BELMONT UNIVERSITY Required Steps for Programs with Minors Contact Event Services o Reserve space on campus o Complete Conference Intent to Organize & Housing Inquiry Form For sum
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Required Steps for Programs with Minors
Contact Event Services
o Reserve space on campus
o Complete Conference Intent to Organize & Housing Inquiry Form
For summer conferences this must be completed by April 1, 2017
o Sign MOU acknowledging policies
For summer conferences this must be completed by April 15, 2017
Complete Registration Form for Program with Minors
o Minimum of 45 days in advance of first day of program
o HR will facilitate background checks for all identified Authorized Adults listed on this form
o Submit to hr@belmont.edu AND riskmanagement@belmont.edu
Complete Required Training
o Minimum of 14 days prior to program
o Program organizers will be required to attend mandatory training hosted by the Office of Human Resources
o All program workers and volunteers must complete the Protection of Minors training tutorial located at http://belmont.edu/risk-management/protecting-minors.html
Summer Meal Request Form (if needed)
o Minimum of 14 days prior to the program
Summer Housing Guarantee Form (if needed)
o Minimum of 14 days prior to the program
Hiring Paperwork
o Per federal and state law, all hiring paperwork must be turned into Human Resources
o Must be submitted to hr@belmont.edu on or before first date of program
Conference Daily Schedule
o Each camp will be required to turn in a tentative daily schedule to Conference Services
o Must be submitted to kelli.davis@belmont.edu on or before first date of program