ARCHE-Annual-Report-Public-FY19

They formed the University Center in Georgia to share resources, avoid duplication, and facilitate collegiality among faculty.. Hundreds of students each year register for courses on oth

FY19 ARCHE Annual Report

Summary of program status, activities, and finances of the Atlanta Regional Council for Higher Education

A R C H E A N N U A L R E P O R T

H ISTORY

The Atlanta Regional Council for Higher Education (ARCHE) was founded in 1938 as the University Center

in Georgia Founding members of the organization were Agnes Scott College, the Atlanta College of Art, Columbia Theological Center, Emory University, the Georgia Institute of Technology and the University of Georgia They formed the University Center in Georgia to share resources, avoid duplication, and facilitate collegiality among faculty Membership continued to grow and included 19 public and private institutions of higher learning in the greater Atlanta region

As of 2012, ARCHE has focused and continues to manage programs that were deemed priority value to

member institutions The current staff consists of an Executive Director that manages the day to day

operations and corporate responsibilities of the organization The mission of ARCHE remains to bring its members together to collaborate in these programs Hundreds of students each year register for courses on other member campuses via ARCHE's cross registration program, which offers students the opportunity for expand their horizons in other fields of study or campus settings

ARCHE's Library Council and library programs include a interlibrary sharing program which

allows members to share to the collective resources of all member libraries ARCHE provides a van

that transports library exchange items to campuses three days a week In addition, students and faculty at ARCHE institutions may visit libraries at other members to gain immediate access to materials that do not circulate

The ARCHE Board of Trustees recently determined their colleges and universities would benefit from

convenings of key individuals across member institutions These communities of practice will provide each group the ability to build relationships, identify shared goals and challenges, opportunities to problem solve, and identify collaborative opportunities Each group shall determine agendas of meetings based on their needs and current challenges

A R C H E M E M B E R I N S T I T U T I O N S

Agnes Scott College, Brenau University, Clark Atlanta University, Clayton State University, Columbia Theological Seminary, Emory University, Georgia Gwinnett College, Georgia State University, Interdenominational

Theological Center, Kennesaw State University, Mercer University, Morehouse College, Morehouse School of Medicine, Oglethorpe University, Savannah College of Art and Design, Spelman College, University of Georgia, University of West Georgia

A R C H E B O A R D O F T R U S T E E S , J U L Y 1 , 2 0 1 8

Executive Committee

Chair – Stanley Preczewski, Georgia Gwinnett College

Vice Chair – Lawrence Schall, Oglethorpe University

Past Chair – Thomas Hynes, Clayton State University

Treasurer – Mary Schmidt Campbell, Spelman College

Member-at-large – Kyle Marrero, University of West Georgia

Member-at-large – Valerie Montgomery Rice, Morehouse School of Medicine

Member-at-large – Bud Peterson, Georgia Institute of Technology

Lee Zak, Agnes Scott College

Ed L Schrader, Brenau University

Ronald A Johnson, Clark Atlanta University

Leanne Van Dyk, Columbia Theological Seminary

Claire E Sterk, Emory University

Mark P Becker, Georgia State University

Edward L Wheeler, Interdenominational Theological Center

Pam Whitten, Kennesaw State University

William D Underwood, Mercer University

David Thomas, Morehouse College

Paula Wallace, Savannah College of Art and Design

Jere Morehead, University of Georgia

ARCHE LIBRARY PROGRAMS

ARCHE SOCIAL MEDIA PROMO IN APRIL 2019

L I B R A R Y C O U N C I L

The ARCHE Library Council consists of library directors of member institutions and directors of our Affiliated Libraries

ARCHE Affiliated Libraries include:

Atlanta-Fulton Public Library System

Kenan Research Center at the Atlanta History Center

Jimmy Carter Presidential Library

Georgia Archives

Georgia Public Library Service

The Library Council normally meets twice a year and is the host body for all other ARCHE library committees and programs This year’s meeting centered around the growing costs of database subscriptions and making difficult decisions to unsubscribe from previous subscribers due to imminent price increases

A R C H E A R C H I V E S C O U N C I L

The ARCHE Archives Council held 2 meetings this year The Archives Council decided the FY17 and FY18 fiscal years that advocacy would be the underlying theme of their work and focus in the immediate future The Archives Advocacy Committee is interested in asking a big question; that is, how can archivists demonstrate the collective impact of archival work measurements that are understood by stakeholders outside of the profession? To read more about their methods and progress in this undertaking, please visit ARCHE Archives

A R C H E I N F O R M A T I O N L I T E R A C Y C O M M I T T E E

Approximately 50 attended from ARCHE member institutions and affiliated libraries The committee experienced

a loss of several founding members due to retirements and job changes, but new leadership is identifying the best needs of the group moving forward The committee met in December 2018 to develop a framework for moving forward in 2019

The ARCHE Archives Council and ARCHE Information Literacy Committee have planned a joint meeting for June

to discuss shared interests and challenges of the two groups and are exploring possibilities of an ACRL

Roadshow to fit their needs

A R C H E I L L / I L U C O M M I T T E E

of volumes and countless periodicals, journals and other print and electronic educational resources Through

ARCHE, these vast resources are shared among member institutions' students and faculty Member institutions also collaborate with the region's major non-university libraries and archives

The ILL/ILU program is collectively viewed as the most visible and prominent of ARCHE collaborative programs The ILL (interlibrary loan) program is used widely by those members and approximately 28,000 requests

(including originals and copies) were made between institutions The ARCHE van cuts costs for members loaning books and materials to other ARCHE members The ARCHE van transported approximately 21,000 requests (can contain multiple books and items) in 2018

The ILU (Interlibrary Use) program allows faculty and students of any ARCHE member institution to access and check out books at any other ARCHE member library ARCHE libraries issued approximately 250 interlibrary use cards to faculty and students in 2018

The ILL/ILU Committee consists of the ILL staff at each ARCHE member institution, as well as affiliated libraries that participate The committee meets once a year at a different campus that chooses to host At the latest

meeting, members agreed that the OCLC statistics are accurate for reporting purposes of ILL activity, but do not measure all activity on ARCHE van (to find a true accurate measure of van deliveries would involve a hand count and place undue burden/additional work for ILL/ILU staff.)

ARCHE CROSS REGISTRATION

ARCHE’s Cross Registration Program allows students at member institutions to broaden their academic

experience by registering for courses at other member colleges and universities It shares the vast resources of ARCHE member specialties by offering students access to courses not offered at their home institution and allows them a chance to experience a different campus environment Approximately 600 students participate in ARCHE Cross Registration each year

T H E C R O S S R E G I S T R A T I O N C O M M I T T E E consists of coordinators from the registration

offices of ARCHE member institutions The committee met once in FY19 at Brenau’s Norcross Campus Georgia Tech’s Gena Snead served as Chair of the Committee and has provided excellent leadership but has recently

changed positions The committee is currently accepting nominations for the next Chair for FY20 The recent

meeting focused on approving the Cross Registration Handbook edits and revisions undertaken at the previous meeting The revised and updated version of the ARCHE Cross Registration Handbook took effect on July 1,

2018.

ARCHE has included funds in the proposed FY20 budget to include the development of an online or hybrid

method to update current cross registration application procedures and processing in efforts to reduce workload

on coordinators and simplify the process

** members in orange have not submitted 2018 data at this point, data shown is from 2017

Atlanta Regional Council for Higher Education

Cross Registration Report

Fall 2018

# Stud Apps

# of Apps Forward

# Stud Enrolled

# of Courses # of Inst

# Apps Received

# Stud Enrolled

# of Courses # of Inst

Agnes Scott College F 91 91 31 32 5 2 0 0 2

Clark Atlanta University F 14 14 7 11 4 3 2 2 2

Clayton State University F 13 13 10 11 2 0 0 0 0

Columbia Theological Sem F 4 4 3 4 1 2 1 1 1

Emory University F 71 71 42 49 5 81 27 30 8

Georgia Gwinnett College F 1 1 0 0 0 0 0 0 0

Georgia Institute of Tech F 36 36 20 22 3 150 141 218 8

Georgia State University F 103 98 54 27 10 85 51 37 12

Interdenom Theological Ctr F 1 1 1 1 1 4 1 1 3

Kennesaw State University F 51 49 43 83 5 16 14 14 6

Mercer University Atlanta F 13 13 6 7 4 2 0 0 2

Morehouse Sch of Medicine F 11 11 6 6 3 15 14 3 4

Oglethorpe University F 25 20 8 9 6 0 0 0 0

University of Georgia F 8 8 8 8 3 5 3 3 2

University of West Georgia F 6 6 4 7 2 0 0 0 0

Atlanta Regional Council for Higher Education

Cross Registration Report

Spring/Summer 2018

# Stud Apps

# of Apps Forward

# Stud Enrolled

# of Courses # of Inst

# Apps Received

# Stud Enrolled

# of Courses # of Inst Agnes Scott College Sp 91 91 42 44 5 3 3 3 2

Clark Atlanta University Sp 13 13 7 9 3 1 1 1 1

Clayton State University Sp 18 18 16 14 2 0 0 0 0

Columbia Theological Sem Sp 12 12 6 6 3 10 8 8 2

Emory University Sp 60 60 29 37 6 71 43 44 8

Georgia Gwinnett College Sp 0 0 0 0 0 0 0 0 0

Georgia Institute of Tech* Sp 59 44 36 42 4 173 122 183 11

Georgia State University Sp 87 84 79 49 6 99 48 46 12

Interdenom Theological Ctr Sp 1 1 1 1 1 2 2 2 2

Kennesaw State University Sp 44 41 35 70 2 25 20 29 6

Mercer University Atlanta Sp 14 14 10 10 5 7 4 4 3

Morehouse Sch of Medicine Sp 20 20 12 14 2 8 8 4 3

Oglethorpe University Sp 27 23 7 16 5 0 0 0 0

University of Georgia Sp 8 8 8 6 2 7 4 4 3

University of West Georgia Sp 8 8 5 8 2 0 0 0 0

A R C H E C O M M U N I T I E S O F P R A C T I C E – N E W C O N V E N I N G S I N F Y 1 9

The ARCHE Board of Trustees determined their colleges and universities would benefit from convenings of key individuals across member institutions in FY 19 These meetings will provide each group the ability to build relationships, identify shared goals and challenges, opportunities to problem solve, and identify collaborative opportunities Each group shall determine agendas of meetings based on their needs and current challenges Initial groups identified for FY 19 and host institutions:

a Sustainability Directors – Susan Kidd, Agnes Scott College

b VP Student Affairs – John Stein, Georgia Institute of Technology

c Communications and Marketing directors - Sloan Richards, Georgia Gwinnett College

d Chief Academic Officers – Risa Palm, Georgia State University

e Chiefs of Legal Counsel – Kerry Heyward, Georgia State University

f Greek Life Officers – Shane Pruitt, Oglethorpe University

g Public Safety – Debra Williams, Clark Atlanta University

These Communities of Practice will meet once a year Each convening will be hosted by an ARCHE member institution Logistical support will be provided by ARCHE

ARCHE Convenings – Takeaway from FY19 Meetings Overall impressions – Initial meetings of the newly formed ARCHE Communities of Practice resulted in high levels

of participation, willingness to gather with colleagues from different institutions, an openness to sharing common issues and their own best practices and an abundant interest in learning how colleagues operate and handle similar issues at their own institutions Takeaways including establishing listservs among peers to share questions and resources, identification of future discussion areas and the feasibility of future collaborations The convening

of legal counsels in particular, expressed a great value from meeting with peers and has requested ARCHE convene their group twice a year

F I S C A L A G E N T F O R A M P A L S

ARCHE serves as the fiscal agent for AMPALS (Atlanta/Macon Private Academy Libraries.) ARCHE works

closely with Lucy Harrison, the Executive Director of Library Services at the Board of Regents, to deliver accurate

FTE of AMPALS members and review overall billing ARCHE is responsible for calculating the individual amounts

due to each institution, preparing invoices, and the monetary collection from AMPALS members for their share of

the GALILEO responsibility The participation formula is a combination of FTE for resource fee allocation and the

calculation of each members' GALILEO database usage as a percentage of the overall license fees

GALILEO Participation Fees for AMPALS

Fiscal Year: 2018-2019

FTE Fall 2017

Resource Fee (FTEx$5.40)

Credit Hours Fall 2017

Pro Rata Share of Credit Hours

Credit Hours Share x 75% of License/

Subscriptio

n Fees

GALILEO Usage Calendar Year 2017**

Pro Rata Share of GALILEO Usage

GALILEO Usage x 25% of License/

Subscript ion Fees

FY 2019 Total Amount Due

FY 2018 Total Amount Due

FY19 compared

to FY 18 Agnes Scott College**** 917 $7,904 15,384 2.89% $9,896 78,151 5.08% $5,802 $23,603 $27,986 -$4,383 -15.7%

Atlanta History Center** - $220 - 0.00% $0 - 0.00% $0 $1,220 $1,220 $0 0.0% Atlanta Univ Center-Woodruff Library - - - 0.00% $0 140,096 9.11% $10,401 $10,401 $9,584 $817 8.5%

Brenau University*** 2,352 $9,878 30,046 5.64% $19,328 215,379 14.00% $15,990 $45,197 $49,008 -$3,811 -7.8%

Clark Atlanta University*** 3,821 $15,813 55,918 10.50% $35,971 409 0.03% $30 $51,815 $49,827 $1,987 4.0%

Columbia Theological Seminary**** 167 $3,854 1,815 0.34% $1,168 5,280 0.34% $392 $5,414 $6,027 -$613 -10.2%

Emory University*** 14,243 $57,196 214,149 40.21% $137,759 877,239 57.03% $65,129 $260,083 $237,240 $22,843 9.6%

Interdenominational Theological Ctr.*** 260 $1,076 2,760 0.52% $1,775 95 0.01% $7 $2,859 $2,100 $759 36.1%

Mercer Univ -All sites**** 7,918 $50,593 113,179 21.25% $72,806 198,015 12.87% $14,701 $138,100 $143,789 -$5,689 -4.0%

Morehouse College*** 2,158 $8,931 33,226 6.24% $21,374 350 0.02% $26 $30,331 $29,552 $778 2.6% Morehouse School of Medicine 520 $2,808 13,125 2.46% $8,443 916 0.06% $68 $11,319 $10,218 $1,101 10.8% Oglethorpe University 1,211 $6,539 18,905 3.55% $12,161 22,186 1.44% $1,647 $20,348 $20,550 -$202 -1.0%

Spelman College*** 2,086 $8,633 34,110 6.40% $21,942 189 0.01% $14 $30,589 $30,589 $0 0.0%

Total 35,653 $173,445 532,617 100.00% $342,624 1,538,305 100.00% $114,208 $631,277 $617,690 $13,587 2.2%

Woodruff Lib+Member Inst 8,325 $34,453 126,014 23.66% $81,063 141,139 9.17% $10,479 $125,994 $121,653 $4,341 3.6%

*The Resource Fee for FY 19 for Emory is reduced by its SFX amount

*2017 usage data from Bd of Regents and includes Proquest (full text), LexisNexis (full text), and EBSCO (full text)

**Resource Fee is negotiated amount AHC meets $1,000 minimum threshold under "Participation Fee Calculation Formula", paragraph four.

***The Resource Fee for FY 18 uses a $4.20 figure per FTE (those already with a discovery service commitment) $631,277 Exh B on BoR contract

****Discovery catalog addition

Source: ARCHE from Bd of Regents resource fee and database charges, 2016 GALILEO usage data, and Fall 2016 enrollment data provided by institutions.