Oxford Journals—Publication Manual of the American Psychological Association Copyediting Style Guide

FRONT MATTER running heads and first page Left running head lrh Style Title case, short title of the paper.. Example: Phonological Awareness, Vocabulary Right running head rrh Style Jou

Oxford Journals—Publication Manual of the American Psychological

Association Copyediting Style Guide

Journal: DEAFED

Customer: Oxford Journals

For matters that are not specifically addressed here, please follow the

Publication Manual of the American Psychological Association, 7th edition.

FRONT MATTER (running

heads and first page)

Left running head (lrh) Style Title case, short title of the paper If not

provided, create one and query There should

be a maximum of 50 characters (including spaces and punctuation)

Example: Phonological Awareness, Vocabulary

Right running head (rrh) Style Journal name, title case, Roman

Example: Journal of Deaf Studies and Deaf Education

Opening page Top of Page Left aligned, in italics:

Article Type

Two line spaces below (cap and cap, Roman, bold):

Title of Article

Two line spaces below (cap and cap, Roman, bold):

Author’s Name

One line space below (cap and cap, Roman): Author’s Affiliation(s)

Two line spaces below (cap and cap, Roman):

History dates Example Empirical Article

Deaf Students and Their Classroom Communication: An Evaluation of Higher Order Categorical Interactions Among School and Background Characteristics

Thomas E Allen and Melissa L Anderson Gallaudet University

Received September 29, 2009; revisions received May 25, 2010; accepted June 4, 2010

Bottom of Page Left-aligned: Correspondence note

© The Author 2011 Published by Oxford University Press All rights reserved For Permissions, please e-mail:

journals.permissions@oup.com Right-aligned: doi:10.1093/deafed/enn036 Advance Access publication on January 1,

2011 (Note that Advance Access dates should only

be included after an article has published online)

Manuscript category/subject

section variations

Style Editorial title is the same as in Empirical

Articles Author affiliations appear the same also

Book Review Book review title (if it has one), book details

(authors, publication year, title, publisher location and name, page length, price) at top left of page Reviewing author details (Name and institution) flush right at end of text

*Book Reviews* should appear (in italics) on

the upper left hand corner of the first book review only

Article type

Article Title

Editorial Theory/Review Book Reviews Empirical Article Ethics and Deafness Capitalization (after colon or

Em dash) Capitalization (after hyphen) Capitalization (prepositions) Abbreviations

Capitalize

Capitalize after hyphen unless single hyphenated word

All words with four or more letters should be capitalized

Avoid if possible: a title should be fully explanatory when standing alone Style Uppercase for first letters of major words

APA recommends the title be no more than

12 words

JDSDE attracts an international audience, therefore, please do not include the name of a country in your title Manuscripts should be

of interest to the international audience and readers tend to pass over articles if they think

it does not pertain to their country

Style (Comma separators)

Author names in bold

Name Follow author It is preferred that the author

use their first name, middle initial, and last name, rather than initials and last name Degrees and

Titles

Not given Suffix For names with suffixes (e.g., Jr and III),

separate the suffix from the rest of the name with a space instead of a comma

Examples:

John Q Foster II and Roy R Davis Jr

Author Affiliations Placement After author names

Elements required

Affiliation Designators

Department name, comma, university name, semicolon, next author name, next

department name, next university name Example: John Smith, Department of Psychology, Boston College; Kate Johnson, Department of Diagnostics, Boston

University Superscript numerals

Present address Given as a footnote following the affiliations

and prior to the corresponding author information

Use the text: [Author name] is now at [affiliation] Include department and institution

Example: John Smith is now at Harvard University

Corresponding Author

Placement Following author affiliations, present address Elements Complete mailing address (including city,

required state, postal code).

End with an e-mail address with no period Telephone/Fax Not required

Example *Correspondence should be addressed to

Jane Doe, Department of Psychology, University of Illinois, Champaign, IL 61820 E-mail: d.wolf@oxford.edu

More than 1 corresponding author

Not allowed

Dates (received/revised/accepted) Placement Included on after affiliations

Style and example

Received September 29, 2009; revisions received May 25, 2010; accepted June 4, 2010

Limit 150-250 words

Style One paragraph, smaller font than the regular

article, no paragraph indentation Abbreviations Used if they appear more than once; spelled

out at the first occurrence and abbreviated subsequently

Numbers Use numerals for all numbers in abstracts Reference

citation in abstract

Avoid if possible: References in the abstract should be given parenthetically in full (as given in the reference list)

Copyright line Issue format Copyright line left-aligned/doi and Advance

Access lines right-aligned/both at bottom of page

PAP format Standard license

Government license

Copyright line left-aligned/doi line right-aligned/both at bottom of page

©The Author 2020 Published by Oxford University Press All rights reserved For Permissions, please email:

journals.permissions@oup.com Published by Oxford University Press

Open access Standard license

© The Author 2020 Published by Oxford University Press For permissions, please email: journals.permissions@oup.com This

is an Open Access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/2.0/uk/) which permits unrestricted non-commercial use, distribution, and

reproduction in any medium, provided the original work is properly cited

Open Access Government license

Published by Oxford University Press This

is an Open Access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/2.0/uk/) which permits unrestricted non-commercial use, distribution, and

reproduction in any medium, provided the original work is properly cited

FOOTNOTES/ENDNOTES

In-text footnotes Should be minimal, both in number and

length Should be numbered using a superscript numeral The numeral should follow all punctuation (except a dash) Example Footnotes should be superscripted.1

For subsequent references to a footnote, see example:

Author Notes are not allowed

HEADINGS

Style (APA 3.03) Start with 1st level headings in all

cases and use additional levels as needed No “Introduction” heading.

1st level Example Left-Aligned, Title Case, Bold

The Intersubjective Developmental Theory of Early Caregiver–Child Interaction

2nd level Example

Left-Aligned, Title Case, Roman Research Hypotheses for This Article

3rd level Example

4th level Example

5th Level Example

Flush left, italicized, sentence case, ending with a period Text run-on.

Intersubjectivity study.

Centre aligned, title case, roman, not italicized

Heading Level 4

Centre aligned, italics, bold, roman, title case

Heading Level 5.

Numbered headings

Not allowed

GENERAL STYLE

Spelling US Follow Merriam-Webster’s 11 th Collegiate

Dictionary

(APA 4.13)

Follow APA and Merria-Webster’s 11 th

Collegiate Dictionary Ensure that it is

consistent throughout

Prefixes that do not require hyphenation

APA Table 4.3 pg 100

Prefixes that require hyphenation

APA Table 4.2, pg 99

(APA 4.13)

En dashes are used between words of equal weight in a compound adjective Example: Chicago–New York flight

Em dash (APA 4.13)

Use to set off an element added to amplify

or to digress from the main clause

Example: Studies—published and unpublished—are included

Commas (APA 4.03) Oxford commas (serial commas) are used

Capitalization (APA 4.14—4.20)

After colon (APA 4.14)

Capitalize the first word after a colon if it begins a complete sentence

Example:

The author made one main point: No explanation that has been suggested answers all questions

After hyphen (APA 4.15)

When a capitalized word is a hyphenated compound, capitalize both words

Example, in a title: Memory in Hearing-Impaired Children

Titles in reference lists

(APA 4.15)

Capitalize only the first word, the first word after a colon or em dash, and proper nouns Do not capitalize the second word

of a hyphenated compound

Italicization Emphasis

(APA 4.21)

Generally, emphasis should be given by clear and precise writing, not through italics APA suggests only using italics if emphasis will otherwise be lost

Introduction of a new, technical, or key term

(APA 4.21)

Italicize only at first use

Titles (APA 4.21)

Use italics for titles of books, periodicals, films, videos and TV shows If words within a title would normally be italicized, set these words in Roman type

Variables and Statistical terms (APA 4.21)

Italics and make consistent

Anchors of a scale (APA 4.21)

Example: 1 (poor) to 5 (excellent)

Other (APA 4.21)

Use italics for:

-species -a letter/word/phrase used as a linguistic example

-words that could be misread -some test scores and scales -periodical numbers in reference lists

Do not use italics for

(APA 4.21)

-foreign phrases or abbreviations found in

MW11

-chemical terms -Greek letters

Quotation marks (APA 4.07) Use double quotation marks to:

-to introduce a word or phrase used as slang, an ironic comment, or a coined expression (use quotation marks at first use only)

-to set off the title of an article or chapter

in a book when mentioned in text -to reproduce material from a test item or verbatim instructions (if instructions are long, set off in a block format without quotation marks)

Quotations/Extracts in text APA 3.34–3.41, 5.13, 8.05

Parentheses (APA 4.09) ( [ ])

Brackets (APA 4.10) In mathematical material, parenthese

appear within brackets: [( )]

Slash (APA 4.11) Use a slash to clarify a relationship in

which a hyphenated compound is used Example: the classification/similarity-judgment condition

(APA 3.04 & 4.09)

Run-in or made into a table Can use numbered list, bullet points, or lowercase letters within parentheses For examples, see APA 4.09

Generally, use numbered lists for steps in

a procedure and use bullet points or parentheses for other lists

(APA 4.02)

Insert periods if used as an adjective Example: U.S Navy

U.K U.K (not England, Scotland, Wales)

U.S States (APA 4.02)

No periods Example: Washington, DC Cary, NC

(APA 4.03)

American style of Month Day, Year Example: February 23, 2010, was the correct date

ABBREVIATIONS

(APA 2.01)

A title should be fully explanatory when standing along, so avoid abbreviations in titles

In Headings Abbreviation already defined in text can

be used in the heading Do not define in the heading

At the beginning

of sentence

(APA 4.30)

Avoid where possible Never start with a lowercase abbreviation

In text

(APA 4.23)

Abbreviations should be spelt out at first use, with the abbreviation following in parentheses

Even if it is the first time the abbreviation appears in the paper, avoid introducing abbreviations into figure captions or table notes if they do not appear in the body of the figure or table

In Figures

(APA 4.23)

Must be explained in caption or legend If repeated, should be explained in each figure See Figure section for more information

In Table

(APA 4.23)

Must be explained in table title or note If repeated, should be explained in each table See Table section for more information

Commonly used

abbreviations

(APA 4.25)

Commonly used abbreviations should still be spelt out at first use because they may not be familiar to students or readers Do not use the abbreviations

S, E, or O for subject, experiment and

observer.

Scientific

abbreviations

(APA 4.27)

Use abbreviations for units of measurement that are accompanied by numeric values Example: 4 cm

Do not abbreviate: day, week, month, year

Abbreviate the following:

hr, hour min, minute

ms, millisecond

ns, nanosecond

s, second

Latin

abbreviations

(APA 4.26)

Can use standard Latin abbreviations only

in parenthetical material Use the full version in running text

Examples:

e.g., for example i.e., that is vs., versus

Chemical compounds (APA 4.27)

Chemical compounds may be expressed

by common name or chemical name, but should not be expressed as chemical formulas If the chemical will be referred

to using the common name, provide the chemical name in parentheses on first mention in the Method section

If names of compounds include Greek letters, retain the letters as symbols rather than spelling out

Example: β carotene rather than beta carotene

Concentrations See APA 4.27

Plurals (APA 4.29)

To form the plural of most abbreviations

and statistical symbols, add s alone, but

not italicized and without an apostrophe

Examples: IQs, Eds., vols., Ms, ps

Note: The plural of p in the reference section is pp

Author initials in text

(APA 4.02)

Use periods Use a space between the initials

Example: J R Smith Abbreviations

accepted as words (APA 4.24)

If an abbreviation appears as a word entry

in MW11, it does not need to be defined in

the text Do not query the author for these abbreviations

Examples: IQ, REM, ESP, AIDS, HIV, NADP, ACTH

Language

Inclusive and bias-free language

Query

Gender-neutral pronoun

Instead of using adjectives as nouns to label groups of people, descriptive phrases are preferred

In the query sheet, at the end, write a list

of the abbreviations you would usually query, but all together in one box In the left hand box query as follows, “Please spell out all acronyms at first use.”

APA 7 contains an expanded section on non-biased terminology, especially as it pertains to age, gender, disability, and sexual orientation Read this section carefully For example, the word “their” is now accepted when referring

to a single individual, as in: “Make sure the

child is wearing their listening device.”

Instead of using “the poor” use phrases such as “people living in poverty”

Instead of broad categories, you should use exact age ranges that are more relevant and specific

Instead of using “people over 65 years old” use “people in the age range of 65 to

75 years old”

TECHNICAL STYLE

Numbers nine and below

(APA 4.31)

Generally, spell out

Numbers 10 and above

(APA 4.31)

Generally, use numerals

Statistical or mathematical functions (APA 4.31)

Use numerals

Examples:

multiplied by 5

3 times as many (proportion) Percentiles

(APA 4.31)

Use numerals

Example: the 5th percentile Common fractions

(APA 4.32)

Spell out

Examples:

one fifth of the class two-thirds majority Back-to-back

numbers (APA 4.33)

Use a combination to express back-to-back numbers Examples:

2 two-way interactions ten 7-point scales Time

(APA 4.31)

Use numerals

Examples:

1 hr 34 min 12:30 a.m

Exception: Use words for approximations

of days, months, or years Example: about three months ago

Age (APA 4.31)

Use numerals

Example: 2-year-olds Scores or points

on a scale (APA 4.31)

Use numerals

Example: scored 4 on a 7-point scale Exact sums of

money (APA 4.31)

Use numerals

Percentages (APA 4.31)

Use numerals

Example: 5% of the sample Ratios

(APA 4.31) Use numerals Example: ratio of 16:1 Commas in

numbers (APA 4.37)

Use commas between groups of three digits in most figures of 1,000 or more Exceptions: page numbers, temperature,