REVISED Tentative Agenda July 16 Bd Mtg

APPROVE FUNDRAISER FOR GEORGETOWN MIDDLE SCHOOL: Recommendation: Board approve the Scholastic Book Fair fundraiser to be held December 4, 2015 through December 14, 2015 and April 13, 201

SCOTT COUNTY BOARD OF EDUCATION

REVISED TENTATIVE AGENDA Georgetown Middle School July 16, 2015 6:30 p.m.

REGULAR BOARD MEETING

(Meeting #17)

1.CALL TO ORDER

2.WELCOME

3.APPROVE AGENDA

4.PUBLIC COMMENT

5 SUPERINTENDENT’S REPORT & TELL SURVEY PRESENTATION

6 CONSENT ITEMS FOR MINUTES:

A APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #13 (6-11-15)

B APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #14 (6-15-15)

C APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #15 (6-18-15)

D APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #16 (6-25-15)

7.CONSENT ITEMS FOR COMMON CARRIERS:

A. APPROVE COMMON CARRIER TO TRANSPORT SCHS FOOTBALL TEAM TO

CINCINNATI, OH: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for the Scott County High School Football Team to and from Cincinnati, OH due to the distance of the trip and leave and return times

B. APPROVE COMMON CARRIER TO TRANSPORT SCHS FOOTBALL TEAM TO

LOUISVILLE, KY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for the Scott County High School Football Team to and from Louisville, KY due to the distance of the trip and leave and return times.

C. APPROVE COMMON CARRIER TO TRANSPORT SCHS FOOTBALL TEAM TO

LEXINGTON, KY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for the Scott County High School Football Team to and from Lexington, KY due to the heat conditions as well as the lack of locker room facilities

8.CONSENT ITEMS FOR DONATIONS:

A APPROVAL OF CONTRACT WITH SCOTT COUNTY FISCAL COURT:

Recommendation: Board approve the school system entering into this contract with the

Scott County Fiscal Court for a donation of $1,710.00 to the school system’s DARE program These funds will be used for instruction and student incentives as related to the DARE program

B APPROVE DONATION TO SCOTT COUNTY SCHOOLS: Recommendation: Board approve listed assets as donations for use in Scott County Public Schools

C APPROVE DONATION TO EASTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $2812.15 from Eastern Elementary School PTA to be used

to pay for wireless routers for Eastern Elementary School, proceeds to be deposited into Eastern Elementary School “District Activity Fund” account

D APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donations as listed in the agenda to Scott County High School to have unrestricted use

 $7,500.00 from Jacob Asher

 $500.00 from Nick Maxwell

A APPROVE FUNDRAISER FOR ANNE MASON ELEMENTARY SCHOOL:

Recommendation: Board approve the T-Shirt Sales fundraiser to be held in the 2015-2016 school year to be used to benefit all Anne Mason Elementary School students.

B. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the Yearbook fundraiser to be held April 4, 2016 through June 1, 2016 to

be used to benefit all Garth Elementary School students

C. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the Santa’s Workshop fundraiser to be held December

7-11, 2015 to be used to benefit all Garth Elementary School students

D. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the Spirit Wear fundraiser to be held August 3, 2015 through June 1, 2016 to be used to benefit all Garth Elementary School students

E. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the Campbells Labels fundraiser to be held August 3,

2015 through June 1, 2016 to be used to benefit all Garth Elementary School students

F. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the Kroger Plus fundraiser to be held August 3, 2015 through June 1, 2016 to be used to benefit all Garth Elementary School students and staff

G. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the My Coke Rewards fundraiser to be held August 3,

2015 through June 1, 2016 to be used to benefit all Garth Elementary School students

H. APPROVE FUNDRAISER FOR GARTH ELEMENTARY SCHOOL PTO:

Recommendation: Board approve the Box Tops fundraiser to be held August 3, 2015 through June 1, 2016 to be used to benefit all Garth Elementary School students

I. APPROVE FUNDRAISER FOR GEORGETOWN MIDDLE SCHOOL:

Recommendation: Board approve the Yearbooks fundraiser to be held August 5, 2015 through June 10, 2016 to be used to benefit all Georgetown Middle School students

J. APPROVE FUNDRAISER FOR GEORGETOWN MIDDLE SCHOOL:

Recommendation: Board approve the Scholastic Book Fair fundraiser to be held December

4, 2015 through December 14, 2015 and April 13, 2016 through April 26, 2016 to be used

to benefit all Georgetown Middle School students, proceeds to be deposited into Georgetown Middle School “District Activity Fund” account

K. APPROVE FUNDRAISER FOR GEORGETOWN MIDDLE SCHOOL:

Recommendation: Board approve the Fall and Spring Friends Pictures fundraiser to be held August 4, 2015 through September 30, 2015 and March 1, 2016 through May 15,

2016 to be used to benefit all Georgetown Middle School students, proceeds to be deposited into Georgetown Middle School “District Activity Fund” account

L. APPROVE FUNDRAISER FOR GEORGETOWN MIDDLE SCHOOL:

Recommendation: Board approve the Book Sales fundraiser to be held October 1-31, 2015 and February 1-27, 2016 as well as April 1-30, 2016 to be used to benefit all Georgetown Middle School students, proceeds to be deposited into Georgetown Middle School “District Activity Fund” account.

M. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Box Tops fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

N. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Craft and Vendor Fair/Silent Auction fundraiser to be held November 14, 2015 to be used to benefit all Royal Spring Middle School students.

O. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Holi-Grams fundraiser to be held October

26, 2015 through October 30, 2015 and February 4, 2016 through February 12,

2016 to be used to benefit all Royal Spring Middle School students

P. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve Kroger Community Rewards fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

Q. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Titan Book Store fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

R. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Tyson Project A+ fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

S. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Window Clings fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

T. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the T-Shirt Sales fundraiser to be held in the 2015-2016 school year to be used to benefit all Royal Spring Middle School students

U. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Tumbler Sales fundraiser to be held September 4, 2015 through September 18, 2015 to be used to benefit all Royal Spring Middle School students.

V. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Back to School Dance fundraiser to be held August 14, 2015 to be used to benefit all Royal Spring Middle School students

W. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Spring Fling Dance fundraiser to be held March 11, 2016 to be used to benefit all Royal Spring Middle School students

X. APPROVE FUNDRAISER FOR ROYAL SPRING MIDDLE SCHOOL:

Recommendation: Board approve the Winter Formal Dance fundraiser to be held either December 4, 2015 or December 11, 2015 to be used to benefit all Royal Spring Middle School students

Y. APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the Lifetouch Pictures fundraiser to be held August 1, 2015 through August

31, 2015 to be used to benefit all Scott County High School students

Z. APPROVE FUNDRAISER FOR SCOTT COUNTY PRESCHOOL: Recommendation: Board approve the School Pictures and Yearbook Sales fundraiser to be held for the entire 2015-2016 School Year to be used to benefit all Scott County Preschool students, proceeds

to be deposited into Scott County Preschool “District Activity Fund” account.

AA. APPROVE FUNDRAISER FOR SCOTT COUNTY PRESCHOOL: Recommendation: Board approve the Scholastic Book Fair fundraiser to be held October 1-31, 2015 and March 1-31, 2016 to be used to benefit all Scott County Preschool students, proceeds to be deposited into Scott County Preschool “District Activity Fund” account.

BB. APPROVE FUNDRAISER FOR SCOTT COUNTY PRESCHOOL: Recommendation: Board approve the Scott County Preschool T-Shirts fundraiser to be held for the entire 2015-2016 School Year to be used to benefit all Scott County Preschool students, proceeds

to be deposited into Scott County Preschool “District Activity Fund” account.

CC. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Art to Remember fundraiser to be held March 1-30,

2016 to be used to benefit all Southern Elementary School students proceeds to be deposited into Southern Elementary School “District Activity Fund” account.

DD. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Artsonia fundraiser to be held in the 2015-2016 school year to be used to benefit all Southern Elementary School students proceeds to be deposited into Southern Elementary School “District Activity Fund” account.

EE. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Mountain Color Cards fundraiser to be held November 1-30, 2015 to be used to benefit all Southern Elementary School students, proceeds to be deposited into Southern Elementary School “District Activity Fund” account.

FF. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Yearbook fundraiser to be held January 1, 2016 through March 31, 2016 to be used to benefit all Southern Elementary School students

GG. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Box Tops fundraiser to be held in the 2015-2016 school year to be used to benefit all Southern Elementary School students, proceeds to be deposited into Southern Elementary School “District Activity Fund” account.

HH. APPROVE FUNDRAISER FOR SOUTHERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Book Fair fundraiser to be held September 11, 2015 through September 30, 2015 and March 1, 2016 through March 29, 2016 to be used to benefit all Southern Elementary School students, proceeds to be deposited into Southern Elementary School “District Activity Fund” account.

II. APPROVE FUNDRAISER FOR WESTERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Yearbook/Picture Sales fundraiser to be to be for the entire 2015-2016 school year to be used to benefit all Western Elementary School students, proceeds to be deposited into Western Elementary School “District Activity Fund” account.

JJ. APPROVE FUNDRAISER FOR WESTERN ELEMENTARY SCHOOL:

Recommendation: Board approve the Book Fair fundraiser to be held September 15-28, 2015 and April 6-18, 2016 to be used to benefit all Western Elementary School students, proceeds to be deposited into Western Elementary School “District Activity Fund” account.

10 CONSENT ITEMS FOR SURPLUS:

A DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units (Technology)

12.FIRST READING OF 2015 KSBA POLICY UPDATE (#38)

13 APPROVE 2015-2016 SCOTT COUNTY PUBLIC SCHOOLS STUDENT CODE OF ACCEPTABLE BEHAVIOR: Recommendation: Board approve the 2015-2016 Student

Discipline Code of Acceptable Behavior & Discipline as presented.

14.STUDENT TEACHER CONTRACTS: Recommendation: Board approval of affiliation agreements with listed Colleges and Universities (Georgetown College, University of the Cumberlands, Eastern Kentucky University, & Midway College) to accept student teaching and field placements and supervision of student teachers for the 2015-2016 school year.

15 REDBOOK NON-ACTION ITEM:

Excerpt “Equipment or other property donations to the school will remain at the school and be

included on school inventory records and become the property of the local board These donated items shall be reported at year-end along with cash donations to the school board.”

*Summary of donations will be available for review in the finance office

16 APPROVE ATHLETIC AGREEMENT WITH SCOTT COUNTY PARKS AND RECREATION: Recommendation: Board approve the FY16 agreement in the amount of

$11, 440.00 for the use of the Pavilion’s facility for the SCHS Swim Team, as presented, contingent upon the return of a signed agreement

17 APPROVE KENTUCKY GRADUATED LICENSING PROGRAM AGREEMENT:

Recommendation: Board approve the Agreement between the Commonwealth of Kentucky Transportation Cabinet, and the Scott County Board of Education as presented.

18 DISCUSSION AND POSSIBLE ACTION ON ADDITIONAL EARTHQUAKE INSURANCE

19 APPROVE GASB 54 COMMITTED FUNDS

20 APPROVE CHANGE TO AUTHORIZED SIGNORS ON ROYAL SPRING MIDDLE SCHOOL ACTIVITY ACCOUNTS:

Recommendation: Board approve the following changes to authorized signors on the Scott County Activity Accounts at Kentucky Bank; add Keith Griesser, remove Shannon Gullet.

21 APPROVE CHANGE TO AUTHORIZED SIGNORS ON ANNE MASON ELEMENTARY SCHOOL ACTIVITY ACCOUNTS:

Recommendation: Board approve the following changes to authorized signors on the Scott County Activity Accounts at Kentucky Bank; add Shane Pickerill, remove Leah Riney.

22 APPROVE BG# 4 FORM(S) – LEMONS MILL ELEMENTARY SCHOOL – ADDITION:

RECOMMENDATION: Board approve the BG# 4 form(s) for the following bid packages,

authorizing the Board’s designee to execute the documents and submit them to the Kentucky Department of Education for final approval and authorize the final payment(s):

Bid Pkg Description Contractor Total Contract Amount

020 Paving Hamilton Hinkle Paving $ 322,575.00

030 General Trades Hawkins Construction $ 1,152,174.52 080(PO) Steel Doors, Frames, Hardware Atlas Metal Products $ 51,599.00 100(PO) Miscellaneous Specialties Schiller Arch Hardware $ 16,780.00

23. APPROVE SITE WORK PACKAGE CONSTRUCTION DOCUMENTS - GREAT CROSSING HIGH SCHOOL

(Jennifer is providing electronic site work drawings for Board packet)

24. UPDATE ON GARTH EMERGENCY STRUCTURAL REPAIRS

(No handout will be provided for the Board packet.)

25.BOARD MEMBERS FIVE RECOMMENDATIONS FOR GREAT CROSSING HIGH SCHOOL MASCOT

26.REVIEW TIMELINE FOR CONSTRUCTION OF GREAT CROSSING HIGH SCHOOL 27.DISCUSS FACILITATOR PROCESS

28.FINALIZE TIMELINE FOR SUPERINTENDENT SEARCH

29.APPOINT ADHOC COMMITTEES TO STUDY ATHLETIC PROGRAM AND GREAT CROSSING HIGH SCHOOL REDISTRICTING

30.FINANCIAL STATEMENT

31.APPROVAL OF CURRENT BILLS

32.PERSONNEL REPORT

33.APPROVE EDUCATIONAL LEAVE OF ABSENCE FOR 2015-2016 SCHOOL YEAR: Erica

Erbskorn, Teacher at RSMS

34.APPROVE LEAVE OF ABSENCE FOR 2015-2016 SCHOOL YEAR: Martha Shaver, Teacher

at RSMS

35.APPROVE LEAVE WITHOUT PAY: Alfred Tackett, Bus Driver (11-5-14 to 6-5-15); Heather

Petty, Bus Driver (5-4-15 to 6-5-15)

36.FIELD TRIP REPORT

37.BOARD DIALOGUE

38.ADJOURNMENT