Báo cáo thực tập tốt nghiệp ngoại ngữ specialist skills and knowledge in translation field at department of agriculture and rural development of an giang province

FACULTY OF FOREIGN LANGUAGESSPECIALIST SKILLS AND KNOWLEDGE IN TRANSLATION FIELD AT DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT OF AN GIANG PROVINCE FULL NAME: NGUYEN DANG KHOA STUDE

FACULTY OF FOREIGN LANGUAGES

SPECIALIST SKILLS AND KNOWLEDGE

IN TRANSLATION FIELD AT DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT OF AN GIANG

PROVINCE

FULL NAME: NGUYEN DANG KHOA

STUDENT’S CODE: DTA176113

INTERNSHIP REPORT CLASS 18TA, ACADEMIC YEAR 2020 - 2021

INSTRUCTOR: NGUYEN THI XUAN HUE

Acknowledging that practice and internship are as important as theories inclass, I am writing to express my gratitude to individuals, agencies, departmentsand school that have facilitated my internship, supported and created a chance for

me to observe, work and practice the tasks which provide me precious and usefulknowledge and skills that could not be learned in class

Firstly, I would like to thank An Giang University and Faculty of ForeignLanguages for creating an opportunities for me to do the internship Even thoughthe duration of it was only two months, I have gained much more knowledge andnecessary skills for my career in the future

I would also be thankful for the devotion of Ms Nguyen Thi Xuan Hue –

my instructor from An Giang University I appreciate the precious time she spentwith us During the period of the internship, not only did Ms Hue guided me andother interns how to carry out the tasks effectively, but she also demonstrated,refined, corrected the assignments that I had finished, gave me the valuablecomments, and taught me how to apply what I have learned at school intopractical work and situations

With my deepest gratitude, I would be grateful to Department ofAgriculture and Development of An Giang for facilitating my internship andallowed me and other interns to have a chance to work and practice I would like

to send my special thanks to Mr Nguyen Anh Dung – former Head of Science,Technology and Environment Engineering Division, Ms Nguyen Minh Trang –

my supervisor during internship courses, Mr Ly Hoai Anh for instructing me toperform my tasks successfully

TABLE OF CONTENT

PART A OVERVIEW OF THE INTERSHIP AGENCY………4

I GENERAL INFORMATION……….5

II CONTACT……….6

III OPERATING HOURS……….……… 6

IV POSITIONS AND FUNCTION……….…………6

V ORGANIZATIONAL STRUCTURE……… ……… 7

VI DRESS CODE AND REGULATION………9

VII LAYOUT……….….……….…10

PART B INTERSHIP ACTIVITIES……….…………11

I ASSIGNMENT……….……11

1 Translating……… 11

2 Creating a short video clip introducing An Giang province…….….12

3 Composing documents……….… 12

4 Writing a CV……… …… 13

5 Doing research on various things……… ………….14

6 Interpretation and presentation……….…15

7 Designing leaflet……….… 17

8 Writing meeting minutes ………17

II.ASSESSMENT……… 17

1 Advantages……….17

2 Disadvantages……….18

3 Experience……… 18

PART C CONCLUSION AND SUGGESTIONS FOR THE INTERNSHIP ……….……….19

I CONCLUSION……… 19

II SUGGESTIONS……… 19

1 Internship agency………19

2 An Giang University and Faculty of Foreign Languages……….19

APPENDIX A OFFICIAL LETTER………20

APPENDIX B WORKSHOP PLAN……….……21

APPENDIX C MEETING MINUTE……….………24

LIST OF PICTURES AND CHARTS Picture 1: Department of Agriculture and Rural Development of An Giang…….5

Chart: An Giang Department of Argiculture and Rural Development Organizational Chart ……….……….8

Picture 2: The regulation board of the department……….9

Picture 3: My working desk……….……….10

Picture 4: I and other interns were interpreting the speech………15

Picture 5: Interpreting at the House of President Ton Duc Thang…….………16

Picture 6: My leaflet……….17

ABBREVIATION LIST

Department of Agriculture and Rural Development: DARD

PART A OVERVIEW OF THE INTERNSHIP AGENCY

AN GIANG DEPARTMENT OF AGRICULTURE AND RURAL

DEVELOPMENT

This part consists of the description of the internship agency, including

general information, operating hours, position and functional, organizational

structure, dress code and its layout

I GENERAL INFORMATION

Department of Agriculture and Rural Development of An Giang islocated at No.7, Le Trieu Kiet Street, My Binh Ward, Long Xuyen City,

An Giang Province

An Giang Department of Agriculture and Rural Development (DARD)

is an agency that is in charge of management on fields regardingagriculture and rural development

Picture 1: Department of Agriculture and Rural Development of An Giang

III OPERATING HOURS

From Monday to Friday, Department of Agriculture and RuralDevelopment of An Giang is open from 7:30 to 17:00 The lunch break isbetween 11:30 and 13:00

On weekends and national holidays, the department is closed

IV POSITION AND FUNCTIONS

Under the Decision No 28/2016/QD-UBND dated 08/06/2016 ofthe People’s Committee of An Giang Province in issuing regulations onfunctions, tasks, authorities, and organizations of the An GiangDepartment of Agriculture and Rural Development, it is stated that:

An Giang Department of Agriculture and Rural Development is aspecialized agency of the People's Committee of An Giang Province andhas the function of advising and assisting the Provincial People'sCommittee in performing state management in the fields of agriculture,forestry, aquaculture, irrigation, and rural development, flood and stormprevention, the safety of agricultural, forestry and fishery products fromthe production process to the market, public services in agriculture andrural development and implementation of tasks and powers under theauthority of the Provincial People's Committee and as prescribed by law

An Giang Department of Agriculture and Rural Development haslegal status, own seal, and account under the direction and management inorganization, personnel, and operation of the Provincial People’sCommittee, and under the direction, inspection, and professional guidance

of the Ministry of Agriculture and Rural Development

V ORGANIZATIONAL STRUCTURE

An Giang Department of Argiculture and Rural Development has 13

agencies, including 1 Head Office and 12 Sub-Departments

1 Head Office

Directorates

(Mr.) NGUYEN SI LAM – Director

(Mrs.) VO THI THANH VAN – Deputy Director

(Mr.) TRUONG KIEN THO – Deputy Director

(Mr.) NGUYEN DUC DUY – Deputy Director

Professional units in Head Office

- Administrating Division

- Inspection Division

- Planning and Accounting Division

- Human Resource Management Division

- Technology, Science and Environment Engineering Division

- Rural Infrastructure Building and Management Division

2 Other 12 Sub-Departments

- Department of Cultivation and Plant Protection

- Department of Animal Health

- Department of Forest Management

- Department of Irrigation

- Department of Fishery

- Department of Rural Development

- Department of Agricultural – Forestry – Fishery QualityManagement

- Centre of Agricultural Extension

- Centre of Rural Water And Environmental Sanitation

- Centre of Fishery Breeding

- Project Management Unit for Agriculture and RuralDevelopment

- Centre of Food Quality Testing and Certification forAgriculture, Fishery and Forestry Products

al Units

Deputy I. D Deputy

Deputy

Director Director Director

(Mr.Truong (Mr.Nguyen (Mrs.Vo Thi

Kien Tho) Duc Duy) Thanh Van)

VI DRESS CODE AND REGULATION

Picture 2: The regulation board of the department

VII LAYOUT

Technology, Science and Environment Engineering Divisioncontains two big rooms Each of them is equipped with devices forworking The image below is my desk during the internship, which

is arranged by my supervisor at the department

Picture 3: My working desk

PART B INTERSHIP ACTIVITIES

In this part, I will describe the activities I did during the internship,including the tasks that I was assigned, advantage, disadvantages, the benefitsand my experience at the end of the period

I ASSIGNMENTS

My internship duration is eight weeks, from February 20th, 2021 to April

18th, 2021 Within this period, other interns and I were under the supervision of

Ms Nguyen Minh Trang She gave me direct tasks that I must complete

1 Translating

Translating has always been the most-related tasks for students studying inEnglish Language major My tasks were to translate given documents, articlesand magazines from English to Vietnamese and vice versa This assignment iscarried out throughout the entire internship

These are the documents for translating:

From English to Vietnamese

Memorandum of Understanding for Water Supply Project (date: Feb 24th)

Article ‘That Capture Tourist Heart’ (date: Mar 16th)

PowerPoint regarding Food Security in Singapore (date: Mar 17th)

From Vietnamese to English

Letter of Intent (Water Supply Project) (date: Feb 24th)

Article ‘Những kỷ lục của vùng đất An Giang’ (date: Mar 16th)

The given documents for translation were not too difficult to accomplish.After translating those documents, I found that I lacked the lexical resources fortranslating naturally Moreover, since I was inexperienced in translating, most ofthe collocations were misused, causing the whole text rather incomprehensible

2 Creating a short video clip introducing An Giang Province

It is recommended by our supervisor that we should put up the videoregarding these topics: agriculture, tourism, An Giang University and its Faculty

of Foreign Languages The building of ideas for making the video is the mostdifficult It took the whole team for approximately a week to think of suitablecontent and structure, since we wanted to make a video in which topics must berelatable and connectable After submitting the video clip to the supervisor, shecomplimented us on the building of the idea for making the video; however, weseemed to forget making a proper end for the video It is our mistakes of notgetting the information on official government website As a result, we ended upgiving the outdated data

3 Composing documents

Seeing that mere translating is not enough for working in the future, the

supervisor gave us many assignments on making various types of papers, some ofwhich are included as bellow:

- Letter of Intent to attract investment for projects (March 3rd) In this task, Iwas assigned to write a letter to express the interest in using the fund of anorganization or an investor The objective of the task was to make a brief letter ofintent; however, I must be able to express fully the content of a letter of that kind,which includes the aims or objectives of the letter, the necessity or the reasonwhy my project needs the support and the fund of the investors, how much theproject needs to be funded and how project owners conduct the project

- Official letter replying to a group of officials coming to local area (March

3rd) Ms Trang required me to write a reply letter responding to official letters onthe fact that a group of civil servants from another department were coming towork with Department of Agriculture and Rural Development of An Giang to seeand evaluate the potential to implement water supply project in the area of ChauPhu commune My reply letter was fine at the content but it was

rather lengthy Therefore, the supervisor gave comments on my work and pointedout what should be omitted to make the letter much more concise.

(Please refer to Appendix A for details)

- A plan for a workshop (March 4th) It is my assignment that I need tomake a plan for a workshop on the sharing of experience of rural developmentand international integration It is required that I must make a plan in details,which included the objective, estimated contents, time, duration and location ofthe workshop, attendants, how the workshop would be conducted, estimated

cost,… Since this is the first time I had to make a workshop plan, I had a hardtime thinking of what to write After that, I searched for references andcompleted the tasks successfully

(Please refer to Appendix B for details)

- A project proposal on applying successful model of raising catfish in acommune located in An Giang Province (March 9th) I was told to make a mockproject proposals based on any ideas I could come up with, provided that theymust be practical and enforceable My first idea was to make a proposal topromote installing trash bins in public areas of a commune We are given 200million VND as mock fund However, the proposal was rejected due to the lowpossibility of carrying out The estimated cost and the given fund seemed to beunreasonable Upon presenting the second proposal, the same result and problemoccurred I found a successful project implementing new model for raisingPangasius fish and I planned to reapply it in other commune in An Giang.However, considering the cost of previous project (400 billion VND) and thefund of my project (200 million VND), I failed to make the project enforceable

After that, I made another project proposal on building two technical roomssupporting the studying of students in Vong The School, An Giang Province.This time, I succeeded in making a more enforceable and simpler project It wasapproved by Ms Trang later on that day

On March 4th, my assignment was to create and design a CV This task wasrelatively easy to complete With the help of online website for creating CV,Joboko, it did not take much time to accomplish the given task During this task, Ihave learned that a CV must be brief and the profile picture must be clear andprofessional Otherwise, it is unlikely that the CV would be selected byinterviewers.

5 Doing research on various things:

My supervisor encouraged me and other interns to get to know about someorganizations, many kinds of applications, how to operate certain machine anddevices, which could be advantageous when it comes to the work we might do inthe future Here are some of the activities:

- Learning how to use Trello (working reminder application)

- Learning about VUFO – NGO Resource Centre The VUFO-NGOResource Centre serves the community of international non-governmentalorganisations (INGOs) working in Vietnam It aims to improve their work byfacilitating and contributing to the sharing of information, resources andexperiences among the INGOs, their partners and local organisations It also aims

to strengthen relationships and enhance dialogue between INGOs and otherdevelopment factors in Vietnam including government agencies and donororganisations It was established in 1993 through a partnership between INGOsand the Vietnam Union of Friendship Organizations (VUFO) More importantly,this organization offers a wide range of job opportunities The company will hirepeople to work for many projects, and the demand of jobs related to Englishmajor students is also very high

- Learning how to operate photocopy devices and printing devices Duringthe internship, Mr Ly Hoai Anh had showed me and other interns basic steps tooperate these devices as well as how to clear virus and other malware off thecomputers and how to install Windows on a new computer

- Learning about Official website of many department of the government