MS0087 The Monday Club of San Luis Obispo Records 20180524 updated OAC

Records include meeting minutes, presidents’ papers, operations and financial records, fundraising events, social activities, scrapbooks, and ephemera relating to the mission of the club

Records of The Monday Club of San Luis Obispo

MS0087

Collection ID: MS0087

Title: The Monday Club of San Luis Obispo Records

Dates: 1924 - 2015

Creator: The Monday Club of San Luis Obispo

Extent: 36.50LF, 31 boxes

17 manuscript boxes, 14 flat boxes, 3 flat files

Abstract: Records of The Monday Club of San Luis Obispo, a civic and social non-profit

organization founded in 1925 Records include meeting minutes, presidents’ papers, operations and financial records, fundraising events, social activities, scrapbooks, and ephemera relating to the mission of the club and its members

Language: English

Repository: California Polytechnic State University

Robert E Kennedy Library Special Collections and Archives

1 Grand Avenue San Luis Obispo, CA 93407 Phone: 805-756-2305 Email: archives@calpoly.edu URL: http://www.lib.calpoly.edu/specialcollections/

Provenance: Donated by The Monday Club of San Luis Obispo

Accessions: 2014.0001, 2013.0001, 2001.0001, 1983.0001

Processed by: Berlin Loa, 2016

Preferred Citation The Monday Club of San Luis Obispo Records, Special Collections and Archives,

California Polytechnic State University

Historical Note:

The Monday Club of San Luis Obispo is a civic and social non-profit organization founded in 1925 by members of the women’s Book Club and the Home Culture Club At the time of its founding, members of the club were involved in politics, law, and welfare on the national and state levels as well as promoting local public services, civic, and social causes While working to support and improve municipal services, members continued to support recreation, homemaker skills, and the arts such as sewing, gardening, reading, and music Committees were formed to promote specific interests including an Arts and Crafts Section, Book Section, Garden Section, and Music Section

Over the years the club has been responsible for a number of civic and social advocacy projects that have impacted local public services, social welfare, and culture including the first lighted entrances to the city off

of Highway 101, the preservation of Painted Rock and Dinosaur Caves, planting city trees, Music and Art Scholarships for youth, supporting WWII efforts with fundraising and scrap metal, and lobbying for Southern Pacific passenger depot, among others Today, Monday Club members continue to pursue the

organizational mission to enhance the educational, civic, social, and cultural quality of San Luis Obispo

The club is a membership organization managed by a Board of Directors with an Executive Board holding office for two-year terms The first Board of Directors consisted of: President, Mrs Louise Kirtland; Vice President, Mrs Margaret Chase; Financial Secretary, Mrs Linnie Smith; Treasurer, Mrs Ella Herbert; Secretary, Mrs Mabel M Thomson; Corresponding Secretary, Mrs Grace E Barneburg; and

Parlimentarian, Mrs Grace Pepper The club was registered with the California Federation of Women’s Clubs in 1926 and later with the National Federation of Women’s Clubs Today it is an independent club focused on the interests of San Luis Obispo County

The Monday Club Building, located at 1815 Monterey Street in San Luis Obispo, is a defining

accomplishment of the club The club secured the plot of land on Monterey Street in 1930 A Building Committee, consisting of Grace Barneburg, Mrs J G Driscoll, Mrs A H Kaufman, Mrs Ralph Law, and Mrs W T Masengill was developed to raise funds for the project The club hosted a salvage sale, a motion picture screening, dance parties, and card parties to acquire funds The committee also requested the help

of nearby neighbors William Randolph Hearst and Marion Davies Although Hearst and Davies never responded to their correspondence directly, the women were allowed to provide tours of the Hearst Castle for a fee The funds were used to support the building project Dedicated in 1934, the building is an

example of the work of Julia Morgan, renowned architect of Hearst Castle The building was constructed by local builder, James Jepson In January 2016, a nomination application was approved, placing the building

on the National Register of Historic Places

Scope and Content:

The collection contains organizational records, correspondence, financial documents, legal documents, newspaper clippings, photographs, and ephemera of The Monday Club of San Luis Obispo The collection documents the structure, activities, founding, and role of this women’s civic organization on a local, state and national level The history and activities of the Monday Club are most extensively documented in

Arrangement:

Original organization of the records has been preserved where possible Materials may have been

reorganized or rehoused for preservation and access purposes

The collection is divided into three series:

Series 1: Architectural Drawings, 1933

Series 2: Administrative Records and Club Activities, 1924 - 2014

Series 3: Yearbooks, Scrapbooks, and Publicity, 1927 - 2015

Related Collections:

MS0002 Barneberg, Grace E Papers, 1912-1953

MS0010 Morgan, Julia Papers, 1835-1958

Sources:

The Monday Club of San Luis Obispo Records, Special Collections and Archives, California Polytechnic State University

The Monday Club of San Luis Obispo The Monday Club SLO Web March 2016

<http://themondayclubslo.org/>

Access:

Collection is open to researchers by appointment only For more information on visiting, access policies, and reproduction requests, please visit our Reference Services page online at http://lib.calpoly.edu/search-and-find/collections-and-archives/reference-services/

Restrictions on Use and Reproduction:

Digital Copies are provided to researchers for the purpose of study, research, and personal use only, unless otherwise specified in writing Materials that are the property of Cal Poly Special Collections and Archives require written permission prior to publication No complete collection may be reproduced

For print and online publication, please visit our Reproduction Services page online at

http://lib.calpoly.edu/support/sca-policies/reproduction/ Special Collections and Archives reserves the right

to review all reproduction requests and to withhold permission if scanning would endanger the material, would violate copyright law, or would violate institutional restrictions

Copyright:

© 2016 Trustees of the California State University All rights reserved

Contents

Series I Architectural Records

Case D, Drawer 64, Folder 1 Blueprints, A Club Building for the Monday Club, Drawing 723, 9 sheets,

Julia Morgan, 1933

Case D, Drawer 64, Folder 1 Blueprints reproductions, A Club Building for the Monday Club, Drawing

723, 2 sheets, Julia Morgan, 1933

Case D, Drawer 64, Folder 1 Conceptual Drawing, A Club Building for the Monday Club, Julia Morgan,

undated

Series II Administrative Records and Club Activities, 1924 - 2014

Box 1

Box 1, Folder 1 Meeting Minutes, Club Meetings, November 1924 – May 1930

Box 1, Folder 2 Meeting Minutes, Club Meetings, May 1930 – May 1936

Box 2

Box 2, Folder 1 Meeting Minutes, Club Meetings, September 1936 – May 1946

Box 2, Folder 2 Meeting Minutes, Club Meetings, September 1946 – May 1958

Box 2, Folder 3 Constitution and Bylaws Revised, May 1958

Box 2, Folder 4 Resolution on Movies and Television Shows, 2 February 1959

Box 2, Folder 5.1 Committee Reports, 1954 – 1962

Box 2, Folder 5.2 Committee Reports, 1954 – 1962

Box 3

Box 3, Folder 1 Meeting Minutes, Club Meetings, September 1958 – May 1964

Box 3, Folder 2 Meeting Minutes, Club Meetings and Board of Directors, May 1977 – April 1979 Box 3, Folder 3 Meeting Minutes, Club Meetings and Board of Directors, May 1983 – May 1986 Box 3, Folder 4 Meeting Minutes, Executive Board, February 1925 – December 1926

Box 3, Folder 5 Meeting Minutes, Executive Board, January 1927 – August 1927

Box 3, Folder 6 Meeting Minutes, Executive Board, September 1927 – April 1930

Box 4

Box 4, Folder 1 Meeting Minutes, Executive Board, April 1930 – May 1933

Box 4, Folder 2 Meeting Minutes, Board of Directors and Executive Board, June 1933 – May 1939 Box 4, Folder 3 Meeting Minutes, Board of Directors and Executive Board, July 1939 – October

1951 Box 4, Folder 4 Executive Board, regarding California Institute for Women at Tehachapi, 1950

Box 5

Box 5, Folder 1.1 Meeting Minutes, Board of Directors, September 1951 – May 1956

Box 5, Folder 1.2 Meeting Minutes, Board of Directors, September 1951 – May 1956

Box 5, Folder 2 Meeting Minutes, Board of Directors, June 1956 – April 1959

Box 5, Folder 3 Meeting Minutes, Board of Directors, June 2000 – May 2001

Box 5, Folder 4 Board and Chair Annual Reports, 2011 – 2012

Box 5, Folder 5 Recording Secretary’s Notebook, 2011-2012

Box 5, Folder 6 Meeting Minutes, Garden Section, 1937 – 1941 and 1945 – 1947

Box 5, Folder 7 Music Scholarship Program Report, 1971 – 1972

Box 5, Folder 8 President’s Report, 1972 – 1973

Box 5, Folder 9 Meeting Minutes, Club Meetings, September 2000 – May 2001

Box 5, Folder 10 Dean of Chairs Report, 2000 – 2001

Box 5, Folder 11 Treasurer’s Report, March 2000 – May 2001

Box 5, Folder 12 Re-entry Scholarship Program, 2001

Box 5, Folder 13 Book Section 2001 – 2002

Box 5, Folder 14 Arts and Crafts Section, first year, undated

Box 5, Folder 15 Club brochure, undated, circa 2016

Box 6

Box 6, Folder 1.1 President’s Notebook, Operations and Reports, President Rosemarie Carrington,

2002 – 2003 Box 6, Folder 1.2 President’s Notebook, Operations and Reports, President Rosemarie Carrington,

2002 – 2003 Box 6, Folder 2.1 President’s Notebook, Operations and Reports, President Erin Pottmeyer, 2011 –

2013 Box 6, Folder 2.2 President’s Notebook, Operations and Reports, President Erin Pottmeyer, 2011 –

2013 Box 6, Folder 3.1 President’s Notebook, Operations and Reports, President Lisa Guy, 2013 – 2014 Box 6, Folder 3.2 President’s Notebook, Operations and Reports, President Lisa Guy, 2013 – 2014 Box 6, Folder 4 Vice President’s Notebook, Joy Hanson, 1998 – 1999

Box 7

Box 7, Folder 1 California Federation of Women’s Clubs, Admission to the Federation,

correspondence, 1926

Box 7, Folder 2 San Luis Obispo County Federation of Women’s Clubs, Convention Call and

correspondence, 1931

Box 7, Folder 3 Letter of Inquiry to William Randolph Hearst, building fund correspondence, 18

March 1929 Box 7, Folder 4 Bank of America, property deed in trust, correspondence, 6 January 1930

Box 7, Folder 5 Tours of San Simeon Estate of William Randolph Hearst, press releases, 1931 Box 7, Folder 6 Building Committee Resolution, Report, and Statement of Funds, 1931 – 1935 Box 7, Folder 7 American Tree Association, tree planting certificate, 1932

Box 7, Folder 8 Tours of San Simeon Estate, Colonel Joseph Willicombe, correspondence, 1933 Box 7, Folder 9 Invoices and Receipts, Julia Morgan, J Jepson, and contractors, 1933 – 1934 Box 7, Folder 10 The Monday Club Building Dedication, printed program, 11 May 1934

Box 7, Folder 11 Home Culture Club, Flore Foree, correspondence, 18 May 1934

Box 7, Folder 12 Clubhouse, newspaper clippings, c 1934

Box 7, Folder 13 Monday Club, clubhouse interior photographs, c 1934

Box 7, Folder 14 Letter to Club Member, change of membership dues c 1934

Box 7, Folder 15 W & J Sloane Interior Designers, correspondence and invoices, 1934 - 1935 Box 7, Folder 16 Contribution to building fund, William Randolph Hearst, correspondence, 1935 Box 7, Folder 17 Letter of Inquiry to Marion Davies, building fund correspondence, 12 January 1935 Box 7, Folder 18 Report on proposed property sale, Adelaide Halpin, 10 November 1938

Box 7, Folder 19 Property Appraisal, 22 September 1953

Box 7, Folder 20 Building Maintenance, Tile and Paint Proposals, 1955

Box 7, Folder 21 Building Maintenance, Construction Proposals, 1956

Box 7, Folder 22 Building Maintenance, Pest Control Report, 14 June 1957

Box 7, Folder 23 Copy of 1929 deed text and 1939 property sketch, 22 October 1958

Box 7, Folder 24 San Luis Obispo Yesterdays, 25 Years Ago, Monday Club Building, newspaper

clipping, 3 November 1958 Box 7, Folder 25 Parking Lot Construction, Correspondence and Maps, 1958 - 1966

Box 7, Folder 26 Building and Grounds Maintenance, 1962

Box 7, Folder 27 Proposal to purchase Monday Club Property, 20 August 1980

Box 7, Folder 28 Building Photographs, exterior building and grounds, 1981, 1985

Box 7, Folder 29 Clubhouse 50th Anniversary, brochure, 22 May 1983

Box 7, Folder 30 Treasurer’s Book, Financial Ledger, February 1925 – May 1946

Box 7, Folder 31 Treasurer’s Report, 1928 - 1929

Box 7, Folder 32 Treasurer’s Report, 1947 – 1948

Box 7, Folder 33 Music Program, Bank Deposit Book, Chairman’s Report, and Performance

Announcements, 1928 – 1929 Box 7, Folder 34 Checks and Deposits Ledger, October 1929 – 1937

Box 7, Folder 35 Bank Deposit Books, 1930-1940 and 1972 – 1982

Box 7, Folder 36 Auditor’s Report, 1934 - 1935

Box 7, Folder 37 Real Estate Loan Receipts, 1934 – 1947

Box 8

Box 8, Folder 1 Bank Statements, June – December 1994

Box 8, Folder 2 Bank Statements, Deposit Slips, July 1994 – June 1995

Box 8, Folder 3 Memorial Fund Account Records, March 2001 – March 2002

Box 8, Folder 4 Building Preservation Fund, Account Records, May 2001 – May 2002

Box 8, Folder 5 Operating Account Reconciliation Reports, May 2001- May 2002

Box 8, Folder 6.1 Service Account Bank Records, May 2001 – May 2002

Box 8, Folder 6.2 Service Account Bank Records, May 2001 – May 2002

Box 8, Folder 7 Correspondence, Treasurer and President, 2001

Box 8, Folder 8 Budget and Treasurer’s Report, June 2001 – January 2002

Box 8, Folder 9 Building and Grounds Maintenance Invoices, 1994 – 1995

Box 8, Folder 10 Bulletins and Yearbook Invoices, 1994 - 1995

Box 9

Box 9, Folder 1 Meeting Expenses, Invoices and Records, 1994 – 1995

Box 9, Folder 2 Operating Expenses and Awards Programs, receipts 1994 – 1995

Box 9, Folder 3 Scholarship and Fundraising, Records and Receipts, 1994 – 1995

Box 9, Folder 4 Utilities Invoices, 1994 - 1995

Box 9, Folder 5 Telephone Service Invoices and Phone Book Advertisements, July 1995 - August

2001 Box 9, Folder 6 Advertising Expenses, Invoices, 1995 – 1996

Box 9, Folder 7 Awards Program and Summer Bridge Program, 1995 – 1996

Box 9, Folder 8 Building and Grounds Maintenance Invoices, 1995 – 1996

Box 9, Folder 9 Bulletins and Yearbook Invoices, 1995 – 1996

Box 9, Folder 10 Meeting Expenses, Invoices and Records, 1995 – 1996

Box 9, Folder 11 Operations and Membership Expenses, Receipts and Records, 1995 – 1996 Box 9, Folder 12 Utilities Invoices, 1995 – 1996

Box 10

Box 10, Folder 1 United States Treasury Department, 501c4 status, correspondence, 1970 and

1996 Box 10, Folder 2 California Exempt Organization, Tax Statements, 1996 – 2000

Box 10, Folder 3 California State Nonprofit Registration Renewal and Periodic Reports, 1998 –

1999 Box 10, Folder 4 County Tax Assessments and Business Property Statements, 1996 – 2003

Box 10, Folder 5 Tax Records, 1994 – 1995

Box 10, Folder 6 Tax Certificate and Tax Exempt Documentation, 1993 – 1998

Box 10, Folder 7 Insurance Policy and City Permits, 1985 – 1996

Box 10, Folder 8 Insurance Claim, Lexie Nordquist, 1998 – 1999

Box 10, Folder 9 Insurance Claim, Vandalism, 13 October 2000

Box 10, Folder 10 General Liability and Property Insurance, 1996 – 1997

Box 10, Folder 11 General Liability and Property Insurance, 1999

Box 10, Folder 12 General Liability and Property Insurance, 2000 - 2001

Box 10, Folder 13 General Liability and Property Insurance, 2001 - 2002

Box 10, Folder 14 Directors and Officers Liability Insurance, 2001 - 2002

Box 11

Box 11, Folder 1 Facility Rentals, Rules Governing the Clubhouse, 1962

Box 11, Folder 2 Facility Rental Income and Deposits Ledger, June 1979 – May 1982

Box 11, Folder 3 Facility Rental Records and Correspondence, Manderley Property Services, 1995

- 2000

Box 11, Folder 4 Facility Rental Records, Correspondence, Financial Reports and Schedules, 1996

– 1998 Box 11, Folder 5 Facility Rental Records, Manderley Property Services, 1998 – 2000

Box 11, Folder 6 Facility Rental Income Statements, Manderley Property Services, December 1998

– May 2000 Box 11, Folder 7 Facility Rental Income Statements, Manderley Property Services, 1999

Box 11, Folder 8 Facility Rental Records and Correspondence, Manderley Property Services, May –

June 2000 Box 11, Folder 9 Facility Rental Records and Correspondence, July 2000

Box 11, Folder 10 Facility Rental Brochures, 2001 – 2003

Box 11, Folder 11 Facility Maintenance, Termite and Pest Control, 2002