Proposed Expansion and Change to the Admission Number of Edgewick Primary School Determination of S

abc Public reportCabinet Report Name of Cabinet Member: Cabinet Member Education – Councillor Kershaw Director approving the report: Director of Education and Inclusion Wards affected: A

abc Public report

Cabinet Report

Name of Cabinet Member:

Cabinet Member (Education) – Councillor Kershaw

Director approving the report:

Director of Education and Inclusion

Ward(s) affected:

All

Title:

Proposed Expansion and Change to the Admission Number of Edgewick Primary School:

Determination of Statutory Notice

Is this a key decision?

Yes

This report has financial implications in excess of £500,000 in one year

Executive summary:

Following the report to Cabinet on 4th March 2014 on the responses to the consultation which

March 2014 setting out a proposal to increase the admission number of the school from 30 to 60 with effect from September 2015 No objections have been received in respect of the proposal Cabinet is therefore asked to now consider the proposal for Edgewick Primary School and determine the statutory notice

Recommendation:

Cabinet is requested to approve the proposal to expand Edgewick Primary School from a 1 Form

March 2014, subject to the granting of planning permission

List of Appendices included:

Appendix 1 – Consultation – original consultation document

Background papers:

None

Other useful documents

19 December 2013 Report to Acting Cabinet Member (Education): Proposed Expansion of Edgewick Primary School 2015/16 Report

Edgewick Primary School, Publication of a Statutory Notice for Additional Primary Places for

Report title:

Proposed Expansion and Change to the Admission Number of Edgewick Primary School: Determination of Statutory Notice

granted to consult on a proposal to expand Edgewick Primary School from 1 to 2 forms of entry (210 to 420 Year R to Year 6 places) with effect from September 2015

responsibility to provide sufficient places for pupils in the City In response to a significant rise in birth rate and inward migration the Council has been increasing primary admission numbers and providing additional permanent classrooms since 2008 During the period

2008 to 2012 an additional 615 reception places have been created at 28 schools across the city Numbers of pupils requiring reception places are continuing to rise and at its meeting on 5th March 2013 Cabinet determined statutory notices to expand a further 12 schools which will provide an additional 330 reception places from September 2014 The number of reception places available in September 2015 will be insufficient to meet local demand

Programme (TBNP) to support areas of the country that are experiencing high levels of demand for additional pupil places in schools In April 2013 bids were submitted on behalf of 7 Coventry school expansion projects Six of these were for projects already included in the approved Education Capital Programme plus Edgewick Primary School which had been identified as an additional priority

complete rebuild, based on the criteria previously shared with Cabinet

others had been approved

accordance with Schedules 2 and 4 of the School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2013

approved the publication of a Statutory Notice under Section 19(1) of The Education and Inspection Act 2006, to increase the admission number for Edgewick Primary School from

30 to 60 with effect from September 2015

2 Options considered and recommended proposal

2.1 During the representation period from 17th March to 14th April 2014, no objections were

received regarding the proposal

to increase the admission number from 30 to 60 with effect from September 2015

included at appendix 3 Decisions that the Cabinet may make are:

Reasons must be given for the decisions

It highlights the need to complete the decision making process within this timeframe in order to ensure decisions regarding changes to admission numbers in time for the allocation of school places for September 2015 and ensure that detailed design work and building work is not wasted and can be completed in time for the start of the school year

in September 2015

against decision

against LA decisions

Bodies appeal, then allow 6 weeks for a decision

process which begins in September 2014

Adjudicator has to decide on any appeals

5 Comments from Executive Director of Resources

The estimated cost of the scheme is £4,955,000

The proposed funding is as follows:

5.2.1 The City Council has a statutory duty under Section 14 of the 1996 Education Act to

provide sufficient school places The consultation and determination arrangements meet the requirements of The Education and Inspection Act 2006 and The School Organisation (Prescribed Alterations to maintained Schools) (England) Regulations 2013 Failure to comply with these statutory requirements would leave us unable to expand school places

as required and subject to action by DfE In determining the proposal the local authority may: a) reject the proposal; b) approve the proposal without modifications; c) approve the proposal with such modifications as the authority think desirable; or d) approve the proposals subject to meeting a specific condition If the local authority decide to determine the proposal with modifications, they would be required to consult the governing body before doing so (unless the modifications were proposed by the governing body) Any determination by the local authority must be made within 2 months from the end of the representation period Where the local authority fail to make a determination within 2 months of the representation period the decision must be referred to the adjudicator The local authority must notify their decision to prescribed persons including any objector to the proposal

5.2.2 The public sector equality duty under Section 149 of the Equalities Act 2010 imposes on

decision makers when carrying out any of its functions a duty to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations across all of the protected characteristics (which as relates to education are disabilities, gender reassignment, pregnancy and maternity, race, religion or belief, sex and sexual orientation) "Due regard" requires more than just an awareness of the equality duty It requires demonstration of a rigorous analysis by the public authority decision maker

6 Other implications

priorities (corporate plan/scorecard) / organisational blueprint / LAA (or Coventry SCS)?

Local Authorities have a statutory duty to ensure sufficient school places are available to meet local needs The implementation of the expansion set out in the Statutory Notice would increase the places available for reception pupils by 30 for September 2015 admissions and therefore supports the City Council to fulfil its legal obligations

Provision of sufficient school places is included on the Corporate Risk Register Officers regularly (weekly) review the position in relation to admissions to ensure that there are sufficient places to meet demand A design team and contractor have been appointed to progress the design of the scheme which needs to be completed by September 2015

Schools and officers will form part of the partnering teams together with the design teams and contractors to develop the designs and construction of the schools to be extended, remodelled or replaced

The proposed changes to extend schools and increase admission numbers aims to ensure that all Coventry children have access to education in accordance with their needs Any revised accommodation changes and admission arrangements take into account the provisions of the Equality Act 2010 in the context of their possible impact on equal opportunities

The DfE are reviewing their policy on all primary school major new building and refurbishment projects valued at over £500,000 to achieve at least a very good BREEAM rating (Building Research Establishment Environmental Assessment Method) Areas of measurement are management, energy use, health and wellbeing, pollution, transport, land use, ecology, materials and water The authority plans to continue with the principles for these schemes

The development of the building design will consider the potential for community use of the facilities

Report author(s)

Name and job title:

Ashley Simpson, Capital Programme & Strategic Planning Manager

Enquiries should be directed to the above person

Date response received

or approved Contributors:

Leader

Names of approvers:

(officers and members)

Inclusion

To: Staff, Governors, Parents

At Edgewick Primary School

Our reference PEOPLE/ED/SP/AS

December 20th 2013

Dear Colleague,

PROPOSED EXPANSION OF EDGEWICK PRIMARY SCHOOL

on a proposal to expand Edgewick Primary School from one to two forms of entry (210 to 420 Year R

to Year 6 places) with effect from September 2015 There is no proposal to increase the size of the current nursery class – this will continue to provide 52 part time places

Under Section 14 of the 1996 Education Act, the City Council has a statutory responsibility to provide sufficient places for pupils in the City In response to a significant rise in birth rate and inward migration the Council has been increasing primary school admission numbers and providing additional

permanent classrooms since September 2008 During the period 2008 to 2012 an additional 615

reception places have been created at 28 schools across the City Numbers of pupils requiring

statutory notices to expand a further 12 schools which will provide an additional 330 reception places from September 2014 The number of reception places available in September 2015 will be insufficient

to meet local demand

In March 2013, the Government announced one-off funding for a Targeted Basic Need Programme (TBNP) to support areas of the country that are experiencing high levels of demand for additional pupil places in schools In April 2013 bids were submitted on behalf of 7 Coventry school expansion

projects Six of these applications were for projects already included in the approved Education Capital Programme plus Edgewick Primary School which had been identified as an additional priority scheme

An application was submitted to expand Edgewick from 1FE to 2FE through a complete rebuild It would not be possible to expand the existing building given the existing site and building constraints

An initial feasibility study has established that even with these significant site constraints a new build at

two storeys is achievable The current buildings are of CLASP construction and are in need of

replacement The basis of the application, which had to meet stringent DfE criteria was as follows:

Stanton Bridge, St Augustine’s Catholic and St Elizabeth’s Catholic There are currently 420 reception places available which includes the 30 additional reception places created at Broad Heath in September 2012 Forecast numbers suggest that provision for approximately 460 reception children will be required in 2018/19 – 483 including a 5% planning margin On the basis of the current number of reception places available therefore, there will be a shortfall of approximately 63 reception places

assuming a 5% planning margin The proposed increase at Edgewick would therefore reduce the shortfall to 33 places The Tauheedul Schools Trust is likely to apply for a new primary free school located within this Planning Area which if successful could address this shortfall, without the need for the Council to provide any further places in

LA maintained schools In any event providing sufficient places in existing schools would be difficult to achieve given that the majority of schools in the area have already been expanded

be or have been expanded in the last 5 years

the PAN;

opportunities for professional development and deliver efficient use of resources is better provided in schools of 2FE and above

the City Council owns some adjacent land, potentially unlocking a very constrained site

On 18 July 2013 the Council were informed that 5 of the applications including Edgewick Primary School had been approved

The City Council must now formally consult on the proposal to expand the school Schedules 2 and 4

of The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended) set out the alterations that can be made by Governing Bodies and Local Authorities (LAs) Those bringing forward statutory proposals to expand a school must consult interested parties, and in doing so must have regard to the Secretary of State’s guidance

Consultation must take place with the Governing Body of the school subject to the proposal, families of pupils, teachers and other staff at the school, any other Local Authorities likely to be affected by the proposal, the Governing Bodies, teachers and other staff of any other school that may be affected, families of any pupils at any other schools who may be affected by the proposal, trade unions who represent staff, the appropriate diocesan authorities or the relevant faith group where the proposal is likely to affect a school which has a particular religious character, MPs whose constituencies include the school or whose constituents are likely to be affected by the proposal, Early Years Development Partnership, those who benefit from a contractual arrangement giving them use of the premises and such other persons as appear to be appropriate Preliminary consultation has already taken place with the school's Headteacher and Governing Body who are supportive of the proposal in

principle

The draft timetable for consultation is outlined below:

6 January – 31 January

2014

Consultation period, 4 weeks (including)

parents, staff and governors at the school

community about the proposed changes to the admission number

and their parents

Representation period – 4 weeks

considers any objections made in response to the Statutory Notices (if required)

Local Authority's decision

The purpose of this letter is therefore to formally invite your views on the proposal These should be

which should be returned to the school in the first instance All responses should be submitted by no

Yours sincerely,

David Haley

Director: Education and Inclusion Service

- NameJJJJJJJJJJJJJJJJJJ

AddressJJJJJJJJJJJJJJJJJJJJ Post CodeJJJJJJJJJJJJJ Category of respondent:

Comments:

Edgewick Primary School, Cross Road, Edgewick, Coventry, CV6 5GP, to expand to become a

2 form entry school with an admission number of 60 from 1st September 2015 The expansion will move through the school until by 1st September 2021 every year in the school will have an admission number of 60 pupils The current capacity of the school is 210 and the proposed capacity will be 420 The current number of pupils registered at the school is 210 The current admission number for the school is 30 and the proposed admission number will be 60

This Notice is an extract from the complete proposal

or may be obtained direct either from Mr Ashley Simpson, Civic Centre 1, Coventry City Council, Earl

Within four weeks from the date of publication of these proposals (i.e by Monday 14th April 2014), any person may object to or make comments on the proposals by sending them to Mr Ashley Simpson, Civic Centre 1, Coventry City Council, Earl Street, Coventry, CV1 5RS or by email to:

IPPConsultation@coventry.gov.uk

Signed: Christopher T West

Executive Director of Resources

APPENDIX 2B abc

Proposal to Expand Edgewick Primary School from 210 to 420 places with effect from

September 2015

1 School and LA details

School: Edgewick Primary School, Cross Road, Coventry, CV6 5GP

Local Education Authority: Coventry City Council, New Council Offices, Earl Street, Coventry CV1 5RS

2 Description of alteration and evidence of demand

September 2015 This will be achieved through the complete rebuild of the school on its existing site The number of FTE nursery places will not change under this proposal i.e will remain at 26 FTE

3 Objectives (including how the proposal would increase educational standards and

learning environment which will help support staff and governors in raising standards even further

• To enable the more efficient use of resources The school is currently one form of entry – the ability to deliver a broad curriculum, provide opportunities for professional development and deliver efficient use

of resources is better provided in schools of 2FE and above

• To potentially improve the availability of external play space Edgewick is located in a densely

populated area Whilst the current site is undersized the City Council owns some adjacent land,

4 The effect on other schools, academies and educational institutions within the area

The City Council plans primary school places on the basis of 13 separate geographic areas which it calls Planning Areas Edgewick is located in Planning Area 1B with Broad Heath, Hill Farm, Joseph Cash, Stanton Bridge, St Augustine’s Catholic and St Elizabeth’s Catholic There are currently 420 reception places available which includes the 30 additional reception places created at Broad Heath in September 2012 Forecast numbers suggest that provision for approximately 460 reception children will be required in 2018/19 – 483 including a 5% planning margin The City Council maintains a 5% planning margin to enable a reasonable degree of parental preference to be exercised On the basis of the current number of reception places available therefore, there will be a shortfall of approximately 63 reception places in 2018/19 assuming a 5% planning margin The proposed increase at Edgewick would therefore reduce the shortfall to 33 places The Tauheedul Schools Trust is opening a secondary free school in September 2014 in the area (Lockhurst Lane) The City Council has been advised that there is a strong likelihood that they will apply to establish a primary free school on the same site, which

if successful could address this shortfall, without the need for the Council to provide any further places

in LA maintained schools In any event providing sufficient places in existing schools would be difficult

to achieve given that the majority of schools in the area have already been expanded All 9 of the community primary schools within 1 mile of Edgewick are either proposed to be or have been

expanded in the last 5 years

5 Project costs and indication of how these will be met, including how long term value for money will be achieved

The scheme is funded from a combination of Targeted Basic Need and Condition funding which has been secured from the DfE and is included within the 2013/14 and 2014/15 Education Capital

Programme The scheme will replace an existing CLASP building which is energy inefficient and is costly to repair and maintain The new school will be the latest in a programme of expansion schemes developed since 2008 Cost is a significant factor and the City Council has over the last six years ensured that each value for money has not been compromised

6 Implementation and any proposed stages for implementation

published admission number (PAN) for the school) will be allocated to Year R only in September 2015 For the remaining year groups (Year 1 to Year 6) the current admission number of 30 will apply The new PAN of 60 will then be phased in incrementally year on year For example in September 2016 the new PAN of 60 would apply to both Year R and Year 1; for Years 2 to 6 the current PAN of 30 will

7 A statement explaining the procedure for responses: support; objections and comments

Simpson, Civic Centre 1, Coventry City Council, Earl Street, Coventry, CV1 5RS or by email to:

IPPConsultation@coventry.gov.uk

Factors relevant to all types of proposals 5

Factors relevant to certain types of proposals: 9

Expansion of existing grammar schools 10

Changes of category to voluntary-aided 11

Changes to special educational need provision – the SEN improvement test 11

Additional factors relevant to proposals for new maintained schools 13

Additional factors relevant to closure proposals 16

Additional factors relevant to proposals to change category to foundation, acquire/remove a Trust and acquire/remove a foundation majority governing body 19

Decision-2 The table in Annex A.5 sets out the decision-maker for each type of school organisation

proposal The department does not prescribe the exact process by which a decision-maker carries out their decision-making function; however, decision-makers must have regard2 to this guidance when making a decision

3 The decision-maker should consider the views of those affected by a proposal or who have an interest in it, including cross-LA border interests The decision-maker should not simply take

account of the numbers of people expressing a particular view Instead, they should give the

greatest weight to responses from those stakeholders likely to be most directly affected by a

proposal – especially parents of children at the affected school(s)

Related proposals

4 Any proposal that is ‘related’ to another proposal must be considered together A proposal should be regarded as ‘related’ if its implementation (or non-implementation) would prevent or undermine the effective implementation of another proposal Where proposals are ‘related’, the decisions should be compatible

5 Where a proposal is ‘related’ to another proposal to be decided by the Secretary of State (e.g for the establishment of a new academy) the decision-maker should defer taking a decision until the Secretary of State has taken a decision on the proposal, or where appropriate, grant a

conditional approval for the proposal

Conditional approval

6 Decision-makers may give conditional approval for a proposal subject to certain prescribed events3 The decision-maker must set a date by which the condition should be met but can modify the date if the proposer confirms, before the date expires, that the condition will be met later than originally thought