AA RFP for Garage Cleaning Sweeping and Power Washing Final 9-14

Anderson Cancer Center The University of Texas M.D.. Anderson Cancer Center is to eliminate cancer in Texas, the nation and the world through outstanding programs that integrate patient

REQUEST FOR PROPOSAL GARAGE CLEANING, SWEEPING and PRESSURE

6900 Fannin Street 2nd Floor Room FHB 2.1022A

REQUEST FOR PROPOSAL

TABLE OF CONTENTS

SECTION 1: INTRODUCTION 1

SECTION 2: NOTICE TO PROPOSER 4

SECTION 3: SUBMISSION OF PROPOSAL 7

SECTION 4: GENERAL TERMS AND CONDITIONS 9

SECTION 5: SPECIFICATIONS AND ADDITIONAL QUESTIONS 10

SECTION 6: RIDER 102 PRICING AND DELIVERY SCHEDULE 11

Attachments:

APPENDIX 1: PROPOSAL REQUIREMENTS

APPENDIX 2: DRAFT AGREEMENT INCLUDING RIDERS 103, 105, 106, 107, 116, 117

APPENDIX 3: RIDER 104 HUB SUBCONTRACTING PLAN

APPENDIX 4: RIDER 101 SCOPE OF WORK AND SPECIFICATIONS

APPENDIX 5: RIDER 102 PRICING SCHEDULE

APPENDIX 6: REQUEST FOR INFORMATION (RFI) FORM

SECTION 1 INTRODUCTION 1.1 Description of The University of Texas M.D Anderson Cancer Center

The University of Texas M.D Anderson Cancer Center (“M.D Anderson”) is known

throughout the world for high-quality cancer care, research, academic programs and prevention services Since its establishment in 1941, M D Anderson has made major contributions to improve the outlook for cancer patients everywhere

M D Anderson was one of the first three federally designated comprehensive cancer centers by the National Cancer Act of 1971 A survey of health professionals has routinely ranked M D Anderson as one of the two premier cancer centers in the nation for the past nine years Over 96,000 patients annually seek care at M D Anderson The team approach to cancer care, pioneered at M D Anderson, has been strengthened by consolidating specialty clinics into multi-disciplinary care centers that allow patients to receive more ambulatory care and treatment in a single location Over the past six (6) years, total patients served has increased by 60% and total new patients served have increased by 50%

Existing Houston facilities include the MD Anderson Main Complex facility completed in 1998 and designated as the Alkek Building This facility consists of more than 1.2 million square feet of new space and is dedicated to clinic, research, and patient care in the Texas Medical Center The Mays Clinic was completed and activated in 2005 It consists of 1.217 million square feet of space dedicated to outpatient care The Cancer Prevention Building with 945,000 square feet was completed and activated also in 2005 The George and Cynthia Mitchell Basic Sciences Research Building was completed in 2005, and the McCombs Institute for the Early Detection and Treatment of Cancer Building which has been completed and currently hosts educational programs that train about 2,000 scientists, physicians, and allied health professionals annually Studies of the environmental causes of cancer are conducted at the Virginia Harris Cockrell Cancer Research Center in nearby Bastrop County The Bastrop site also includes the Michael E Keeling Center for Comparative Medicine and Research to provide veterinary resources for research.

Mission: The mission of The University of Texas M D Anderson Cancer Center is to eliminate cancer in Texas, the nation and the world through outstanding programs that integrate patient care, research, education and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public

Vision: We shall be the premier cancer center in the world, based on the excellence of our people, our research-driven patient care and our science We are Making Cancer History

• We are sensitive to the concerns of our patients and co-workers

• We are respectful and courteous to each other at all times

• We promote and reward teamwork and inclusiveness

Integrity: We work together to merit the trust of our colleagues and those we serve

• We hold ourselves, and each other, accountable for practicing our values

• We communicate frequently, honestly and openly

• By our actions, we create an environment of trust

Discovery: We embrace creativity and seek new knowledge

• We help each other to identify and solve problems

• We seek personal growth and enable others to do so

• We encourage learning, creativity and new ideas

1.2 Objective of this Request for Proposal

M.D Anderson is soliciting proposals in response to this Request for Proposal for selection of a vendor to provide garage cleaning, sweeping and pressure washing services (the “Services”) for MD Anderson (“MDACC”) Parking Operations, RFP No 353716/BD (this “RFP”) The Services, which are more specifically described in

Appendix 4 (Scope of Work and Specifications) of this RFP include the provision of

all labor, material, equipment, supervision, services and all other items specified herein required to perform the scope of RFP 353716/BD

1.3 The University of Texas System

As an institution of The University of Texas System, consisting of nine (9)

universities and six (6) healthcare institutions, any MD Anderson Agreement resulting from this solicitation may be extended to additional UT System institutions with the following understanding:

1.3.1) Unless specifically stated otherwise, any volume of products or services stated reflects only products or services to be purchased by The University of Texas MD Anderson Cancer Center and does not include potential purchases by other UT System institutions; and

1.3.2) Each UT System institution is a financially separate entity and shall be solely responsible for the financial commitments of that institution

REQUEST FOR PROPOSAL

SECTION 2 NOTICE TO PROPOSER

2.1 Submittal Deadline

M.D Anderson will accept proposals submitted in response to this RFP until 2:00 PM

Central Prevailing Time on October 6, 2011 (the “Submittal Deadline”)

Proposers will direct all questions or concerns regarding this RFP to the following

M.D Anderson contact (“M.D Anderson Contact”):

Mr Bryan Dawson

The University of Texas M.D Anderson Cancer Center Sourcing and Contract Management

Telephone: 713-792-4278 Email: bdawson@mdanderson.org M.D Anderson specifically instructs all interested parties to restrict all contact and

questions regarding this RFP to written communications (“Requests for Information

or RFI’s”) forwarded to the M.D Anderson Contact (ref Appendix 6) The M.D

Anderson Contact must receive all questions or concerns no later than September

26, 2011 at 5:00 PM Central Prevailing Time M.D Anderson will have a reasonable amount of time to respond to questions or concerns It is M.D Anderson’s intent to respond to all appropriate questions and concerns; however, M.D Anderson reserves the right to decline to respond to any question or concern RFI responses will be posted on the MD Anderson website as an Addendum to this RFP

The successful Proposer, if any, selected by M.D Anderson in accordance with the requirements and specifications set forth in this RFP will be Proposer that submits a proposal in response to this RFP on or before the Submittal Deadline that is the most advantageous to M.D Anderson The successful Proposer is referred to as the

“Contractor.”

Proposer is encouraged to propose terms and conditions offering the maximum benefit to M.D Anderson in terms of (1) services to M.D Anderson, (2) total overall cost to M.D Anderson, and (3) project management expertise Proposers should describe all educational, state and local government discounts, as well as any other applicable discounts that may be available to M.D Anderson in a contract for the Services

An evaluation team from M.D Anderson will evaluate proposals The evaluation of proposals and the selection of the Contractor will be based on the information

The criteria to be considered by M.D Anderson in evaluating proposals and selecting the Contractor, will be those factors listed below:

2.3.1 the cost of Products and Services;

2.3.2 the reputation of Proposer and of Proposer's Products and/or Services;

2.3.3 the quality of the Proposer's Products and/or Services;

2.3.4 the extent to which the Products and/or Services meet M.D Anderson’s

needs;

2.3.5 Proposer's past relationship with M.D Anderson;

2.3.6 the impact on the ability of M.D Anderson to comply with laws and rules

relating to historically underutilized businesses and to the procurement of Products and Services from persons with disabilities;

2.3.7 the total long-term cost to M.D Anderson of acquiring Proposer's Products

and/or Services

Issuance of RFP: September 14, 2011

Pre-Proposal Conference

(ref Section 2.6 of this RFP): September 22, 2011

Deadline for Questions (Requests for Information or RFI’s)

(ref Section 2.2 of this RFP): September 26, 2011

Submittal Deadline

(ref Section 2.1 of this RFP): October 6, 2011

2.5 Historically Underutilized Businesses Submittal Requirements

It is the policy of The University of Texas System, and each of its component institutions, to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUB) in all contracts Accordingly, MD

Anderson has adopted Rider 104, Policy on Utilization of Historically Underutilized

Businesses The Policy applies to all contracts with an expected value of $100,000

or more If MD Anderson determines that subcontracting opportunities are probable,

then a HUB Subcontracting Plan is a required element of the Proposals Failure to submit a required HUB Subcontracting Plan will result in rejection of the Proposals

STATEMENT OF PROBABILITY: Owner has determined that subcontracting opportunities are probable in connection with this procurement solicitation Therefore, a HUB Subcontracting Plan (HSP) is required as a part of the respondent's Proposal The respondent shall develop and administer a HSP as a part of the respondent's Proposal in accordance with Owner’s Policy on Utilization of

Historically Underutilized Businesses (HUB), Rider 104 located elsewhere in this RFP under Appendix 3

M D Anderson will hold a pre-proposal conference at 2:00 PM Central Prevailing Time on September 22, 2011, at the MD Anderson Fannin Holcombe Building, 6900 Fannin St Room FHB 2.1022A Houston, Texas 77030 The pre-proposal conference

REQUEST FOR PROPOSAL

will allow all Proposers an opportunity to ask M.D Anderson’s representatives relevant questions and clarify provisions of this RFP

SECTION 3 SUBMISSION OF PROPOSAL

Proposer must submit a total of nine (9) complete and identical copies of its entire proposal An original signature by an authorized officer of Proposer must appear on the

Execution of Offer (ref Section 2 of Appendix 1) of at least one (1) copy of the

submitted proposal The copy of Proposer’s proposal bearing an original signature should contain the mark “original” on the front cover of the proposal

3.2 Submission

Proposals must be received by M.D Anderson on or before the Submittal Deadline (ref

Section 2.1 of this RFP) and must be delivered to:

Sourcing and Contract Management The University of Texas M.D Anderson Cancer Center

1020 Holcombe Boulevard Suite 1450 Houston, Texas 77030

Attention: Bryan Dawson

3.3 Proposal Validity Period

Each proposal must state that it will remain valid for M.D Anderson’s acceptance for 180 days, to allow time for evaluation, selection, and any unforeseen delays

3.4.1 Proposer must comply with the requirements and specifications contained in this

RFP, including the Agreement (ref Appendix 2), the Notice to Proposer (ref Section 2 of this RFP), Proposal Requirements (ref Appendix 1) and the Specifications and Additional Questions (ref Section 5 of this RFP) If there is a

conflict among the provisions in this RFP, the provision requiring Proposer to supply the better quality or greater quantity of Services will prevail, or if such conflict does not involve quality or quantity, then interpretation will be in the following order of precedence:

3.4.1.1 Specifications and Additional Questions, (ref Section 5 of this RFP) 3.4.1.2 Agreement (ref Appendix 2);

3.4.1.3 Proposal Requirements (ref Appendix 1);

3.4.1.4 Notice to Proposers (ref Section 2 of this RFP)

3.5 Submittal Checklist

Proposer is instructed to complete, sign, and return the following documents as a part of its proposal If Proposer fails to return each of the following items with its proposal, then M.D Anderson may reject the proposal:

REQUEST FOR PROPOSAL

3.5.1 Signed and Completed Execution of Offer (ref Section 2 of Appendix 1) of this

RFP

3.5.2 Signed and Completed Pricing Schedule (ref Section 6 and

Appendix 5 of this RFP)

3.5.3 Responses to Proposer's General Questionnaire (ref Section 3 of Appendix 1)

3.5.4 Responses to questions and requests for information in the Specifications and

Additional Questions Section (ref Section 5 of this RFP) 3.5.5 Signed and completed originals of the HUB Subcontracting Plan (ref Section 2.5

of this RFP) and Appendix 3

3.5.6 Signed (in Review box only) Draft Agreement (ref Section 4 and Appendix 2) of

this RFP

SECTION 4 GENERAL TERMS AND CONDITIONS

The terms and conditions contained in the attached Agreement (ref Appendix 2) or, in the sole

discretion of M.D Anderson, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any contract or agreement that results from this RFP

REQUEST FOR PROPOSAL

SECTION 5 SPECIFICATIONS AND ADDITIONAL QUESTIONS

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below

Each Proposal must include information that clearly indicates that Proposer meets each

of the following minimum qualification requirements:

5.2.1 Contractor has equipment to pressure wash garages

5.2.2 In same type of business for at least 5 years

5.2.3 Contractor must submit a staffing plan that includes the number of dedicated staff assigned to performing the services required by this RFP

5.3 Additional Questions Specific to this RFP

Proposer must submit the following information as part of Proposer’s proposal:

5.3.2 List experience in cleaning garages

5.3.3 List experience in sweeping garages including what equipment is used

5.3.4 List experience in pressure washing garages including how do you recapture the water and what type of equipment do you use

5.3.5 List of references

Contractor will provide the following Services to M.D Anderson:

5.4.1 Proposer will provide all Services required by this RFP including (Appendix 4) Scope of Work and Specifications and (Appendix 5) Pricing and Delivery Schedule

SECTION 6 PRICING AND DELIVERY SCHEDULE

Proposal of: _

(Proposer Company Name)

To: The University of Texas M.D Anderson Cancer Center

Ref.: Request for Proposal – Garage Cleaning, Sweeping and Pressure Washing Services

RFP No.: 353716/BD

Ladies and Gentlemen:

Having carefully examined all the specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the Garage Cleaning, Sweeping and Pressure Washing Services required pursuant to the above-referenced RFP upon the terms quoted below

6.1 Pricing for Services Offered

Proposer must provide pricing on Appendix 5, Pricing and Delivery Schedule

6.2 Delivery Schedule of Events and Time Periods

Proposer must describe delivery terms in the appropriate section of Appendix 5, Pricing

and Delivery Schedule

REQUEST FOR PROPOSAL