Topic building an information system for the joint stock company logifarm

VIETNAM GENERAL CONFEDERATION OF LABOUR TON DUC THANG UNIVERSITY FACULTY OF BUSINESS ADMINISTRATION FINAL REPORT INFORMATION SYSTEMS FOR BUSINESS TOPIC: Building An Information System

VIETNAM GENERAL CONFEDERATION OF LABOUR

TON DUC THANG UNIVERSITY FACULTY OF BUSINESS ADMINISTRATION

FINAL REPORT INFORMATION SYSTEMS FOR BUSINESS

TOPIC: Building An Information System For The Joint Stock Company Logifarm

Lecturer: Pham Thai Ky Trung Group: 701 – Shift: 3, Tuesday – Class: 19DF0701 – Team: 2

Ho Chi Minh City, 26th May 2022

LIST OF GROUP MEMBERS GROUP 2

ID

1 Nguyen Thi Hong Ngoc 719D0105 Part 1, chapter 1

(3.2) Part 2 (Step 2, step 7)

Part 3 (3.1 – 3.4) Synthesis report Content creator for Odoo

Demo Video

100%

Part 1, chapter 1 (1.2) Part 2 (Step 8) Part 3 (3.5) Editor for Odoo Demo

Video

100%

3 Huynh Thi Thanh Hoai 719D0052 Part 1, chapter 2

(2.2) Part 2 (Step 1) Part 1, chapter 3 (3.1) Part 3

100%

(1.2) Part 2 (Step 3) Part 3 (3.2) Conclusion

100%

(1.1.2, 1.1.3)

100%

Part 2 (Step 6) Part 3 (3.2)

(1.1.1) Part 2 (Step 4) Part 3 (3.3)

100%

7 Le Duong Thi Thanh Thanh 719D0155 Part 1, chapter 2

(2.1) Part 2 (Step 5) Part 3 (3.6)

100%

TABLE OF FIGURES

Figure 1 The development trends of the e-commerce industry in 2019 5

Figure 2 The development trends of the e-commerce industry in 2020-2021 7

Figure 3 The organization chart of Logifarm joint stock company 16

Figure 4 The make-to-order process for Milk Rice & Granola 46

Figure 5 The make-to-order process for Milk Rice & Granola (2) 47

Figure 6 The make-to-order process for Milk Rice & Granola (3) 48

Figure 7 The make-to-order process for Milk Rice & Granola (4) 48

Figure 8 The make-to-stock process for Juice Fruit & Supplements 49

Figure 9 The make-to-stock process for Juice Fruit & Supplements (2) 49

Figure 10 The make-to-stock process for Juice Fruit & Supplements (3) 50

Figure 11 The make-to-stock process for Juice Fruit & Supplements (4) 50

Figure 12 POS application 51

Figure 13 Website e-commerce Logifarm 55

Figure 14 Business management fuction on Odoo 58

Figure 15 Marketing management fuction on Odoo 59

Figure 16 Recruitment management fuction on Odoo 59

Figure 17 Invoice management fuction on Odoo 60

Picture 1 Shopee Pay 3

Picture 2 Shopee Pay (App Version) 3

Picture 3 Shopee Food 4

Picture 4 Shopee Xpress 4

Picture 5 The bidding documents of Logifarm Company 26

Picture 6 The bidding documents of Odoo ERP 27

Picture 7 The result of purchasing raw materials from suppliers 37

Picture 8 The result of the product quotation of LOGIFARM for customers 38

Picture 9 Summary of quotation 38

Picture 10 BOM of Granola product 39

Picture 11 BOM of Juice fruit product 39

Picture 12 BOM of Milk rice product 40

Picture 13 BOM of Supplements product 41

Picture 14 Logifarm's rice milk process 42

Picture 15 Logifarm's Granola process 43

Picture 16 Logifarm's fruit juice process 44

Picture 17 Logifarm's vegetable supplement process 45

Table 1 The comparison of Odoo and Open Bravo 21

Table 2 The evaluation categories of Odoo, Open Bravo and SQL-Ledge 24

Table 3 Three-year projections of revenue, expenses and profits 28

Table 4 Gannt chart in the 1st quarter 32

Table 5 Gannt chart in the 2nd quarter 33

Table 6 Gannt chart in the 3rd quarter 34

TABLE OF CONTENTS

PART 1: E-COMMERCE COMPANY IN VIETNAM: SUCCESS STORY OF SHOPEE 2 CHAPTER 1: DESCRIBE THE COMPANY AND THEIR BUSINESS MODEL 2

1.1.1 The process of formation and development 2

1.1.3 Headquarters and contact information in Vietnam 4

CHAPTER 2: WHAT TYPE OF E-COMMERCE MODEL AND ITS REVENUE MODEL 11

3.1 WHAT IS THE REASON FOR THE SUCCESS OF SHOPEE IN VIETNAM? ANALYZE AND ASSESS WHETHER

1.1 OVERVIEW OF THE IDEA, IDENTIFYING THE POTENTIAL AND CURRENT PROBLEMS OF LOGIFARM

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1.2 PROPOSAL TO DEVELOP AN INFORMATION SYSTEM FOR THE LOGIFARM PROJECT: 14

STEP 6: ESTIMATE IMPLEMENTATION AND OPERATING COST 28

3.2 PRESENTATION OF THE BILL OF MATERIALS (BOM) USED TO PRODUCE THESE 04 PRODUCTS 36

3.2.1 Use Odoo to simulate clients ordering and purchasing products from vendors 37

3.2.2 Material list for the manufacture of four items 39

FEEDBACK FROM LECTURER

First of all, we would like to express our deep gratitude to the lecturer of the Department

of Information Systems in Business - Mr Pham Thai Ky Trung, who enthusiastically guided and imparted valuable knowledge to us during this time recent study During the time of attending the course, we have accumulated a lot of useful knowledge about IT applications in business as well

as ERP software for business management, which will certainly be invaluable knowledge if only

we could use it in our future careers

However, due to limited knowledge and limited ability to absorb multi-dimensionally from theoretical and practical perspectives, the content of the essay can hardly avoid shortcomings and low accuracy We would love to receive your feedback and other suggestions to improve our group's essay

We sincerely thank you!

Research Team

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INTRODUCTION

Information systems in business is a solution that teaches people about information management in businesses, including how to gather, process, store, and distribute data to other departments That will provide the ultimate outcomes for resolving the business's difficulties, allowing the company to run more efficiently and gain a competitive advantage Many organizations have used information systems in the workplace today, one

of which is the field of e-commerce, which includes B2C, B2B, and C2C firms

In terms of e-commerce, this is one of the industries that has had a significant impact

on business growth in recent years The growth of this industry provides firms with several options to promote and expand their market As a result, businesses around the world, and

in particular in Vietnam, are keen to promote the growth of commerce, particularly commerce applications for agricultural products imported into the country Vietnamese agricultural products are on the decline after being heavily impacted by COVID-19, so being able to use e-commerce for the agricultural product industry will help businesses communicate and sell products professionally, quickly, and at a reasonable cost, allowing them to quickly recover their capital

e-Inspired by that concept, in the scope of this research paper, we will apply what we have learned in both "Business Information Systems" and "E-commerce" to analyze the case of a hypothetical company called LOGIFARM and how they plan to solve the project's problem, as well as simulate business processes and management using Odoo ERP software

The content of the study will be divided into the following sections:

OF SHOPEE

• PART 3: ENTERPRISE SYSTEMS

CHAPTER 1: DESCRIBE THE COMPANY AND THEIR BUSINESS MODEL 1.1 Introduction about Shopee

1.1.1 The process of formation and development

Shopee is currently the most popular e-commerce platform in Southeast Asia and Taiwan, it was established in 2015 in Singapore with the largest shareholder being a Chinese company (Tencent) and is managed by a conglomerate SEA team Shopee is known as a commerce channel that allows users to have an easy, safe and fast online shopping experience Previously, they operated under the Marketplace (C2C – Customer

to Customer) model, but now the company has expanded to B2C (Business to Customer) similar to Lazada and Tiki to help businesses more access to consumers Up to now, this business has been present in more than 6 countries in Asia such as Singapore, Malaysia, Thailand, Taiwan, Indonesia, Philippines and Vietnam

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Picture 1 Shopee Pay

Picture 2 Shopee Pay (App Version)

Next is Shopee Food, which is one of the most popular food delivery apps in Vietnam With ShopeeFood, customers can freely order food on many platforms such as the ShopeeFood website, ShopeeFood section of the Shopee app

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Picture 3 Shopee Food

Finally, Shopee Express is an express delivery service within 4 hours, the fastest is

2 hours for the supported areas which are inner-city areas in Ho Chi Minh City and Hanoi Shopee Express service is managed by Shopee, so the goods will be guaranteed to be shipped quickly, safely, and intact to the hands of customers

Picture 4 Shopee Xpress

1.1.3 Headquarters and contact information in Vietnam

a Development process in Vietnam

Although established in 2015, Shopee did not officially enter the Vietnamese market until August 8, 2016 In terms of popularity, this year, the Shopee exchange application in Vietnam has recorded more than 5 million downloads Next, in 2018, within the first 6 months of the year, Shopee Vietnam was also invested by the parent company, SEA Group (Singapore) with more than VND 1,200 billion in charter capital

According to the data of Vietnam e-commerce map just published by Iprice Insight, Shopee Vietnam only had traffic of less than 25 million at the beginning of 2018 and showed signs of going down in February, but then this number has increased, and Shopee

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has become the leading platform in terms of website visits in Vietnam with more than 40 million This platform also ranked first in the mobile application ranking index on both Android and iOS operating systems

Figure 1 The development trends of the e-commerce industry in 2019

In 2019, Shopee continues to be the leading e-commerce platform in Vietnam with

an average number of visits of 33,593,224 visits, this success is due to strategies to

deliver an integrated online shopping experience with social elements and high

interactivity Not stopping there, Shopee continues to develop the Livestream section and has recorded an average of 10,000 hours of a live broadcasts on Shopee Live a day In addition, they also made a mark on customers' hearts with outstanding programs such as supporting the development of eSports in Vietnam at the 2019 Sea Games

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Finally, the statistics for 2020 and the first three quarters of 2021, personal

shopping activities are associated with data, artificial intelligence (AI) and continuously innovating of the entertainment game store on the application to create interaction and help customers be more satisfied with the application According to data from the third quarter of 2021 from iPrice and SimilarWeb, up to this point, Shopee is still the multi-industry e-commerce platform with the highest market share in terms of visits in

Vietnam

Shopee Vietnam hotline 1900 1221

Key Activities

To begin, Shopee upgrades numerous features on their shopping app on a regular basis, such as order tracking, and Shopee Feed, to increase high social interaction for consumers when buying at Shopee Next, they concentrate on marketing efforts, creating discounts in collaboration with celebrities and influencers on dates such as February 2nd

or December 12th, as well as finding coupons on special days important holidays such as Black Friday or Mother's Day; Shopee has more and more prospective customers as a result

of such promotion and community building

Finally, concentrate on locating a reliable, high-quality provider The stage where Shopee approves stores for sale on their floor is relatively strict, and there are quality inspection services by QR code Shopee sets such conditions in order to provide customers with the best experience possible, including great product quality, responsive application, accuracy, and transparency

Key Resources

Shopee operates a separate order processing facility and warehouse They've also built an automated supply chain to make shipment simpler and faster Software developers are another important Shopee resource, as they help improve the online platform's infrastructure

Value Proposition

Customers come first at Shopee, and they've promised that when they buy products

on this platform, they'll get high-quality goods at a variety of costs for each market sector Shopee also attempts to deliver many excellent values to both employees, partners, and consumers through its core company value of We Serve - We Adapt - We Run - We Commit - We Stay Humble

Customer Relationships

To help sellers, the company created the Shopee Feed function, minigames, and livestreams, as well as encouraging consumer interaction by leaving writing sections where they can share their shopping experiences or feedback and be rewarded with 200 coins, from which individual sellers or businesses can learn more about their customers and optimize sales content

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To assist users, the company has created Shopee Game categories, which are interactive and entertaining games on the app where customers may receive a variety of discount codes, gifts, and other value from companies

Channels

Businesses in the 4.0 age have been racing to improve sales and find the most effective ways to enhance their value and attract clients on a daily basis They have a variety of strategies for marketing brand imagery, including online, in person, or a combination of the two

Reach potential customers through online channels:

Survey: better understand consumer behavior and preferences

Blogging: updates information on a regular basis, using an effective SEO approach to help the website get a high Google ranking

Social Media: the simplest way to communicate with clients, Shopee employs this method to determine where its potential customers are more likely to have an effective marketing strategy

Other techniques include email marketing, social media optimization, content preparation and use of Facebook Ads, and directly funding content creators

Reach potential customers through offline channels:

Advertising on the street (Billboard ads)

Radio, newspapers, and television are all good places to advertise

Reach potential customers through partnerships:

Business partner cooperation

Cooperation with KOLs/KOC

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Cost Structure

In today's era of development, firms face increased worldwide rivalry, a more rigorous regulatory environment, and increased cost pressure Costs are thus driven by all corporate operations When Shopee first opened its doors, it faced certain fundamental charges, including:

Costs of operation and management

Customer acquisition costs (CAC) include selling and marketing charges, as well as commission, to promote the brand and persuade new customers to visit the company

WACC (weighted average cost of capital): Because each cost of capital has its own calculation, it's required to average the total cost to arrive at the best price (some charges include interest on loans and owners' equity)

The expense of developing and launching the Shopee app, as well as guaranteeing its smooth and consistent operation

Expenses for basic amenities like electricity, water, office space, and a warehouse, among others

Costs of labor (salaries, bonuses, insurance for employees)

Shipping costs

Corporations must pay income tax

Every expense has a monetary value Businesses must discover every possible way

to reduce costs in order to maximize profits, because the difference between revenue and costs is the profit that every other company strives for

They have a source of money from advertising in addition to the two sorts of fees described above Shopee merchants can pay to market their products in product search, store search, or advertisements on Facebook and Google to boost product visibility Shopee's monetization approach is based on a cost-per-click (CPC), which means that when a customer clicks on an ad, the seller pays a modest charge to the company Essentially, the charge is determined by the competition of the keyword, with businesses willing to pay to be in the most visible position

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CHAPTER 2: WHAT TYPE OF E-COMMERCE MODEL AND ITS REVENUE

MODEL 2.1 E-commerce model (B2C & C2C)

Initially, Shopee's business model was C2C, which referred to an intermediary transaction between consumers However, Shopee has recently expanded its B2C model, which refers to the buying and selling of goods and services between businesses and individuals; in this case, Shopee still serves as an intermediary Shopee connects anyone who wants to purchase or sell things in an arbitrary amount with anyone who wants to buy

or sell products online using the C2C business model Individuals can become buyers or sellers on Shopee with just a Shopee account and an Internet-connected mobile device

2.2 Revenue model

The dilemma is how to create an e-commerce platform that connects vendors and buyers, and how can Shopee recoup its losses so that it can continue to be a powerful system Individuals and organizations selling on Shopee will have a percent discount subtracted from their orders, which is commonly referred to as "commission." For example,

if the price is over 200,000 VND, Shopee will take a 2% discount, resulting in a 2,000 VND deduction from the vendor More specifically, Shopee has announced that beginning April 1, 2019, retailers on the ground will be charged a fee of 1% to 2% on each successful order;after implementing the offer, the payment fee to the floor owner is computed based

on the overall payment value of the customer for the order, which includes elements like the total price of goods and the shipping fee (if any) The payment fee applied to each order will be determined by the payment method selected by the buyer If the buyer pays on receipt (COD) or by domestic ATM card (internet banking), the seller will bear a fee of 1%; if the buyer pays by credit/debit card or credit card installment, the fee is 2 percent

Furthermore, service distribution managers have the ability to collaborate in the marketing of goods on Shopee because this is the place where millions of clicks every day bring added services based on buyer and seller data, such as credit loans and insurance for shoppers with a high level of procurement

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CHAPTER 3: ANALYSIS OF THE CASE STUDY 3.1 What is the reason for the success of Shopee in Vietnam? Analyze and assess whether it is successful or fails now?

Shopee is currently the most promising e-commerce platform, surpassing many prominent competitors such as Lazada, Sendo, Tiki, and others Shopee's extraordinary performance is an abundance of human resources

To begin with, the product quality is excellent Shopee has currently constructed Shopee Mall, which is a location where customers can purchase real products with total confidence, as Shopee has carefully picked and evaluated each brand The second point to consider is price Shopee does exceptionally well when it runs monthly promotions with extremely valuable vouchers such as free shipping codes, and so on; this has stimulated customer shopping behavior and psychology Furthermore, Shopee is an excellent place for individuals and organizations to join, since it allows them to create a fully free sales channel as well as advertising and marketing campaigns to support the channel for customers to sell

3.2 Can the Logifarm project learn from Shopee?

The Logifarm initiative can study and draw lessons for their company concepts from Shopee's phenomenal success We need to design an e-commerce website with a lot of features, the convenience of use, and maximum function optimization to make customers feel comfortable Following that, photographs, information, and product prices must be clearly shown so that buyers can simply select and visualize the things they require The third aspect is that firms often update discount codes and hold weekly/monthly promotions

to entice clients to make purchases From there, it will attract new clients and keep existing ones coming back to Logifarm Finally, the brand image must place a heavy emphasis on communication on major and popular platforms in Vietnam, such as Facebook, Google, Youtube, and Zalo, as well as consistent appearances in the media, such as public transportation, television, or celebrity endorsements According to Point Perfect Technology Solutions, there are many strengths that a business can have when using Odoo ERP, which could be an implicit demonstration of Shopee's success that Logifarm should learn

On the other hand, we discovered during our investigation that Shopee still has some restrictions First, they are also businesses with B2C and C2C models, making it difficult for corporate customers to buy products in large quantities like B2B Furthermore, Shopee continues to use a variety of shipping units, which allows consumers to customize their delivery charges, although Shopee may have to split earnings for these units These are Logifarm's own perspectives; however, it is also a lesson that the company can consider innovating to suit its project, as the idea of developing an e-commerce platform based on

a B2B model dedicated to agricultural products, as well as Logifarm Logistics, is still relatively new

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PART 2: DEVELOP A PLAN OF INFORMATION

STEP 1: DEFINE OUTCOME

Logifarm will create a project that is an e-commerce platform dedicated to agriculture items after learning from Shopee's experiences However, during the process of setting up and piloting, Logifarm ran into some issues with the e-commerce website it had previously built on the Wix platform As a result, Logifarm has devised an eight-step strategy to assess and re-evaluate the existing condition and development potential of this project, culminating in a decision to invest in a new information system (purchase Odoo ERP business management software) to address business challenges

1.1 Overview of the idea, identifying the potential and current problems of LOGIFARM

project is successful?

Improving agriculture to help farmers recover capital after two long years of facing many challenges and being heavily impacted by the COVID-19 pandemic is the greatest human benefit that LOGIFARM wants to aim for

Moreover, currently, the Vietnamese market has not yet exploited an e-commerce platform specializing in providing large agricultural products under the B2B model When LOGIFARM is born, it will be a pioneering trading platform to catch the new wind and easily dominate the market in the host country

Not only succeeding in dominating the market in Vietnam, but with strong

potential, but LOGIFARM can also reach out to the world with a large quantity of clean agricultural products, VietGap safety standards that meet international standards

The company's current goal is to conquer the domestic market; once this project has gained traction in the country, LOGIFARM will raise funds to expand branches to countries in Southeast Asia and beyond, including difficult European markets such as the United Kingdom, France, and Germany With such goals, LOGIFARM hopes to propel our country's agricultural product industry to new heights

Although LOGIFARM company has a good business idea, it faces many difficulties

in operating the business management and managing sales channels on the website (Wix platform)

Business management issues:

First, marketing campaigns face many difficulties Marketing strategy is implemented through multiple channels: website, Facebook/Instagram, leading to difficult results to synthesize, analyze, and give results to determine the appropriate strategy Not

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Finally, there are issues with personnel management and recruitment Employee recruitment operations such as scheduling interviews, keeping track of time, and so on are managed by departments and carried out manually by sending email alerts to candidates or filling out Google Forms for confirmation It will be incredibly time-consuming and labor-intensive for LOGIFARM to recruit over 100 employees per day as the company grows.

Sales management issues on the website (Wix platform):

LOGIFARM has established a website to sell and promote brands on the Wix platform While this tool is relatively simple to use and provides a wealth of capabilities for businesses, it does have some drawbacks The collected data must first be manually aggregated Employees collect and process the outcomes of financial and marketing reports (sales, running advertising, quotes for new clients, etc.) using an intermediary platform like Google Drive or Notion This takes a long time to complete, is prone to errors, and occasionally management or other departmental workers may not understand how to utilize new software to access monitoring, such as Notion, which is only appropriate for young people

The management of inventory and balance is also a problem The inventory management tool on the Wix platform currently only has two update statuses, "out of stock" and "in stock," and it does not provide a particular quantity (see Appendix) to assist businesses in simply reviewing and planning early stocking or manufacturing As a result, LOGIFARM occasionally runs out of stock, and the quantity of supplies on hand is insufficient to meet the needs of large corporate customers, leaving them dissatisfied with the company's service

1.2 Proposal to develop an information system for the LOGIFARM project:

For the reasons mentioned above, The LOGIFARM project needs to invest in a new system to handle all information inside the organization, consequently boosting the efficiency of shipping orders and purchase orders, which can update and keep correct information from the supplier, for the reasons stated above This system, in particular, may gather and store data on manufacturing, operations, inventory management, and so on

This system is capable of analyzing marketing campaign outcomes, linking commerce websites, and assisting staff in managing new supplier ordering procedures and reviewing manufacturing processes, making it easier to gather and track information about campaigns and track success than it is to track and obtain information from suppliers The

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LOGIFARM Company thinks that this system will improve company efficiency and information sharing between customers, firms, suppliers, and partners

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STEP 2: FORM YOUR TEAM

The Logifarm project is a legal entity that works as a joint-stock company In terms

of organizational structure, Logifarm Joint Stock Company has leadership levels and departments, as illustrated in the diagram

Figure 3 The organization chart of Logifarm joint stock company

The Board of Directors, Supervisory Board, and Board of Directors are the agencies that directly hold shares, supervise, provide development guidance, and administer the Logifarm company's business

The six divisions that have had the most impact on Logifarm's success are listed below on the board of directors Each department will have various responsibilities and activities The following are the specific activities of each department:

Finance and accounting: this department is in charge of budgeting and producing accounting reports They can provide relevant analysis and solutions to assist Logifarm function efficiently with a limited budget and avoid bad debts

Administration: This division is in charge of the company's legal processes, procedures, record keeping, and asset management They can provide leadership with advice on recruiting, staff training, and support for other departments

Manufacturing business: It is in charge of collecting raw materials, shipping goods/finished products to consumers, and developing new and important formulas and product lines They must maintain a high level of efficiency in the production line at all times

Marketing: This department will serve as a link between the company's image and its customers Planning product advertising campaigns, communicating on social networking platforms, and ensuring that

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Project management: this department is highly significant in the business; they frequently review the operational results of the departments, then consult and advise the leadership on how to implement the process project Apart from the departments that Logifarm currently has, when the company officially implements ERP software to manage the business in the future, we will need to recruit or hire engineers and information technology developers to train all Logifarm employees on how to use the software and troubleshoot technical issues.

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STEP 3: DEFINE WHAT YOUR SYSTEM NEEDS TO DO

e-commerce

(https://logifarmsite.wixsite.com/logifarm) to assist product marketing and sales in order

to fulfill functional and non-functional needs The following are some of the most common characteristics:

Logifarm Company requires the online sales channel to match the essential characteristics of the e-commerce website's functional requirements The first is the product information search feature; Logifarm recognizes that customers are constantly looking for good items at reasonable costs with clear origins and preferred support policies;

as a result, the product information section must give thorough and accurate information Next are the mandatory requirements related to the purchasing process such as product screening functions, shopping cart management and payment functions; all of these are required for an e-commerce channel for the most efficient and time-saving customer shopping experience Finally, the online support function, any e-commerce platform needs

to have an online consulting function to answer customer questions

Logifarm Company requires a platform that fits four criteria for non-functional requirements of an e-commerce website: access security, usability, availability, and user interface The first is a function connected to access security; when users log into the system and forget their password, there must be a link that allows them to create a new password that is delivered to just the first email address on file When users make online payments, the system is not permitted to keep or reveal the user's credit or debit card information to third parties The next addition is a usability-related feature that allows consumers to communicate questions / inquiries to the customer care department via chat frame concerning order information, purchasing procedure, and order itinerary The webpage is available online, and the company will respond quickly The third criterion is that an e-commerce website must be available 24 hours a day, seven days a week, and may

be modified once every three months Finally, the user interface must have filter and sort functions for the product data grids that appear on the system; in addition, all user operations must have a validation item (Y/ N) to minimize the risk for the next steps in the shopping process; and, most importantly, the screen interface must always have the default resolution suitable for all devices such as computers, mobile phones, iPads, and so on

However, there are still certain constraints on domain names on this e-commerce website, making the shopping capabilities incomplete and the connection in the company management process fragmented, as well as the management services Because management is still human and not totally automated, customer response times are still delayed In summary, Logifarm requires a new system that can link the operations of this e-commerce website with social networking channels and all internal corporate information in order to provide easy control and assessment to all workers as well as the management board

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In terms of marketing, the Logifarm Company is now running a number of campaigns that are not only taking place on the website but also on multi-platform social media platforms, making it difficult to compare and monitor the results Using the information system using business management software will help Logifarm employees easily control the running of ads, building content and even automatically posting; From there it will help businesses save time reaching potential customer groups quickly

Logifarm requires the administration of business management information systems

in addition to recruitment Because having a large number of human resources in many disciplines makes it easier for workers to make mistakes when it comes to employee evaluation, our organization need tools to assist with the recruiting and management process, as well as management and staff training This system may assist the organization

in screening CVs and storing suitable applicants, as well as having integrated timekeeping, leave, and monthly wage calculation services for all employees in the company

Finally, a difficulty with supplier management exists Currently, Logifarm has strong standards for product quality rules and must meet the certification criteria of Vietgap, Global Gap, and the Blockchain application for agricultural product traceability Manually examining items from suppliers puts personnel under a lot of stress, especially when consumers place huge orders, not to mention that some suppliers are late with deliveries or are out of stock As a result, the firm requires a support system that can automatically regulate information, categorize quality suppliers, and improve the competitiveness of enterprises in the market

It was necessary to integrate Logifarm's current website to the new system and include more problem-solving tools in order to manage company operations

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STEP 4: FIND THE RIGHT SOLUTION

a Discuss 1: Should you buy, rent or build the solution?

Based on the information that Logifarm company learns, the current ERP software has the ability to effectively control all resources (people, machines, assets, etc) of the company as well as help businesses maximum cost savings compared to other software

By using this software, businesses can increase the number of customers, and partners, improve revenue as well as get more profits one of the most important things this software

do is because business management just got easier

Currently, on the market, there are also much software used such as Misa Amis, FastWork, SAP, Odoo, etc, or hire engineers to develop ERP software for your own business

Through the process of research, cost assessment, short-term and long term combined with the urgency of the problem, Logifarm will decide to buy ERP business management software and organize training sessions to help employees use it instead of other solutions

b Discuss 2: Do you select an open-source or proprietary system?

The current ERP business management software is divided into two types, closed source, and open source The most basic difference between these two types of source code

is that closed source code will be copyrighted and paid to use, while open-source code is almost free, assuming there are any problems in the process of using it Any problem that occurs, businesses using closed source code can get direct support from service providers while businesses using open source code will have to learn to fix it themselves

Currently, Logifarm is a small and medium-sized enterprise, so it is not necessary

to use copyrighted business management software because it is too cumbersome, takes a long time to deploy, and has a high cost

Therefore, after careful consideration, Logifarm company chooses ERP software with open source code to help businesses save costs, it will be easier to edit, and easily transform a part of the software package open-source software to tailor them to your company's needs

c Discuss 3: Evaluate different systems and select the best one?

After deciding to use ERP business management software with open source code, Logifarm selected some pretty good systems, so we analyzed the differences between them

to choose the best platform Here is a detailed comparison table:

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How to pay fees +It's free to use because it's open

source

+It's possible to pay by the month

or by the year

+Fees for each project

+Code that is both paid and open source

+Pay a yearly charge +Fees for each project

POS function for payment stage + Build drag-and-drop websites (including e-commerce websites) + Sales manager

+ Oversee the manufacturing, shipping, warehousing, and inventory processes

+ Manage human resources, including vacation schedules, salaries, internal approvals, and work performance

+ Task planning and project management

+ Intelligently store all data from

throughout the system

+ Throughout the system, there is

application

+ Management based on a company / corporation / parent company model - subsidiaries + Manage the permissions for

production, and sale (POS) management + Warehouse management

production, and sale (POS) management + Warehouse management + Keep track of product categories

point-of-+ Query related data and change documents, as well

as manage documents based

on their status

+ On the BRAVO 8R2 screen interface, you can update (Import), modify, and save image data, charts (Gantt chart), and video embedding

+ Data handling for a large number of member units (subsidiaries, branches ) + Control program access

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each data cell in great detail

+ More data fields and report templates can be edited (Odoo Studio)

+ On Marketplace, there is a separate app store

+ API available for connecting to other systems

using the user's login name and password

English

Vietnamese English

Deployment method Variety of deployment options,

including cloud-based and premises installations

on-Bravo requires a full license

deployment package from your company in order to use it

Businesses will have to pay for the license package based on the number of companies/branches and the year

Web-Based, Cloud iOS

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manufacturing, construction, real estate and retail sectors

In summary, we can observe from this chart that Odoo ERP company management software appears to offer more functionality Apart from these two pieces of software, LOGIFARM will consider and assess other software, including closed source software, in step 5 before making a final decision and sending the bidding documents to possible collaborators

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STEP 5: SELECT THE RIGHT VENDOR

The team performs a process of investigating, analyzing, and selecting the best partner company to design the best business management system to handle the above concerns, which includes the following steps:

Step 1: The following is a table to evaluate the 3 selected businesses: Odoo, Openbravo and SQL-Ledge:

Table 2 The evaluation categories of Odoo, Open Bravo and SQL-Ledge

SQL-LEDGE

FUNCTIONAL REQUIREMENTS (M: MANDATORY) - SCOPE 10/10

Step 3: With the cost level and the required criteria, Odoo software is the most suitable for LOGIFARM Here are the documents: invitation to bid and bid.

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Picture 5 The bidding documents of Logifarm Company

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Picture 6 The bidding documents of Odoo ERP

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STEP 6: ESTIMATE IMPLEMENTATION AND OPERATING COST

The Logifarm project has a total initial capital of $3 billion, of which 1.5 billion will

be used for piloting and testing, and the balance will be used for expansion and maintenance

in the following year The table below shows the revenues, expenses, and profits that the company plans to achieve during the next three years:

Table 3 Three-year projections of revenue, expenses and profits

First 4 months

Next 4 months

Last 4 months

Since its establishment and operation from January 1, 2022, Logifarm has calculated expenses and profits for the first 4 months as follows:

Revenue in the next 4 months has improved compared to the previous period, expected to reach more than 300 million The total profit that the company expects to achieve is nearly 150 million and does not include incurred costs During this time, the company also plans to invest in communication channels and set up a website, so the remaining capital after reinvestment is only about 33 million Next is the financial table for the last 4 months.