The importing process of automobile spare part by sea mode at redblack logistics company

has established and become a Customs agent with the main business is customs declaration, forwarding, transportation of import and export goods... IMPORT PROCESS DIAGRAMNEGOTIATION & SI

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THE IMPORTING PROCESS

OF AUTOMOBILE SPARE

REDBLACK LOGISTICS

COMPANY

• Name: RedBlack Trading and Service Co., Ltd.

• Abbreviated name: YV CO., LTD , LTD

• Transaction name in English: REDBLACK TRADING - SERVICE CO., LTD

• Address: 58 Street 48, 21st Century

Residential Area, Binh Trung Tay Ward, Thu Duc City, Ho Chi Minh City, Vietnam Male

• Legal representative : LE NGOC DUNG

FORMATION AND DEVELOPMENT

more bustling Since then, the "Logistics" industry has been

introduced into Vietnam and has become popular It is economic and commercial

development

Has a large amount of experience in Customs declaration, forwarding, transportation loading import and export goods

RedBlack Trading - Service Co., Ltd has established and become a Customs agent with the main business is customs declaration, forwarding, transportation of import and export goods from 2004 to the present time

OUR HISTORY

AND STILL GOING STRONG!

FCL cargo: 120 Containers/monthLCL cargo: 60 Lot/monthAir cargo: 110 Lot/monthCBU cargo: 110 CBU/month

The company's potential

Dai A Import Export Trading Co., Ltd

World Auto Co., Ltd

Al Naboodah International Vietnam Co., LtdTruong Long Technology and

Automotive JSC

FIELD OF

OPERATION

TRADE IN SERVICESCustoms clearance agency services

Freight forwarding serviceCommercial business

TRANSPORTATIONSea and air transportation (professional in the field of import procedures for cars and motorbikes)

Transporting full container cargo (FCL) for export and import

Transporting retail goods (LCL) for export and import.Domestic by specialized vehicles

ORGANIZATIONAL

STRUCTURE

DIRECT OR

Sales

Departme

nt

HR Departme

nt

Delivery Room

Accountin

g departmen

t

Documenta

ry Department

PERSONAL SITUATIONS

Qualification Number of

University 6 College 4 Professional Intermediate 2

Table 1.1 Personnel situation of RedBlack Trading - Service Co.,

Ltd 2021 (Source: Administration and Personnel Department)

Figure 1.4 : Qualification structure chart human resources in 2021

SERVICE STRUCTURE

Figure 1.5 Service structure chart at RedBlack

Trading - Service Co., Ltd from 2019-2021

DELIVERY BY BUSINESS METHOD

BUSINESS RESULTS FOR THE PERIOD

DEVELOPMENT

ORIENTATION OF THE

COMPANY ⬣ The company not only stops at the domestic area but also reaches out to the

international market with strong growth and investment.

⬣ Promote the advertising of the company's service quality image.

⬣ Actively looking for large customers with stable and concentrated sources of goods, other than international transport routes.

⬣ Constantly developing and expanding the system, creating many jobs, helping to reduce the unemployment rate, contributing to providing social security.

⬣ Promote the development of using high technology and continue to apply the results

of the industrial revolution 4.0 to improve labor productivity.

⬣ Plan the profit rate that the company achieves in 2022 is 35%, in 2023 is 40%, in 2025

is 50% and will increase further in the following years.

Y PROCESS

DIAGRAM OF RELATIONSHIPS BETWEEN

STAKEHOLDERS

HÃNG TÀU ONE

(JAPAN) HÃNG TÀU ONE (VIETNAM)

TÂN CẢNG SÀI GÒN

Forwarder Công TNHH thương mại dịch vụ RedBlack

Nhà xuất khẩu SUMITOMO CORPORATION

Nhà nhập khẩu Công ty cổ phần kỹ thuật và oto Trường

Long

(02)

(01) (03)

(04) (06) (08) (010)

(07) (09)

(05)

IMPORT PROCESS DIAGRAM

NEGOTIATION &

SIGN CONTRACT

GET & CHECK CUSTOMERS’S DOCUMENTS

E - CUSTOMS PROCEDURES

GET & CHECK DELIVERY ORDERS

(E-DO)

CUSTOMS PROCEDURES

AT PORT

RECEIVE &

DELIVERYTO CUSTOMERS ONLY

SETTLEMENT AND RECORDS KEEPING

Negotiation and conclusion of service

contracts

Customs forwarding agent : Yen Viet Trading – Service Co., Ltd

Customer : Truong Long Automobile and Engineering Joint Stock

Company

(Address : Lot No 46, Street No 3, Tan Tao Industrial Park, Tan

Tao A Ward, Binh Tan District, Ho Chi Minh City).

The set of documents received by RedBlack Trading –

Service Co., Ltd is as follows :

 Commercial Contract : LKME-21-1787

 Commercial Invoice : LKME-21-1787

 Detailed packing slip

 Seaway Bill : ONEYTYOBL6238900

 Certificate of origin of goods (C / O)

ELECTRONIC CUSTOMS

CLEARANCE

The importer is required

to declare the current

status of the goods on

the import declaration

based on the documents

provided by the exporter

such as: Sea waybill,

Invoice, Detail Packing List

, paper certificate of

origin of goods (C / O)

Customer news on the system includes the following items :Tax code: 0301384695 VNDCompany Name : TRUONG LONG AUTOMOBILE AND ENGINEERING JOINT STOCK

COMPANY Address: Lot 46, Street No

3, Tan Tao Industrial Park, Tan Tao A Ward, Binh Tan District,

Ho Chi Minh CityTel: 08.35889111

For electronic customs

declaration :+ Refer to https://www.customs.gov.vn

address+ The procedures for registering to participate in

the VNACCS system

E-DO via email Truong Long Automobile and Engineering Joint Stock Company will work directly and pay the service fees for ONE shipping company When the shipping line confirms that the fees have been paid, Truong Long Automobile and Engineering Joint Stock Company will receive an E-DO (delivery order) and then send the delivery order via email to Trading Co., Ltd – Yen Viet service for the company to continue to receive goods.

OBTAINING E-DO

(DELIVERY ORDER)

CUSTOMS

PROCEDURESCustoms documents include:

Import customs declaration: 1 (original)

Contract: 1 (original)Bill of Lading: 1 (original)Commercial invoice: 1 (original)

Packing slip: 1 (original)Paper of payment to the State budget: 1 (original copy)

• Open customs declarations • Check detailed

profile

• Get the customs clearance declaration

Declare eport - Receive cont from the

port Authenticate

Declare eport - Receive cont

from the port Authenticate

Declare the declaration number 05

06

07

08

Declare the transport unit / Number

of vehicles receiving cont

Payment

Gate in

09

After the driver has finished receiving the goods , the

Port Gate department has stopped

STEP 9

DELIVERY TO SHIPPERS

After completing the

procedure , the driver will

transport the goods to the

buyer's own warehouse ,

he will cut the seal to open

the cont and withdraw the

goods

• Print the EIR for customers

• Receiving goods and taking

containers out of the port

• Return empty containers at

the port indicated on the EIR

DECLARATION OF DELIVERY OF EMPTY CONTAINERS TO PORTS WITH E-DO:

When emptying the container, the declarant is required to enter all the following information :

• Booking number

• Ship/number

• Destination portWhen the above information is available , the system will automatically display the date of exemptions, the date of applying

of the container

SETTLEMENT AND RECORD

• Value-added invoices for service fees

• Set of documents (1 original sent back to

customer , 1 copy to Company )

• Debt Note (1 copy for customers , 1 copy for

the company ) then the

Director signs and stamps

Once the documents have been checked , the voucher staff copies the documents to save in the Company's archives, When the voucher department and the accounting department have completed the record keeping and settlement , the forwarder brings the set of documents and debt sheet to Truong Long Automobile and Engineering Joint Stock Company to receive payment by cash payment or bank transfer

By this time , the duties of the forwarder have

been completed

REVIEW THE DELIVERY

PROCESS

• Easy to lead to an insufficient number of employees handling goods

• The saving of records and documents has many shortcomings and mistakes

• There are many obstacles in the process of customs clearance and inspection of goods

• The company has a large number of customers

• A number of regulations, circulars make it difficult for the Company to update , apply

Threats

• The government’s policy reducing

50% of advance fees for assembled

vehicles together

• with reduced import tax rates

leading to a large increase in the

number of imported items

Opportunities

• Exchanging information and

solving problems is quick and

easy

• The import procedures are

carried out quickly and

accurately and handle arises in a

timely manner

• Reduce the workload for

employees

Strengths

ONS EXPAND TRANSACTION

RELATIONSHIPS WITH INTERNATIONAL FORWARDING ORGANIZATIONS:

The company needs to

always update and

disseminate legal

documents related to

import and export

activities, changes of

state policies, the latest

customs rules to help

employees access

quickly, minimize costs ,

save time when

application the changes

It is necessary to expand transaction relationships with international forwarding organizations, promote marketing to find new markets, focus on markets such as Europe

of doing the active work of

employees

HAVE A GOOD REMUNERATION POLICY , SALARY AND

BONUS

ONS

Plan the development of

departments quarterly to

promote working efficiency,

help employees orient their

work and accelerate the

company's revenue results

The company must regularly update the train rates as well as service prices of other companies and therefore form the service price more suitable for the fierce competition environment for this type of service in the near future

THE COMPANY MUST REGULARLY UPDATE THE TRAIN RATES AS WELL AS

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