Academic Senate ReportAS-2216-067/AA CLARIFICATION OF THE FORMATION, DISSOLUTION, MERGER, OR MOVEMENT OF AN ACADEMIC DEPARTMENT Academic Senate Action: Adopted: Final Disposition: Transm
Trang 1Academic Senate Report
AS-2216-067/AA
CLARIFICATION OF THE FORMATION, DISSOLUTION, MERGER, OR MOVEMENT
OF AN ACADEMIC DEPARTMENT
Academic Senate Action:
Adopted:
Final Disposition:
Transmitted to President:
Trang 2In 2006 the Senate Academic Affairs committee submitted a response, AA-2216-067/AA, to the Senate The Senate approved the committee’s recommendation, however, President Ortiz rejected the recommendation saw no need to alter existing policy, FS-153-745/AST, Policy on the Formation, Merger, & Dissolution of Departments, 1975 Please see the
attachments for additional details The Senate Executive Committee sent the President’s response and the recommendation back to the Academic Affairs Committee in 2008 for reconsideration The current policy was developed under two three separate referrals recommendations The aforementioned, FS-153-745/AST is concerned with the
formation, merger and dissolution of departments , and The
recommendation AS-672-878/EPC which eastablished established a procedure
for the discontinuance of programs The policy on discontinuance of
programs was modified in 1992 under President Suzuki to include a policy
on procedures for enrolled students to complete degrees, AS-809-912/AP
The referral AS-672-878/EPC was accepted by President LA Bounty in a memo dated June
8, 1988
Resources
Dr Les Young, Dean, College of Agriculture
Dr David Still, Horticulture/Plant & Soil Sciences
Dr Dan Hostetler, Chair, Horticulture/Plant & Soil Sciences
Dr David Lord, Geography & Anthropology
Dr Claudia Pinter-Lucke, AVP for Undergraduate Studies
Dr Abolhassan Halati, Technology and Operations Management
Discussion
The committee spoke with faculty involved in past cases of department mergers After some discussion it became clear that one issue of concern for the faculty is the definition of
consultation The committee concluded that by clarifying the definition of consultation in the
1975 referral, FS-153-745/AST, the campus will be better served This recommendation is not seeking to change the original policy, only to clarify the definition of consultation and to align the language in accordance with the current University organization The stated
changes are included in the statement of policy on Academic Program Discontinuation and Policy Procedure as given in the University Manual
Recommendation:
CALIFORIA STATE POLYTECHNIC UNIVERSITY, POMONA
POLICY NO: 1501
Trang 3FORMATION, MERGER AND DISSOLUTION OF ACADEMIC PROGRAMS AND
DEPARTMENTS Academic Program Discontinuation Policy and Procedure
1.0Policy Guidelines
1 All matters leading to the decisions concerning the formation, merger or dissolution of departments shall be handled on an ad hoc basis with adequate consultation with all concerned parties These include at the minimum the faculty and students of the affected departments, the dean of the affected schools, the Academic Dean’s Council, the faculty Senate, the dean of the Undergraduate and Graduate Studies, the Vice President for Academic Affairs and the President of the University
2. That the definition of adequate consultation be that all parties concerned be informed and consulted on all actions and consideration which will be admitted as the basis for interim and ultimate decisions, with summary of all such information and consultation to be in ywriting, signed and dated
Section 1A: Policy on Formation, Merger, Movement and Dissolution of Academic Departments
The existing policy regarding the formation, merger, or dissolution states that no formal set of procedures should be followed The Academic Senate recommends that the following
statements serve as guidelines for these actionsfor the formation, merger, movement, or dissolution of programs or departments:
1 All matters leading to decisions concerning the formation, merger or dissolution of
departments shall be handled on an ad hoc basis with adequate consultation with all
concerned parties These parties include, at a minimum, the faculty, staff, and students
of affected departments, the Deans of affected colleges, the Academic Deans’ Council, the Academic Senate, the member(s) of the Provost’s staff assigned the duties of deans for undergraduate and graduate studies, the Provost and Vice President for Academic Affairs, and the President of the University
2 Adequate consultation means that all concerned parties be informed of and given a reasonable amount of time to respond to proposed changes Information provided to concerned parties shall include the following, at a minimum:
a The reasons for the proposed change(s);
b The history of similar proposals/actions involving the same department(s);
c. Anticipated changes to academic programs and associated timeline
(recognizing that the changes themselves would be considered by the established senate process);
d Anticipated impact(s) on the RTP process in general and of faculty below the rank of Full professor in particular
e An analysis of the budget impact of the proposal
Trang 43 Records of all such information and consultation should be collected, dated and
retained in the Division of Academic Affairs Additionally, the campus community shall have reasonable access to these records subject to standard confidentiality
constraints
4 The President should report his decision on the proposal and the reasons for making that decision to all concerned parties
Section 1B: Policy on Discontinuance of Programs
Specific Procedures for Merger and Dissolution of Department or Program
Discontinuance Dissolution or Merger Discontinuance of academic programs or
departments may be initiated at any level and is addressed to the Provost and Vice
President for Academic Affairs and Associate Vice President of Academic
Programs in writing with justification for the proposal The Provost sends the proposal
through the College Dean to the Department Chair The department faculty analyze the proposal in terms of potential impact on students, faculty, and resource allocation and
recommend to the Department Chair appending the results of investigation The department will develop a plan whereby affected students can continue with a reasonable course plan leading to their degrees The Chair recommends to the college curriculum committee, and the proposal proceeds in a timely manner through the office of the Dean and Academic
Senate to the President for a decision