RFI-Food-Service-for-the-Arena-Vendor

Division of Finance and Business OperationsRequest for Information and Specifications for Food Service for Arena Note – Electronic Submissions No part of this publication may be reproduc

Division of Finance and Business Operations

Request for Information and Specifications for Food Service for Arena Note – Electronic Submissions

No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language in any form

by any means without the written permission of Wayne State University

Wayne State University Procurement & Strategic Sourcing

June 15, 2020

Division of Finance and Business Operations

Procurement & Strategic Sourcing

5700 Cass Avenue, suite 4200 Detroit, Michigan 48202 (313) 577-3734

FAX (313) 577-3747 June 15, 2020

Dear Vendors:

Wayne State University invites you to submit information for the University’s Food Service for the new Wayne Staet University Arena for the Department of Athletics, per the specifications and requirements contained in this Request for Information, entitled: Food Service for Arena Instructions to Vendors are as follows:

- Responses are to be on this request for Information only Additional documents may be submitted; however, this form must be completed in full

- Replies must be received in the WSU Purchasing Office no later than 4:00 PM on June 24, 2020.

Documents may be obtained by vendors from the University Purchasing Web Site at

http://go.wayne.edu/bids beginning June 15, 2020 When visiting the Web Site, click on the "Service" link

in green If you are interested in participating in this process, you must submit your Information to the University Procurement & Strategic Sourcing Delivery of Proposals are by electronic submission The link

for submission will be posted with the RFI details at http://go.wayne.edu/bids

The electronic submission of information provided to the University should be limited to no more than one of each of the following file types: 1 Word Document and/or 1 Excel Workbook and/or 1 PDF document, with a

total file size less than 20 megabytes

We look forward to receiving your Information Should you have any questions or concerns about this

invitation, please contact me at (313) 577-3757 or by e-mail at katt@wayne.edu and copy Kenneth Doherty at ken-doherty@wayne.edu

Thank you for your interest in doing business with Wayne State University

Sincerely,

Kimberly Tomaszewski

Senior Buyer

Information for Vendors

The Calendar of Events is as follows:

Activity

Responsibility _ Date

Formal Release of RFI Procurement (PD) June 15, 2020

Questions due to the Procurement &

Strategic Sourcing via email Vendors June 18, 2020, no later than 12:00 (noon)

Delivery of Proposals are by electronic submission on June 24,

2020 The link for bid submission will

be posted with the bid details at

http://go.wayne.edu/bids

by 4:00 p m.

Information Requested

Wayne State University, founded in 1868, is committed to preparing its students to excel in a fast-paced and

interconnected global society It combines the academic excellence of a major research university with the practical experiences of an institution whose history, location and diversity make it a microcosm of the world students will enter when they graduate The University is classified as Doctoral University: Very High Research Activity by the Carnegie Classification of Institutions of Higher Education It has 13 colleges and schools and offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees; post-baccalaureate, graduate and specialist certificates; and three professional programs (http://wayne.edu/about/facts/)

Prior to the issuance of a formal Request for Proposal (RFP), the University is seeking information that will

aid us in defining our requirements We want to better understand what is are available and will best meet our needs Information submitted as a result of this RFI will also help determine which vendors to include in any subsequent RFP

Overview

Wayne State University's Board of Governors approved plans for the construction of a $25 million arena for Wayne State's men's and women's basketball teams on the west side of its athletic complex The approved plan includes construction of a 70,000 square-foot arena near the intersection of Warren and Trumbull avenues with seating capacity for approximately 3,000 fans, office space and locker room areas for both WSU's men's and women's basketball teams, concessions areas and other ancillary spaces The arena will

be ready for play in the 2021-2022 basketball season

The new arena will be a game-changer for the Wayne State University athletic program by placing the program in a stronger position within the Great Lakes Intercollegiate Athletic Conference while positively impacting the entire student body

The Detroit Pistons are supporting Wayne State's efforts to maximize usage of the new facility through a basketball partnership that would include bringing an NBA G League Affiliate to Detroit and playing its 24 home games in the new WSU arena The initial year of the contract the organization will also work with Wayne State officials to host Pistons summer camps and clinics, possible MHSAA state high school games, AAU games and other basketball tournaments in the new basketball arena

The G League serves as the NBA's developmental league preparing players, coaches, officials, trainers and front- office staff for NBA positions while acting as the league's research and development laboratory

What is Wayne State expecting from a food service vendor for the new arena? Ideas?

• The University and the Pistons’ G League team desire to establish a partnership with a Food Vendor/Dining/Catering Services operator who will provide quality concessions for the students, faculty, staff and fans that will attend games/events at the new arena

• Vendor should be prepared to use industry best practices to maximize food quality, speed and quality of service, revenue opportunities, and regulatory compliance, and facilitate data-based analysis

• The focus and content of this RFP would be a food service partnership firmly for Wayne State’s new arena concession spaces only

• These spaces are currently being designed to accommodate a vent-less system Would require vendor to build out the two white box concession areas that are available specifically for a food service Chase space is available for vent piping This venting is not provided by WSU Upgrade to vented system will require improved fire suppression

• Two different locations on concourse for portables

• Possible opportunity for catering for two or three club spaces Wayne state and G League will have their own designated club spaces

• Donor suite will also be available for a food service opportunity (donor suite is separate from club spaces) The Donor Suite is located on the top level looking down over the arena

• Looking for proposals to include possible expansion of hours and recommendations for new and/or adjusted service options and hours

• Wayne State University is exploring the option of serving alcoholic beverages within the new arena and would prefer the vendor to hold the liquor license and assume responsibility for alcoholic beverage service

• No commissary space is available WSU expects the food service spaces to be stocked on a “by event basis” An overhead door is available at the concourse level for building loading

Concessions Space Information:

• Two separate concession spaces 452 square feet each

• Concession spaces will have basic HVAC supply to support “white box space”

• Plumbing and Electrical infrastructure are stubbed at the “white box” concession space

• Data is not provided Vendor is expected to secure own agreement with data provider and bring cable

to concession space Empty conduit from property line to building is provided

• WSU network is not available for vendor use Vendor will have to create own data closet

• Donor suite on third level

• Three separate club spaces, two on concourse level and one on floor level

• Two areas with power on concourse level for portable concession stations

Additional Information regarding the two concession spaces:

• Sealed concrete floor

• White painted Gyp Walls

• Exposed Ceiling

• 18’-0” Overhead door + 1 Man Door per concession

• 1 ½” Chilled Water capped into room

• 1 ½” Gas capped into room

• 2” conduit for up to 200A panel at each concession Concession panels not provided in base

building

• 4 POS data drops per concession

• 1 security camera per concession

Floorplan for the Arena is included with this release

Possible usage of the building during a year:

*Wayne State men’s and women’s basketball teams play double headers once in conference play which is January – March

** Conference Tournament and NCAA Tournaments are hosted based on team’s performance throughout the year Highest seed will get to host tournaments at their campus

To get a better idea of what Wayne State basketball schedules look like please click here:

https://wsuathletics.com/sports/mens-basketball/schedule

To get a better idea of what G League basketball schedules look like please click here:

https://grandrapids.gleague.nba.com/19-20schedule/

Additional Notes:

• Wayne State Athletics is flexible as to the length of any concessions agreement

• Wayne State University main campus in not an option as part of this deal

• This contract will be strictly limited for new arena coverage only

Any expenses for developing and/or presenting submittals shall be the responsibility of the Vendor and shall not be chargeable to the University All supporting documentation and manuals submitted with this request will become the property of the University unless otherwise requested by the Vendor, in writing, at the time of submission, and agreed to, in writing, by the University

Submittal Evaluation

Vendor responses will be reviewed by an evaluation team consisting of members of the University’s

Procurement Department and other University Units Procurement & Strategic Sourcing may subsequently

request Vendors to attend an interview and/or make a presentation at a set time and date, to clarify

information provided in the submittal A Request for Proposal (RFP) may be developed using the information provided by the Vendors who chose to participate in this RFI

This Request for Information (RFI) in no manner obligates the University to the eventual purchase of any

products or services described, implied, or which may be proposed

Vendors must refrain from giving any reference to this program, whether in the form of press releases, brochures, photographic coverage, or verbal announcements, without specific written approval from the University

Submittals are subject to public review Vendors responding to this RFI are cautioned not to include any

proprietary information as part of their Submittal unless such proprietary information is carefully identified as

such in writing, and the University accepts, in writing, the information as proprietary.

Submittals are limited to 25 pages total, one sided, and eleven (11) point font (This is inclusive of all required documents and schedules and any optional material included at the discretion of the respondent, but tab sheets and the cover pages do not count in the overall document count.)

Submittals with supporting documentation shall be submitted online The link for RFI submission will be posted at http://go.wayne.edu/bids beginning June 15, 2020 Remember, your submittal must be in the format provided and be received in the Procurement & Strategic Sourcing by June 24, 2020 at 4:00 p.m.

Include any supplemental information that will illustrate your ability to provide additional services as proposed Late responses will not be accepted

If you have any questions regarding this request, please contact Kimberly Tomaszewski by email at katt and copy Kenneth Doherty at ken-doherty@wayne.edu.

Sincerely,

Kimberly Tomaszewski, Senior Buyer

Attachment:

• Schedule A – Information Schedule

SCHEDULE A - INFORMATION SCHEDULE Service

Submissions with supporting documentation shall be submitted by electronic submission The link for submissions will be posted with the request details at http://go.wayne.edu/bids beginning June

15, 2020 Remember, your response must be in the format provided and be received in the

Purchasing Department by June 24, 2020 by 4:00 pm

Company Name:

Print Name:

Date:

Signature: /

Date Title:

Phone ( ) fax: ( )

eMail