FDTC COSM HARTS LAKE CITY JAN SPECS 2010-2015

State of South Carolina Invitation for Bid DESCRIPTION: Janitorial Services Contract for Florence-Darlington Technical College Sites USING GOVERNMENTAL UNIT: Florence-Darlington Techni

State of South Carolina

Invitation for Bid

DESCRIPTION: Janitorial Services Contract for Florence-Darlington Technical College Sites

USING GOVERNMENTAL UNIT: Florence-Darlington Technical College

SUBMIT OFFER BY (Opening Date/Time): 05/31/2010 11:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 05/24/2010 17:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) original in Hardcopy and Two (2) Copies (Marked Copy)

or One (1) original in Hardcopy and One Electronic CD Copy in Word

CONFERENCE TYPE: Pre-Bid Site Visit

DATE & TIME: 05/11/2010 10:00:00 am Cosm & Harts

DATE & TIME: 05/12/2010 10:00:00 am Lake City

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: See page 4 for site visit information

Two site visits one for Cosmetology & HartsvilleSite and one for Lake City Site

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror The entity named as the offeror must be a single and distinct legal entity Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TAXPAYER IDENTIFICATION NO

(See "Taxpayer Identification Number" provision) TITLE

(business title of person signing above)

STATE VENDOR NO

(Register to Obtain S.C Vendor No at www.procurement.sc.gov) PRINTED NAME

(printed name of person signing above)

DATE SIGNED STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.) _ Sole Proprietorship _ Partnership _ Other _ _ Corporate entity (not tax-exempt) _ Corporation (tax-exempt) _ Government entity (federal, state, or local) COVER PAGE (NOV 2007)

PAGE TWO

  (Return Page Two with Your Offer) 

HOME OFFICE ADDRESS (Address for offeror's home office /

principal place of business)

Area Code - Number - Extension Facsimile

_

E-mail Address  

PAYMENT ADDRESS(Address to which payments will be sent.)

(See "Payment" clause)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

Order Address same as Home Office Address Order Address same as Notice Address (check only one)

summary of the new preferences is available at www.procurement.sc.gov/preferences ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES THE REQUIREMENTS TO QUALIFY HAVE CHANGED IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)) Accordingly, you must provide this information to qualify for the preference An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D))

In-State Office Address same as Home Office Address

In-State Office Address same as Notice Address (check only one)

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Table of Contents

SAP

SECTION_I 5

ACQUIRE SERVICES (JAN 2006) 5

MAXIMUM CONTRACT PERIOD - ESTIMATED (Jan 2006) 5 SECTION_IIA 5

DEFINITIONS (JAN 2006) 5

AMENDMENTS TO SOLICITATION (JAN 2004) 6

AWARD NOTIFICATION (NOV 2007) 6

BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004) 6 BID ACCEPTANCE PERIOD (JAN 2004) 6

BID IN ENGLISH and DOLLARS (JAN 2004) 6

BOARD AS PROCUREMENT AGENT (JAN 2004) 6

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008) 6 CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004) 7

CODE OF LAWS AVAILABLE (JAN 2006) 8

COMPLETION OF FORMS/CORRECTION OF ERRORS (JAN 2006) 8 DEADLINE FOR SUBMISSION OF OFFER (JAN 2004) 8

DRUG FREE WORK PLACE CERTIFICATION (JAN 2004) 8 DUTY TO INQUIRE (JAN 2006) 8

ETHICS CERTIFICATE (MAY 2008) 9

OMIT TAXES FROM PRICE (JAN 2004) 9

PROTESTS (JUNE 2006) 9

PUBLIC OPENING (JAN 2004) 9

QUESTIONS FROM OFFERORS (JAN 2004) 9

REJECTION/CANCELLATION (JAN 2004) 9

RESPONSIVENESS/IMPROPER OFFERS (JAN 2004) 10

RESTRICTIONS APPLICABLE TO OFFERORS (JAN 2004) 10 SIGNING YOUR OFFER (JAN 2004) 10

STATE OFFICE CLOSINGS (JAN 2004) 11

SUBMITTING CONFIDENTIAL INFORMATION (AUG 2002) 11 SUBMITTING YOUR OFFER OR MODIFICATION (JAN 2004) 11 TAX CREDIT FOR SUBCONTRACTING WITH DISADVANTAGED SMALL BUSINESSES (JAN 2008) 12

TAXPAYER IDENTIFICATION NUMBER (JAN 2004) 12

VENDOR REGISTRATION MANDATORY (JAN 2006) 12

WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) 12 SECTION_IIB 13

CONFERENCE - PRE-BID/PROPOSAL (JAN 2006) 13

CLARIFICATION (NOV 2007) 13

MAIL PICKUP (JAN 2006) 13

OFFERING BY LOT (JAN 2006) 13

PREFERENCES - A NOTICE TO VENDORS (SEP 2009) 13

PREFERENCES - RESIDENT CONTRACTOR PREFERENCE (SEP 2009) 14 PREFERENCES - RESIDENT SUBCONTRACTOR PREFERENCE (SEP 2009) 14 PROTEST - CPO - MMO ADDRESS (JUNE 2006) 14

UNIT PRICES REQUIRED (JAN 2006) 14

SECTION_III 15

SEE BIDDING SCHEDULE 37

DELIVERY/PERFORMANCE LOCATION SPECIFIED (JAN 2006) SECTION_IV 22

INFORMATION FOR OFFERORS TO SUBMIT GENERAL (JAN 2006) 22 MINORITY PARTICIPATION (JAN 2006) 22

SECTION_V 23

QUALIFICATION OF OFFEROR (JAN 2006) 23

SUBCONTRACTOR IDENTIFICATION (JAN 2006) 24

SECTION_VI 25

AWARD BY LOT (JAN 2006) 24

AWARD CRITERIA BIDS (JAN 2006) 25

3

CALCULATING THE LOW BID 25

COMPETITION FROM PUBLIC ENTITIES (JAN 2006) 25

SECTION_VIIA 25

ASSIGNMENT (JAN 2006) 25

BANKRUPTCY (JAN 2006) 25

CHOICE-OF-LAW (JAN 2006) 25

CONTRACT DOCUMENTS and ORDER OF PRECEDENCE (JAN 2006) 25 DISCOUNT FOR PROMPT PAYMENT (JAN 2006) 26

DISPUTES (JAN 2006) 26

EQUAL OPPORTUNITY (JAN 2006) 26

FALSE CLAIMS (JAN 2006) 27

FIXED PRICING REQUIRED (JAN 2006) 27

NON-INDEMNIFICATION (JAN 2006) 27

NOTICE (JAN 2006) 27

PAYMENT (JAN 2006) 27

PUBLICITY (JAN 2006) 27

PURCHASE ORDERS (JAN 2006) 27

SETOFF (JAN 2006) 28

SURVIVAL OF OBLIGATIONS (JAN 2006) 28

TAXES (JAN 2006) 28

TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006) 28 THIRD PARTY BENEFICIARY (JAN 2006) 28

WAIVER (JAN 2006) 28

SECTION_VIIB 29

CHANGES (JAN 2006) 28

COMPLIANCE WITH LAWS (JAN 2006) 29

CONFERENCE PRE-PERFORMANCE (JAN 2006) 29

CONTRACTOR'S LIABILITY INSURANCE (JAN 2006) 29

CONTRACTOR PERSONNEL (JAN 2006) 30

CONTRACTOR'S OBLIGATION GENERAL (JAN 2006) 30 DEFAULT (JAN 2006) 31

ILLEGAL IMMIGRATION (NOV 2008) 32

INDEMNIFICATION THIRD PARTY CLAIMS (JAN 2006) 32 LICENSES AND PERMITS (JAN 2006) 32

PRICE ADJUSTMENTS (JAN 2006) 32

PRICE ADJUSTMENT - LIMITED AFTER INITIAL TERM ONLY (JAN 2006) 33 PRICE ADJUSTMENTS LIMITED BY CPI "OTHER GOODS and SERVICES" (JAN 2006) 33 PRICING DATA AUDIT INSPECTION (JAN 2006) 33

RELATIONSHIP OF THE PARTIES (JAN 2006) 33

SUBCONTRACTOR SUBSTITUTION PROHIBITED - RESIDENT SUBCONTRACTOR PREFERENCE (SEP 2009) 34

TERM OF CONTRACT EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006) 34 TERM OF CONTRACT OPTION TO RENEW (JAN 2006) 34 TERMINATION FOR CONVENIENCE (JAN 2006) 34

SECTION_VIII 36

BIDDING SCHEDULE (NOV 2007) 36

SECTION_IX 42

NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING 43 OFFEROR'S CHECKLIST (JUN 2007) 44

4

complete and efficient janitorial/custodial services, including all reasonable and necessary labor, supervision, equipment and supplies in order to keep the contracted areas clean and properly maintained

MAXIMUM CONTRACT PERIOD - ESTIMATED (Jan 2006)

Start date: 07/01/2010 End date: 06/30/2015 Dates provided are estimates only Any resulting contract

will begin on the date specified in the notice of award See clause entitled "Term of Contract - Effective Date/Initial Contract Period" [01-1040-1]

EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE

APPLICABLE TO ALL PARTS OF THE SOLICITATION

AMENDMENT means a document issued to supplement the original solicitation document

BOARD means the South Carolina Budget & Control Board

BUYER means the Procurement Officer

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period ofperformance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract

CONTRACT See clause entitled Contract Documents & Order of Precedence

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor

CONTRACTOR means the Offeror receiving an award as a result of this solicitation

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number Offerors are cautioned that Amendments may modify information provided on the Cover Page.OFFER means the bid or proposal submitted in response this solicitation The terms Bid and Proposal are used interchangeably with the term Offer

OFFEROR means the single legal entity submitting the offer The term Bidder is used interchangeably withthe term Offeror See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To

Contract

ORDERING ENTITY Using Governmental Unit that has submitted a Purchase Order

PAGE TWO means the second page of the original solicitation, which is labeled Page Two

PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.YOU and YOUR means Offeror

SOLICITATION means this document, including all its parts, attachments, and any Amendments

STATE means the Using Governmental Unit(s) identified on the Cover Page

SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor

as a part of the Contractor's agreement arising from this solicitation

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page

If the Cover Page names a Statewide Term Contract as the Using Governmental Unit, the Solicitation seeks

to establish a Term Contract [11-35-310(35)] open for use by all South Carolina Public Procurement Units [11-35-4610(5)]

5

WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations under the Contract.

or more, such notice will be sent to all Offerors responding to the Solicitation Should the contract

resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the eleventh day after such notice is given [02-2A010-1]

Purchasing Liability The Procurement Officer is an employee of the Board acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated Procurement Code Any contracts awarded as a result

of this procurement are between the Contractor and the Using Governmental Units(s) The Board is not a party to such contracts, unless and to the extent that the board is a using governmental unit, and bears no liability for any party's losses arising out of or relating in any way to the contract [02-2A030-1]

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008)

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS

6

CERTIFICATION MAY RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION

16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.

(a) By submitting an offer, the offeror certifies

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not

to submit an offer for the purpose of restricting competition

(b) Each signature on the offer is considered to be a certification by the signatory that the (1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid

signatory-or proposal, and that the signatsignatory-ory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) inthe offeror's organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to

paragraphs (a)(1) through (a)(3) of this certification

(c) If the offeror deletes or modifies paragraph (a) (2) of this certification, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure [02-2A032-1]

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated

7

for default by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions)

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous

by reason of changed circumstances

(c) If Offeror is unable to certify the representations stated in paragraphs (a) (1), Offer must submit a written explanation regarding its inability to make the certification The certification will be considered in connection with a review of the Offeror's responsibility Failure of the Offeror to furnish additional

information as requested by the Procurement Officer may render the Offeror non-responsible

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this solicitation for default

[02-2A035-1]

CODE OF LAWS AVAILABLE (JAN 2006)

The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:

http://www.scstatehouse.net/code/statmast.htm The South Carolina Regulations are available at:

8

kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who participated in awarding of contract The state may rescind any contract and recover all amounts expended as a result of any action taken in violation of this provision If contractor participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-

1150 to the procurement officer at the same time the law requires the statement to be filed [02-2A075-2]

OMIT TAXES FROM PRICE (JAN 2004)

(a) Any prospective offer or desiring an explanation or interpretation of the solicitation, drawings,

specifications, etc., must request it in writing Questions must be received by the Procurement Officer no later than five (5) days prior to opening unless otherwise stated on the Cover Page Label any

communication regarding your questions with the name of the procurement officer, and the solicitation's title and number Oral explanations or instructions will not be binding Any information given a

prospective offer or concerning a solicitation will be furnished promptly to all other prospective offerors as

an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors (b) The State seeks to permit maximum practicable competition Offerors are urged to advise the Procurement Officer as soon as possible regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition [02-2A095-1]

REJECTION/CANCELLATION (JAN 2004)

The State may cancel this solicitation in whole or in part The State may reject any or all proposals in whole

or in part [SC Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]

9

(c) Responsiveness Any Offer which fails to conform to the material requirements of the Solicitation may

be rejected as nonresponsive Offers which impose conditions that modify material requirements of the Solicitation may be rejected If a fixed price is required, an Offer will be rejected if the total possible cost

to the State cannot be determined Offerors will not be given an opportunity to correct any material nonconformity Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer [R.19-445.2070 and Section 11-35-1520(13)]

Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and

may constitute a violation of the state Ethics Act (a) After issuance of the solicitation, you agree not to

discuss this procurement activity in any way with the Using Governmental Unit or its employees, agents

or officials all communications must be solely with the Procurement Officer This restriction may be lifted

by express written permission from the Procurement Officer This restriction expires once a contract has

been formed (b) Unless otherwise approved in writing by the Procurement Officer, you agree not to give

anything to any Using Governmental Unit or its employees, agents or officials prior to award

[02-2A110-1]

SIGNING YOUR OFFER (JAN 2004)

Every Offer must be signed by an individual with actual authority to bind the Offeror (a) If the Offeror is

an individual, the Offer must be signed by that individual If the Offeror is an individual doing business as

a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual

is doing business as a firm (b) If the Offeror is a partnership, the Offer must be submitted in the

partnership name, followed by the words by its Partner, and signed by a general partner (c) If the Offeror

is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign (d) An Offer may be submitted by a joint venturer involving any

combination of individuals, partnerships, or corporations If the Offeror is a joint venture, the Offer must

be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant (e) If an Offer is signed

by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is has been signed by an Agent Upon request, Offeror must provide proof of the agent's authorization to bind the principal [02-2A115-1]

10

STATE OFFICE CLOSINGS (JAN 2004)

an automatic extension, an Amendment may be issued to reschedule bid opening If state offices are closed

at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule the conference Useful information may be available at:

http://www.scemd.org/scgovweb/weather_alert.html [02-2A120-1]

SUBMITTING CONFIDENTIAL INFORMATION (AUG 2002)

(An overview is available at www.procurement.sc.gov) For every document Offeror submits in response to

or with regard to this solicitation or request, Offeror must separately mark with the word

"CONFIDENTIAL" every page, or portion thereof, that Offeror contends contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in Section 30-4-40(a) (1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410 For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade secret as that term is defined by Section 39-8-20 of the Trade Secrets Act For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word

"PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810 All markings must be conspicuous; use color, bold, underlining, or some other method in order to

conspicuously distinguish the mark from the other text Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected If your response or any part thereof, is improperly marked as confidential or trade secret or protected, the State may, in its sole discretion, determine it nonresponsive If only portions of a page are subject to some protection, do not mark the entire page By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document regarding this solicitation or request that was submitted at any time prior to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during negotiations), unless the page is

conspicuously marked "TRADE SECRET" or "CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret

as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise,any prices, commissions, discounts, or other financial figures used to determine the award, as well as the final contract amount, are subject to public disclosure In determining whether to release documents, the State will detrimentally rely on Offeror's marking of documents, as required by these bidding instructions,

as being either "Confidential" or "Trade Secret" or "PROTECTED" By submitting a response, Offeror agrees to defend, indemnify and hold harmless the State of South Carolina, its officers and employees, fromevery claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from the State withholding information that Offeror marked as "confidential" or "trade secret" or

"PROTECTED" (All references to S.C Code of Laws.) [02-2A125-1]

or wrapper as prescribed in paragraphs (a)(1) and (2) of this provision when delivered to the office

specified in the Solicitation (e) Facsimile or e-mail offers, modifications, or withdrawals, will not be considered unless authorized by the Solicitation (f) Offers submitted by electronic commerce shall be

11

considered only if the electronic commerce method was specifically stipulated or permitted by the

12

by S.C Code Section 11-35-1520 and Regulation 19-445.2085 [02-2A150-1]

IIB INSTRUCTIONS TO OFFERORS - SPECIAL INSTRUCTIONS

CONFERENCE - PRE-BID/PROPOSAL (JAN 2006)

Site Visit for Cosmetology and Hartsville Sites - Date: May 11, 2010 - Time: 10:00am Place: Cosmetology Site, 122 Palmetto Road, Darlington, SC - Followed by visit to:

Hartsville Site, 225 Swiftcreek Road, Hartsville, SC

Site Visit for Lake City Site - Date May 12, 2010 - Time: 10:00am

Place: Lake City Site, 278 West Cole Road, Lake City, SC

Due to the importance of all offerors having a clear understanding of the specifications and requirements

of this solicitation, a conference of potential offerors will be held on the date specified on the cover page Bring a copy of the solicitation with you Any changes resulting from this conference will be noted in a written amendment to the solicitation Your failure to attend will not relieve the Contractor from

responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the State The State assumes noresponsibility for any conclusions or interpretations made by the Contractor based on the information made available at the conference Nor does the State assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents beforethe execution of this contract, unless that understanding or representation is expressly stated in this

CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE

BEFORE CLAIMING ANY PREFERENCES THE REQUIREMENTS TO QUALIFY HAVE CHANGED IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED IMPROPERLY

REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES [11-35-1524(E) (4) &

13

at the time you submit your bid, directly employ, or have a documented commitment with, individuals domiciled in South Carolina that will perform services expressly required by the solicitation and your total direct labor cost for those individuals to provide those services must exceed fifty percent of your total bid price [11-35-1524(C) (1) (iii)] Upon request by the procurement officer, you must identify the persons domiciled in South Carolina that will perform the services involved in the procurement upon which you rely in qualifying for the preference, the services those individuals are to perform, and documentation of the your labor cost for each person identified If requested, your failure to provide this information

promptly will be grounds to deny the preference (and, potentially, for other enforcement action) 2B113A-1]

PREFERENCE UNLESS YOU SPECIFY WHETHER YOUR ARE CLAIMING THE 2% OR 4%

PREFERENCE AND YOU PROVIDE THE INFORMATION REQUIRED BY ITEM (3) ABOVE 2B113B-1]

[02-2B122-1]

UNIT PRICES REQUIRED (JAN 2006)

Unit price to be shown for each item [02-2B170-1]

SUBMITTING REDACTED OFFERORS (February 2007)

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You are required to mark the original copy of your offer to identify any information that is exempt from public disclosure You must do so in accordance with the clause entitled “Submitting Confidential

Information.” In addition, you must also submit one complete copy of your offer from which you have removed any information that you marked as exempt, i.e., a redacted copy The information redacted shouldmirror in every detail the information marked as exempt from public disclosure The redacted copy should (I) reflect the same pagination as the original, (ii) show the empty space from which information was redacted, and (iii) be submitted on magnetic media (See clause entitled “Magnetic Media – Required Format.”) Except for redacted information, the CD must be identical to the original hard copy Portable Document format (.pdf) is preferred

MAGNETIC MEDIA – REQUIRED FORMAT (JANUARY 2006): As noted on the cover page, an

original hard copy of your offer must be accompanied by the specified number of copies in the following

electronic format: compact disk (CD) in one of the following formats: CD-R; DVD ROM; DVD-R; OR DVD+R Formats such as CD-RW, DVD-RAM, DVD_RW, DVD+RW, or DVIX are not acceptable and will result in the offer’s proposal being rejected Each CD must be identical to the original hard copy File format shall be WORD 97 or later No PDF Files will be accepted.

SAP

Florence Darlington Technical College Specifications Janitorial Services

(This specification is released for procurement purposes until revised, rescinded or withdrawn.)

III Scope Of Solicitation

This section of the specifications covers provisions for a complete and efficient janitorial service, including all reasonable and necessary labor, supervision, equipment and supplies in order to keep the contracted areas properly clean and supplied

A General Contract Conditions

Contractor Employee Policy

The contractor agrees to be responsible for and shall provide general supervision of all his employees working under this contract Whenever any employee(s) is working, there shall be a designated supervisor directing his/her work, no exception

The contractor shall ascertain that all employees abide by the following rules:

1 Employees should wear company issued uniforms with company emblem and nametag at all times while on the premises All contractor personnel shall maintain a clean, neat, and well-groomed appearance The contractor shall take every reasonable step to insure that all work is performed safely and that safe working conditions are maintained

2 Employees shall be of good integrity and character All employees shall have criminal record checks and be screened for any illegal drug use via mandatory drug test

3 Employees shall not disturb any papers, boxes or other materials except those in trash receptacles or designated areas for trash or unless such material is properly identified as trash

4 Employees shall report any property loss or damage to their supervisor immediately The supervisor shall report such damage, within 24 hours to the representative of Florence-Darlington Technical College in writing, specifying the location and extent to the damage Failure to report such damage, asrequired, may be construed as default of the contract This may also result in the contractor being liable for replacement of the property if not reported

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5 Employees shall not open drawers, file cabinets or use any telephone or other office equipment such as personal computers, except public pay phones unless given specific approval by the contracting agency Any employee caught using Florence-Darlington Technical College personal equipment, such

as phones, computers, printers, etc., shall be terminated

6 Employees shall not leave keys in doors or admit any one into any building or office who is not a designated employee of the contractor All doors, which were locked upon entry, will be immediately re-locked All sets of keys will be given to the supervisor, and the supervisor or designee shall return “all” sets of keys as originally given – no exception

5 Employees shall not clean or move copy machines or other office machines, including personal computers, except when specifically requested by Florence-Darlington Tech

6 Employees shall not engage in idle or unnecessary conversation with state employees, other employees

of the contractor, tenants or visitors to the building

7 Employees shall not remove any article or materials from the premises, regardless of its value or regardless of any employees or tenants permission This is to include the contents of any item found intrash containers in or around premises Trash items are to be placed in dumpsters or trashcans

designated for that purpose Recyclables are to be placed in the containers designated for them

8 Employees shall abide by rules and regulations set forth by the state of South Carolina which affect theperformance of the work, including DHEC regulations and Haz-Com training

9 Each employee of the contractor shall have at least 1 year of relevant experience as a janitorial employee, or certification for general custodial knowledge from a bonafide training program or school.Supervisory employees shall have at least one year of related experience and a minimum certification for supervisory custodial knowledge from a bonafide training program or school Florence-Darlington Technical College reserves the right to view applications of contract employees to verify work

experience if employed at Florence-Darlington Technical College

10 Upon written request of Florence-Darlington Tech to the contractor, any contractor’s employee who fails to abide by these or other rules established by the contracting agency will be immediately removed from the job and replaced, no exceptions

Liability

The contractor shall assume liability for damage or loss resulting from the wrongful act(s) and/or

negligence of their employees while they are on state-owned premises

The contractor or insurer shall reimburse the contracting agency for any such damage or loss within 30 days after a claim is submitted

The amount of such insurance shall, as a minimum, be $100,000 per person or incident and $500,000

in aggregate per type of coverage

3 Automobile bodily injury and property damage liability when the services to be performed required theuse of a motor vehicle

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All insurance shall remain in effect for the duration of this contract, including extension Insurance and/or bond shall be secured from companies licensed to do business in the State of South Carolina and shall be countersigned by a licensed resident agent authorized to conduct business in South Carolina All

certificates of insurance shall provide that the insurance company will give the contracting agency thirty (30) days written notice prior to any cancellation or change in the stated coverage of any such insurance

Laws

The contractor shall comply with all laws, ordinance, codes, rules and regulations bearing on the conduct ofthe work, including those of Federal, State and local agencies having jurisdiction This shall include but not be limited to minimum wages, labor and equal employment opportunity laws and appliance DHEC regulations

Equipment and Supplies

Unless otherwise stated, Florence-Darlington Tech will provide all light bulbs, toilet tissue and paper towels The contractor shall provide all industrial equipment and other necessary supplies (adequate in kind, quantity and quality) for professionally performing all work in this contract Residential grade equipment shall not be permitted The contractor shall provide feminine hygiene dispensers and supplies inall women’s restrooms, along with seat covers Losses to the State caused by inferior quality equipment, including negligent operations, or supplies will be reimbursed by the contractor All damages verified that occurs by the contractor to Florence-Darlington Technical College property will be reimbursed to Florence-Darlington Technical College

The contractor shall furnish and maintain in first class condition all equipment necessary to perform the specified services It shall be the responsibility of the contractor to make sure all safety attachments of devices are not removed or modified from on any equipment Any equipment that is not satisfactory shall

be removed from the premises and replaced or repaired in a timely manner

The contractor shall have their supervisor or designated employee available to be contacted via telephone, two-way radio or pager to handle emergencies 24 hours a day, 7 days per week, when not in the

contractor’s office

Utilities

The College will provide the contractor with all normal utilities necessary for performing this contract (electricity, lights, water, etc.) Upon written request from the contracting agency, the contractor will comply with energy conservation requirements initiated by State Government Contractor shall turn “off” all lights when exiting a room after cleaning and lock doors – no exception

Storage

Florence-Darlington Tech will provide the contractor with a minimum of one (1) secured Janitors Closet per building for storage of supplies and equipment The contractor shall keep all janitor closets, storage room and other space assigned to his use clean, orderly and locked at all times Exceptions shall be made only with prior written permission from the contracting agency to leave doors unlocked

Inspection

The contractor shall accompany a designated representative(s) on inspections of the work at any time during business hours when requested Request shall be given at least 24 hours in advance Florence-Darlington Tech College reserves the right to make determination as to whether service is being performed satisfactorily The result of the inspection shall be documented within 48 hours and copies sent to the contractor, State Procurement and the contract personnel at Florence-Darlington Technical College

Default

Failure to satisfactorily perform the services required by the contract will be grounds for

Florence-Darlington Tech to declare the contractor in default All contract disputes will be referred to State

Procurement for resolution

Minimum Wage

In the event of a federal minimum wage increase, the contract price will be subject to renegotiation No charges will be made without approval in writing of both parties to the contract The contractor will be granted such an increase provided sufficient documentation is given to support the increase

Contract Services Specifications

General Requirements

The contractor will furnish all labor, supervision, materials, supplies and industrial equipment to perform these services in a manner that is satisfactory to the contracting agency The contractor is expected to conduct the contract operations in a professional manner and to supply generally accepted janitorial services Florence-Darlington Technical College reserves the right to make determination as to whether services are being performed satisfactorily

The contractor shall correct all complaints and supply special requests for services within a reasonable time-period All complaints, both major and minor, shall be investigated during the same working day The contractor will be required to respond in written form to every complaint registered to the contractor Any complaint which cannot be corrected during the same working day or which is considered

unreasonable or which cannot be dealt with for reasons beyond the contractor’s control shall be specificallyreported to the contract coordinator no later than 48 hours of the request Uncorrected complaints, if not

considered unreasonable by the contract coordinator shall be Cause for any and all of the following actions

by Florence-Darlington Technical College

1 To obtain the services from within its own staff or from another available source without prior

notice to the contractor Costs for these services will be documented and charged to the contractor

2 To cancel the contract as provided for under General Requirements Notice of such action, if deemed necessary, shall be made by certified mail (return receipt requested) and either received or refused at theoffice of the contractor listed in the contract If action results in cancellation, Florence-Darlington Tech will access any costs or damages due and for any excess costs of obtaining the services for the balance

of his original contract period or until such time a new contractor has been established

Special Requirements

Carpets must be kept free of dirt, dust and stains on a regular basis Carpet pile must not be allowed to

become flat or matted Contractor shall provide to Florence-Darlington Tech a written copy of its employee training manual/program, employee safety manual, and its Technical proposals (how the contractor proposes to accomplish the task) Ex Number of employees, job titles, shift worked, & etc This shall be reviewed and approved by Florence-Darlington Technical College prior to awarding of this contract - Contractor must maintain a local office in the Florence-Darlington area This does not include office space provided by Florence-Darlington Tech, nor an office on another premises of a previous contract awarded contract.

Contractor must provide at least (4) four references equivalent in size to the Florence-Darlington Technical College Sites.

Prior to final acceptance of contract, work schedule must be accepted by contract coordinator Also

a list of industrial equipment to be used shall be provided.

If after (3) Three documented meetings with management of the contract and no improvement, Darlington Technical College reserves the right to request this contract be terminated

Florence-Adjustment of Services

The State reserves the right to adjust the cleaning schedule and/or location(s) as may be deemed necessary during the contract period The monthly cost shall be utilized to obtain the change in contract price resulting in adjustments in service

Warranty

The contractor warrants to the agency that all work performed as a result of this Best Value Bid and specifications will be performed in a professional manner consistent with industry practice

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Acceptance Evaluation and Quality Assurance

The service provided will be subject to inspection and accepted by Florence-Darlington Tech At a

minimum, bimonthly inspections will be conducted of all buildings being cleaned under contract A writtensummary of the inspections shall be issued to the Florence-Darlington Tech representative within a

reasonable period after completion of the inspections All work not in accordance with the specifications will be handled as described under Contract Service Specification; General Requirements Payment for services rendered under Optional Major Maintenance Cleaning Schedule will be made on the final

completion of each task which is required and after approval by contract coordinator

Delivery and Payment

Payment for services rendered shall be made monthly based upon valid and approved invoices submitted tothe agency Payment shall be made by the 15th of the following month Payment for services rendered underOptional Major Maintenance Cleaning Schedule will be made on the final completion of each task which isrequired and after approval by the contract coordinator

Additional Work

Contractor is to provide hourly labor rates for special projects as part of this contract Any special projects will be authorized by Florence-Darlington Technical College’s representative prior to service being

rendered

Examples: March of Dimes Walk-A-Thon, Grand Openings, Dedication Services, Board Retreats,

Presidential Forums, Council Meetings, etc

A General Cleaning

The contractor must provide the following services, no less frequently than the schedule specified The Quality Assurance Supervisor of Florence-Darlington Tech will inspect the premises on a random basis to ascertain whether the

services are being provided NOTE: A cleaning specification checklist has

been included to let the contractor know some of the items that shall be checked

This checklist Does Not override the specifications The College shall provide a

Quality Assurance Supervisor to verify that the specifications checklist is being used

Area: COSMETOLOGY CENTER

1 All floors to be mopped & baseboard cleaned 3 Times/Week

2 All floors to be stripped and waxed Bi-Weekly

3 All furniture to be dusted including ceiling fans 3 Times/Week

4 All glass to be cleaned including Mirrors, Counters, 3 Times/Week

glass doors, windows, etc.

5 Bathrooms and break room to be cleaned With approved Disinfectant 3 Times/Week

6 Provide seat covers, bag liners, and soap Restock as needed 3 Times/Week

7 All trash cans to be emptied and bag liners replaced 3 Times/Week

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8 All offices & classrooms to be dusted & furnish polished 3 Times/Week

9 Clean blackboards, erasers and blackboard trays 3 Times/Week

10 Spot clean doors, walls, interior & exterior mats, outside walkways 3 Times/Week

11 Empty and clean ashtrays of butts & trash 3 Times/Week

12 Report all burned out lights Check all Locks 3 Times/Week

13 Clean And Disinfect Water Fountain (S) 3 Times/Week

14 Vacuum and spot clean all carpeted areas 3 Times/Week

16 Dust And Clean All Walls, Door Knobs, Hinges (High Dusting- Top Of Once/Week

Doors, Light Fixtures, Exit Signs, Alarm Systems).

17 Check Parking Lot & Remove Trash, Debris Etc Once/Week

18 Clean Outside Entrance Ways Of Spider Webs & Debris Once/Week

21 Strip And Wax All Vinyl Floors (Summer Break & Winter Break.) Semi/Annually

Area: LAKE CITY & HARTSVILLE SITE

SCOPE OF WORK:

DAILY:

1Empty And Clean Wastebaskets And Replace Liners As Required 3 Times/Week

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4 Sweep/Dust Mop and Damp Mop All Vinyl and Ceramic Floor

Surfaces

3 Times/Week

5 Dust And Clean Level Surface (Horizontal) Of Desks, Tables, 3 Times/Week Filing Cabinets, Office Furniture and Window Sills.

6 Clean Hand Marks From Counter Tops And Glass Desk Tops 3 Times/Week

9 Spot Clean Walls and Partitions, Hinges, And Wall Attachment

10 Clean Mirrors and Bright Metals 3 Times/Week

11 Clean All Urinals, Toilets and Lavatories With Solution Containing 3 Times/Week

An Approved Disinfectant

12 Refill Soap, Towels, Tissue and Toilet, Seat Covers Containers 3 Times/Week (Keep All Dispensers Fill At All Times).

13 Clean And Disinfect Water Fountain (S) 3 Times/Week

14 Clean Ash Urns of Cigarette Butts and Trash 3 Times/Week

15 Maintain Janitorial Closet, Clean And Orderly Only Items

Required For The Performance Of the Prescribed Duties Are To

Be in the Janitors Closet

3 Times/Week

16 Turn Off All Lights Except Those Required To Be On 3 Times/Week

18 Check Coffee Pots, Etc Turn Off Any Left On 3 Times/Week Weekly:

19 Dust All Framed Art Work Care Should Be Taken Not To Damage Once/Week Art Work, Frames, And Walls

20 Clean Entrance Glass and Frames Once/Week

22 Dust And Clean All Baseboards, (High Dusting - Top Of Doors, Once/Week Light Fixtures, Exit Signs, Alarm Systems).

23 Check Parking Lot & Remove Trash, Debris, Etc Once/Week

24 Clean Outside Entrance Ways of Spider Webs And Debris Once/Week

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Will any of the work under this contract be performed by a minority business certified by another

governmental entity as a subcontractor? [ ] Yes [ ] No

If so, what percentage of the total value of the contract will be performed by a minority business certified

by another governmental entity as a subcontractor? _

[ ] Traditional minority, but female

[ ] Women (Caucasian females)

[ ] Hispanic minorities

[ ] DOT referral (Traditional minority)

[ ] DOT referral (Caucasian female)

[ ] Temporary certification

[ ] SBA 8 (a) certification referral

[ ] Other minorities (Native American, Asian, etc.)

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