Xavier School of Excellence 2018 Charter Renewal Application

In the OCS’s process to make changes to its accountability framework and to align its processes with national principles and standards for quality authorizing, the Performance Frameworks

Office of Charter Schools Xavier School of Excellence 2017-18 Charter Renewal Application

[Date of Submission]

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TABLE OF CONTENTS

Introduction i

Renewal Timeline ii

Renewal Decision Overview iii

Part I: Charter Renewal Application – Instructions and CSAPPHIRE Submissions iv

Part II: Renewal Narrative 1

I Enrollment and Demographic Overview 1

II Executive Summary 3

III Self-Assessment 3

IV Student Performance 4

V Stakeholder Assessment (recommended) 5

VI Organizational Performance 5

VII Financial Performance 6

INTRODUCTION

According to Indiana law, a charter school is established to provide innovative and autonomous programs that: 1) serve the different learning styles and needs of public school students; 2) offer public school students appropriate and innovative choices; 3) provide varied opportunities for professional educators; 4) allow public schools freedom and flexibility in exchange for exceptional levels of accountability; and 5) provide parents, students, community members, and local entities with an expanded opportunity for involvement in the public school system (IC 20-24-2-1) As an authorizer of charter schools, Ball State University is responsible for ensuring that its charter schools demonstrate that they are achieving academic, financial, and organizational outcomes

Merit-based renewal decisions will be based on an analysis of a comprehensive body of objective evidence defined by the Performance Frameworks and gauged under standards developed under national principles and standards for quality authorizing Renewals will be granted to each charter school that can demonstrate that it has achieved ongoing and continuous performance standards as stipulated in the Performance Frameworks (developed by OCS), and has been faithful to the terms of the contract and applicable laws

The renewal process serves three purposes First, it forms OCS’ decision on whether to renew a school’s contract by providing evidence of school performance in relation to the academic, financial, and organizational performance standards set out in the school’s charter and in the Performance Frameworks Second, the process through the renewal application provides the school a meaningful opportunity to present additional evidence regarding its performance Third, it provides the school with an opportunity to outline – based on its past performance – a deliberate plan for sustaining success, addressing areas requiring improvement, and ensuring ongoing viability of the school

RENEWAL TIMELINE

Release of Renewal Application April 28, 2017

Renewal Orientation: Meetings with School Leaders and Board Members May – August 2017

Letter of Intent to Renew due to OCS on or before October 1, 2017

Renewal Application Due to OCS October 1, 2017

Onsite School Visits June – December 2017

Renewal Decisions On or before January 15, 2018

RENEWAL DECISION OVERVIEW

The OCS intends to conduct a rigorous, transparent renewal decision process that leads to merit-based decisions consistent with national principles and standards for quality authorizing In the OCS’s process to make changes to its accountability framework and to align its processes with national principles and standards for quality authorizing, the Performance Frameworks and the OCS’s Policy for School Assessment and Intervention will both be used to determine a school’s eligibility for a charter renewal The OCS will base its renewal decisions on the existing record of school performance including, but not limited

to, the school’s written response to the Renewal Narrative of the Charter Renewal Application and any additional performance data provided by the school

The first stage of the process involves the OCS sharing with each school that is up for renewal the schools’ data as evaluated through the Performance Frameworks Additional data is gathered through site visits, desk audits, and the CSAPPHIRE database

The second stage requires the school to prepare and submit the Charter Renewal Application The Renewal Application provides schools an opportunity to present the school’s existing record of performance and to outline plans for the school’s next charter term Within the Charter Renewal Application, schools will have

an opportunity to comment on the data and provide factual corrections and/or supplement the record with information and data to explain academic results and demonstrate other academic measures that may

provide evidence of the school’s academic success and/or improvement (e.g., individual student growth

data, legacy/cohort group data, summer remediation and/or additional IREAD scores, etc.) The school’s plans for the next charter term may affect the length of the renewal term/extension and may shape the development of a new charter contract

The third stage is an evaluation of the data collected in the first stage and the second stage by the staff and contractors of OCS; and the determination by the Executive Director of OCS as to whether to extend or renew the school’s charter and the duration of the renewal or extension

2017-18 CHARTER RENEWAL APPLICATION – INSTRUCTIONS AND CSAPPHIRE

SUBMISSIONS INSTRUCTIONS:

The OCS will provide a Charter Renewal Application template to each school up for renewal A school’s Charter Renewal Application will have some data charts pre-filled by the OCS with the school’s data; however, the school should fill in any empty boxes, as applicable Charter Renewal Applications must be

submitted to OCS electronically through CSAPPHIRE no later than October 1, 2017

FORMAT FOR SUBMISSIONS:

 The Renewal Narrative should not exceed 25 pages, excluding attachments

 Attachments to the Renewal Narrative (excluding the required CSAPPHIRE submissions and

updates listed below) should not exceed 25 pages and should be clearly referenced in the Renewal

Narrative

 Any attachment should provide information that a) meaningfully augments the body of evidence that OCS has already collected on the school’s performance, or b) illustrates or supports plans or strategies for the next charter term that would be material to the charter contract for the renewal

term (e.g., revised student handbook provisions, updated professional development plan, etc.)

CSAPPHIRE SUBMISSIONS AND UPDATES:

The following documents will be reviewed and verified by the OCS remotely through CSAPPHIRE during the renewal process In order to make the process more efficient, please review and/or upload the school’s

most current version of each of the following documents If any of these documents was submitted

previously, please just be certain that the version in CSAPPHIRE is the most current version

School Documents

Please review and verify the following in CSAPPHIRE are the most current version If such document listed below is not in CSAPPHIRE, please upload the required document These documents can be found under the “Plans and Policies” folder unless otherwise indicated

 Curriculum and Instructional Methods

 General Descriptions of Responsibilities of Teachers and Staff

 Methods of Promoting Parent and Community Involvement Practices

 Methods of Pupil Assessments

 Organizational Chart (updated administrative organizational chart)

 School Calendar (current school year) (annual folder titled “School Calendar”)

 Staffing Matrix

 Supplemental Programs (Information on Current Student Clubs, Organizations, and Other

Extracurricular Activities Offered (including athletic teams))

Current School Plans and Policies

Please review and verify the following “Plans and Policies” in CSAPPHIRE are the most current versions

If such document listed below is not in CSAPPHIRE, please upload the required document

 Conflict of Interest Policy

 Criminal Background Check Policy

 Deposit of Funds Policy

 Discipline Policy

 Elementary School Reading Plan

 Fundraising Policy and Guidelines

 Graduation Requirements, including diploma types offered (if applicable)

 Medication Policy

 Performance Evaluation Plan for Administrators and Teachers

 Personnel Plan, including Methods of Selection, Retention and Compensation of Employees

 Policy and Procedures for ELL Students

 Policy and Procedures for Special Education

 Professional Development Methods

 Promotion/Retention Policy

 School Admission Policy

 School Safety and Emergency Preparedness Plan

 Social Media Policy

 Staff Handbook

 Student Handbook

 Student Health Screening Policy

 Student Records Policy

 Teacher and Staff Compensation and Benefits Plans

 Transportation Policy (if applicable)

Corporate Documents

Please review and verify the following documents in CSAPPHIRE are the most current versions If such document listed below is not in CSAPPHIRE, please upload the required document

 Articles of Incorporation (and any Amendments thereto)

 Any Fictitious Name Registrations filed with the Indiana Secretary of State

 Board By-Laws

 Board Member List (including Current Contact Information)

 Calendar of Board Meetings

 EMO Agreement (together with all Amendments thereto, if applicable)

Financials and Budgets

Please review and verify the following documents in CSAPPHIRE are the most current versions If such document listed below is not in CSAPPHIRE, please upload the required document

 School’s Budgets for 2016-17 and 2017-18

 School’s Audit (if not conducted by Fitzgerald Isaac) for the school years ended 6/30/2016 and 6/30/2017

Board – Agenda and Minutes

Please review and verify the following documents in CSAPPHIRE are the most current versions If such document listed below is not in CSAPPHIRE, please upload the required document

 Board Minutes approving School’s Budgets for 2016-17 and 2017-18

Insurance

Please review and verify the following documents in CSAPPHIRE are the most current versions If such document listed below is not in CSAPPHIRE, please upload the required document

 Certificate of Liability Insurance

 Evidence of Property Insurance

Facility Documents

Please review and verify the following documents in CSAPPHIRE are the most current versions If such document listed below is not in CSAPPHIRE, please upload the required document

 Lease Agreement(s) or Deed(s) for All Occupied Facilities

 Certificate of Occupancy issued by the Indiana Department of Health

RENEWAL NARRATIVE

I Enrollment and Demographic Overview

A Provide the enrollment and demographic information for the current school year

2017-18 ENROLLMENT & DEMOGRAPHIC INFORMATION

Special Populations Students with IEPs English Language Learners Homeless Students

Eligible for Free and Reduced Lunch

B Provide enrollment information for length of current charter contract (ADM

count)

Total Student Enrollment

C Provide the student attendance information for the length of the charter contract

D Provide the number and percentage of students eligible for special education by

eligibility category for the length of the current charter contract based on each school year's December 1 count

Autism Spectrum Disorder

Blind of Low Vision

Specific Learning Disability

Traumatic Brain Injury

E Provide the number and percentage of ELL students for length of the current

charter contract

ELL STUDENT POPULATION CHART

F Provide the number and percentage of homeless students for the length of the

previous charter contract

HOMELESS STUDENT POPULATION

G Provide the number and percentage of High Ability students for length of current

charter contract

HIGH ABILITY STUDENTS

II Executive Summary

Provide a brief description of the school, including an overview of the mission and vision, educational program, community and local partnerships, and the school’s leadership and governance The following

sections will be entered into AdvancEd Assist

Description of the school (6000 character limit)

a Describe the school's size, community/communities, location, and changes it has experienced in the last three years Include demographic information about the students, staff, and community at large

b What unique features and challenges are associated with the community/communities the school serves?

School’s Purpose (6000 character limit)

a Provide the school's purpose statement and ancillary content such as mission, vision, values, and/or beliefs Describe how the school embodies its purpose through its program offerings and expectations for students

i Address why the school was founded? What educational need were the founders seeking to address in your community?

ii Describe any changes to the school's mission or substantial revisions to the educational program as described in the current charter that the school proposes to make for the next charter term Discuss any associated challenges or risks iii Describe any substantial modifications pertaining to the educational program that the school intends to request should it be renewed for an additional charter term

Notable Achievements and Areas of Improvement (6000 character limit)

a Describe the school's notable achievements and areas of improvement in the last three years

b Describe areas for improvement that the school is striving to achieve in the next three years

c Note: consider both student and teacher recognition or achievements (e.g teacher of the year awards, special certifications)

Additional Information (6000 character limit)

III Self-Assessment

The following self-assessments will be completed in AdvancEd Assist

a Purpose and Direction

b Governance and Leadership

c Teaching and Assessing for Learning