2019.04.18 Board meeting minutes_approved 06132019

Roll was called and the following Trustees answered present: Sherry Eagle, Barbara Fumo, Marvin Garcia, Elena Molloy, Jim Palos, Jonathan Stein, and George Vukotich.. Trustee Garcia, se

Board Meeting Minutes

April 18, 2019

A regular meeting of the Board of Trustees of Northeastern Illinois University was convened on Thursday, April 18, 2019 at 1:05 p.m at the El Centro location in the 3rd Floor Student Lounge at

3390 N Avondale Avenue, Chicago, IL George Vukotich, Acting Chair of the Board, called the meeting to order

Roll was called and the following Trustees answered present: Sherry Eagle, Barbara Fumo,

Marvin Garcia, Elena Molloy, Jim Palos, Jonathan Stein, and George Vukotich

Trustees not present: Carlos Azcoitia and Bob Biggins

Also present: Gloria Gibson, President; Melissa Reardon Henry, Vice President for Legal

Affairs and General Counsel; Karl Voigt, Assistant Secretary to the Board; Vice Presidents; staff, and community members

Approval of the Minutes

Trustees were presented the following minutes prior to this meeting No further additions or corrections were recommended and the minutes stand as written Trustee Garcia, seconded by Trustee Stein, moved to approve the minutes from the February 14, 2019 committee meetings; the February 14, 2019 board meeting; the Closed Session from the February 14, 2019 board meeting; the March 21, 2019 Finance, Buildings and Grounds Committee meeting; the March

29, 2019 Audit Committee meeting; and the Closed Session from the March 29, 2019 Audit Committee meeting

Chair’s Preliminary Announcements

 Acting Chair Vukotich asked Trustees to please consult Directorpoint for all board-related materials and information, including RSVPs to meetings

 Trustees were asked to let Karl know if they will attend Commencement on Monday, May 6

President’s Preliminary Announcements

 Dr Gibson announced that the two significant searches, Vice President for Finance and Administration, and Provost and Vice President for Academic Affairs, are concluding this week The search committees will be issuing their recommendations to the President shortly

 The President’s Transition Committee is wrapping up for the academic year and will be issuing their recommendations to the President in the coming weeks

 Thanks to the Faculty Senate for their efforts in working to help improve enrollment

Opportunity for Public Comment in Accordance with Public Act 91-0715

Acting Chair Vukotich announced the Opportunity for Public Comment There were no requests received prior to this meeting

Convene in Closed Session

At 1:12 p.m., Trustees agreed to convene in closed session Discussion in closed session may include personnel, real estate, and litigation matters The roll was called and Trustees unanimously agreed to convene in closed session

Reconvene in Open Session

At 1:44 p.m., Trustee Palos, seconded by Trustee Garcia, moved that the board re-convene in open session Roll was called and Trustees unanimously agreed to re-convene in open session

Board Committee Reports

Executive Committee

Acting Chair Vukotich reviewed the proposed revision to the University’s “Community” Values Statement that was introduced at the February 14, 2019 meeting as an information item, and will be voted on today There was no discussion

Academic/Student Affairs and Enrollment Management Committee

Trustee Palos announced that the committee met earlier today and reviewed two items for the Board’s approval:

 Tenure recommendations

 Honorary degree for the May Commencement speaker

The committee also discussed ideas about metric dashboards to keep the committee apprised

of enrollment, retention, and academic and student matters The committee also accepted its committee charter There was no discussion

Audit Committee

Trustee Stein announced that the committee held its meeting on March 29, 2019 The committee reviewed and accepted the latest draft of its committee charter; reviewed the FY2018 compliance and financial audits, along with the compliance audit findings corrective action progress report; and heard a report about an internal audit matter from the University’s Internal Auditor, Rita Moore Trustee Stein asked if there was any further discussion about the committee report

Acting Chair Vukotich asked about the timeline for the audit findings progress President Gibson asked Ann McNabb, Interim CFO, to talk about the progress report Ms McNabb stated that the University is audited each year, and while the University continues to take corrective action based on the most recent findings, the resolution of the findings will not be confirmed until the next audit is completed

Finance, Buildings and Grounds Committee

Trustee Vukotich announced that the committee held its meeting on March 21, 2019 The committee reviewed and accepted the latest draft of its committee charter; reviewed the University’s Construction projects; and reviewed the list of purchases between $50,000 and

$99,999.99 The committee received an update on the Vice President for Finance and Administration search from President Gibson Trustee Vukotich asked Trustees if there was any further discussion about the committee report There was no discussion

President’s Report

The entire President’s Report is incorporated herein by reference

Action Item I A Approval of Proposed Revision to the University’s “Community” Values Statement

Trustee Palos, seconded by Trustee Eagle, moved that the Board approve the update to its Regulations to more accurately reflect its identity, as well as the residential component that now exists at the University

The recommended revision below would be an acknowledgement of this

"Community" value statement (Original)

As a commuter institution, NEIU has a special obligation to provide an environment that is supportive, nurturing, and participatory Such an environment is characterized by civility, fostering humanity and engagement, and creates a sense of community through inclusion, mutual respect, and empowerment NEIU values our metropolitan setting as a laboratory for learning, and we foster partnerships for learning, research, and service throughout this dynamic region to promote the public good

"Community" value statement (Proposed Revision)

NEIU strives to provide an environment that is supportive, nurturing, and participatory

Discussion: There was no discussion

Roll was called and the vote was as follows:

Azcoitia – N.P Eagle – Yes Garcia – Abstain Palos – Yes

Biggins – N.P Fumo - Yes Molloy – Yes Stein – Yes Vukotich – Yes

N.P – not present

The motion carried

Action Item I B Approval of Tenure Recommendations

Trustee Stein, seconded by Trustee Palos, moved that the board approve tenure recommendations by the Acting Provost for the following faculty members (the Student Trustee may not vote on this item):

William Adler Political Science

Sunni Ali Educational Inquiry and Curriculum Studies

James Ball Health Sciences and Physical Education

Kimya Barden Educational Inquiry and Curriculum Studies

Katherine Bird Mathematics

Rachel Birmingham-Hoel Justice Studies

Lewis Gebhardt Linguistics

Matthew Graham Mathematics

Elisabet Head Earth Science

Joseph Hibdon Mathematics

Aimee Hilado Villalpando Social Work

Nabil Kahouadji Mathematics

Hardik Marfatia Economics

Laura Tejada Counselor Education

Dilek Yunlu Marketing and Management

Discussion: There was no discussion

Roll was called and the vote was as follows:

Azcoitia – N.P Eagle – Yes Garcia – Yes Palos – Yes

Biggins – N.P Fumo - Yes Molloy – Stein – Yes Vukotich – Yes

N.P – not present

The motion carried

Action Item I.C Approval of Honorary Degree for Commencement Speaker

Trustee Eagle, seconded by Trustee Molloy, moved to approve the awarding of an honorary degree of Doctorate of Humane Letters to Ms Maria Woltjen, who has accepted Northeastern’s invitation to be the May 2019 Commencement speaker

Discussion: There was no discussion

Roll was called and the vote was as follows:

Azcoitia – N.P Eagle – Yes Garcia – Yes Palos – Yes

Biggins – N.P Fumo - Yes Molloy – Yes Stein – Yes Vukotich – Yes

N.P – not present

The motion carried

General Counsel’s Report

Acting Chair Vukotich announced that the General Counsel’s Report was distributed to the Trustees prior to the meeting Trustees had an opportunity to ask questions during closed session and the report stands as submitted

Old Business

Acting Chair Vukotich asked if there was any old business No old business was raised

New Business

Acting Chair Vukotich asked if there was any new business

Trustee Eagle reported, in her capacity as the representative from Northeastern’s Board, that the State Universities Civil Service System Merit Board met yesterday Among other items and

of particular note, the merit board heard from several human resource professionals and chiefs-of-police from state universities in Illinois regarding enhanced flexibility in the employment of police officers who are currently serving, or have served, as police officers at universities outside of Illinois The matter was advanced by the merit board and will go to the JCAR for final approval This is seen as a benefit to all state universities

Trustee Garcia, seconded by Trustee Palos, moved to approve the destruction of verbatim records from the executive session portion of the September 14, 2017 Board of Trustees meeting

Discussion: There was no discussion

Roll was called and the vote was as follows:

Azcoitia – N.P Eagle – Yes Garcia – Yes Palos – Yes

Biggins – N.P Fumo - Yes Molloy – Yes Stein – Yes Vukotich – Yes

N.P - not present

The motion carried

Trustee Eagle, seconded by Trustee Molloy, moved that the confidential written minutes of the executive session portion of the Board of Trustees meeting held on March 15, 2018, March 29,

2018 and April 19 2018 no longer require confidential treatment and are available for public inspection

Discussion: There was no discussion

Roll was called and the vote was as follows:

Azcoitia – N.P Eagle – Yes Garcia – Yes Palos – Yes

Biggins – N.P Fumo - Yes Molloy – Yes Stein – Yes Vukotich – Yes

N.P - not present

The motion carried

Acting Chair Vukotich announced the following upcoming events:

 Upcoming Events

- UNIVERSITY

 Academic Honors Ceremonies are this afternoon and evening in the

University Auditorium

 Graduate College Hooding Ceremony Monday, April 22 at 7 p.m in the

University Auditorium Trustees, please RSVP in Directorpoint

 Commencement Exercises will take place at the Credit Union 1 Arena on

Monday, May 6, 2019 at 3 p.m Trustees, please RSVP in Directorpoint

- ARTS

 Please support the University’s Arts events as the semester comes to a close All event information may found online or in the printed Arts brochure

- BOARD

 Academic/Student Affairs and Enrollment Management Committee Meeting is scheduled for Thursday, May 16, 2019 at 3:00 p.m in the Student

Union Room 216

 Next Board Meeting: Thursday, June 13, 2019 at 1:00 p.m on the Main

campus

Adjourn

At 2:05 p.m., Acting Chair Vukotich asked for a motion to adjourn the meeting Trustee Azcoitia, seconded by Trustee Palos moved to adjourn the meeting The meeting was adjourned by acclamation

George Vukotich, Acting Chair Karl Voigt, Assistant Board Secretary Approved June 13, 2019