EXTERNAL INFLUENCING FACTORS...4 3.1 Reporting Requirements – Commonwealth Government, Department of Education 4 3.1.1 Course File 5 3.1.2 Campus File 5 3.1.3 Course and Campus File – UW
Trang 1UWA CURRICULUM MANAGEMENT
TIMING OF APPROVALS FOR COURSES AND UNITS –
INFLUENCING FACTORS AND NATIONAL BENCHMARKING
TRIM FILE REFERENCE: F37868
FILE PATH ON SERVER:
/STORAGE1/VHOST/CONVERT.123DOC.VN/DATA_TEMP/DOCUMENT/VIO1666195989-5876279-16661959893012/VIO1666195989.DOC
DOCUMENT STATUS
DOCUMENT MODIFICATION HISTORY
11 October
2012 Disseminated University-Wide
1.1 Key Stakeholders
(refer Appendix A) Document updated by Key Stakeholders to align with
internal and external (Government) changes
Draft referred back to Key Stakeholders for review
20 February
2014 – 28 March 2014
Key Stakeholders (refer Appendix A)
DOCUMENT APPROVAL
Approved By
Mr Peter Curtis, Registrar and
Executive Director, Coporate
Services
Peter Curtis 1 st May 2014
Trang 2TABLE OF CONTENTS
1 EXECUTIVE SUMMARY 3
1.1 Review and Key Outcomes 3
2 BACKGROUND 4
3 EXTERNAL INFLUENCING FACTORS 4
3.1 Reporting Requirements – Commonwealth Government, Department of Education 4
3.1.1 Course File 5
3.1.2 Campus File 5
3.1.3 Course and Campus File – UWA Timelines 5
3.1.4 Unit Information 5
3.1.5 Unit Information – UWA Timelines 6
3.2 Australian Government – MyUniversity Website 6
3.3 Australian Career Information Register (ACIR) – The Good Universities Guide 6
3.4 Tertiary Institutions Service Centre (TISC) Guide 6
3.5 Commonwealth Register of Institutions and Courses For Overseas Students (CRICOS)
3.6.4 Funding Agreement with the Commonwealth Government 8
3.6.5 Funding Estimates for the Commonwealth Government 8
4 INTERNAL INFLUENCING FACTORS 9
4.1 University-wide Systems and Processes 9
4.1.1 UWA Committee Approval Process 9
4.1.2 Callista Student Information Management Systems (SIMS)10
4.1.3 Student Enrolment and Load Planning and Budgeting 10
4.1.4 Timetabling 10
4.2 Marketing, advertising and other publication requirements 11
4.2.1 Publications – UWA Handbook 11
4.2.2 Future Students’ website 11
4.2.3 Domestic Student Marketing - UWA Prospectus 11
4.2.4 International Student Marketing – UWA Prospectus 12
4.2.5 UWA Open Day 12
5 BENCHMARKING 12
5.1 The University of Melbourne 12
5.2 The University of Adelaide 12
5.3 Curtin University of Technology 13
5.4 Edith Cowan University 13
5.5 University of Western Sydney 13
5.6 Benchmarking – Summary Table 14
6 UWA CURRICULUM MANAGEMENT – CRITICAL DATES 15 APPENDIX A – KEY STAKEHOLDERS 16
Appendix B - Stakeholder List of Annual Key Dates 17
Academic Policy Services – October 2012
Trang 31 EXECUTIVE SUMMARY
The purpose of this document is to provide University staff, both professional and academic, with anoverview of the range of constraints that are imposed, both external and internal, consequent criticaldeadlines and the data requirements that influence the setting of the University’s timelines for thesubmission of new proposals and changes to existing curriculum But most importantly - the impact ofmissing these scheduled dates is highlighted
It is intended to prompt all staff and sections to revisit their planning and processes associated withnew and changes to curriculum, to ensure that the University is well placed to recruit and graduate adiverse student cohort of the highest quality while at the same time meeting statutory obligations to theCommonwealth
1.1 Review and Key Outcomes
The timelines detailed in this document, which was first formulated in October 2012, have been
reviewed in February 2014 at a workshop attended by all key stakeholders (refer Appendix A), in
particular to take account of changes in Federal Government reporting requirements Three keyfindings of the review are:
Many opportunities continue to be missed, in particular international marketing, but also localopportunities such as the TISC guide, school visits, various prospectus’, as faculties do notprovide adequate lead in time for new offerings For example, new postgraduate coursesneed to be approved and CRICOS registered approximately 18 months prior to offering inorder to maximise international marketing opportunities
UWA provides a flexible approach, providing one of the most generous timelines (refer Section
4 Benchmarking) to enable opportunities to review and update curriculum and respond tonational and international trends whilst maintaining a rigorous approval process to ensure ahigh quality curriculum and meet Commonwealth Government requirements
Faculty teaching allocations tend to take place in November each year, as a consequencefurther changes to unit availabilities and unit content are requested by faculties Such latechanges have a broad impact, for example on enrolments, the Handbook, timetabling andadmissions, all of which flow on to the UWA student experience
The 2014 roll-out of CAIDi (Curriculum Approval Information Database) as an on-line tool forcurriculum management has further streamlined internal processing of curriculum and provided clarity
on a definitive source for such data, ensures the information is collected only once, and has beenappropriately considered, approved and disseminated to relevant stakeholders, in particular theUniversity’s Callista Student Information Management System (SIMS)
Faculties are encouraged to focus on the consequences of missing certain critical dates so that staffcan make informed decisions on the management of their curriculum and the impact on the studentexperience, in particular attracting high quality students who are sought after by competing universities
in the global market
Academic Policy Services – October 2012
Trang 42 BACKGROUND
In support of the University’s 2020 Vision to be recognised as a global leader in university education,the University is committed to delivering an excellent educational experience, high levels of studentsatisfaction and will be at the forefront of educational innovation in course structures and curriculum, inteaching and pedagogy, and in on-line education
The development and maintenance of a high quality curriculum is a key part of delivering theUniversity’s educational goals The University has a long established process for the development,approval and review of its courses and units This process is based on the collegial decision-makingframework and ensures that consideration and approval are given at appropriate levels
A consequence of introducing the new courses framework in 2012, which included a change inacademic governance requirements with the introduction of Boards of Studies and the Board ofCoursework Studies, was a shift in some of these responsibilities and associated procedures toapprove courses and units The approval of new degree awards remain the responsibility of theSenate
Primary drivers for the University's curriculum approval requirements are its strategic and operationalobjectives, coupled with the responsibilities of the Faculty Boards, the Board of Coursework Studies(and the five Boards of Studies) the Academic Council/Board and the Senate to ensure that UWAcourses have educational integrity within the new framework, meet quality assurance standards, andalign with the University's strategic directions These committees carry out their functions withinconstraints that are imposed by a number of external stakeholders and others constraints that derivefrom the University’s annual student recruitment and admission cycle (and with it, the competition forthe best domestic and international students) and the needs of enrolling and re-enrolling students
3 EXTERNAL INFLUENCING FACTORS
3.1 Reporting Requirements – Commonwealth Government, Department of
Education
(http://education.gov.au/help-resources-providers)
Under section 19-70 of the Higher Education Support Act 2003, the University is required to provide
“such statistical and other information that the Minister by notice in writing requires from the provider in respect of … the provision of higher education by the provider”
Section 19-95 of the Act also mandates that the University “must give the Minister a schedule of the student contribution amounts for places, and tuition fees … for all the units of study it provides or proposes to provide during a period ascertained in accordance with the Higher Education Provider Guidelines”, and “must give the schedule … in a form approved by the Minister” … and “publish the schedule for a particular period by the date ascertained in accordance with the Higher Education Provider Guidelines”.
In more practical terms, these requirements translate into the need to:
produce and submit by 1st August a course and campus file that shows details of all courses to
be offered for the following year by campus; and
publish a schedule of student contribution amounts and tuition fees for all units of study to beprovided or proposed to be provided, on or before the earliest enrolment date for units of study,enabling students to access information about fees before they enrol
The Commonwealth government does not take lightly breaches in its reporting requirements and haspreviously withheld funding from a university that failed to submit its data collections on time
Academic Policy Services – October 2012
Trang 5The Statistics Office in Planning Services prepares and submits these data files and schedules usingdata stored on the Callista Student Information Management System (SIMS) It is important thataccurate and relevant data are loaded on the system well in advance of the prescribed Department ofEducation deadlines for submitting these data.
Further details of the requirements are provided below
3.1.1 Course File
The course file provides details of the course name, course code, course type, special coursetype (i.e medicine, dentistry or veterinary courses), field of education, course length (course ofstudy load) and combined course of study indicator
3.1.2 Campus File
The campus file provides details of the campus postcode, type of operation (stand alone orpartnership) and principal mode of delivery (of offshore courses) It also provides for eachcourse and campus location, indicative student contribution amounts for a Commonwealth-supported place and indicative tuition fees for a domestic fee-paying place for the next year, andentry cut-offs and additional entrance criteria for a Commonwealth-supported place and for adomestic fee-paying place in the previous year
3.1.3 Course and Campus File – UWA Timelines
In order to meet the 1st August Department of Education deadline for course and campus filedata, Planning Services need to access the data in SIMS by no later than 15th July PlanningServices generates the files from SIMS and submits them to the Commonwealth government viathe Higher Education Information Management System (HEIMS) for validation Follow-up ofcourses that fail validation may be required and results in updates to SIMS, hence two weeks isneeded to complete this iterative process
To meet the Planning Services deadline, Student Systems need to receive from Academic PolicyServices (following the University’s committees approval process) new, changed and proposedcourse information by 1st July allowing two weeks for input of the new data and update ofchanged data in SIMS
New and changed course information is updated in SIMS The new course data items provided
by Academic Policy Services form the stem of an extended record that must be created withinSIMS
To accommodate the above critical timelines and processes, new degrees, new courses andmajor changes to courses (those that have a structural impact) would need to be approved bythe Academic Council no later than its early-June meeting for new degree awards and its early-July meeting for new courses and major changes Approval of new degree awards would need
to flow onto the Senate for approval at its late-June meeting
The current turn around between Academic Council in the first week of July and the flow on ofinformation to Student Systems and Planning Services to enable UWA to meet the Department
of Education deadline of 1st August is as streamlined as possible and utilises available reportingtools including CAIDi and Callista
3.1.4 Unit Information
The University is obliged to report information on individual units twice a year to the Department
of Education and publish a schedule of student contribution amounts and tuition fees on theUniversity’s website (refer http://www.unitcosts.uwa.edu.au/ )
Schedules must be published on the website on or before the earliest enrolment date for units ofstudy, enabling students to access information about fees before they enrol
Variations to this published information that will disadvantage students, such as increased fees
or bringing the published census date forward in time, must be referred prior for Ministerialapproval
Academic Policy Services – October 2012
Trang 6The data reported for units is their availability, their student contribution amount and theirdomestic fee (if applicable) This relies on the following:
3.1.5 Unit Information – UWA Timelines
In order to meet the Department of Education reporting and publishing dates Planning Servicesneed to access the data in SIMS by 1 May for units with census dates in the second half of thecalendar year and by 1 November for units with census dates in the first half of the followingcalendar year
To meet the Planning Services deadline, Student Systems require the approved unit informationfour weeks prior for input into SIMS
UWA Contacts: Mr Luke Minchin, Manager, Statistical Services, Statistics Office, Planning
Services and Ms Mary Carroll, Associate Director (Student Systems), Student Services
3.2 Australian Government – MyUniversity Website
The MyUniversity website is the Commonwealth government’s online higher educationinformation service that is intended to provide students with access to clear, meaningful andtransparent information about Australia’s higher education providers This interactive,searchable website displays course information and fees, student demographics, studentsatisfaction and graduate destination survey results, student services and campus facilities,and research student numbers and scholarships
The University’s data in support of this website is mainly drawn from the course and campusfile data provided to the Department of Education by 1st August each year (refer section 3.1.3)
UWA Contact: Mr Luke Minchin, Manager, Statistical Services, Statistics Office, Planning
The Good Universities Guide publishes individual university ratings and also comparisons withother universities that are of interest to both undergraduate and postgraduate students
UWA Contact: Mr Robert McCormack, Director, Planning Services.
3.4 Tertiary Institutions Service Centre (TISC) Guide
All domestic prospective students seeking admission to a public Western Australian university
at the start of the academic year apply for university admission through TISC Applications foruniversity admission open in August
Academic Policy Services – October 2012
Trang 7Undergraduate course and major information for school leavers is provided by the AdmissionsCentre for publication in the TISC guide each year The deadline for providing courseinformation to TISC is mid-April At UWA new undergraduate curriculum proposals may nothave completed the approval process (or in some instances may not have been submitted forapproval) by this deadline therefore information is often incomplete or provided with a note
added ‘subject to final approval’.
Where there are changes to subject entry requirements then two years notice is required sothat Year 10 students have adequate opportunity to take this into account in their subjectselection
Late submission of data is possible however many promotional opportunities are missed whenschool material is printed or if information is inaccurate; it causes confusion for TISCapplicants and impacts on the repution of UWA
UWA Contact: Dr Anne Mills, Associate Director, Student Services (Admissions), Admissions
no new award is involved)
Information required by the approving authority, Tertiary Education Quality Standards Agency (TEQSA)include the expected number of domestic and international enrolments in a given year, duration of anywork component if applicable (in hours per week and number of weeks), details of arrangements withother providers if any, course duration, quantum non-tuition fees and quantum tuition fees
When the course and the fees have been approved (refer section 3.6.2), the International Centre(Manager, International Quality Assurance), applies to TEQSA for CRICOS registration TEQSAapproval generally takes six weeks from the date they receive the application Currently there is nocost for CRICOS registration However, it should be noted the registration charge was suspended in
2012 and is subject to review by TEQSA
The Manager, International Quality Assurance, informs the appropriate Dean(s), Faculty AdministrativeOfficer(s) and other stakeholders when the CRICOS codes are issued by TEQSA
No advertising or promotion to (prospective) student visa holders can legally take place before theCRICOS codes have been issued
UWA Contact: Mr Anthony Turner, Manager, International Quality Assurance, International Centre
3.6 Fees
3.1.6 Domestic Fees
Fees for domestic students, both undergraduate and postgraduate, are collated and coordinated
by the Senior Administrative Officer (Fees) in Student Administration New tuition fees areapproved by the Deputy Vice Chancellor (Education), proposed fee amendments to existingfees that are outside of University Policy require the approval of the Deputy Vice Chancellor(Education) After compiling fees information from Faculties, Student Administration provides areport to the Planning and Resources Committee in readiness for reporting and publication byPlanning Services
Domestic postgraduate fees are managed in accordance with the University Policy on Fees:Setting, amending and monitoring tuition fees for domestic postgraduate students
UWA Contact: Ms Kara Lopes, Senior Administrative Officer (Fees), Student Administration
Academic Policy Services – October 2012
Trang 83.1.7 International Fees
The international tuition fees for the course are collated and coordinated by the InternationalCentre in consultation with faculties and other stakeholders and require approval by thePlanning and Resources Committee and the Vice-Chancellor or delegated authority (Approval
by the Planning and Resources Committee is normally done on behalf of the Committee by theVice-Chancellor or delegated authority, the Deputy Vice-Chancellor (Education) in consultationwith the Pro Vice-Chancellor (International) and Director, International Centre.)
International fees must be finalised in time for publication deadlines for the Undergraduate andPostgraduate Prospectus for International Students (refer section 4.2.4) The Manager,International Quality Assurance, provides tuition fee updates to SIMS once approved
Note: A University policy on setting, amending and monitoring international student fees is beingformulated (2014) by the International Centre
UWA Contact: Mr Anthony Turner, Manager, International Quality Assurance, International
Centre
3.1.8 Publication of Fees
In addition to reporting requirements, the University is required by the Commonwealthgovernment to publish all fees relevant to the following year on or before the earliest enrolmentdate for units of study This process is undertaken by Planning Services and the data is mainlysourced from SIMS
To view individual course and unit fees refer to the UWA Fees Calculatorat
http://www.unitcosts.uwa.edu.au/
UWA Contact: Mr Luke Minchin, Manager, Statistical Services, Statistics Office, Planning
Services
3.1.9 Funding Agreement with the Commonwealth Government
While the Commonwealth government has uncapped the allocation of supported places in Bachelor degrees, it continues to limit the funding for student places in allother courses It does this by specifying in a Funding Agreement a maximum allocation ofplaces in “designated courses” New course proposals, other than at Bachelor degree level, thatare expecting an allocation of Commonwealth-supported places will require negotiations with theCommonwealth government to have the new course recognised as a designated course and tomake changes to the Funding Agreement to fund the new course These negotiations areusually time consuming and, in the current policy settings, are unlikely to be successful Earlyconsultation with Planning Services in this regard is advisable
Commonwealth-UWA Contact: Mr Robert McCormack, Director, Planning Services.
3.1.10 Funding Estimates for the Commonwealth Government
The University is required on 1st April and 1st October each year to submit to the Commonwealthgovernment estimates of student load and associated funding for domestic students for thecurrent year and next three years by course type group and discipline cluster TheCommonwealth government uses these estimates to determine payments made to theUniversity for student load and loans in advance of receiving actual student load and liabilitydata These payments are eventually adjusted in the following year in light of the data that iseventually submitted The April estimates are derived by modifying the projection completed inSeptember of the previous year in light of early load data for the first semester of the currentyear The October estimates are derived from the September projection While these estimates
do not require us to provide details of individual courses, apart from medical courses, theseestimates should reflect any expected shifts in the load and discipline mix that may arise fromplanned changes to courses and units Otherwise the University runs the risk of having toAcademic Policy Services – October 2012
Trang 9manage significant disruptions to its cash flow in light of adjustments to Commonwealthpayments
UWA Contact: Mr Robert McCormack, Director, Planning Services.
4 INTERNAL INFLUENCING FACTORS
4.1 University-wide Systems and Processes
4.1.1 UWA Committee Approval Process
The University’s collegial decision-making processes include consideration and approval atappropriate levels, including Faculty Boards, Boards of Studies, Board of Coursework Studies,Academic Council/Board and the Senate
The following are annual timelines for final approval of new and changes to curriculum:
New Proposals require consideration and approval via the committee system:
Curriculum Item Latest Opportunity to
submit to the Central Committee System (Boards of Studies/BCS)
Final Approval required (Academic Council/
Third Monday in April Early-July (Academic
New degree award Third Monday in April Mid-June (Senate) Following Year
Curriculum Changes are approved depending upon their impact
Curriculum Item Final Submission Approval deadlines Year of offering
With the roll-out of CAIDi in 2014, which enables online submission, Faculties are encouraged
to submit their propsals as early as possible as and when the Faculty-level approvals havetaken place Additionally, Faculties are strongly encouraged to consider the impact statements
provided by key stakeholders (Appendix B) indicating opportunities that are missed as new
proposals are submitted later in the cycle
It should also be noted that these final deadlines provide no flexibility for the Faculties if aproposal is referred back to a Faculty for further information or review Where proposals orsubmissions are received past the latest date noted above, Academic Policy Services will workwith the Faculties to try and enable the requisite approvals, but this will incur additionalacademic and administrative workload – for example additional extra-ordinary meetings ofAcademic Policy Services – October 2012
Trang 10committees to consider late submissions; reworking of proposals over weekends to meet tightturnarounds This is probably not sustainable in the long term Additionally, in some instancesnew proposals may not be approved in time to enrol students the following year.
UWA Contacts: Dr Kabilan Krishnasamy, Senior Policy Officer, and Ms Jan Cardy, Senior
Administrative Officer, Academic Policy Services
4.1.2 Callista Student Information Management Systems (SIMS)
Approved data is captured in the University’s Callista Student Information Management System(SIMS) in preparation for applications from prospective students, offers of places, studentenrolment and student management
Courses need to be available in Callista in order for prospective students to be able to apply line via the Applicant Portal As applications for future years need to be made available(particularly for international applications) the approved course and unit set (majors, honoursetc.) information must be recorded in Callista as early as possible
on-In addition, other stakeholders extract data from SIMS to facilitate their processes and reportingrequirements of the University For example:
Planning Services – Department of Education reporting (refer section 3.1), and studentenrolment and load planning (to meet external and internal requirements)
Timetabling (refer section 4.1.4)
Future Students’ website (refer section 4.2.2)
UWA Contact: Ms Mary Carroll, Associate Director (Student Systems), Student Services
4.1.3 Student Enrolment and Load Planning and Budgeting
Planning Services prepare student enrolment and load projections to model the expectedimpacts of the continuation of current enrolment patterns and planned changes to studentintakes and courses on future student enrolments and load Two main projections are usuallycompleted in mid-May and late-September These projections depend on student enrolmentdata captured at the main census dates of 31 March and 31 August, and on informationobtained from faculties and other key stakeholders on planned intakes and changes to courses.Projected load figures are a key driver of the University’s budget and will be uploaded onto thenew Hyperion budget system It is therefore important that the projections appropriately reflectplanned changes to courses and units
UWA Contact: Mr Robert McCormack, Director, Planning Services.
4.1.4 Timetabling
The Central Timetable is an important framework which allows timetabling constraints such asstudent enrolments patterns, various teaching formats, academic teaching responsibilities androom allocations to be coordinated
The timetabling process relies on unit availability data being accessible in mid-July of the yearprior to the year the unit will be taught For example – data for units to be offered in 2015 arerequired in mid-July 2014
From Callista SIMS, relevant unit availability data is imported into a new Timetable database forthe following year In August of the current year, via a timetable data collection website FacultyTimetable Coordinators update the timetable requirements (ie teaching activities, venue relatedrequirements etc.) for the following year, thereby creating the foundation for constructing thetimetable. 1
The timetable for lectures is published online in early November to coincide with the beginning
of the UWA re-enrolment period for the following year The laboratory and tutorial timetable isusually published early December for the following year
1 Facilities Management is currently discussing with stakeholders and partners an upgrade to the University’s timetabling system and current business processes Pending project approval and progression, business processes may be reviewed and substantially revised.
Academic Policy Services – October 2012
Trang 11UWA Contact: Ms Angela Miller, Senior Timetabler, Timetabling
Academic Policy Services – October 2012
Trang 124.2 Marketing, advertising and other publication requirements
4.2.1 Publications – UWA Handbook
The UWA Handbook is published online in the first week of November each year It is timed to
be published the week prior to re-enrolment which usually falls on or around 10 November Ifthis deadline is not met, students will not have the information they need to make informedchoices for their re-enrolment Likewise, student advisers will not be able to give up-to-dateadvice to re-enrolling students
The Publications team undertakes an editorial and checking process for all the units, majors,courses and rules in preparation for the early November ‘go live’ date To meet this targetPublications needs to be able to start accessing the data from the Curriculum ApprovalsInformation Database (CAIDi) in late June and continue this process right through to September
as more data becomes available/is approved By early October, the Publications Unit teamwould expect to be in the final checking stages of the Handbook in which any last minutequeries and inconsistencies are resolved
UWA Contact: Ms Sarah Heinzman, Publications Manager, Publications Unit
4.2.2 Future Students’ website
Course and career information for Australian and International Students is advertised each year
on the University’s Future Students’ website
The site pulls core data from SIMS, however SIMS is unlikely to hold up-to-date information forthe following year until July each year Also the site relies on links to the online Handbook which
is published in November each year
Early approvals of new proposals and curriculum changes would result in the informationprovided on the Future Students’ website being up-to-date and available much earlier Atpresent, some course information is published ‘subject to approval’
UWA Contact: Dr Anne Mills, Associate Director, Student Services (Admissions), Admissions
Centre
4.2.3 Domestic Student Marketing - UWA Prospectus
The Admissions Centre annually publishes the following information for domestic students:
Undergraduate Prospectus
Postgraduate Prospectus
The Undergraduate Prospectus is published in late February/early March each year to align withschool visits which commence in February The current approval process is, therefore, too late
for the publication deadline and details are often printed with ‘subject to approval’ added, or
pertinent information regarding new courses is omitted
The Postgraduate Prospectus is published in late June/early July (to also be available for OpenDay in August), however some postgraduate programs open for applications from February sothe early availability of accurate information is important for these early application courses
UWA Contact: Ms Narelle Molloy/Ms Julie Peterkin, Managers, Prospective Students Office,
Admissions Centre
Academic Policy Services – October 2012
Trang 134.2.4 International Student Marketing – UWA Prospectus
The International Centre annually publishes the following information for international students:
Undergraduate Prospectus
Postgraduate Prospectus
Study Abroad Prospectus
The former two are published in May each year (usually sent to the printer by April) The latter ispublished in October (usually sent to the printer by September)
No advertising or promotion to (prospective) international students can legally take place beforeCRICOS codes have been issued CRICOS registration can take 6 weeks from the date it issubmitted and must be fully approved before it is registered (refer section 3.5)
All marketing material must be sent to the Manager, International Quality Assurance to beplaced on an internal UWA register
UWA Contact: Ms Margaret Anderson, Associate Director (International Marketing and
Recruitment), International Centre
4.2.5 UWA Open Day
UWA Open Day is held annually in early August To ensure new undergraduate andpostgraduate courses are able to be publicised in Open Day marketing collateral, specifically thedigital and print marketing, event program and the Open Day ‘app’ put together by Marketingand Communications (formerly Public Affairs), the recommended deadline for receivinginformation is April with finalised material by early May This timeline also allows sufficient timefor faculties to design and print new materials before the event, should they wish to do so
UWA Contact: Danni Wick, Acting University Marketing Manager, Marketing and
Communications
5 BENCHMARKING
A benchmarking exercise has been carried out with a sample of other Australian universities as notedbelow This sample indicates that Universities have a couple of approaches from fixed and specificdeadlines (eg ECU) to a range of timelines and consequent outcomes that would need to bedetermined by the proposer (eg Adelaide) At UWA, given the collegial and devolved culture, the latterapproach has been adopted In this report we have provided further clarity on the impact of missing
key dates – refer Appendix B.
5.1 The University of Melbourne
A recommended submission deadline (both new proposals and major changes to programs) ofearly February (3rd February in 2014) to meet deadlines for government reporting, VTACsubmission and International Marketing Latest submission date (for offerings in the followingyear) is early May (1 May in 2014) but does not guarantee approval
Source: Academic Board – Course & Subject Approval Schedule 2014
http://about.unimelb.edu.au/academicboard/camp/timelines-for-approval/2014_dates
5.2 The University of Adelaide
New academic program proposals or the revision of an existing program must be submitted intime to meet critical publication deadlines eg Government reporting and InternationalMarketing deadlines
Source: The University of Adelaide – ‘Program Development & Approval’ web pages
http://www.adelaide.edu.au/learning/staff/program-approval/
Academic Policy Services – October 2012