ST PAUL STUDENT CENTER EXECUTIVE COMMITTEE MEETING MINUTES_ 1991-1992

PRESENT: Wendell DeBoer, Jay Kropeunske, Hank Wells, David Eckholm, Phil Kerr, Charles RauschAnn-Marie Donahue, Anne Zylkowski STAFF: Maggie Towle, Mike Main GUEST: Sue Oatey, Assistant

STUDENT CENTER EXPANDED EXECUTIVE COMMITTEE MEETING

WEDNESDAY, SEPTEMBER 4, 1991

6:00-8:30P.M.

PRESENT: Wendell DeBoer, Jay Kropeunske, Hank Wells,

David Eckholm, Phil Kerr, Charles RauschAnn-Marie Donahue, Anne Zylkowski

STAFF: Maggie Towle, Mike Main

GUEST: Sue Oatey, Assistant Vice President for Student Affairs

The Expanded Executive Committee of the Student Center Board ofGovernors was called to order at 6:15p.m by the chair , Jay

Kropeunske.

The next meeting will be of the full Board Thursday, September 26

1991 at 12 noon in Room 202 of the Student Center.

PRESIDENT'S REPORT

Jay made introductions of Board members to Sue Oatey and thanked

her for coming to this meeting.

Jay circulated a Siggelkow Information Retreat sign-up sheet.

DIRECTOR'S REPORT

Charles announced some new staff - Eugene Morfitt, Grad Assistant

in Accounting and Diane Rubright, Grad Assistant for the Worldspan

project. Maggie and Mike Main have made plans for the

student-staff fall quarter orientation This orientation will include a

photo album for new members to get an idea of who is who as well as

who does what There will also be a list of 50 most asked

questions and a Student Employee Handbook, prepared by Anne

Zylkowski and the Union Philosophy to help introduce and reinforce

the training by the project managers.

Charles is the only staff who has not completed vacation He announced a theft in the Theatre on Tuesday evening with

approximately $10-12,000 worth of A.V equipment taken from theTheatre booth The Center has a $5,000 deductible insurance plan

The Minneapolis Union restructuring was reviewed by Sue.

Esther Neely has been selected to act on a temporary

basis as Director of the Minneapolis Union; Rufus Simmons

will be doing research and directing Community Service issues

for Student Affairs, Ron Krumm will be advising the Greek

System A transition team committee was established to decide

what was needed to be accomplished for a more refined structure.From that 14-16 transition teams were formed, getting studentsfrom Coffman and West Bank involved in the decision making

process These transitions teams are clerical work, accounting,reservations, concessions, comm media and the program area.She reported that a nationwide search for a Director of theMinneapolis Union has been advertised with an extended deadline ofOctober 2 This was done to expand the level of diversity needed

for the position. The Housekeeping/Maintenance project is now

working collectively for both West Bank and Coffman.

She also said there are options for the St Paul Student Union and

the Minneapolis Union for a mirror image of services.

There are major budget reductions in the 0100 fund area as much as

$600,000 will be retrenched. This will probably mean the

elimination of 500-1000 positions at the University The Student

Affairs office cuts are very possible It will come down to the

Vice President saying what the final priorities will be for

funding.

Sue does not expect the Minneapolis Union Constitution to be

completed before next year.

Questions were raised about who will be on the Board

nominated or how this will function.

, if elected

Sue stated that all transition meetings are open and all are

welcome She added that coordination between Minneapolis and St.

Paul will increase Programming in the Minneapolis Union and

revenue generation will change.

Charles asked how staff are handling the changes in the Minneapolis

Union.

Sue responded that initially there was very bad working relations, but people have been working together to get the job done Recommendations made by the transition teams have been accepted

except for the reservations team who need to buy computer equipment This will be delayed until the money situation is

better understood Esther has been very help in the transition period This has been a difficult time so care has been taken to

protect and help current staff know that budget cuts will occur.

There was discussion on student organizational banking and who usesthe services. The current feeling is to wait to hear how muchmoney will be cut before proceeding.

Anne asked how will SODC fall into this plan? Sue stated that more

students groups are needed to be involved.

Dave asked about the merger coming before all other changes - inthe legislature - were the dollar cuts known about at that time?

Sue said that decreased enrollment has been known and the cuts to the 0100 funds were planned for as they have not been as cost

effective as needed for the budget.

Hank asked about impact to the Student Center from all of this

merger and budget cut.

Sue stated that the intent is to build a mirror image Once thatoccurs the Student Center will get involved in the transitionteams.

Charles stated that goals and purposes and not structure will move

toward the Minneapolis Union. Relationship/Communication will be

the impact of stronger collaborative efforts.

Anne asked if part of the transition team will write the combined

CMU/WBU Constitution Are they using the Student Center

Constitution as a base?

David asked about student enrollment versus tuition.

Sue and Charles felt that tuition will be 9.5% increase with fees

at 4.5%.

The Recreation Facilities on the Minneapolis Campus and the Phase

II construction in St Paul are having an effect on the tuition as

well.

Dave questioned how private versus public institution across the

country were managing the dollars better.

The Regents financial aid work study is not good at the present

Jay passed gavel to Phil. Jay spoke against the motion as it may

not be a successful venture and as funding is very tight at present

he felt it was not the time to bring an increase to budget.

Hank moved to withdraw last week' s motion for- further discussion Motion seconded and carried.

Jay encouraged the committee to try something new in a different

space.

Maggie felt that more control over the TV in the lower level would

assist in the planned programs for this area.

Members approved the motion to rescind August 21st motion for

moving of the T.V and funding.

MOTION: Dave moved that the large TV be moved to the new space between Dining Center and to purchase a new TV monitor - for

approximately $800 in the lower level lounge area Motion seconded.

Mike felt that perhaps we can get by with what we presently have.

MOTION carried.

Mike discussed with the committee members how to set up the fall

orientation, asking about a "progressive meal" idea and where the

locations might be No date has yet been established - probably

within the first 3 weeks of classes.

BOARD GOALS for 1991-92

Board feels comfortable within Student Center and themselves as a Board.

Personnel & Professional understanding between Board and staff Combined Board and Staff - would probably include 40 people.

Charles feels that the most important aspect of the Board's

orientation is to be familiar with each other and with staff.

The question was raised about standard orientation for Board - who does it, who is involved, expectations and basic knowledge Of

ST PAUL STUDENT CENTER EXPANDED EXECUTIVE COMMITTEE

MINUTES OF WEDNESDAY, AUGUST 21, 1991

Present: Warren Gore, Jay Kropuenske, Melvin Brown, Ann-Marie

Donahue, Wendell DeBoer, David Eckholm

Staff: Maggie Towle, Nancy Pitzer

The meeting was called to order at 6:05p.m by the chair , Jay Kropuenske.

PRESIDENT'S REPORT

Jay announced that Sue Oatey, Assistant Vice President for StudentAffairs will attend the September 4 meeting to give an update on

the restructuring of the Minneapolis Union.

As Mike Main has been ill the last several days, the Board of

Governors orientation Planning will be rescheduled for next week.

A date for this orientation has not yet been set.

DIRECTOR'S REPORT

Charles is on vacation and Maggie reported in his behalf The carpet for the Terrace is ordered and should be here within the

next couple of weeks The chairs, requisited for the Terrace, will

be reviewed by Charles on Thursday She is hopeful that once an order is placed they should be here by late September We have

several events around that time and it would be ideal to have all

in place.

Maggie is preparing phase I of the Annual Report and should have it

to Board members by the next meeting time.

Marlene brought a copy of the fall brochure as it will be printed

The actual printing usually takes a couple of weeks and be returned

in time for school.

Jay distributed the updated organizational chart for members to review He also indicated the Vice President's office is

requesting formal goals from organizations The Student Centergoals appear in the By-Laws and may need to be expanded for this

request.

Maggie added that the video for new student employee orientation

will have a preview sometime the middle of October This will be

a social event in which Board members are invited as well Maggie and Mike Main are working on a 2 hour monthly orientation plan for

staff and students alike.

Maggie distributed and discussed the reason for the small grant award given the Student Center, the proposal for this grant and

what the committee is proposing to the Board for approval. The

grant funds as being proposed would be to develop the upper/lower level lounge space into a casual, relaxing space where people can enjoy programs and celebration events To do this it was felt bythe committee that the large screen T.V would have to be

controlled so the space could be used without disrupting T.V.

viewers Current T.V audiences are important and the committee

proposes that another monitor - $600-800 be purchased and placed inthe 2nd floor annex - outside the Ballroom. Reservations for this

area are less than 10 times a year in the 4-8p.m period. Thequestion of security is a strong consideration Cable andSatellite will be installed soon so that CNN for international

events could be a part of the programming which commuters couldenjoy.

Melvin asked about patterns of viewers and how this would be

handled. Maggie felt that signage even in the Games room would have to be up soon so that when students come back this patterncould be established early.

Marlene added that the plan for programming is to have the monthly Breakfast Club and the "Open Channels" programs held in this space

to see if the space works. This space could also work forcelebration events and as back up for rain

Maggie has 2 Interior Design students on the planning committee who would like to rearrange furniture on an experimental basis.

Ann-Marie asked if there would be a survey taken. It was agreedthat it would be best at the end of the quarter after a trialperiod.

Maggie added that the Minnesota Commons is currently a quiet study/sleep space, the Terrace for food and the upper/lower spaces could be casual discussion, etc It can be a risk This year the building managers hours have been reinstated so that there will be someone around until the building closes, which will enhancesecurity of the new T.V location

MOTION: Ann-Marie moved that the TV in the lower level lounge be made unavailable for casual TV and that the space be used to promote commuter space and as a program area Motion seconded and

carried.

MOTION: Ann-Marie moved that the Board approve the acquisition of

a new monitor to cost approximately $600-800 with wiring for security and placed in the 2nd floor hall annex. Funds to come

from the Operating Reserves Motion seconded and approved.

Maggie announced that all members are welcome to the Small Grant

committee meetings The next one is scheduled for september 11 at

12 noon in Room 110.

MOTION: Ann-Marie moved that Melvin Brown be appointed to the open

College of Agriculture position on the Board of Governors Motion

seconded and carried unanimously.

Ann-Marie asked about committees and if Pam Brew would be advising

the PR Committee.

Marlene said that Doris Mold will be doing this Pam's time at the

Student Center has been reduced by one day so she will be at the

Student Center 2-days a week.

It is Jay's intention to set up committee chair meeting twice a

month to discuss committee work, goals, etc and see what areas

need focus In this way committees will get a better handle on

business of the committee and what to bring to the Board.

Marlene announced that the 2nd Saturday Jazz series was

inadvertently left off the brochure.

Maggie announced that the Siggelkow Retreat Planning Committee is

now being formed and anyone interested, see her for information.

The Retreat itself is April 24-26.

MOTION: Ann-Marie moved that the Expanded Executive Committee be

adjourned Motion seconded and carried.

Meeting adjourned at 7:10p.m.

Respectfully submitted,

Ann-Marie Donahue, Secretary

-ST PAUL STUDENT CENTER BOARD OF GOVERNORS

EXPANDED EXECUTIVE COMMITTEE MEETING

WEDNESDAY, AUGUST 7, 1991

Present: Jay Kropeunske, Ann-Marie Donahue, Charles Rausch, Anne

Zylkowski, Warren Gore, David Eckholm, Hank Wells, Hang

Nguyen Staff: Marlene Vernon

The Expanded Executive Committee meeting was called to order at

6:12p.m by the chair, Jay Kropeunske.

PRESIDENT'S REPORT

Jay met with the chairs of West Bank and Coffman Union to discuss

review of the individual constitutions The model used will be the Board of Governors. Jay answered questions and felt the meetingwent well There seemed to be confusion on the Coffman/West Bank

Union roles insofar as governance versus advising administrationrelationship and about the restructuring which is occurring aswell. The CMU/WBU Boards were uncertain who this restructuringincluded and are trying for equal representatives for each board.They were impressed with revenue taken in by the Student Center.Jay and Mike have discussed Fall Orientation for the Board If anyBoard members are interested in working on this, please talk withJay Warren volunteered to help with "communication" type sessions This will be brought up at the next meeting. Jay willhave another meeting with Mike Main.

Jay shared the 6 principles of Campus Life See attached to copy

of minutes.

DIRECTOR'S REPORT

Charles commented on the 6 principles and indicated they were also

principles which guide the Student Center These are from the

Carnegie Report from Higher Education Report

There is no update on cost of the plague for the building as yet.Plans for new furnishings for the Terrace are continuing tasks

Hank asked about the possibility of picket and deliveries beingcrossed The University is as close to strike as it has ever been.The possibility is set for the 2nd week of school Some academic

processes could be stopped

Negotiations for CMU/WBU are being carried on in the North StarBallroom.

The closing figures for the end of the fiscal year show +$61,000

will go into operating reserves We received $18,000 more than

expected because of more students that expected.

The Student Center is continuing with the development of the

accounting system from COMS to SSO November 1 is the transition

date for changeover. December/January will be the "get the bug

out" period Problems may arise with outside vendors getting paid The present system needs to be replaced and it has taken 2 years of

work to get the new system decided on It is very difficult to

stay on top of all the changes which are currently taking place.

PROGRAMS

Marlene set August 6 as the deadline for fall brochure. She is

particularly pleased with the planning focussed on the kickoffweek.

There will be a co-sponsored Reggae Dance, outreach to get new volunteers, greeting of students, activities at the bus stop,

at the fair grounds and within the building.

2nd week events with the

Activities Fair, 3rd week

planning is in progress,

campuswide - this will

year.

Board of Colleges - St Paul Campus

Campus Services Fair, Homecoming Week

- Tuesday, October 18 is Peace Day

on the St Paul Campus later in the

occur

New outlook and activities of the Student Center Roxy Films are

diverse and fun; art of films during the day Ten concerts - on Mondays paid by Food Service and Wednesday Seasons continues.

Celebrations - mid quarter - October 31 "Harvest Cornucopia" special midquarter film and end of the quarter film. The

Bookstore has indicated it will help with the end of quarter

celebration.

Marlene is optimistic about the new quarter and new staff workingwell together. Expectations and norms have been reviewed at a retreat for this to occur There is a shift in participation with

BOG program committee having two leaders under Marlene's

advisorship This should make the committee strong from the start Warren will be doing book reviews- these have been organized Don

Shelby of Channel 4 will review "Amos and Andy'l Charles willreview "DEMING MANAGEMENT METHOD" which the University will beadopting soon.

Marlene reviewed the Community Building Grant Meeting, held today The purposes of space use were prioritized, minutes from last meeting were distributed The committee has discussed the current

T.V sound pollution and possibly moving it

Charles felt that it was not necessary to move the T.V., but make

available for programming and permit soaps at other places.

Marlene felt that it was important to meet and interact in the

space Jay felt that the group should continue this discussion at the next meeting Warren felt that objections to soaps being moved should be planned for Marlene, Maggie and Charles will discuss at the next meeting the phase of programming planned with soaps, space

and timing for programming at the next Expanded Executive Committee meeting.

Marlene distributed the Room 42a and 42b rearrangement for staff, volunteers and Board of Governors and the proposal for Worldspan Resource Center to be discussed so that needed items be purchased should this proposal be agreed to CMU/WBU has joint Board and staff space and it seems to work well Anne felt it is a good

opportunity to interact with those who work here.

Jay distributed a handout on major organizational goals for

1991-92.

Charles reviewed these goals and stated they are from the current

year and establishes shifts in present goals If there are any

changes in any areas for funding, we need to make these requests

known by August 15th These are issues the Board should be

involved in (not the Director alone) The fiscal year begins 12

month from now to continue 24 months - which is hard to visualize

at this time.

Warren asked what the change from last year is compared to this

year.

1991-92 funded by inflation of 3 1/2- 4 1/2 % (not on permanent

basis) The increase is close to inflation but salary increases

were not included for full-time staff We have established a

reserve fund, however Charles has set aside 12-13%, though he is

not exactly sure what is available.

Charles wanted to deal with external first (CMU/WBU) then deal with

internal 2 items are not funded.

2 full-time in progress

1/2 FTE grad position = $6,000

PR position Inherited loss from shift in CMU/WBU

Loss of a part-time $15,000 needed to make up

Charles would request $30,000 at the first round

Beyond those no pressing issues for dollars are needed

06 from the list are ongoing concerns:

-Potentially we provide check cashing of students

-One cutback may be an elimination of this function Charles is insupport of this as a way to save student fee dollars

Jay stated that the goals will be reoccurring in the upcoming

years.

Charles - indicated that goals need to be expanded and clarified.Any additions or ideas, please see Charles.

The Minnesota Daily article on "White Union" may be an issue to be dealt with soon This may be brought up at a future Breakfast Clubmeeting.

Warren would like to have a designated time to discuss this issue.

Marlene suggested the program "Open Channel" which will deal with

issues such as health and free speech and is being organized with

Bob Seybold and Warren Gore as a place where issues could be

discussed.

Warren asked if we are prepared to take criticism for "Free Speech

Alley". Issues such as this should be included in the Student

Center. David E said he felt the Student Center is a community and needs to stick to its goals - wanting to celebrate diversity

but not letting the issue get out of hand Will a sense ofcommunity be displaced with diversity? An example of this is Goal

01 in the major orgianizational goals for 1991-92

Warren asked if the Student Center would be interested in having an

issue orientated tape library

Charles indicated this is illegal

Marlene called Public TV - we must go through procedures but tapes

can be bought. The Unions are looking to buy a series jointly examples would be World War I, Civil War Worldspan Resource

-Center will have tapes to be viewed

Concern of diversity in relationship to community and union Diversity is good, but our Union' s emphasis should be on community.Guests - Catherine and Elizabeth Eckholm were introduced.

Meeting adjourned at 7:20p.m

The Six Principles for Campus Life:

First, a college or university is an educationally

purposeful community, a place where faculty and

students share academic goals and work together to

strengthen teaching and learning on campus.

Second, a college or university is anopen community, a

place where freedom ofexpression is indy protected and where civility is powerfully

uncompromis-affirmed.

Third, a college or university is a just community, a

place where the sacredness of the person is honored and where diversity is aggressively pursued.

Fourth, a college or university is a disciplined

community, a place where individuals accept their obligations to the group and where well-defined governance procedures guide behavior for the

common good

Fifth, a college or university is a caring community, a

place where the well-being of each member is

sensitively supported and where service to others is

encouraged

Sixth, a college or university is a celebrative community,

one in which the heritage of the institution is

remembered and where rituals affirming both

tradition and change are widely shared.

MAJOR ORGANIZATIONAL GOALS FOR 1991-92

1 Intensify the organizational focus on

diversity.-2 Aggressively address issues of racism and discrimination on

campus

3 Institute Phase II and complete design of Phase III of the

Volunteer Involvement Program

4 Institute specific staff recruitment programs which assure

greater diversity within the staff structure

5 Continue development of broadly based community involvement

in the priority setting of the organization

6 Address the issue of inadequate funding in the maintenance,

renovation and replacement of the Student Center facility

and equipment budgets

7 Fully institute the CUSTOMER SERVICE MANAGEMENT PROGRAM

throughout the organization

8 Support the COMMUTER STUDENT INITIATIVES introduced by the Vice

President for Student Affairs

9 Seek and establish additional collaborations and cosponsorships

with organizations, departments and academic divisions on

campus

-Proposed Space Reconfiguration for Activities

This possibility is just a proposal Nothing definite has been set yet, but your feedback is

needed to help us evaluate what we think is the best plan Please be ready to respond to this

configuration at our next Program Group meeting Guly 24).

In Room 42a: A desk for the Board of Governors

A desk for the VolunteersTWo desks for the Program Assistants of AkE, CDC, and CSI to shareOne computer on a rolling cart

The current file cabinet remaining

A table for small meetings and to use as work space

In Room 42b: A desk for the Coordinator/Project Advisor of CDC, Worldspan and All Union

Events

A desk for the Coordinator/Staff Development Person

A desk for the Project Advisor of A&E

A desk for the Project Advisors of COA and Worldspan and the Coordinator/

Project Advisor of the Gallery, A&E and COA to share

A computer on a rolling cart (possibly a more advanced work station) COA Resource Center: Will remain as office space for COA Staff with all current facilities

Will have computer access (possibly shared with Gallery)

Paul Larson Gallery: A desk for the Coordinator/Project Advisor of the Gallery, A&E, and COA

Space for the Project Assistant of Visual ArtsArea staffed by the Gallery AttendantsPossibly some space for Program Assistants to use as a back-up work station

A computer on a rolling cart

Worldspan Resource Center: A desk for the Project Advisor of Worldspan

A desk for the Worldspan Program Assistant(s)

A computer work station of some sort

Rationale for Recommendation

42a was made into more of a volunteer/BOG office because of its second door which will

allow SPSC volunteers early/late access to their SMC work We also needed to provide these

groups with some sort of space in the building One large benefit of this placement will be the contact that the programmers will have not only with their own volunteers, but also those from

other areas and the Board Hopefully, this set-up will increase the amount of involvement in all

Activities areas and will improve Board/Activities relations, A second benefit will be the work

space provided to the Program Assistants, while remaining in relatively close proximity to their

Project Advisors and Coordinators

42b has become the primary programming office By providing a central location for all

of the Project Advisors (even though not everyone will be using it all of the time), we can continue

to build the working relationships that have developed this year The room will also serve as a place the Project Advisorss of Worldspan and COA can go to to do work they can not complete

in their resource centers Finally, the room will serve as a place where the two Coordinators/

Project Advisors and the Coordinator/Staff Development Person can work together to complete

some of their other duties to the Student Center, as a program support team

The only other point to make is that the back-up work space in the Gallery would come

into play if all of the Program Assistants had work to complete and both the Board and the

Volunteers were using 42a One final note is that 42e (the Assistant Director for Program's fice) will be available for storage (in the closet and file cabinet), meetings and work by the coordination and program support team

Of-Basic Possible Floor Plans

UNIVERSITY OF MINNESOTA

Twin Cities Campus

St Paul Campus Student Center

A Division of Student Affairs St Paul MN 551082017 Buford Avenue

COMMUNITY BUILDING SMALL GRANT MEETING

AUGUST 7, 1991

PRESENT: Kandace

Keyser, Sue Meyers,

Carolyn Williams, Mike

Main, Linda Billings, Marion Freeman, Marlene Vernon, Charles

Rausch, Maggie Towle

We prioritized the "purpose of the space"

items which were identified at the

last meeting The basic agreement was that we

want to

create a physical space where social

interaction/initimacy can take place.

We want to

design a

physically comfortable

space that Will also be conducive to

programs that will build community.

The biggest concern of the committee at this point is whether or

not we can

have the large screen T V moved to another location

so that the space can be used more to encourage interaction or

provide program opportunities Charles spoke to the issue and expressed his

concern for displacing the "soap opera" audience.

At

this point it is not the

intention of the Grant Committee to

displace any population of our community. We simply want to move

the T V to another location in the building.

Charles also said that it will be a Board of Governors decision.

The committee agreed to

bring the rationale for moving the T V.

to the

August 21st Board

meeting. We need to present our

rationale, alternative solutions and any data we can gather·

Mike mentioned that "Commuter Day is on

October 7th during

Homecoming week The committee

agreed that we will sponsor a

kick-off event either on or near that date.

Mike will talk to Doris about ideas.

Also, we can maybe use some of the already

planned programs i e., "For The Health Of It" and "Free Speech

Alley" in that space with some of the grant money.

We also discussed which parts

of the lounge would work best for

various types Of

programs. Kandace suggested that the brick

corridor south wall be used as the "Live Graffitti Board" area.

Maggie expressed her concern that we use the grant money by the

The

October let deadline to make

people aware of the space.

physical remodeling and search for funding can be done throughout

the fiscal year

will primarily discuss andif prepare for the Board meeting to see

they will approve the T V alternatives. Please let Maggie

(5-6295) or Mike (5-8266) know if

you can attend the Board

meeting that evening, August 21st 6-7pm. Box lunches are served.

Small Grant committee has been working for 4 months on developing

a plan for the use of the grant money The grant was given to

organizations to develop a "community building project" The

Student Center asked for funding to help develop a student lounge

space (the upper and lower level lounge) into a place where the

St Paul Campus community can gather and interact with one

another in a comfortable setting.

The current lounge space is not conducive to human interaction

due to the large screen T V People tend to sit and watch the

screen while in that area and feel that they cannot talk in fear

of disrupting others.

Realizing that the T V serves an important part of the community

the committee would like to recommend that we continue that service to the community but that we move the T V to another

location so that the lounge space can be used for other community gathering/interaction/programming purposes We would, however,

like to have a large screen in the lounge area that could be used

for programming purposes only.

We propose that the public use T V be moved to the 2nd floor

annex area The key concerns with that area are:

Security - T V would have to be secured to the wall or floor.

Reservations - The area is used occasionally in conjunction with Northstar Ballroom events (less than 10 a year between 4-8pm).

T V would have to be shut off during those events, but the SPSC

could put signs up in advance and refer people to the Games

Room during that time 4-8pm is not prime T V viewing time so

less people would be displaced than the 11-lpm time period

Room Temperature - the annex area can have varied degrees of temperature comfort Would have to look at stabilizing the

temperature of the space.

We propose that this move be made before SC

students become accustomed to the new locations

minimize disruption during the school year The

wants to have a big kick-off event in the lounge

October, possibly during Homecoming week.

hool starts SO

Of the TV's to committee also

space in early

UNIVERSITY OF MINNESOTA

Twin Cities Campus

St Paul Campus Student Center

A Division of Student Ajfairs 2017 Buford AvenueSt Paul, MN 55 ZOK

COMMUNITY BUILDING SMALL GRANT MEETING

AUGUST 7, 1991

PRESENT: Kandace

Keyser, Sue Meyers, Carolyn Williams, Mike

Main, Linda Billings, Marion Freeman, Marlene Vernon,

CharlesRausch, Maggie Towle

We prioritized the "purpose of the space"

items which were

identified at the last meeting The basic agreement was that we

want to

create a physical space where social

interaction/initimacy can take

place We want to design a

physically comfortable

space that Will also be conducive to

programs that will build community.

The biggest concern of the committee at this point is whether or

not we can

have the large screen T V moved to another location

so that the space can be used more to encourage interaction or

provide program opportunities.

Charles spoke to the issue andexpressed his

concern for displacing the "soap opera" audience.

At this point it is not the intention of the Grant Committee to displace any population of our community. We simply want to move

the T V to another location in the building.

Charles also said that it will be a Board of Governors decision.

The committee agreed to bring the rationale for moving the T V.

to the August 21st Board

meeting We need to present our

rationale, alternative solutions and any data we can gather.

Mike mentioned that "Commuter Day"

is on October 7th during

Homecoming week. The committee

agreed that we will sponsor a

kick-off event

either on or near that date.

Mike will talk to

Doris about ideas.

Also, we can maybe use some of the already planned

programs i e., "For The Health Of It" and "Free Speech

Alley" in that space with some of the grant money·

We also discussed which parts of the lounge would workvarious types Of best for

programs. Kandace suggested that the brick

corridor south wall be used as the "Live Graffitti Boarde area.

Maggie expressed her concern that we use the grant money by Th

October

1st deadline to make

people aware of the space.

Physical remodeling and search for funding can be done throughout

the fiscal year.

A\Ock · Au j 41>r

The next meeting will be at 12N (11:45am lunch) in Roof 110 We

will primarily discuss and

Prepare for the Board meetin9 to see if

they will approve the T V alternatives Please let Maggie(5-6295) or Mike (5-8266)

know if you can attend the Board

meeting that evening, August 21st 6-7pm Box lunches are served.

Minutes 01 Small Grant Meeting 7/24/9I

Present: linda Billings, Kandace Keyser, Mike Main, Sue Meyers, Doris Mold and Marlene

Vernon

We began the meeling by having Doris Mold discuss some of the possible programs which the

Activities staff felt would be good for the space In general the programs would be more subtle

and low-key, but we would occasionally have some higher energy programs suchas Celebrations

and Fairs The ideas were: General Mills International Coffee Event (similar to'Iinings'Iba

Event)-free coffee, food, cups, music, etc.; a follow up event involving a weekly (or monthly) national Coffee Hour with free or reduced price coffee; Demonstrations by artists (weavers, paint ers, etc), COA, and other activities; low-key music just playing (i.e classical guitarist)-things that are more interactive and intimate; a live graffeti board/free speech alley; stress aclivities with

Inter-counselling-'Dlk to Dr Bob"; video theater-both passive viewing and interactive viewing, fairs of all types-maybe extend them beyond the lounge space; Dateline-current events discussion and

information format (get together a group of "experts"); have teasers/previews ofupcoming live, video, audio, etc.; workshops-simple and short, constantly repeated (similar to the 4H Youth

events-in Action program); tyevents-ing thevents-ings events-in with holidays, current and seasonal activities (i.e decor,

vid-eos, music, etc); International Hospitality Events; practical, environmental activities; utilize the

space as a gathering/departure point,tours, a walking club, etc.; displays against the walls-similar

to Worldspan The point was emphasized with all ofthese ideas that we must have very obvious

signage about the lounge and what is happening there so people feelincluded.

We discussed how we really need to sort out what are our Major Purposes and what are the

Ca-pacities for those major purposes We felt that one major purpose was that the lounge be an

inviting place to gather Some of the capacities related to that were that it be a place for

educa-tion, that it tie into its surroundings, that we have the ability to program there and that it have

controlled directional sound We also felt that the lounge should be a kiosk, a magnet, that will

draw people in It should be central, but a cultural collage ofthe campus; not a focal point, but a

mixture of many things The statement was made that the lounge should have a major purpose

but not a central focus Rather people can experience many things, but can focus in on one if they

want.

We then launched into a discussion ofthe placement ofthings in the lounge space Kandace made the point that people often do not move the furniture around, but we will want to encourage that Perhaps we will go in and rearrange things every two weeks or so until people get the idea The

actual set up of the room will depend on what its focus (or its major purpose-see previous

discus-sion) will be Sue said that we should try to avoid tal[ing away the "cuddle corner" space and

everyone agreed Unfortunately that might not work ifwe put in the coffee We still need to

figure out how we want to arrange the space for large groups, for programs or for screenings.

Everyone basically felt that we should leave the TV in the same place, but that we should rig it up '

some how so that we have control over it For dividing the space people seemed to favor using

some type ofplanter or an acryllic sheet An interesting suggestion was that we might want to get some kind ofmovable barrier so we could open up the space from time to time (perhaps we could

convince Doris to m•ke a special planter) Finally, the point was made that we need to do

some-thing with the back wall to make the space inviting Kandace said this will be easiest to

accom-plish with lighting One last suggestion that was made was to put the "grafetti board" on the wall

of the ramp.

9

.dlthough we accomplished a lot at the meeting we did not get very far in prioritizing the purposes

of the lounge We did decide our number one purpose, but not any others Kandace suggested that we include the list ofpurposes in the Minutes with space to number things and that way we

can all prioritize the list and be ready to discuss it next time She suggested that we do something similar for the list of programs for the lounge (as well as determining the section of the lounge in

which each activity would take place) First the purposes:

1 /Create,an intimate place to relax and to interact with people "capadities": -"as is" all-season comfort place 64

-arrangable/versatile furniture-personal control over the space

-overlapping use of the two sections

-joint ownership-identification for individuals with the lounge

-easy access in and out

Ij

I- E J,u' 1

223:5?ce that fits with tthe surrounding Tr-tiel,onal space /1*4'-7

Obviously, those are not the only possible purposes, so feel free to write in your own on this pageand rank them with the rest of the purposes on the preceeding page After you do that please go

to the final page ofthese minutes to rank and place the list ofprograms for the lounge Instead ofgoing from first to last with the programg let's use 1 for high priority, 2 for medium priority and 3for low priority At the same time we need to place each activity somewhere in the lounge; pleaseuse A for the upper level, B for the lower level and C for both An example would be the program

"Fairs" which I think should be in both parts ofthe lounge, but which I feelis a low priority-Itherefore label it as "(3" l'hanks for reading the minutes and for your work on this importantcommittee.

Priority and placement ofprograms for the Commuter Lounge Space

A

B

List ofPossible Programs:

1 V International Coffee Night

A / International Coffee Hour 4 L A ' 6

Displays

Other ideas and their rankings:

C J7£ € 241#2

-COMMUNITY BUILDING SMALL GRANTJULY 10, 1991 MEETING MINUTESPRESENT: Sue Meyers, Marion Freeman, Linda Billings, Maggie

Towle, Carolyn Williams, Mike Main, Marlene Vernon, Kandace

central place to gather, get information, participate in

a program, a place to remind people of what events are happening through an events listing on a TV screen or a bulletin board or

through "teasers" of upcoming programs which could be on the TV

it not be just an6ther area with a lot of

a mixture of tables (larger ones to promote chairs and some room for standing.

that

n t That

We talked about the stairway area in the lounge space and thought

that might be a good place to put a coffee service area or wecould look at putting a pleasant barrier i e., plants and

actually divide the space'into two different areas

We all agreed that in order for that space to be more inviting

the "soap opera/tv viewing" would have to take place in another area of the Student Center Perhaps the second floor annex area.

The committee would like to see some large screen programming

take place in the area that could include current events, teasers

of upcoming programs, etc it would be controlled programming which means that there would also be times that the large screen

would be closed off and the space would be used in other ways.

It was felt that the presence of a TV in that space makes people

feel that they have to watch it all the time.

Another idea was to have a graffiti board where people could

sound off on various University/current events.

The committee felt we are now at the point where enough ideas

have been generated and that we are ready to list and prioritize

how we want to see the space function After the function ia

defined we can then begin looking at blueprints for designing thespace and planning programming The next meeting will be spent

prioritizing and deciding on the function of the space

Kandace brought in some more ideas for naming of the space:

Cafe Society, Madding Crowd Cafe, Chummery Cafe, Inglenook Cafe,Casavansory Cafe, Coffee Lair, Coffee Mew, Wayzgoose Cafe, St.

Paul Campus Borough, Metropolis, Whistle Stop Mews, Campus Forum, Campus Artery, SteppingStone, Zingaro Plaza, Brickyard Mews, and

contributed by Sue Meyers, Watering Hole.

Space Function Ideas To Date (Taken

from previous meetings,student survey and original grant proposal):

The space should

have a welcoming, community, comfortable,

belonging feeling

A place to relax, interact with people.

A place that fits

in with the surrounding areas,

A "coffee shop" type of space.

A place where programming cant take

place such as information

fairs, breakfast club, job fairs, etc

An identifiable place that has a focal point/creative graphics,

etc

Large screen programming vs large screen TV.

A place to meet social/personal needs.

A place to get community information.

A place to celebrate - through programs, decorations, a changing environment.

UNIVERSITY OF MINNESOTA

Twin Cities Campus St Paul Campus Student Center

A Division of Student A#airs

2017 Buford Avenue

St Paul, MN 55108

COMMUNITY BUILDING SMALL GRANT JUNE 20, 1991 MEETING MINUTES

PRESENT: Kandace Keyser, Marion Freeman, Carolyn Williams, Marlene

Vernon, Charles Rausch, Linda Billings, Maggie Towle

We started out by taking a look at the currently named "Upper and

Lower Level Lounge" space so that everyone knew what the area

looked like presently before we began the discussion about naming

the space.

We then began brainstorming, thinking of names that would represent

a "community, belonging, gathering place feeling" for that space.t

The list that was developed was:

· - Vir- *

(L,LM <C, P 3 2 -7/ 2

alley, lane, gathering, plaza, gazebo, coffeehouse, cafe, commuter,

community, market place, market, interactive, commons, terrace,

center, mews, main street, inviting, community focus, easy,

opportunity, fairs/information, square, townsquare, belonging, hub

We discussed what the proposed use of space will be and came up

with the following ideas:

-A place to relax, interact with people It was noted that the

space currently doesn' t feel like a "drop-in" place unless you want

to watch the television It is not conducive to conversation.

-A place that fits in with the other areas around it i.e.,

bookstore, copy shop, future worldspan resource center, gallery,

outdoor store, ctr for outdoor adventures, cash machine,

info/concessions area - the idea of a "coffeeshop" fitting in with

the smorgasbord of other things already located in the area with

the added attraction of it being in the center of things and a

gathering place for people to interact

-A place where programming can take place such as information

fairs, breakfast club, etc

-A place that is identifiable through a creative graphics program

and with some minor remodeling to make it feel more comfortable,

"softer".

At the next meeting we will continue to explore these ideas and

hopefully come closer to identifying how we want to use the space

and what we will call the space

NEXT MEETING ** WED JULY 10TH ** ROOM 108 STUDENT CENTER ** 12N

PLEASE ARRIVE AT 11: 45AM, GO THROUGH THE TERRACE CAFE LUNCH LINE

USING THE SOUTH (FAR RIGHT) CASH REGISTER TELL THE CASHIER YOU

ARE WITH THE SMALL GRANT MEETING/MAGGIE TOWLE - YOUR LUNCH WILL BE

CHARGED TO THE SPSC THE MEETING WILL BEGIN AT 12:OON

CALL MAGGIE AT 625-6295 IF YOU HAVE ANY QUESTIONS.

FUTURE MEETING DATES WILL BE:

JULY 24

AUG 7

AUG 21

ALL AT 12N (LUNCH LINE AT 11:45AM) IN ROOM 108

THANKS FOR YOUR WONDERFUL INPUT AND IDEAS!!

UNIVERSITY OF MINNESOTA St Paul Campus Student Center

TWIN CITIES 2017 Buford Avenue

A survey was conducted on May 15 and 16 asking the general student population what types of services and programs they would like to

see be held in the lounge space From that survey two St Paul students, Annette LeDuc and Carolyn Williams volunteered to be on

the grant planning committee Much discussion took place about the goal of the grant and how we need to broaden the service and program offerings to the whole Student Center, not just limit it to

the lounge space.

It was decided that the current Upper and Lower Level Lounge should

be re-named to reflect a "Town Square/Community/Family" feeling

The committee agreed that the name "Commuter Lounge" is too narrow

plus it duplicates what is already a space at Coffman Union

John Bell from Natural Resources discussed what his college isdoing with the small grant that they received They are developing

an area where students, staff and faculty can go to interact, study, etc A similar idea as to what the Student Center is

trying to accomplish It was helpful to hear what Natural

Resources is planning.

Dee Ginthner from Human Ecology thought there would be two studentsfrom her college that would be interested in this project

For the next meeting people should bring ideas for:

A name for the lounge space

Types of information/services we could provide

Types of programs we could provide

Thoughts on pursuing CNN/Cable for the lounge

Things we can provide for the non-traditional student

Please fill out the attached sheet noting times you are available

to meet over the summer We need to meet twice a month to get thisproject off the ground - food will be provided at each meeting

Also, anyone is welcome to attend Just have them RSVP to Maggie

Towle 625-6295 Thanks!

COMMUNITY BUILDING SMALL GRANT

"COMMUTER STUDENT LOUNGE COMMITTEE"

MAY 2, 1991 MINUTES

PRESENT: Maggie Towle, Mike Main, Marlene Vernon, Linda Billings,

Jay Kropuenske

We began the

meeting by reviewing the "Memorandum of Agreement"

that was sent to the VP for External Relations which outlines the

timeline for the

project as well as

the breakdown of how the

grant money will be used.

and define what the

needs of commuter students are and

how those needs will

fit into the newly defined commuter lounge

space We decided that the ideal would be to have input from the

the Student Center. We will

try to recruit these students by:

1) Handing out a survey and asking for input on May 15 (SPrin9 Fling) and May 16 (Crafts Fair).

2) Table Tents

3) Letters to College Boards and Student Affairs Departments

4) General Word of Mouth/Posters

Our

first meeting will be a

breakfast meeting on May 22 from7:30am-9:00am Any

interested faculty and staff will also be

welcome to attend.

All committee members will give Maggie input on survey questions

as well as the letter to the college boards/OSA.

Marlene suggested that Sue Meyer would be a good person to be on

the committee

Maggie said

she wants the physical changes/plans for the lounge

space to be completed by June 30th so she can begin working with

the shops people.

We will try to meet briefly before the May 22 breakfast meetin

to discuss the format for

the meeting

Please get the word out

to students, staff and faculty about this committee!!

CC:

Marion Freeman, OSA

ST PAUL STUDENT CENTER EXPANDED EXECUTIVE COMMITTEE

WEDNESDAY, JULY 24, 1991 - 6:00-7:OOP.M

PRESENT: JAY KROPEUNSKE, MELVIN BROWN, HANK WELLS,

JEANNE EXLINE, DAVID ECKHOLM, CHARLES RAUSCH

STAFF: NANCY PITZER

The meeting was called to order at 6:05p.m by the chair , Jay

progressive type of orientation to last perhaps 3 hours or so Possibly this would cover several homes in the area where one topic and food would be served per house He will be meeting further and

invited interested Board members to participate in the planning.Jeanne asked if a date has been set Jay said that this will be

set soon and probably occur early at the beginning of fall quarter.DIRECTOR'S REPORT

Charles copied members on the Transition Report dated July 22

Members asked about this transition and if there was any affects to

the Student Center To the best of his knowledge, it does not

affect the Student Center It is possible that a review of the

St Paul Student Center services will parallel the Minneapolisbased services once the transition the process is completed

Charles also informed members that ongoing discussions are being

held between the University and the newly formed ASFME Threestaff of the Student Center are eligible for membership in ASFME.Charles recommended that the proposed plague for the building beput on the inside of the 1st floor entry way rather than outside

He will get a bid on the cost and bring this information back to

the committee.

Jay will get an update from the Grant Committee, which metWednesday and bring it to the next Expanded Executive Committee

Jay circulated the poster policy to members for review and action

at the next meeting.

There will be one glass standard at: COA,Gallery, Games Room and Worldspan. The Activities Area has 8

standards with plexiglass which will serve on a "roving" basis Jay

and Mike also have been discussing the rearrangement of space in

Room 42A and 42B to emphasize need for volunteer space and a place

for the Board.

These plans were also circulated for review. Jay

will invite Mike and Marlene to the Expanded Executive for further discussion The staff is also working on recommendations for how the Worldspan Resource Center will function.

Charles has sent out to the University Design Department a pencil drawing on the renovation of the 1st floor display case redesigned

as an Information/Distribution Center.

Jeanne discussed a plan to give a welcome to 80+ students housed in Bailey this summer.

All colleges are involved and Student

Center is also included in an invitation to this event which will

occur Monday August 5 from 3:30-6:oop.m The plan is to have a scavenger hunt and then dinner with final wind up at McNeal to get

Another University event on July 26th in which the Student Center

and all colleges on the St Paul Campus are co-sponsoring music by

the MAROONS and refreshments, will be presented to the campus free

of charge

Jeanne thought it would be a fun event.

The new Terrace Garden furniture has arrived and looks great·

The group discussed some possible ways that issues such as the College of Agriculture image, improved teaching for increased

tuition, etc could be presented to the community. Jeanne felt

that ·the Breakfast Club would be one example of how to work on ideas in a non threatening environment. Charles suggested that business/industry might also be invited to

bring issues to this forum.

Meeting adjourned at 7:10p.m.

Respectfully submitted,

Nancy Pitzer

1991-92 GOALS

July 24, 1991

1) Support and promote community building activities:

Correlative Goals: Presidential Goals 2, 3,7,

Student Affairs Goals 3,4

Student Activities Goals

• Provide facilities, services, programs and

hospitality which are inclusive and equallyaccessible to all members of the University

• Contribute to building pride in the University,

born from understanding and embracing its mission

• Support the land grant mission of the University;demonstrate a pride in the roots of the land grantmission and the service it provides to the larger

and demonstrates confidence that the majority

of interactions with others in the communitywill be positive, pleasant and respectful, andthat there are people in the group to whom to

to turn for friendship and assistance

• Create an environment which accepts and valuesdiffering opinions, and, develop programs andactivities which address conflicts withincommunity honestly and forthrightly

2) Support the institutional focus on diversity:

Correlative Goals: Presidential goals 2,3,8

Student Affairs goal 5 Student Activities goal 3,4

• Provide a physical environment which supportsdiversity

• Continue programming community discussions and events which explore the issues of diversity and

promote community development

• Continue and expand collaborations with theCultural Centers and MISA

• Increase membership from minority groups on the

Student Center Board of Governors and on the

staff of the Center

• Promote staff

development which emphasizes

diversity

• Support efforts underway in the Office for

Student Affairs which focus on diversity and

respect for differences

3) Provide programs, services and facilities to support student involvement and development:

Correlative Goals: Presidential Goals 2,3,4

Student Affairs Goals 2,4,

Student Activities Goals 172, 4

• Continue and increase a broad base of community

involvement in the determination of organizational

goals and priorities

• Continue to build relationships with academic departments, especially those located on theSt Paul Campus

• Provide a well organized and managed system of volunteer opportunities through programming

division structures which include focus on

appointments, clean and orderly, inviting,

functional and accessible to all members of the University community

• Provide high quality systems, structures, staff

support, amenities and equipment for the

presentation of programs and events to the

community

• Plan, develop and present a broad base of programsand activities which compliment and support theinstitutional mission, contribute to enhancing thestudent experience on campus and foster a sense

of community

4) Provide effective management, financial accountability and

organizational accountability to the University community

Correlative Goals: Presidential Goals 1,7

Student Affairs Goals 2,3

Student Activities Goals 2

8 3 10

,4,5

• Maintain accounting and record management systemsfor purposes of operational decision making and

which assure effective internal and external audit

controls in all operating budgets and operatingaccounts

• Provide regular publication of financial and

operational outcome reports for the Board of Governors, Student Activities, Student Affairs,

Fees Committee, University auditor and all otheragencies with appropriate authorities to

request information

• Reconstitute existing financial systems and implement new systems designed to support

standardized reporting in Student Activities and

Student Affairs Divisions

• Continue implementation of the CUSTOMER SERVICE

MANAGEMENT PROGRAM and introduce Total Quality

Management into the Student Center

• Address the issue of inadequate funding in the maintenance, renovation and building replacement

reserves

• Conduct scheduled divisional and personnel reviews

5) Support staff development and refine staff support systems

Correlative Goals: Presidential Goals 1,2

Student Affairs Goals 3,5

Student Activities Goals 5,6

• Continue development of internal staff committees

to improve communications and broaden staff

involvement in the total organization

• Conduct staf f developments seminars, workshops and

activities and celebrations

• Support staff in their Professional Development through the Regents Scholarship program, support

of staff involvement in the Association of College

Union International, granting of "leaves of

absence" for purposes of professional development

and shared support in attendance at training and

development workshops, conferences, seminars,

Expanded Executive Committee

Wednesday, July 10, 1991

Present: Jay Kropeunske, Anne Zylkowski, Hang Nguyen, Phil

Kerr, Hank Wells, Charles Rausch Staff: Maggie Towle, Marlene Vernon

Bullard

, Nancy Pitzer, Greg

The meeting was called to order by the chair, Jay Kropeunske at6:0Op.m.

Introductions were made to introduce Greg, a graduate assistant in

the arts activities project Marlene also announced that Greg isworking with the College of Biological Sciences to bring the

MAROONS to the campus July 26th.

PRESIDENTS REPORT

Jay announced that the next Expanded Executive Committee meeting

will be July 24th, at 6P.M.

Placement and costs for a new and/or different Peace Site plague

were discussed and will be brought to the July 24th meeting.

Jay circulated the SODC Student Inventory Survey for members

review This could be useful information on the commuter lounge issue The Homecoming Planning committee has distributed

information on upcoming events June Nobbe with the MSA office is

in 190 Coffey Hall this summer and has distributed a memo asking for any input with the fees process review If you have any input

please contact her in 190 Coffey Hall.

The Union Station Manager, Ward Wheeler has prepared a T-Shirt

update To date 150 shirts have been sold at a breakeven cost.

There was some discussion on the Involvement Fair to be held August

21 to September 19 Anne felt that a booth on St Paul would serve the Board best as it is difficult for people to commit time at a booth on Minneapolis campus However, there is the purpose of getting new people interested in coming to the St Paul programs.

This will be brought up again.

Sue Oatey will be invited to a meeting in August to give an update

on the West Bank/Coffman Transition.

Charles circulated the President's Report to the Board of Regents

for review.

Charles announced that Martha Anderson, the graduate assistant inthe Worldspan project has given notice and will be taking aposition in the International Study and Travel Office but willcontinue until a new person is hired and trained in here on limitedhours.

Marlene and Doris will be carrying the programs through this

transition period Marlene feels that Martha will still be

giving support to the Student Center programs in the area of peaceand in the Eastern European programming Martha will also be

serving on an all university committee and act as liaison to the

Student Center in this area.

Charles feels that the benefits of graduate assistants assigned tothe various projects in the activities far outweigh any negativepoints and he endorses this path for the organization.

Charles has hired Gene Morfitt as a graduate student in the Accounting Office for one year He will begin August 15.

indicated to the Board, possible strike plans by the Teamsters

the first day of school.

Charles reviewed all the projects in progress to include the patio

furniture arrival next week, hooking of cable in the next two days, carpet bids for the Terrace should be here within the next week The bid for the chairs, however, are on hold for a better price.

He told of the need for upgrading of the Terrace lighting and of funds which have been approved centrally for this project The

Ballroom is in need of a lighting update as well.

Maggie will be sending the minutes of the Community Building Small Grant meetings update At the next meeting prioritizing will

begin She feels this is a good group, some design students are

involved and very enthusiastic about the project.

Charles reviewed the year end closing which appears to be +

$15,000-$20,000 He feels that this comes from college work study

students the Center has been able to hire this past year We also have had an official audit and though he has not had a report it is

his sense that it went smoothly He also updated the committee on the PR position which will be funded at $12,000 for the Student

Center portion - which is 40% of the total salary West Bank and

Coffman will also continue to contribute to this until December 31.

By that time a new Director for Coffman Union should be in place

and a decision will be made then The reason for this being a

problem is that Rec Sports has withdrawn the $17,000 support forthe position

Maggie brought to the table the Room Rental Rates for Boardconsideration.

The letter to be sent to users giving them information for the increase was also reviewed.

Jay asked that the costs for Student

Organizations conference room use be waived, the 5-hour period for

the Theatre use was discussed and the Board felt that a 4-hour

flat rate for Theatre use would be a better breakoff point There

is an established formula tied to the maintenance of square

footage.

The incremental increases of 85% this year and 100% next

year would begin September 1, 1991.

MOTION:

Phil Kerr moved that the Room Rental Rates for 1991-92 be

approved with the changes of 4-hour flat rate for the Theatre,

Student Organizational conference room charge be waived and that increases be tied to the formula for maintenance of square footage.

Motion seconded and carried.

MOTION: Phil Kerr moved that Hang Nguyen be approved to fill the open position in the College of Biological Sciences for the 1991-92

carried.

The Summer Activities report was distributed and any questions can

be asked of Marlene

This report will be combined with the fall,

winter and spring reports for the annual report of which Maggie is

currently working on.

REPORT TO THESTUDENT CENTER BOARD OF GOVERNORS

EXPANDED EXECUTIVE COMMITTEE

JULY 10, 1991

1 PERSONNEL:

a Martha Anderson, Worldspan Program Coordinator has accepted

a job with the International Student Travel Center; we arepresently working on a transition plan

b Michael Main has returned from his honeymoon this week and is

back at work

c Hiring of Gene Morfitt as the Accounting Graduate Assistant is

confirmed He begins August 15

2 PROJECTS IN PROGRESS:

a Special housekeeping projects underway include:

1 cleaning of all mechanical spaces

2 cleaning and reorganization of sub basement

3 summer "deep" cleaning of all rooms/spaces

including shampooing of furniture and carpets,

striping and refinishing of floors, painting etc.

b Ventilation system in Games Room has been relocated

c Planning for the remodelling of the existing Worldspan has been

initiated and work on new Worldspan space is progressing

d Exterior Terrace furniture is in shipment and will arrive

by the end of next week

e Terrace Cafe remodelling:

1 Chair bid came in high and are being rebid This might delay

shipment date

2 Carpet bid due in this week

3 Wall decorations are on order and will be delivered and installedonce carpeting is in place

4 Unable to report where we are at with the storage spaceconstruction

f COMMUNITY GRANT: committee has met and will continue to

do so throughout the summer

3 FINANCIALBUDGET:

a It appears the Student Center will close FY 1990-91 approximately

+ $15000-$20000

b 1991-92 budget as approved by the Board of Governors will be

submitted to Vice President for Student Affairs tomorrow There

are no changes

c The "official" audit of the Student Center is completed Report will

be forthcoming

d Summer traffic seems to be about level with summer of 1990; may

be down slightly Enrollment figures for First Summer Session not

yet available

e Student Center Finance Office has been very busy with the

end-of-year closing, counting inventory and getting set up for 1991-92