parma learning center program manual updated 2016 june

Table of Contents Introduction & Description...4 Mission...5 Vision Statement...5 Idaho 21st CCLC State Program Performance Objectives...5 Program Goals:...6 STRATEGIES:...6 Parma School

PARMA SD #137 21CCLC Afterschool Program

“Parma Learning Center”

Serving, Teaching, Accepting and

Respecting our STAR– Children

Table of Contents

Introduction & Description 4

Mission 5

Vision Statement 5

Idaho 21st CCLC State Program Performance Objectives 5

Program Goals: 6

STRATEGIES: 6

Parma School District’s P.L.C.21st CCLC Program Operation Policies 8

Parma Learning Center Expected Student Discipline & Program Rules 12

Parma District School Rules Apply to Afterschool Programs: 13

Reasons for expulsion from afterschool school or other disciplinary measures: 13

Attendance Expectation: 13

PLC Services: 14

Opportunities: 14

Surveys: 15

Employment Opportunities: 15

Staff Screening Plan: 16

Job Descriptions: 17

Staff Leave Policy 29

Staff Payroll 29

Staff Training 29

Staff and Student Safety: 29

Staff Overtime 29

Staff Work Hours 29

Emergency Staffing Plan: 29

Weather Days 30

Student Recruiting, Process, Objectives & Population Service Plans: 30

Student Referral Process: 30

1 Experience in developing and administering grants preferred.

2 Supervisory experience preferred

3 Successful experience in teaching/working with diverse student and adult populations

4 Ability to communicate and work well with teachers, administrators, trustees and others

5 Ability to use independent judgment to solve problems

6 Must pass criminal background check

Goal:

To use leadership, supervisory and administrative skills to develop and manage a successful educational

program that engages students, parents and volunteers

Duties and Responsibilities:

1 To develop and manage an educational program that fulfills the requirements of the Parma

Learning Center grant

2 To make recommendations regarding hiring, promotion, lay-off or disciplinary action of all Parma

Learning Center personnel

3 To assure the Parma Learning Center programs complement regular classroom instruction

4 To collaborate with the State Department of Education evaluating the effectiveness of the Parma

Learning Center program

5 To report results of program implementation and progress to the Parma Learning Center Advisory

Board and Parma School District Board of Trustees

6 To maintain an inventory of instructional materials and equipment

7 To coordinate technical assistance to project instructors and other staff as indicated by needs

assessment, program review, on-site observation and special requests

8 To direct in the establishment and planning of the Parma Learning Center Advisory Board

9 To manage program budgets and maintain accurate records of all appropriations, encumbrances

and expenditures

Parma School District #137

21 Century Grant Director

Job Description

Page 2

10 To develop necessary project documents, revisions, reports and other updates as required

11 To contribute to the district educational goals in a positive manner

12 To attend all meetings and training sessions required by the Idaho State Department of Education

and as directed by the Superintendent

13 Perform other duties as assigned by the superintendent

Employment Terms

Work schedule as determined by the Board of Trustees

This position shall be considered in all respects “employment at will” and the employee is subject to

discharge by the District at any time without cause The “employment period” and other descriptions and

terms set forth in this job description shall not create a property right in the employee and such are set

forth only to advise the employee of when and what type of services will be required by the District so

long as employment continues

Evaluation

Performance of this position will be evaluated in accordance with provisions of the Board of Trustees

policy on evaluation of staff

Office Clerk/ Director Assistant

Job Description/Letter of Appointment

2016-2017

Job Description: Parma Learning Center Program Clerk

Reports to:

PLC 21st Century Grant Program Director

Qualification requirements: Considerable experience and skill with data entry and management; skill with

internet-based programs Skill with other basic data management programs such as Excel and Access

Good spelling and grammar skills Excellent verbal and written communication skills Must be

responsible, flexible, creative, and willing to learn and use the required web-based

management/evaluation program to record all data and information necessary to meet grant

requirements Must have experience working with students and have instructional experience Must be

detail focused and able to follow instructions and take and follow directions Knowledge of copying,

collating, and preparing and mailing correspondence to families, students, and staff Good People skills

and communications skills

Duties/responsibilities: Collect and record accurate attendance records in the management system each

day/week; collect accurate snack counts and convey these numbers to the school’s food service

supervisor by the 1st of each month; assist Program Director with entering and updating student

enrollment information in the management system according to required timelines; assist Program

Director with all program-related correspondence and communication with families and regular school

staff Update Program Website and Post required memos and information in newspapers, send home

regular PLC newsletters This might include development of complete and accurate mailing lists, mailing

labels, etc., as well as copying and distributing announcements/memos, monthly calendars, and

informational brochures Assist Program Director and other staff with contacting families in case of

unexpected program closure due to inclement weather or other emergency Report to program, (2)

weeks before the programs start date and (2) weeks after end date Prepare and check for accuracy all

federal report reports for director approval Attend meetings as director requests Assist with staff, board

and student aide meetings Other duties as assigned by Program Director

Hours: Extremely flexible, maximum of 19.5 hours per week Some of the responsibilities of this position

can be done at home, if the applicant has access to and skill with the internet Would require attendance

Parma School District #137

Office Clerk/ Director Assistant

Job Description

Page 2

twice per month on a Friday afternoon for staff training and collaboration Would also require about two

hours per week here at the school doing

Rate of pay: $10.00-$15.00 per hour DOE No benefits.

Duration of position: September 18th, 2016 through May 24th, 2017

This position shall be considered in all respects “employment at will” and the employee is subject to

discharge by the District at any time without cause The “employment period” and other descriptions and

terms set forth in this job description shall not create a property right in the employee and such are set

forth only to advise the employee of when and what type of services will be required by the District so

long as employment continues

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board’s policy on

evaluation of classified staff

Certified Classroom Teacher/Learning Supervisor

Job Description/Work Agreement

2016-2017

Reports to:

21st Century Grant Director

Qualifications:

1 Idaho Teacher Certification endorsed in K-12

2 Considerable experience in behavior management

3 Must pass criminal background check

4 Ability to make a time commitment of 5-10 hours per week, after school

Goal:

To assist other staff and the Program Director in the selection of appropriate individual learning goals for

each enrolled student, based upon ISAT scores, and implement each student’s plan

Duties and Responsibilities:

1 To meet and instruct assigned classes in the locations and at the times designated

2 To plan a program of study that meets the students individual needs in his/her area of greatest

academic need

3 To create a classroom environment that is conductive to learning and appropriate to the maturity

and interests of the students

4 Will provide supervision to paraprofessional and high school student tutors

5 Will assist the Program Director, other staff, and volunteers in the selection, supervision, and

facilitation of enrichment activities appropriate for a wide range of ages and skill levels

6 Will assist to the Program Director with data collection and reporting, as required for Grant

Evaluation

7 Attend all scheduled staff meetings

5-10 hours per week during the program year Compensation shall be paid monthly on the 25th day of

each month at a rate of $20.00 per hour

This position shall be considered in all respects “employment at will” and the employee is subject to

discharge by the District at any time without cause The “employment period” and other descriptions and

terms are set forth in this job description shall not create a property right in the employee and such are set

forth only to advise the employee of when and what type of services will be required by the District so

long as employment continues

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board’s policy on

evaluation of certified staff

PLC HIGH SCHOOL TUTOR

Job Description/Work Agreement

2016-2017

Reports to:

21st Century Grant Director

Qualifications:

1 Be reliable and trustworthy

2 Have a high degree of commitment and responsibility

3 Ability to interact and work positively with students in grades 1-6 at all times

4 Ability to learn and take direction from adult staff members

5 Ability to make a time commitment of 10-14 hours per week, after school

Duties and Responsibilities:

1 Meet Elementary School students enrolled in the After School Program at 3:00/3:30 p.m (as

assigned) in the Elementary School Cafeteria or meet the Middle School Students at 3:00 p.m at

the PLC- West Wing Classroom, Mondays through Thursdays

2 While assisting with supervision, Tutors must constantly be alert to potential problem behaviors

and dangers and must take the initiative to intervene to prevent problems and/or to notify and

adult staff member so that appropriate action may be taken Tutors are not responsible to

discipline students, but they are expected to follow through with positive behavior

supports as instructed by adult staff.

3 While on the job, Tutors must spend their time working with and for staff and students Tutors

must not conduct personal business while on duty This includes personal phone calls,

entertaining personal visitors, ding personal homework, and sending or received personal e-mail

or text messages

4 While supervising on the playground, Tutors must be attentive to the students at all times This is

not a social time to visit with other Tutors

Because of the level of responsibility related to the Tutor duties, it is absolutely imperative that Tutors be

reliable and responsible Although accommodations may be made to work around Tutor’s sports practice

and game schedules, it shall be the responsibility of the Tutor to provide his/her supervisor (teacher

and/or program director) with a written copy of the sports schedule, and to inform his/her supervisor

immediately when a coach makes a schedule change that affects the tutor’s work schedule If a Tutor

must miss work unexpectedly, the Tutor must inform the Program Director and his/her supervisor

as soon as possible, so that arrangements may be made to cover the position Failure to do so

could result in immediate dismissal.

PLC HIGH SCHOOL TUTOR

Job Description

Page 2

5 It is the responsibility of the Tutor to report accurate hours on his/her time sheet and turn in the

time sheet to the Program Director, or assistant, by the 15th of each Any falsifying of time

sheets could result in immediate dismissal Therefore, fill out your time sheets daily.

6 It is the responsibility of the Tutor to act in a professional manner at all times while on duty Any

time a Tutor engages in conduct that is harmful (physically, mentally, or emotionally) to a child

under his/her supervision, they will be put on immediate suspension Depending on the incident,

and at the discretion of the Program Director, that Tutor may be dismissed immediately

7 Tutors may not bring to the program any materials containing vulgar language or images and/or

gang-related language or images This includes CDs, iPods, or any other portable music source,

magazines, articles of clothing, or books Any Tutor bringing such items to the program shall be

immediately dismissed

8 Attend all scheduled staff meetings.

Employment Terms:

10-12 hours (3:00 – 5:30) per week during the program year Compensation shall be paid monthly on the

25th day of each month at the rate of minimum wage per hour

This position shall be considered in all respects “employment at will” and the employee is subject to

discharge by the District at any time without cause The “employment period” and other descriptions and

terms set forth in this job description shall not create a property right in the employee and such are set

forth only to advise the employee of when and what type of services will be required by the District so

long as employment continues

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board’s policy on

evaluation of classified staff

1 Understand the academic learning process.

2 Experience working with children

3 Some understanding of behavior management and the desire to learn effective classroom

management strategies

4 Ability to make a time commitment of 4 hours per week, after school

Duties and Responsibilities:

1 Meet Elementary and/or Middle School students enrolled in the After School Program

immediately after school in the PLC West Wing classroom or Elementary School Multipurpose

room Monday through Thursday

2 Supervise students’ activities and snack time in PLC West Wing classroom foyer or Elementary

School Multipurpose room

3 Supervise the movement of these students to their assigned classrooms at 3:30 p.m

4 Assist the Parma Learning Center Teachers to implement each student’s Personal Education

Plan

5 Assist the Parma Learning Center Teachers in overseeing the activities of the high school tutors

6 Assist the Parma Learning Center Teachers to maintain discipline and order in all program

Job Description

Page 2

Employment Terms:

1-8 hours per week during the program year Compensation shall be paid monthly on the 25th day of each

month at the rate of $11.80-15.00 DOE per hour

This position shall be considered in all respects “employment at will” and the employee is subject to

discharge by the District at any time without cause The “employment period” and other descriptions and

terms set forth in this job description shall not create a property right in the employee and such are set

forth only to advise the employee of when and what type of services will be required by the District so

long as employment continues

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board’s policy on

evaluation of classified staff

Because all of the positions of the Parma Learning Center (aside from the director) are part-time

positions, please try to plan appointments, etc at times other than work time However, we understand

that absences are sometimes not avoidable Therefore, advance notice of at least one day is expected

and appreciated for absences unless the absence is a result of an unforeseen illness In the case of

illness, give as much notice as possible

Teachers are expected to arrange their own substitutes Aides should notify the director, who will arrange

substitutes for them

Staff Payroll

Time cards are due on the 15th of each month and paychecks will be delivered/direct deposited or mailed

by the 25th

Staff Training

Training for teachers will take place through quarterly group meetings and individual, ongoing consultation

with director The director will attend each class at least three times per week to help monitor and check

the pulse of each class All staff will receive at least one training session regarding social and emotional

well-being of children High school aides will participate in monthly lunch trainings, and continual

training in social emotional needs of children, after school teacher expectations, learning styles etc will be

the subjects discussed

Staff and Student Safety:

At least (2) PLC staff members are CPR certified Each teacher has a first aid kit with emergency

information and contact information readily available Both buildings have a Emergency Management

plan with firedrill and lock down drill information (1 per year) safety plan as well as plans for

Staff Overtime

Because of strict budget limits, the Parma Learning Center will seek to avoid or at least minimize the

payment of overtime for staff beyond the expected contracted time No overtime- unless over 40 hours a

week will be paid at time and a half

Staff Work Hours

Aside from the Director, all PLC positions are part-time It is very important that all staff be on duty doing

their assigned job during their entire shift

Emergency Staffing Plan:

To assure adequate staffing each program day: Those teachers who have partners will make sure to

contact the director as well as their partner teacher to make sure that the program is covered Those

teachers without a partner will need to contact the director as well as if possible a substitute teacher to

replace them All HS aides and paraprofessionals will need to contact the PLC office prior to NOON on

the day they will be absent so that the substitute can be arranged