Councillor Hood-Williams declared an interest in all matters pertaining to Swansea City Council.. All Councillors Minutes from the meeting held on 5th October 2020 were agreed and accept
Trang 1UPPER KILLAY COMMUNITY COUNCIL
MONTHLY MINUTES
Monday 2nd November 2020
7.30pm
Present
Due to the Coronavirus pandemic, the meeting was held via Zoom Members of the Community were invited to submit any questions/queries that they would like to be discussed prior to the meeting.
1 Apologies for absence (received from)
Councillor M Ward
In accordance with the provision of the Code of Conduct, Council members must declare an
interest at the commencement of such matter being discussed, or when the interest becomes
apparent
Members disclosing an interest must enter the Agenda number of the item, together with their
interest, onto the relevant form supplied by the Clerk during each meeting
Due to the meeting being held remotely it was not possible to disclose an interest on the usual
form However, members of the meeting were asked if they had anything to declare and a record
was taken
Councillor Hood-Williams declared an interest in all matters pertaining to Swansea City Council
All Councillors
Minutes from the meeting held on 5th October 2020 were agreed and accepted as being a true and
accountable record with the following amendment:
An interest was declared by Councillor Hood-Williams concerning all matters pertaining to
Swansea City Council
Proposed by Cllr P Hood-Williams and seconded by Councillor K Hanson
Members of the Community had the opportunity to submit any queries prior to the meeting to any
member of the Community Council
Actions from meeting:
Safety of pedestrians due to road speeds and parking near Cila School.
Councillor Hood-Williams confirmed that he has attempted to speak to Mr Alan Ferris from
Swansea City Council Highways Department to organise a site visit but unfortunately Mr Ferris is
on sick leave
A site visit does need to be carried out before any recommendations can be actioned but this will
need to wait until Mr Ferris returns to work
Trang 2Mr Squires (Cila School Headmaster) has agreed to accompany Councillor Hood-Williams on the
site visit when a date is confirmed
Councillor Hood-Williams advised members of the meeting that it is unlikely a public meeting will
be viable due to the pressure of work in Swansea Council However the date of the site visit will be
published so members of the Community can be available to attend if they wish to do so
Questions from the Community:
Members of the Community have asked if they can attend the remote meeting
Previous discussions have left the Council undecided on the decision to permit this due to
efficiency and control of the meeting
The Clerk advised on other Community Council’s that have meetings closed to members of the
public due to the unprecedented situation
The Clerk suggested that future meetings be recorded and uploaded to the UKCC website for
members of the public to view after completion of the meeting
It was agreed by all to apply virtual backgrounds at the next meeting and record the meeting
A request was put forward for double yellow lines to be placed between Hen Parc Lane and
Gower Road
Councillor Hood-Williams agreed to take this forward as above
Concern over a high level of parking outside Gower Vets
It was acknowledged that parking is increasing and difficult around the Vets surgery The
Community Council has recognised this and made the overflow car park at the Recreational Hall
available for staff and customers
Councillor Hood-Williams agreed to investigate further to understand if anything else can be done
with the City Council
Parking in Edgemoor Close is still an issue, can parking bays / spaces be added
Councillor Hood-Williams agreed to investigate further to identify any action that can be
undertaken
It was confirmed that the recommended course of action if access is blocked is the call the police
It was also agreed that the Clerk would write to the contractors of the two housing developments
currently being undertaken in the village to request that they enforce sensible parking with their
staff and visitors
Further concern in relation to traffic speed on Gower Road
Councillor Rudd queried whether/suggested that the speed indication sign at the bottom of Gower
Road could be changed for a speed camera
Councillor Hood-Williams stated that this was not a Council decision as it sits within the remit of
the organisation Go Safe Wales, but he agreed to ask the question with the City Council
Councillor Rudd also agreed to take this forward directly with the organisation and suggested that
the link be placed in the minutes should members of the Community also wish to express their
support: https://gosafe.org/contact-us/community-concern
During discussions around road safety, the Go Safe Watch initiative was re-visited Councillor
Hood-Williams stated that he did not have any interest from members of the Community to
volunteer previously but agreed that if we can demonstrate through community based monitoring
that there is a need for further action then this may entice volunteers from the Village to assist
with data collection
It was agreed that re-visiting the Go Safe Watch scheme was a sensible suggestion but with the
current social distancing restrictions and the training requirements, it would not be viable to start
this process at the moment
Councillor Oliver closed this topic of conversation by stating that the Community Council, together
Miss Catherine Bagley
Councillor Hood-Williams
Councillor Hood-Williams
Councillor Hood-Williams
Miss Catherine Bagley
Councillor Hood-Williams Councillor Rudd
Trang 3with the Police, the Community and the City Council have been wresting for thirty plus years in
relation to traffic and speeding in Upper Killay All the issues raised of late have been raised
previously and considered impossible to resolve but it does not stop the Community Council from
continuing to try
As there were no planning applications to discuss, it was not necessary for Councillor
Hood-Williams to leave the meeting.
Councillor Oliver provided an update in relation to all ongoing requests
Ref No: 2020/2138/FUL - 584 Gower Road, Upper Killay, Swansea, SA2 7DR.
Still under consideration
Ref No: 2020/0785/FUL - 667A Gower Road, Upper Killay, Swansea, SA2 7HE
Still under consideration
Ref No: 2020/1853/DOC – Blackhills Nursery, Blackhills Lane, Fairwood, Swansea, SA2 7JN.
Still under consideration
Ref No: 2020/1294/FUL - Hen Parc Cottage Hen Parc Lane Upper Killay Swansea SA2 7JL
Still under consideration
A: Matters Arising
There were no existing matters to be discussed
B New Matters
The Caretaker has reported that individuals are having difficulty making hall bookings on-line
The Clerk agreed to investigate further
Questions from the Community:
The Community Hall looks like it needs to be brightened up, re-decorated outside.
It was agreed that this be considered as an action when setting the 2021/2022 budget in
January, provided there is sufficient community engagement with volunteers to support this
A number of questions or suggestions were raised in relation to the playground,
implementation of a nature space or community orchard.
o Councillor Oliver explained to members of the meeting that similar suggestions were
made in the past but were unsupported by previous members of Council and/or the
Community
o Councillors’s Rudd and Hanson confirmed their interest but agreed that it would need
an organiser from the Community to put forward a viable plan
o Provided there is sufficient support a budget could be allocated to allow the organiser
to take this forward
o Councillor Rudd suggested that should anyone be interested in leading this initiative,
that they contact ‘Renew Wales’ first who may be able to support
Actions for Climate Change:
Councillor Rudd presented the following options for consideration:
Use current funding available from the Welsh Government to change the hall heating from gas
to a heat pump
o This would lower the Carbon Footprint, but not necessarily the bills
o The cost would be £10,000 to £20,000 but part of this would be reimbursed quarterly
o Councillor Hood-Williams suggested that there may be another tranche of grants
coming from the RDP (Regional Development Plan) that could support with this
External Wall Installation
Miss Catherine Bagley
Budget Meeting
Trang 4o Councillor Oliver states that a survey was completed for this approximately 18 months
ago
o The contractor advised that the main hall currently had 4 inches of installation and
another 12 inches could be placed over this
o No action could be undertaken in relation to the changing rooms and flat roof areas
without removing the complete roof and re-installation
Underfloor Heating
o This could emit 25% less CO2e than radiators
Solar Panels and battery storage
Community Swapping
o This has already been happening across the village and appears to working
‘Library of things’
o Councillor Rudd suggested that a library of available items from the Community be
made available to hire
o It was agreed that the Community Council do not have the space to physically hold any
items, but a simple mechanism could be created on the Facebook site
Electric Charging points
o Councillor Rudd has investigated this further and has been asked to provide an image
of the current supply and distribution board
o Councillor Oliver agreed to discuss this with the Caretaker
For clarity, the Clerk confirmed that the budget for reducing the carbon footprint in 2020/2021 is
£10,000, some of which has been used to replace lighting in the hall
It was suggested that the residual budget be used to carry out feasibility studies, small pieces of
work in and around the hall before committing any further action
Councillor Rudd agreed to commission a feasibility study and to provide a report on what actions
could be taken, along with the costs thereof
Councillor Rudd
A: Matters Arising
Councillor Oliver confirmed that all meadows have been cut as planned
The weather has been too bad to bale the hay but this action will be completed as soon as it is
dry enough
Councillor Oliver has completed the annual Japanese Knotweed treatment
Councillor Oliver confirmed that he had not received any uptake from Swansea University in
relation to assistance with the Pond Scheme
o Should anyone in the Village wish to support with the Pond Scheme, please let
Councillor Oliver know
B: New Matters
Playground Quotation (as part of the £1 million Swansea City Grant)
o 1 quotation has been received to install a rubber flooring in replace of bark chip and
complete bonding
o The current playground flooring is wood chip which was previously provided for free
by Swansea City Council After the standard of wood chip required for a play area
changed, the Council were no longer able to provide for free Current wood chip
required replacing and de-weeding on a weekly basis
o The quotation was for £34,000
o The quotation does not include the removal of the old wood chip, the intention is to
make this available to the Community
Trang 5o Councillor Hood-Williams confirmed that the grant application is in process but there
are concerns that the land belongs to a trust as opposed to Swansea City Council
o Councillor Hood-Williams will be meeting with colleagues in the Council and will
report back at the next meeting
o Two other quotations are required should the grant be successful, it was suggested
that firms are well aware that a capital spend is in place and as such the market is very
competitive
o Councillor Oliver and Councillor Hood-Williams agreed to exchange potential
contractor details to enable further quotes to be obtained
Cllr Oliver & Cllr Hood-Williams
A: Matters Arising
Following a request placed on Facebook, no further interest or content for the newsletter have
been received
o Councillor Oliver requested that a further request be placed on Facebook stating that
plans for another newsletter have been delayed due to a lack of content, but if
individuals/organisations would like to request any content then please let us know
B New Matters
No new matters to be discussed
Councillor Hanson
A: Matters Arising
Income and Expenditure reports were distributed prior to the meeting
B: New Matters
Queries have been raised from the external auditor in relation to the 2019/2020 annual
return The Clerk confirmed that these have been responded to and an outcome has not yet
been determined
9 Any Other Business
There was no further business
The meeting was closed at 9.20pm
DATES OF NEXT MEETING: Monday 7th December 2020
SIGNED ………