2003 Fall Conference Planning Meeting

American Society for Engineering EducationShelton Houston, Secretary-Treasurer Southeastern Section Instruction  Administration  Research Conference Planning Meeting 14 November 2003 M

American Society for Engineering Education

Shelton Houston, Secretary-Treasurer Southeastern Section

Instruction  Administration  Research

Conference Planning Meeting

14 November 2003 Minutes

Attendance:

Dennis Fallon, President, The Citadel

Beth Todd, President-Elect, University of Alabama

Richard Mines, Past-President, Mercer University

Shelton Houston, Secretary, University of Southern Mississippi

Ken Brannan, Vice President of Administrative Unit, & Newsletter Editor, The Citadel

Fazil Najafi, Vice Chair of Administrative Unit, University of Florida

Tulio Sulbaran, Vice President, Instructional Unit, University of Southern Mississippi

Cecelia Wigal, Vice Chair, Instructional Unit, University of Tennessee at Chattanooga

Keith Plemmons, Secretary, Instructional Unit, The Citadel

Joseph Owino, Chair, Civil Engineering Division, University of Tennessee at Chattanooga

Dan Kohn, Chair, Computer Engineering & Technology, University of Southern Mississippi

Chris Effiong, Vice Chair, Electrical Engineering, University of Tennessee at Martin

John Lipscomb, Chair, Engineering Technology Division, University of Southern Mississippi

Alice Scales, Chair, Engineering Design Graphics Division, North Carolina State University

Aaron Clark, Secretary, Engineering Design Graphics Division, North Carolina State University

Chris Emplaincourt, Vice Chair Mechanical Engineering, Mississippi State University

Thomas Dion, Campus Representative Coordinator, The Citadel

Barbara Thomas, Proceedings Editor, Southern Polytechnic State University

J.P Mohsen, Zone II Representative, University of Louisville

Pierre Larochelle, Florida Institute of Technology

Jan Drummond, 2004 Host Institution, Auburn University

P.K Raju, 2004 Host Institution, Auburn University

Bill Dillard, 2004 Host Institution, Auburn University

1 The meeting began at 9:00 a.m with those attending introducing themselves

2 Houston asked the board for a decision about converting two stock options to cash because of

minimum stock shares An extended discussion occurred about different options It was decided that the Research Division would be asked to make recommendations regarding reinvesting funds

recovered Lipscomb made motion with second by Wigal to convert the shares Motion passed by voice vote

School of Engineering Technology • University of Southern Mississippi • Hattiesburg, MS 39406 • (601) 266-4896

3 Raju presented conference information Hotel ownership changed during the past year which resulted

in increased costs for all facilities except hotel rooms Four breakout rooms were reserved with two additional rooms available if needed Room has been reserved for the Executive Board Meeting The College of Engineering will host the conference reception which will be conducted at the art museum Dion requested that the Monday breakfast room be large enough to conduct officer elections for the Instructional, Research, and Administration divisions

4 Mohsen invited the current ASEE president to attend the annual meeting and possibly speak at the meeting During the Monday noon luncheon, the Evans Best Paper Award will be presented

Extended discussion occurred regarding the conference program and specific events Final decision will rest with Sulbaran as he works with the host site Houston made motion to set early conference registration at $195.00 and late registration at $225.00 Motion was seconded by Wigal and passed by voice vote

5 The host site requested an advance for the conference A $2000.00 advance was approved with the understanding that the host institution would return the advance after all accounts were settled If funds remain after paying all expenses, these would also be returned to the section

6 A motion passed that the host institution pursue vendor exhibits because there would be minimum financial risk to the section

7 Thomas will produce 250 Proceedings CDs and 150 bound abstracts The host institution will pay publication costs for the Book of Abstracts as budgeted in the registration cost

8 Board approved Thomas’ request to conduct a survey of each section This would be used for future conference planning

9 The meeting adjourned at 11:15 a.m

Respectfully submitted,

Shelton Houston

Secretary

School of Engineering Technology • University of Southern Mississippi • Hattiesburg, MS 39406 • (601) 266-4896