fraternity-and-sorority-life-awards-packet-2020

G REEK AND C AMPUS C OMMUNITY P ARTICIPATION Please list all Greek community programs your chapter has participated in during the 2020 calendar year.. Any supporting materials can be inc

Name of Organization Completing Application: _

Fraternity and Sorority Life Awards

2020

Sponsored by:

Due Friday January 15, 2021 by 5:00 PM to:

Office of Student Engagement Attn: Assistant Director of Student Engagement

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Name of Organization Completing Application: _

Fraternity and Sorority Life Awards Overview

Since 1865, students have chosen to become members of fraternities and sororities at Monmouth College The College recognizes the important role that Fraternity and Sorority Life plays in a student’s co-curricular experience The College is committed to supporting the values and ideals of these organizations, helping them to thrive and succeed

Fraternities and sororities were founded upon the ideals of scholarship, citizenship, leadership,

brotherhood/sisterhood/siblinghood, and service to others The Fraternity and Sorority Life awards process provides a means whereby the men’s, women’s, and co-ed fraternities of Monmouth College may measure their activities and programs against the founding principles of fraternal organizations It provides a means of ensuring that the actions of men’s, women’s, and co-ed fraternities are congruent with the values articulated in their rituals and creeds

The goal of the Fraternity and Sorority Life Awards will continue to be the acknowledgement of outstanding performance,

as well as overall achievement by chapters Chapters can be recognized in four areas to gauge how well they contribute

to the mission of the College and the commitment to their founding values The five areas are:

Chapter Awards:

2 Academic Accountability 2 Greek and Campus Community Participation

3 Individual Academic Excellence 3 Parent and Alumni Involvement

4 Academic Education and Programming 4 Leadership Development Programming

C Chapter Education and Programming D Chapter Operations

1 Risk Management Education 1 Chapter President Assessment Letter

Individual Award Categories:

1 Outstanding Chapter Program

2 Philanthropic Programming

3 Community Service

4 The Richard “Doc” Kieft Award for Involvement, Greek Life, and Athletics

5 Greek Man/Woman of the Year

6 Outstanding Chapter President

7 Outstanding Chapter Advisor

8 Emerging Male/Female Leadership Award

HONORING AND SUBMISSION OF AWARDS

The Fraternity and Sorority Life Awards process will continue to have award categories that serve to recognize chapters for outstanding performance The chapter accumulating the most points overall in each minor category will be awarded

Due Friday January 15, 2021 by 5:00 PM

Name of Organization Completing Application: _

the Excellence Award for the appropriate major categories(s) at the Fraternity and Sorority Life Recognition Banquet In addition, the chapter accumulating the second most points in each minor category will be recognized with “Honorable Mention” in the corresponding category The remainder of this packet details each of the five categories that make up the Greek Awards The chapter earning the most points overall in addition to the assessment letters will be recognized with the Chapter Operations Award

Award submissions should represent Spring 2020 and Fall 2020

Please submit your chapter’s Fraternity and Sorority Life Awards packet online Photographs or other media are

acceptable inclusions, though they may not replace the requested information Photographs must be attached to the corresponding page Please use the forms provided and attach additional sheets if necessary *Questions regarding the awards process may be directed to the Assistant Director of Student Engagement

Due Friday January 15, 2021 by 5:00 PM

S UBMISSION C HECKLIST AND C OVER P AGE

A Academic Excellence †

_ A1 Chapter GPA Comparisons

_ A2 Academic Accountability

_ A3 Individual Academic Excellence

_ A4 Academic Education and Programming

B Involvement and Leadership Development †

_ B1 Campus Involvement

_ B2 Greek and Campus Community Participation

_ B3 Parent and Alumni Involvement

_ B4 Leadership Development Programming

C Chapter Education and Programming †

_ C1 Risk Management Education

_ C2 Educational Programming

D Chapter Operations †

_ D1 Chapter President Assessment Letter

_ D2 Chapter Advisor Assessment Letter

E Individual Award Categories

_ E1 Outstanding Chapter Program

_ E2 Philanthropic Programming

_ E3 Community Service

_ E4 The Richard “Doc” Kieft Award for Involvement, Greek Life, and Athletics

_ E5 Greek Man/Woman

_ E6 Outstanding Chapter President

_ E7 Outstanding Chapter Advisor

_ E8 Emerging Male/Female Leadership Award

† =Major award categories presented to chapters based upon score of each corresponding category.

I understand that by signing this form I am attesting to the accuracy of all the information contained herein I further understand that the inclusion of any false or misleading information or the omission of any relevant information may subject me and/or my chapter to disciplinary action

S ECTION A – A CADEMIC E XCELLENCE

AWARD

Please utilize the academic reports that were sent to the academic chairperson to complete this section If you

do not have these reports, contact Kris Clayton at kcalyton@monmouthcollege.edu

A1 C HAPTER S ESSION GPA: S PRING 2020

N UMBER OF N EW

M EMBERS

NEW MEMBER GPA

C HAPTER S ESSION GPA: F ALL 2020

N UMBER OF N EW

M EMBERS

NEW MEMBER GPA

A2 C HAPTER A CADEMIC A CCOUNTABILITY OF M EMBERS

Spring 2020Fall 2020

Number of members in good

standing according to chapter

standards for academics

A2.2 Please describe what your academic probation or suspension is comprised of (i.e social

restrictions, loss of voting privileges, cannot hold an office, etc.) Please provide a sample academic probation contract

A2.3 What is the required GPA for a member to join and maintain membership in good standing

S ECTION A – A CADEMIC E XCELLENCE

A4 A CADEMIC E DUCATION AND P ROGRAMMING

A4.1 Please attach your chapter’s current academic plan to this section An academic plan can include, but is not limited to, consequences for those on academic probation, incentives/recognition for those who perform well academically, plans for emphasizing academic achievement in chapter business and programs, etc

A4.2 Please describe any additional programming that your chapter has conducted Programming can include, but is not limited to, study tables, tutoring, designated study spaces, workshops/programs

on study skills, writing, time management, etc.:

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Due Friday January 15, 2021 by 5:00 PM

S ECTION B – I NVOLVEMENT AND L EADERSHIP E DUCATION

AWARD

B1 C AMPUS I NVOLVEMENT

Please submit lists of all members of your chapter who have been members of other campus or community organizations during 2020, including committees that members sit on (ex Greek week committee) Please also include executive positions (if any) members held for these organizations

This sheet must be used to verify members’ involvement in on campus organizations You should make the necessary number of copies to accommodate all organizations that your members may be associated with

STUDENT INVOLVEMENT VERIFICATION FORM LIST MEMBERS WHO ARE ACTIVE IN THIS ORGANIZATION ORGANIZATION NAME: NAME OF MEMBER: EXECUTIVE POSITION (IF APPLICABLE)

_ / /2019

A DVISOR OR P RESIDENT S IGNATURE

S ECTION B – I NVOLVEMENT AND L EADERSHIP E DUCATION

AWARD

B2 G REEK AND C AMPUS C OMMUNITY P ARTICIPATION

Please list all Greek community programs your chapter has participated in during the 2020 calendar year Please include attendance at any programs sponsored by the interfraternity council, Panhellenic council, and other fraternity/sorority chapters (including chapter philanthropy, service, ritual, and educational events) In addition, co-sponsoring or engaging with other organizations on campus that are not a part of the Fraternity and Sorority Life community

Any supporting materials can be included in order to assist in the decision making process, such as pictures, program handouts, descriptions of the program and what was learned, etc

N AME OF G REEK / CAMPUS C OMMUNITY

E VENT /P ROGRAM D ATE ( S ) OF E VENT /P ROGRAM N UMBER OF M EMBERS IN

A TTENDANCE /P ARTICIPATING

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Due Friday January 15, 2021 by 5:00 PM

S ECTION B – I NVOLVEMENT AND L EADERSHIP E DUCATION

AWARD

B3 P ARENT AND A LUMNI I NVOLVEMENT

Please list all parent and alumni involvement, donations, programming, newsletters, and websites in the chart below In the column for number of parents or alumni who participated, please include those who donated to the event, even if they did not attend

Any supporting materials can be included in order to assist in the decision making process, such as pictures,

program handouts, descriptions of the program and what was learned, etc

N AME OF P ARENT OR A LUMNI

P ROGRAM /A CTIVITY D ESCRIPTION OF P ROGRAM /A CTIVITY

Please list any leadership development programming that your chapter has conducted or attended This may

include health and wellness programs, career development programs, leadership program, multicultural programs,academic programs, etc

Any supporting materials can be included in order to assist in the decision making process, such as pictures,

program handouts, descriptions of the program and what was learned, etc

N AME OF E DUCATIONAL P ROGRAM D ESCRIPTION OF P ROGRAM D ATES OF

S ECTION C – C HAPTER E DUCATION AND P ROGRAMMING

AWARD

C1 R ISK M ANAGEMENT E DUCATION

Please describe any risk education/programming that your chapter has conducted or attended Risk management education and programming includes review of risk management policies, programming related to alcohol and social events, programming related to hazing prevention, etc Any supporting materials can be included in order toassist in the decision making process, such as pictures, program handouts, descriptions of the program and what was learned, etc

Please describe your risk management education and programming below:

N AME OF R ISK M ANAGEMENT

EDUCATION P ROGRAM /A CTIVITY D ESCRIPTION OF P ROGRAM /A CTIVITY

S ECTION C – C HAPTER E DUCATION AND P ROGRAMMING

AWARD

C2 E DUCATIONAL P ROGRAMMING

Please list any educational programming that your chapter has conducted or attended This may include chapter retreats, chapter education, ritual, member development, or ritual/heritage programs

Any supporting materials can be included in order to assist in the decision making process, such as pictures,

program handouts, descriptions of the program and what was learned, etc

N AME OF E DUCATIONAL P ROGRAM D ESCRIPTION OF P ROGRAM D ATES OF

S ECTION D – C HAPTER O PERATIONS

AWARD

D1 C HAPTER P RESIDENT A SSESSMENT

Please submit a letter indicating why the chapter is deserving of this award Chapter Operations includes the following:

Please use the following as a guide to your letter:

 Please describe the chapter’s accomplishments during the 2020 calendar year:

 Please describe challenges or obstacles faced by the chapter during the 2020 calendar year:

 Please describe the chapter’s areas of improvement for the 2020 calendar year:

Letters should be no longer than 1000 words.

S ECTION D – C HAPTER O PERATIONS

AWARD

D2 C HAPTER A DVISOR A SSESSMENT

Your chapter’s advisor should email or mail a letter of assessment directly to the Assistant Director of Student Engagement This assessment must be sent in by email no later than January 15th, 2021

The assessment should include the following:

 Accomplishments of the chapter during the 2020 calendar year

 Challenges or obstacles faced by the chapter during the 2020 calendar year

 Areas of improvement for the 2020 calendar year

 Chapter Operations such as:

S ECTION E – INDIVIDUAL AWARDS

E1 O UTSTANDING C HAPTER P ROGRAM

Chapters can nominate up to three programs for this award Chapters can nominate programs from their chapter

and another chapter if desired This should not include philanthropic programming

1 Please explain the program in detail

2 Describe what planning went into this program Include people involved, other organizations, facilities used, number of hours for planning, cost, etc

3 Why do you feel this program should be recognized? What sets it apart?

4 What impact did this event have on your organization?

5 What impact did this event have on Monmouth College?

Any supporting materials can be included in order to assist in the decision making process, such as pictures,

program handouts, descriptions of the program and what was learned, etc

Letter should be no longer than 500-750 words.

E2 P HILANTHROPY P ROGRAMMING

Please list all philanthropy programs sponsored or co-sponsored by your chapter Philanthropy programs are those programs where funds or goods (i.e clothing, canned food items, etc.) are raised or collected for a

community agency or cause

Any supporting materials can be included in order to assist in the decision making process, such as pictures, program handouts, descriptions of the program and what was learned, etc

PHILANTHROPY NAME:

BENEFITING ORGANIZATION / CAUSE :

AMT RAISED $ AMT RAISED IN PREVIOUS YEAR (IF APPLICABLE): $

DATES HELD:

GIVE A BRIEF DESCRIPTION OF THE PHILANTHROPY:

PHILANTHROPY NAME:

BENEFITING ORGANIZATION / CAUSE :

DATES HELD:

GIVE A BRIEF DESCRIPTION OF THE PHILANTHROPY:

PHILANTHROPY NAME:

BENEFITING ORGANIZATION / CAUSE :

AMT RAISED $ AMT RAISED IN PREVIOUS YEAR (IF APPLICABLE): $

Semester: Total Amount Raised:

Number of MembersAverage Amount Per Member

Spring 2019

Fall 2019

E.3 C OMMUNITY S ERVICE

Please list all community service activities completed by your chapter members Community service programs are those programs involving hands-on volunteering and service in the community If you are unable to obtain a

signature from the service supervisor to document your service activity, please attach other documentation to verify the service (i.e., an e-mail or letter from the service organization)

TOTAL NUMBER

OF WO/MAN HOURS

NUMBER OF MEMBERS PARTICIPATING

NAME OF SUPERVISOR/ORGANIZATION/

PROGRAM REPRESENTATIVE

DESCRIPTION OF THE SERVICE PROGRAM

TOTAL NUMBER

OF WO/MAN HOURS

NUMBER OF MEMBERS PARTICIPATING

NAME OF SUPERVISOR/ORGANIZATION/

PROGRAM REPRESENTATIVE

DESCRIPTION OF THE SERVICE PROGRAM

TOTAL NUMBER

OF WO/MAN HOURS

NUMBER OF MEMBERS PARTICIPATING

Semester: Total Service Hours:

Number of MembersAverage Amount Per Member

Spring 2020

Fall 2020

E4 T HE R ICHARD “D OC ” K IEFT A WARD F OR I NVOLVEMENT , G REEK L IFE ,

AND A THLETICS

This award is meant to honor Dr Richard “Doc” Kieft, a long-time supporter of Greek Life and Athletics at

Monmouth College Any junior or senior Greek athlete who meets the following criteria is eligible for this award:

1 Must have a cumulative GPA of 3.3 out of 4.0

2 Must have been active in the same varsity sport for at least 3 years

3 Must have held at least 2 positions within the chapter

4 Must have a record of community service

Chapters can nominate someone from their chapter and another chapter if desired (Two submissions in total)

 Chapter Positions and Involvement

 Involvement In Activities And Organizations Outside of Your Chapter

 Community Service Involvement