Appendix 1 - Catalog Style Guide and Schedule_2014-2015

Mission Statement:  Mission not Mission Statement  Vision Not Vision Statement  Core Values  Community Statement, if applicable  Program Philosophy, if applicable Accreditation Stat

Catalog Style Guide/Schedule Please note items in red and bold, as they are new to the Style Guide this year Mission Statement:

 Mission (not Mission Statement)

 Vision (Not Vision Statement)

 Core Values

 Community Statement, if applicable

 Program Philosophy, if applicable

Accreditation Status:

 Must include language required in accreditation standards

 Status

 Name of accreditation agency, contact information

 Length of accreditation, if required

Degree Description:

 Name of degree to be earned

 Usual length of academic program

 Maximum time for degree completion, if applicable

 Description of didactic and rotational components

 If tracks or part time/full time status is allowed, describe it here

 If combined degree programs available, describe it here

 Program objectives or curriculum objectives

Admissions:

 General description of admissions requirements

 Numbered list format

 Use Office of Admissions rather than Admissions Office

 Course prerequisites, in a shaded, gray box

 International students

 Standardized content that can’t be changed

 Application process

 Numbered listing

 Application deadline

 Interview process

 Technical standards, in a numbered list format

 Space between the criteria

 Matriculation process

 Standardized content that can’t be changed

 Dual admission program application process

 General description of admission requirements

 Course prerequisites, in a shaded gray box

 Application process, in a numbered listing, to match website

 Application deadline

 Interview process

 Deferred admission section, if applicable

 Reapplication process if denied admission

 Transfer application process

 Application process if previously dismissed, if applicable

 Contact info to include

 Name of agency, address, phone, fax, email, and hyperlinked web address

Graduation Requirements:

 Minimum time of study in residence rule, if applicable

 Numbered list

Licensure Requirements

Curriculum Listing:

 Include total credits (see IL PA Curriculum attachment )

 Standardize the presentation of the curriculum listings to look like the PA

Curriculum (see IL PA Curriculum attachment)

 Begin each academic year with the summer quarter if applicable

 By quarter, each course is listed as follows:

 4 letter course rubric- course number-course title-number of credit hours

 Ex: Core 1399 Healthcare Issues 1

 Elective courses are listed at the end of the curriculum listing (same as above)

 Ex: Core 1399 Healthcare Issues 1

 All courses are listed in alphabetic order by rubric, and then in numeric order

Department Descriptions:

 Limit to one paragraph per department; list departments in alphabetic order

 Do not capitalize department when used alone in running copy

Course Descriptions:

 Core course descriptions

 Core course descriptions should be listed in alphabetic order by rubric, and then in numeric order and italicized

 For each course description, the following information should be included

in this order:

 4 letter course rubric-course number-course title

 Course description limited to 10 lines; if one course description is used for multiple courses, each course can have 10 lines

 Number of credits

 Prerequisites: Course rubric-course number-course title;

 When one course description is used for multiple courses, use bullet points to distinguish the prereqs for each course in the sequence – (see

AZ PA attachment)

Elective course descriptions should be grouped together after core course

descriptions:

 Elective course descriptions should be listed in alphabetic order by rubric, and then

in numeric order

 For each course description, the following information should be included in this order:

 4 letter course rubric-course number-course title

 Course description limited to 10 lines

 Number of credits

 Prerequisites: Course rubric-course number-course title; Course rubric-course number-course title

Post graduate education, if applicable:

 Name of program

 Length of program

Academic and Administrative Policies:

 opening paragraph of the Student Academic Policy section of the college catalogs should include standardized language – see attachment, Section C

 Academic Review

 Description of ARC, SPGC, or Preclinical Promotions Committee and its processes

 Academic Review Committee (ARC)

 Student Promotion and Graduation Committee (SPGC)

 Preclinical Promotions Committee (PCP)

 Do not capitalize committee when used alone in running copy

 All other policies in alphabetic order, including criteria for Dean’s List, Graduation Honors, etc

Scholarships and Awards, if applicable:

 Alphabetic Listing

 Italicize name of scholarship

Faculty Listing:

 Alphabetic listing of faculty by department

 For each faculty person, include name, academic degree, where they earned highest degree, administrative title and faculty rank

 When listing where they earned their highest degree, be consistent in putting the name of the university and then the name of the college Also, use the current name of the college (and not original name of the college if the name has changed)

 Use periods for middle initials and academic degrees

 Only include full-time, paid faculty (≥ 0.8 FTE)

 Board certification can be included for faculty if the college has verified that the faculty person has that credential

 The licensure status of the faculty (e.g., RPh, RN, OTRL) should not be listed

Other Helpful Information:

 There should only be 1 space after a period

 Healthcare is one word

 Always capitalize Dean, Program Director, and Department Chair

 Capitalize University and College when used alone in running copy

 Capitalize campus when referring to one location, such as the Downers Grove Campus, but not for multiple locations, as in the Downers Grove and Glendale campuses Do not capitalize campus when used alone in running copy

 Use a virgule (/) and a hyphen in University telephone numbers (Ex: 630/515-7333)

Words to Standardize:

 University Catalog

 website

 Online

 Dean, Office of the Dean (not Academic Dean or Dean’s Office)

 Dean of Students (not Dean of Student Services)

 Office of Student Services (not Student Services Office)

 College of Dental Medicine-Illinois and College of Dental Medicine-Arizona Or if abbreviated, CDMI/CDMA

 College of Veterinary Medicine Or if abbreviated, CVM

 health professional degree program

 master’s degree; however, there is no apostrophe s if you write master of

arts/science

 bachelor’s degree; however there is no apostrophe s if you write bachelor of

arts/science

 italicize all “please note:”

Sections Moved to the Front Matter & Deleted from College/Program Sections:

1 Travel for Clinical Education/Fieldwork

2 Reexamination (Retest)

3 Retake

4 Criminal Background Check - (will be moved to front matter)

** exception for CCOM and CDM-AZ who have specific language that

fingerprinting is required

5 Grade appeals for non-failing and failing grades

6 Deferred admission policy

7 Course Credit Policy

Sections that are University-Standardized in College/Program Sections and Cannot Be Changed Without Approval

1 Matriculation Process

2 International Applicants

3 Technical Standards, opening and closing paragraphs

14/15 Catalog Schedule:

*All edits need to be advanced by 10 AM on the deadline date

 Financial Aid and Admissions: (Hard-copy of edits) Due to Program

Directors/Deans by Monday, October 28 th

 Program Directors: Due to Dean Smith/Romano by Friday, December 13 th

 Deans: Due to Registrars by Friday, January 10 th

 Registrars: Due to Deans by Friday, January 17 th

 Student Financial Services: Due to Dr Kim Brown by Friday, January 17 th

 Deans, Student Services, Student Financial Services: Due to CAO’s by Tuesday,

January 24 th

 Communications to give rough draft to Dr Johnson, January 24 th

 CAOs: Due to Communications by Friday, February 14 th

 Communications: To Dr Johnson and Admissions by Wednesday, February 21 st

 Dr Johnson: Due to Communications by Friday, February 28 th

 Communications: Due to Dr G by Friday, March 14 th

Communications: Due to Student Services (thumb drive) by Friday, March 28 th

Communications: Publish online catalog