Global Justice Information Sharing Initiative Advisory Committee (GAC) Biannual Meeting Fall 2006

The meeting was called to order by Chairman Kenneth Bouche, GAC member representing SEARCH, The National Consortium for Justice Information and Statistics SEARCH, at 8:30 a.m., and adjou

Biannual Meeting: Fall 2006

Embassy Suites Hotel Washington, DC, Convention Center

900 Tenth Street, NW Washington, DC  (202) 739-2001

November 2, 2006

Summary

Operating under the guidance and support of the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP),1 U.S Department of Justice (DOJ or “Department”), the Global Justice Information Sharing Initiative2 (Global or “Initiative”) Advisory Committee (GAC or “Committee”) held its fall 2006 meeting on November 2, 2006 The GAC is a Federal Advisory Committee to the highest-ranking justice officer in the nation—the U.S Attorney General (AG)—on justice-related information sharing

The convening took place at the Embassy Suites Hotel, Washington, DC, Convention Center, 900 Tenth Street, NW, Washington, DC The meeting was called to order by Chairman Kenneth Bouche, GAC member representing SEARCH, The National Consortium for Justice Information and Statistics (SEARCH), at 8:30 a.m., and adjourned by Chairman-elect Robert Boehmer, GAC member representing the National Criminal Justice Association, at 4:00 p.m

The GAC meets twice a year, in the spring and fall, in the Washington, DC, area These events are open to the public and

announced in the Federal Register 3

Members and proxies in attendance4 were as follows:

Mr Robert Boehmer

Chicago, Illinois National Criminal Justice Association

1 More information on OJP, which houses the Bureau of Justice Assistance, National Institute of Justice, and Office for Victims of Crime (among other entities), is available

at http://www.ojp.usdoj.gov

2 More information on the Global Initiative is available at http://www.it.ojp.gov/global

3 Located at http://www.gpoaccess.gov/fr/index.html

4 For a complete roster, including federal partners, invited guests, and staff, please submit requests to Global support staff at (850) 385-0600, extension 285.

Colonel Kenneth Bouche

Springfield, Illinois

SEARCH, The National Consortium

for Justice Information and

Statistics

Mr David Byers

Phoenix, Arizona

Conference of State Court

Administrators

The Honorable Anthony Capizzi

Dayton, Ohio

Proxy for:

The Honorable Thomas Lipps

National Council of Juvenile and

Family Court Judges

Deputy Superintendent William

Casey

Boston, Massachusetts

Criminal Justice Information

Services—Advisory Policy Board

Thomas Clarke, Ph.D.

Williamsburg, Virginia

National Center for State Courts

Mr Steven Correll

Phoenix, Arizona

Nlets—The International Justice

and

Public Safety Information

Sharing

Network

Mr Joseph Delgado

Sells, Arizona

Proxy for: Chief Ed Reina

International Association of Chiefs

of Police—Indian Country Law

Enforcement Section

Mr Michael Duffy

Washington, DC Proxy for: Mr Vance Hitch

U.S Department of Justice

The Honorable Jay Emler

Topeka, Kansas

National Conference of State Legislatures

Sheriff Paul Fitzgerald

Nevada, Iowa

National Sheriffs' Association

Mr Ronald Hawley

Sacramento, California

SEARCH, The National Consortium for Justice Information and Statistics

Barbara Hurst, Esq.

Providence, Rhode Island

National Legal Aid and Defender Association

Lieutenant Colonel Bart Johnson

Albany, New York

International Association of Chiefs

of Police—Division of State and Provincial Police and the

Criminal Intelligence Coordinating Council (CICC)

Ms Linda Lewis-Pickett

Arlington, Virginia

American Association of Motor Vehicle Administrators

Mr Robert May II

Middletown, Connecticut Proxy for: Mr George Camp

Association of State Correctional Administrators

Mr Dennis McCrary

Arlington, Virginia Proxy for: Mr Richard Sanders

U.S Drug Enforcement

Administration

Chief Harlin McEwen

Ithaca, New York

International Association of Chiefs

of Police

Mr Matthew Miszewski

Milwaukee, Wisconsin

National Association of State

Chief Information Officers

Mr Michael Muth

Washington, DC

INTERPOL

Mr Thomas O'Reilly

Washington, DC

National Association of

Attorneys General

Mr Jerome Pender

Clarksburg, West Virginia

Federal Bureau of Investigation

—Criminal Justice Information

Services (CJIS) Division

Chief Charles Ramsey

Washington, DC

Major Cities Chiefs Association

Mr Martin Smith

Washington, DC

U.S Department of Homeland Security

Mr David Steingraber

Madison, Wisconsin

National Governors Association

Ms Chelle Uecker

Santa Ana, California

National Association for Court Management

Mr Jeffrey Washington

Lanham, Maryland

American Correctional Association

Mr Carl Wicklund

Lexington, Kentucky

American Probation and Parole Association

The agenda5 contained the following items, recommendations, and action items In the interest of document structure and report comprehensibility, the order of events described herein does not

necessarily mirror the agenda order However, the content is

reflective of meeting activities and resolutions

Opening remarks and special addresses were delivered by

the following:

The Honorable Domingo S Herraiz, BJA Director, thanked GAC members for their ongoing involvement in the Committee, appreciating the fact that representatives volunteer time above and beyond their daily duties and careers He discussed the issue of funding and emphasized the need for Global members to be “relentless” in the pursuit of support for the Initiative, although GAC efforts are truly

“beyond money: it’s about doing the right thing; it’s about good public policy.” An intrinsic quality of the GAC—the willingness to partner efforts—continues to positively influence other activities and levels of

5 Please see Attachment A for a copy of the agenda

government For example, Director Herraiz highlighted the collaboration among DOJ, the U.S Department of Homeland Security (DHS), and the Federal Bureau of Investigation (FBI) on activities such

as fusion centers Outreach (particularly communicating the value of Global) continues to be of paramount importance To this end, Director

Herraiz presented a draft of the new Global Highlights newsletter

Recommendation/Action: Committee members

unanimously approved this Global outreach vehicle, slated

for quarterly production The resource will be e-mailed to

all GAC members A concerted outreach campaign to be

launched in 2007, to also work more closely and directly

with Committee member agencies’ publications and/or

communications departments to efficiently and effectively

bring the latest Global news and deliverables to

practitioners in the field

John Morgan, Ph.D., Deputy Director, National Institute of Justice (NIJ), noted that as the scientific research arm of DOJ, the institute looks forward to advancing Global recommendations to the early adopter/pilot phases Two examples of this proof-of-concept activity are the 1) CANDLE Project (i.e., the Collaboration between AAMVA and Nlets [Nlets—The International Justice and Public Safety Information Sharing Network] for Driver's License Exchange), which seeks to develop and deploy standards and solutions to exchange standardized driver and motor vehicle records over the Nlets network, and 2) the State, Regional, and Federal Enterprise Retrieval System (SRFERS), which developed a prototype application allowing simultaneous searches of regional information in Arizona and California to address the demand for critically needed data and photos Particular areas of NIJ’s justice-related information sharing interests include biometrics, geospatial technologies, and information-led policing

The Honorable Regina Schofield, Assistant Attorney General (AAG), OJP, expressed her appreciation to Committee members for their ongoing commitment to Global Her support for the Initiative was underscored by the recent release of OJP’s Strategic Plan 2007–2012, which “cross-cuts all the OJP activities and contributions to the Department of Justice.” Global is featured as one of the central components of the plan

Michael Scudder, Esq., DOJ, leader of the Deputy Attorney General’s National Security Team, focused his remarks on the importance of the GAC’s contributions at all levels of government With regards to the Initiative’s influence at the federal level, he praised

the Committee’s efforts in informing the President’s Information

Sharing Environment Implementation Plan (discussed later in this

summary) He continued: “I can’t say enough about the quality of the professionals that I’ve met that are associated with Global You are not only leaders in your communities across the country, but it speaks volumes that you do this on your own time, as volunteers And, you do

so in the name of improving partnerships, including at the federal level.” He applauded GAC deliverables such as the Global Justice XML Data Model (GJXDM), which supports local, state, and tribal efforts such

as the Commonwealth of Pennsylvania Justice Network (JNET); Missouri courts information sharing efforts; and the realization of cost savings (due to more efficient, effective data exchange) in Orange County, California Mr Scudder also highlighted Global contributions to fusion center efforts across the nation and looked forward to the first National Fusion Center Conference, to be held in early March in Florida He commended: “The work you do is not only important in terms of guiding policies, but you have produced very tangible, concrete benefits in our communities and across our nation.” Mr Scudder closed, as did his colleagues from DOJ, by reiterating the Department’s commitment to the Global Initiative

Global Business included the following:

Chairman Bouche presented the spring 2006 GAC meeting minutes, (summarizing the April 26, 2006, event) for Committee approval (The document was distributed in advance for members’ review and comment; this GAC meeting summary review-and-approval process is a standing procedure.)

Recommendation: Mr Carl Wicklund, representing the

American Probation and Parole Association, moved to ratify

the document without change Mr Matt Miszewski,

representing the National Association of State Chief

Information Officers, seconded The motion was brought to

a vote and passed unanimously

Action: The document will be posted on the Global Web

site and provided in hard-copy format by request.6

Global Working Group Reports are standard Committee

agenda items Chairs of these issue-focused groups update attendees

on activities since the last GAC meeting, distribute deliverables for review and comment, and request formal recommendations (on

6 Hard copies of Global documents are available from Global support staff by calling (850) 385-0600, extension 285.

proposals and/or materials) from fellow representatives for delivery to the AG

Global Security Working Group (GSWG) Chair Chelle Uecker,

GAC representative from the National Association of Court Management, was assisted by Mr John Ruegg, GSWG Security Architecture Committee and Technical Privacy Task Team chairs, in providing the GSWG update; a report from the field—Application of the Global Federated Identity and Privilege Management (GFIPM) Approach (with guest presenters Mr James Dyche, JNET, and

Mr Glen Gillum, Criminal Information Sharing Alliance); and briefing on

a new Global activity: the GSWG Technical Privacy Task Team

Ms Uecker presented Global Federated Identity and Privilege Management (GFIPM): A Technical Concept Report This document

addresses how local, state, tribal, and federal justice and public safety organizations can exchange identity information across domains to support real-time sessions or transactions within a secure environment She requested that Committee members take the following Action:

 Recognize GFIPM as the recommended scalable

approach for development of interoperable security

functions for authentication and privilege management

for information exchange among cross-domain justice

information sharing systems

 Adopt the GSWG’s document as a recommended

resource for defining the next steps and activities to

further the utility of GFIPM for the justice community

 Urge members of the justice community to consider

GFIPM as a potential building block to a distributed

security solution when authenticating users between

organizations

Chief Harlin McEwen, representing the International Association

of Chiefs of Police (IACP), posed several questions regarding the audit function and capabilities of the GFIPM concept He expressed concern regarding the current GSWG approach to this issue

Recommendation: Mr Boehmer moved to ratify GSWG

requests with the stipulation that audit concerns be further

addressed with Chief McEwen as the GFIPM concept moves

toward implementation Mr Miszewski also volunteered his

expertise to this point Mr Martin Smith, representing DHS,

seconded The motion was brought to a vote and passed

unanimously

Ms Uecker also presented Applying Wireless Security Practices

to Justice Information Sharing This reference piece is a companion to the earlier released Applying Security Practices to Justice Information Sharing and contains expanded information, such as a wireless

overview and wireless guidelines for secure information sharing At the previous GAC meeting, Committee members were asked to review the document and provide comments within a specified timeline In addition, to build the strongest resource possible, representatives were encouraged to include interested peers in the review process Considering the comments received the Committee refined the tool, and the Action requested from the floor was for ratification from the

GAC

Recommendation: (At this point in the meeting, it was

determined that actions brought to the Committee by GAC

entities, such as working groups, do not require a motion

and second to initiate the decision process: the GAC

chairman can move immediately to the vote.) The GAC

unanimously recommended Applying Wireless Security

Practices to Justice Information Sharing as a recognized

resource for the field The product will be available in hard

copy and CD format, where it will likely be combined with

the preceding resource

Global Privacy and Information Quality Working Group (GPIQWG) Chair Boehmer provided the update He presented

Information Quality: The Foundation for Justice Decision Making, a

one-page overview designed to reinforce the importance of information quality to justice decision makers; present a comprehensive list of information quality dimensions above and beyond the typically envisioned components of accuracy, timeliness, and completeness; and pique executives’ attention through several information quality-based scenarios In advance review and comment, Committee members suggested inclusion of a “positive” scenario (i.e., advantageous outcomes of good data quality) Acknowledging that refinement still needs to be made, the Action requested from the floor

was for ratification from the GAC

Recommendation: The GAC unanimously recommended

Information Quality: The Foundation for Justice Decision

Making as a recognized resource for the field.

Global Intelligence Working Group (GIWG) and Criminal Intelligence Coordinating Council (CICC) Chair Bart Johnson, GAC

member representing CICC and IACP—Division of State and Provincial Police, provided the Global intelligence updates

Mr Timothy Reid, Supervisory Special Agent, FBI—Criminal Justice Information Services (CJIS) Division, and Mr David Gavin, Assistant Chief, Texas Department of Public Safety, provided an update

on the Law Enforcement National Data Exchange (DEx) Initiative N-DEx has gained momentum and, while always a complementary information sharing activity, is of particular relevance to Global because of the effort’s involvement in and embracing of the National Information Exchange Model (NIEM) This moved N-DEx beyond a system solely for law enforcement to one that benefits the larger justice community (i.e., the Global constituency)

Recommendation: In acknowledgment of positive

developments,

Lieutenant Colonel Johnson moved that Global draft a letter

of support for the N-DEx Initiative Mr Bill Casey,

representing the CJIS Advisory Policy Board, seconded The

motion passed unanimously

Additional Action: Support staff will work with

Global-elect leaders on an appropriate letter of support It was

suggested the document be addressed to Thomas E Bush

III, Assistant Director of the FBI CJIS Division, and signed by

the GAC chairperson

Information Sharing Environment (ISE), Office of the Director of National Intelligence (ODNI), Deputy Program Manager Sue Reingold updated attendees on principles contained in the proposed ISE Implementation Plan (the plan was still in review by President George

W Bush, awaiting his imminent signature) The plan was drafted in response to the Intelligence Reform and Terrorism Prevention Act, requiring implementation of an information sharing environment to facilitate government-wide (local, state, tribal, and federal agencies, as well as private industry) sharing of terrorist threat information

On several previous occasions, GAC members have unanimously agreed that development of a National Information Sharing Strategy is

a natural evolution of the National Criminal Intelligence Sharing Plan

(NCISP) This position was confirmed by significant Global Executive Steering Committee (GESC) and CICC deliberations earlier in the year

As a result of these discussions, Global leaders have submitted a project prospectus to federal officials

Recommendation: While a formal vote was not taken in

consideration of the imminent Presidential signing of the

ISE Implementation Plan, Committee members agreed that

continued prioritization of this issue is important and may

be best facilitated through Global involvement in and

guidance of the ISE implementation

Global Infrastructure/Standards Working Group (GISWG)

Chair Thomas Clarke, Ph.D., GAC representative from the National Center for State Courts, provided the GISWG update GAC Vice Chairman Thomas O’Reilly, representing the National Association of Attorneys General, briefed attendees on the Global Justice XML Data Model (GJXDM)/NIEM7 interlocking at 4.0/1.1.8 As highlighted at numerous previous Committee and GESC meetings, there is a critical need for the development of a GJXDM/NIEM “elevator speech” and related marketing materials (talking points, PowerPoint presentations), particularly as the models rapidly approach interlocking with the

“Harmony” release, slated for first quarter 2007 SEARCH has been tasked with this action

Recommendation/Global Partner Action Needed:

While some good foundation work has occurred, the

ultimate packet of deliverables is still outstanding GAC

members strongly urged continued pursuit of these items

Mr Wicklund—two lead proponents of this item—are willing

to assist SEARCH in developing these resources

Regarding complementary efforts, Ms Heather Ruzbasan,

Program Manager, Law Enforcement Information Technology Standards

Council (LEITSC), announced the release of the Standard Functional Specifications for Law Enforcement Computer-Aided Dispatch (CAD) and Records Management Systems (RMS) These standard functional

specifications will help guide law enforcement agencies during the request for proposal and procurement processes They are designed to inform law enforcement about the basic functional requirements that all CAD and RMS systems should have in order to achieve interoperability

Recommendation: While a formal vote was not taken,

GAC members expressed united endorsement of the

LEITSC standards No further Committee action was

suggested, but it was agreed that Global should facilitate

adoption of these standards

7 For more information on NIEM, please see http://www.niem.gov

8 Please see the attached Global Highlights for more information on this interlocking.

Mr David Byers, GAC member representing the Conference of State Court Administrators, and Mr George Roundy, eCorridor, Inc.,

presented a Global XML success story: the Arizona Integrated Criminal Justice Project They presented the material via an

engaging video presentation, available on the eCorridor site at

http://www.ecorridor.com/

A key agenda item on the fall 2006 Committee agenda was the

election of the GAC chair and vice chair In preparation for the

event, Chairman Bouche acted as the elections chair, due to his intent

not to run again.9 In this capacity, he was responsible for e-soliciting nominations, communicating voting rules in advance of the fall meeting, and conducting elections on-site The slate of candidates was

as follows: Mr Boehmer and Mr Steven Correll, GAC member representing Nlets, ran for chairman; Lieutenant Colonel Johnson ran for vice chairman

Action: Via paper ballot vote, the following Global leaders

were elected for a two-year term: Mr Boehmer will serve

as the GAC chair; Lieutenant Colonel Johnson will serve as

GAC vice chair Tenure began immediately upon election

Additional Action: At this biennial election, the

candidacy eligibility was expanded to all members of the

GAC This advancement has been codified in the new

Charter The on-site election process was enumerated the

prior day at the November 1 GESC meeting and will be

considered for inclusion in a Bylaws update.

In conclusion, Chairman-elect Boehmer thanked Committee

members, program officials, presenters, and guests for their participation and expertise He particularly thanked outgoing Global leaders Ken Bouche and Tom O’Reilly for their tireless leadership and critical contributions to the Initiative over the previous years

Chairman Boehmer reviewed the dates of the upcoming Global working group meetings.10

Action: The date of the next biannual convening—

the spring 2007 GAC meeting—was announced as

April 18 Members were asked to mark their calendars for

this event

9 Due to career changes, Chairman Bouche and Vice Chairman O’Reilly were no longer eligible to serve on the GAC after the fall 2006 meeting As such, they removed themselves as incumbent nominees.

10 Global events are listed on the OJP Information Technology Event Calendar, located

at http://it.ojp.gov/topic.jsp?topic_id=5