two weeks, Mr Phuc has been sending several books for five weeks left Honestly, I could not read all books but I will try to read and comprehend as much as I could Moreover, I am going to read all of them in the future That is good for me and necessary for my life.Some iconic books are valuable for everyone that we need to read at least once We can learn about the knowledge, wars, economic strategy In short, those are not only about improving English skills but also about changing lifestyle, becoming a more goal-oriented person

Picture 4 Some typical books

2 Translation

In the third week, gradually we felt familiar with the working environment ofthe Department of External Relations Then, we started to translate some documentsboth Vietnamese to English and English to Vietnamese

English to Vietnamese: it was the first time I translated a diplomatic note, inparticular, it was from the Embassy of India, Ha Noi At first, we all did translation

at home then, he would correct translations one by one Finally, he taught us if wefind it difficult to translate, we should have an escaping meaning Furthermore, we

career choice motivation in a socialist-market

researches Because research translation is really challenging for us, we weredivided into some smaller groups to complete this task After all, he sent us the answer keyfor reviewing by ourselves It took a long time for correcting one by one

Vietnamese to English: I translated lots of document

- the Socialist Republic of Vietnam and the Ministry of Economy, Labor and Health of Mecklenburg

instructed the fulfilling of tax obligations applicable to foreign organizations and individuals doing

beyond our ability, however, we tried our best in order that we could complete thoseworks To sum up, we have learned many new words, idioms, specific lexis abouteconomic laws, and so on

3 Gaining experience from the instructor

During the internship, Mr Phuc shared many life experiences, needed skills,and effective learning methods He taught me how to remember new knowledge orinformation for a long time It is not only about English, but also about a number ofaspects and fields of our lives He introduced many reliable learning sources,especially books and YouTube channels I could not realize how much informationand knowledge that I perceived from him

In the real-life, if we are an interpreter, we will implement some prosper tricks

easy job for everyonethat needs many factors such as knowledge, solving -problem skills, language skills.Therefore, we need to practice harshly to achieve the goal

5 Presentation skills

In the two last weeks of my internship, we were offered eight topics to choose.

We chose one topic out of eight:

1 External information

2 Introduction about a region or a university

3 The ocean and island sovereignty problem

4 History of diplomacy

5 Introduction about a policy (national strategy on green growth, poverty reduction, competing ability)

6 Diplomatic Bluebook

7 International treaties, international agreements

8 English/Vietnamese translation and interpretation skills

After choosing the most favorite topic, we were divided into three groups Wewrote a 2000-word summary and complete a PowerPoint presentation We submittedthe summary and presented our prepared PowerPoint In this presentation, we wouldshow all skills of presenting, answering, and everything how to get success in thispresentation In general, we all were doing good Because we went through manypresentations in our studying period of 3.5 years at university, this task was quiteeasy for us However, we will try our best to master this skill